HomeMy WebLinkAbout11/10/2010 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
No. 2 - Canvassing
Coversheet revised 5
No. 3 - Oath of Office
Coversheet 6
No. 4 - Wolf Pen Creek Water Feature and Festival Area Pre-
Bid Presentation
Coversheet revised 7
No. 5 - Basic Public Purchasing
Coversheet revised 8
No. 6 - Role of RVP and City Responsibilities
Coversheet revised 9
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Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
Glenn Brown
Agenda
College Station City Council
Workshop Meeting
Wednesday, November 10, 2010 2:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion approving a resolution to canvass the results of the Special
Election held on November 2, 2010.
3. Oath of Office administered to newly elected Councilmember, with presentation of Certificate of
Election.
4. Presentation, possible action, and discussion concerning approval to solicit construction bids for the Wolf
Pen Creek Water Feature and Festival Area Project, and the role of the Wolf Pen Creek Oversight
Committee after the construction of these improvements are complete.
5. Presentation, possible action, and discussion regarding basic public purchasing policies, procedures and
statutes.
6. Presentation, possible action, and discussion regarding the general roles of the Research Valley
Partnership and the City in economic development activities.
7. Council Calendar
November 11 Lecture: The Korean War and 60 Year ROK/USA Alliance at George Bush Library-
Auditorium, 1000 George Bush Drive at 12:00 p.m.
November 11 Dedication of the Korean War Memorial on the Lynn Stuart Pathway, Veterans Park,
4:00 p.m.
November 11 Reading of the Names at the Veterans Memorial, Adams Plaza, Veterans Park, 6:00 p.m.
November 11 Veterans Memorial Day Ceremony at the American Pavilion, Veterans Park, 7:00 p.m.
November 13 Brazos Valley Worldfest at the Wolf Pen Creek Amphitheater at 10:00 a.m.
November 16 Economic Outlook Luncheon at Miramont Country Club-Bryan, 11:30 a.m.
November 16 Council Transportation Committee Meeting in Council Chambers at 4:30 p.m.
November 17 BVSWMA Inc. Board Meeting at COB Municipal Building - Room 305, 11:00 a.m.
November 17 2010 Exploring History Lunch Lecture Series at CS Conference Center, 11:30 a.m.
November 18 Business After Hours - Holiday Lighting - City of Bryan at 5:30 p.m.
November 18 Planning & Zoning Meeting in Council Chambers at 6:00 p.m.
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City Council Workshop Meeting
Wednesday, November 10, 2010
November 22 Council Workshop/Regular Meeting in Council Chambers at 3:00 and 7:00 p.m.
November 23 B/CS Chamber-Annual Ag Breakfast at Brazos County Expo Center, 7:00 a.m.
November 25 City Offices Closed – HOLIDAY
November 26 City Offices Closed - HOLIDAY
8. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
9. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos
Valley, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health
Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force,
BVSWMA, BVWACS. Cemetery Committee, Code Review Committee, Design Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Landmark Commission, Library Board, Mayor’s Council on Physical
Fitness, Mayor’s Development Forum, Metropolitan Planning Organization, National League of Cities,
Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission,
Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature
Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League,
Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments, (Notice
of Agendas posted on City Hall bulletin board).
10. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near
Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan
b. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste
Management Agency contract, on proposed methane gas contract
c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
d. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
e. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al
f. Clancey v. College Station, Glenn Brown, and Kathy Merrill
Legal Advice
a. Discussion of Legal Issues Regarding: Wellborn Incorporation Request
b. Contemplated Litigation, Legal remedies available to abate weeds, rubbish, brush and other unsanitary
matter from a lot in the College Hills residential area.
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City Council Workshop Meeting
Wednesday, November 10, 2010
c. Legal issues of purchase and lease back to Arts Council
Real Estate {Gov’t Code Section 551.072}; possible action The City Council may deliberate the
purchase, exchange, lease or value of real property if deliberation in an open meeting would have a
detrimental effect on the position of the City in negotiations with a third person. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Shake's lease at Chimney Hill property
Personnel {Gov’t Code Section 551.074}; possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public.
The following public officer(s) may be discussed:
a. City Manager
b. Council Self Evaluation
11. Adjourn.
APPROVED:
___________________________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 10th day of November, 2010 at 2:00 pm in the City Hall Council Chambers, 1101 Texas
Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 5th day of November, 2010 at 2:00 pm
___________________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on November 5, 2010 at 2:00 pm and remained so posted continuously
for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2010.
