HomeMy WebLinkAbout03/18/2009 - Workshop Agenda Packet - City CouncilOn Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
Mayor Councilmembers
Ben White John Crompton
Mayor ProTem James Massey
Lynn McIlhaney Dennis Maloney
City Manager Lawrence Stewart
Glenn Brown David Ruesink
Agenda
College Station City Council
Workshop Meeting
Monday, May 18, 2009 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion of resolution declaring results of City and School Election
May 9, 2009.
3. Presentation of Service Awards to Mayor Pro Tem Lynn McIlhaney and Council member Dave Ruesink.
4. Oath of Office administered to newly elected Councilmember and presentation of Certificate of Election.
5. Presentation, possible action, and discussion regarding the El Camino Real de los Tejas Trail Project
Presentation.
6. Presentation, possible action, and discussion regarding the update to the City of College Station
Comprehensive Plan scheduled for May 28, 2009.
7. Presentation, possible action, and discussion regarding funding options for a potential Advanced Funding
Agreement (AFA) with TxDOT for the widening of FM 60 from State Highway 6 to FM 158.
8. Presentation, possible action, and discussion regarding the Green College Station Parks and Recreation
Department Program, as requested by Council at the August 28, 2008 meeting.
9. Council Calendar
May 19 Council Workshops in Council Chambers, 4:30 p.m.
May 21 Business After Hours at the Palace Theater, 5:30 p.m.
May 21 P&Z Commission Meeting Workshop/Regular, 6:00 p.m.
May 25 City Offices Closed – Holiday
May 28 City Council Meeting Workshop/Regular, 3:00 p.m. & 7:00 p.m.
10. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
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City Council Workshop Meeting
Monday, May 18, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
11. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos
Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos
Valley Wide Area Communications Task Force, Cemetery Committee, Design Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Library Committee, Metropolitan Planning Organization, National League
of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning
Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional
Transportation Committee for Council of Governments, Texas Municipal League, Transportation
Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of
Adjustments, BVSWMA, Signature Event Task Force, (Notice of Agendas posted on City Hall bulletin
board).
12. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Application with TCEQ for permits in Westside/Highway 60 area, near Brushy Water Supply
Corporation
b. Sewer CCN permit requests for Brushy & Wellborn Services Areas
c. Water CCN permit requests for Brushy & Wellborn Services Areas
d. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
e. Legal aspects of Water Well, permits and possible purchase of or lease of water well sites
f. Cliff A. Skiles, DVM & C.A. Skiles Family Partnership, Ltd. Water permit applications with the
Brazos Valley Groundwater Conservation District
g. TMPA v. PUC (College Station filed Intervention)
h. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid
Waste Management Agency contract, on proposed methane gas contract
i. Update on legal proceedings for Grimes County Landfill site and contracts for development of
Grimes County site
j. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
k. Chavers et al v. Tyrone Morrows, Michael Ikner, City of Bryan, City of College Station, et al
l. Review of legal aspects of the Open Meetings Act
m. Rogers Sheridan v. Barbara Schob & Greg Abbott
Real Estate {Gov’t Code Section 551.072}; possible action The City Council may deliberate the purchase,
exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect
on the position of the City in negotiations with a third person. After executive session discussion, any final
action or vote taken will be in public. The following subject(s) may be discussed:
a. 906 Ashburn, approximately 7.44 acres
b. Possible purchase of land in the vicinity of Spruce Street and College Main
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City Council Workshop Meeting
Monday, May 18, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
c. Possible Purchase or Exchange of Property near E. University and Tarrow
13. Action on executive session, or any workshop agenda item not completed or discussed in today’s
workshop meeting will be discussed in tonight’s Regular Meeting if necessary.
14. Adjourn.
APPROVED:
City Manager
___________________________________________
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 18th day of May, 2009 at 3:00 pm in the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 15thth day of May, 2009 at 2:00 pm
__
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
_________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on May 15, 2009 at 2:00 pm and remained so posted continuously for at
least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2009.
CITY OF COLLEGE STATION, TEXAS By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
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May 18, 2009
Workshop Agenda Item No. 2
Canvass Resolution
To: Glenn Brown, City Manager
From: Connie Hooks, City Secretary
Agenda Caption: Presentation, possible action, and discussion approving a resolution to
canvass the results of the Election held on May 9, 2009.
Recommendation: Staff recommends approval and adoption of this resolution.
Attachments:
Resolution to be provided at the meeting.
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May 18, 2009
Workshop Agenda Item No. 5
El Camino Real de los Tejas Trail Project Presentation
To: Glenn Brown, City Manager
From: Marco A. Cisneros, Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding the El Camino
Real de los Tejas Trail Project Presentation.
Recommendation(s): Staff requests that the Council provide input and policy direction
on the presentation made by the Brazos County Historical Commission for the proposed El
Camino Real de los Tejas Trail Project.
Summary: The Brazos County Historical Commission has been working on a new
proposed historical project for the community called the El Camino Real de los Tejas Trail
Project. This project has been identified as one of the projects that the National Park
Service is working on for recognition at a national level with the possibility of National Park
Service grant funding being made available to help with the development of the proposed
historical project itself.
Ms. Barbara Althaus, a member of the Brazos County Historical Commission, will be making
a presentation to the City Council to further explain this proposed historical project and its
historical significance to the community. Of specific interest to the group is the fact that
some of the historic trail portions are located on City of College Station property in the
Bryan ETJ close to OSR in north Brazos County. The Commission is interested in asking the
City to participate in the project and its required funding for a National Park Service grant.
They are also working with the City of Bryan and Brazos County for the same level of
support and funding for the grant application.
Budget & Financial Summary: The impact to the Parks and Recreation Department
operations budget for the current or next fiscal year is dependent upon Council direction
with respect to the future of this proposed project.
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May 18, 2009
Workshop Agenda Item No. 6
City of College Station Comprehensive Plan Update Briefing
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the update of
the City of College Station Comprehensive Plan, scheduled for May 28th, 2009
Summary: The City Council is scheduled to conduct a public hearing on the update to the
City’s Comprehensive Plan at the May 28th, 2009 Council meeting. The purpose of this
workshop item is to provide an opportunity for staff to explain what type of information will
be submitted on the 28th, what actions will be requested, and to answer any question about
the process that the Council may have. There will be no action on the plan itself requested
at this workshop.
Budget & Financial Summary: N/A
Attachments: N/A
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May 18, 2009
Workshop Agenda Item No. 7
FM 60 Widening Funding Options
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding funding options
for a potential Advanced Funding Agreement (AFA) with TxDOT for the widening of FM 60
from State Highway 6 to FM 158.
Recommendation(s): Staff recommends funding this future AFA with Streets Capital
Projects fund balance and utilizing a portion of the funds programmed for the University
Drive Pedestrian Improvement Project, scheduled to begin in 2013; Barron Road
East/Lakeway Extension project, scheduled to begin in 2012; and the Rock Prairie Road East
Right-of-Way Acquisition, currently in progress; and considering additional future long term
debt to address potential funding needs in these projects.
Summary: Texas Department of Transportation (TxDOT) has plans to widen FM 60
(University Drive) from State Highway 6 to FM 158. On February 14, 2008, the Council
approved an AFA with TxDOT in the amount of $484,200, which is approximately 10% of
the cost for the right-of-way needed for the project and utility relocations.
The State of Texas recently made a proposal to provide $8,000,000 available for the
widening of FM 60 from State Highway 6 to FM 158, contingent upon the City of College