CITY OF COLLEGE STATION, TEXAS By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
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November 10, 2010
Workshop Agenda Item No. 2
Canvass Resolution
To: Glenn Brown, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion approving a resolution to
canvass the results of the Special Election held on November 2, 2010.
Recommendation: Staff recommends approval and adoption of this resolution.
Attachments:
Resolution to be provided at the meeting.
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November 10, 2010
Workshop Agenda Item No. 3
Oath of Office & Certificate of Election
For Newly Elected Councilmember
To: Glenn Brown, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Oath of Office administered to newly elected Councilmember, with
presentation of Certificate of Election.
Summary: Judge Spillane administering Oath of Office to newly elected Council member.
Attachments: N/A
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November 10, 2010
Workshop Agenda Item No. 4
Wolf Pen Creek Water Feature and Festival Area
Pre-Bid Presentation
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion concerning approval to
solicit construction bids for the Wolf Pen Creek Water Feature and Festival Area Project, and
the role of the Wolf Pen Creek Oversight Committee after the construction of these
improvements are complete.
Relationship to Strategic Goals: Goal III, Diverse Growing Economy.
Recommendation(s): Staff recommends proceeding with advertisement for
construction bids.
Summary: On October 8, 2009 City Council approved a contract with Clark Condon
Associates for the Wolf Pen Creek Water Feature and Festival Area Master Plan. The master
plan identified the key elements of the project and narrowed and defined the scope of work
for the project in order to proceed with a design contract.
On March 11, 2010 the City Council adopted the Wolf Pen Creek Water Feature and Festival
Area Master Plan as an element of the Wolf Pen Creek Master Plan, and approved a design
contract with Clark Condon Associates to complete the bidding documents for the water
feature and festival area.
The design is nearing completion and staff in Public Works is coordinating with Planning and
Development Services to address comments from the Design Review Board and secure all
the required approvals and permits.
The Wolf Pen Oversight Committee, which includes individuals who served on the Wolf Pen
Creek TIF Board, has provided staff guidance and direction on this and many other past
projects in the park, and been involved in many aspects of the development of the Wolf Pen
Creek District. The Committee has expressed a desire to continue to be involved with the
park and the district in the future.
Budget & Financial Summary: This project is funded from the Wolf Pen Creek TIF Fund
in the amount of $3,500,000. A total of $533,709 has been expended or committed to date,
leaving a balance of $2,966,291 for construction and remaining expenditures. As part of a
development agreement, $1,200,000 is obligated for the design and construction of a water
feature.
Attachments:
1. None
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November 10, 2010
Workshop Agenda Item No. 5
Basic Public Purchasing
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion regarding basic public purchasing
policies, procedures and statutes.
Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently
Recommendation(s): None.
Summary: At the request of Council, this presentation will focus on the City’s statutory
requirements and policies and procedures for the expenditure of public funds.
Budget & Financial Summary: None.
Attachments: None
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November 10, 2010
Worskhop Agenda Item No. 6
Role of the RVP and City Responsibilities
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion regarding the
general roles of the Research Valley Partnership and the City in economic
development activities.
Relationship to Strategic Goals: Goal III.2 Define roles of RVP and Economic
Development staff
Recommendation(s): This item is being brought forward at the request of the City
Council. Staff recommends that the Council receive the presentation and provide
feedback and direction.
Summary: The Research Valley Partnership (RVP) was originally formed as the
Bryan/College Station Economic Development Corporation in 1989 to coordinate
regional type of economic development for College Station, Bryan and Brazos
County. Since that time, the RVP has traditionally targeted large scale
industrial/manufacturing developments with an emphasis on biotechnology,
information technology, and research and development centers. Conversely, the
City has focused on retail development that fulfills specific development goals as well
as tourism development, redevelopment, special districts, and historical or arts
related development. Additionally, the City assists the RVP once a decision to locate
in College Station has been made by a development prospect.
To facilitate economic growth and diversification, both the RVP and the City offer
performance-based incentive programs to prospective developments in their
respective target industries. Staff will provide a presentation outlining the general
roles and responsibilities of the RVP and the City at the meeting and requests that
the Council provide feedback or direction.
Budget & Financial Summary: The City of College Station budgeted $300,000 for
the RVP in the current fiscal year. The City of Bryan and Brazos County each provide
this amount to the RVP as well. The Economic Development Department currently
maintains an operating budget of $549,000.
Attachments: N/A
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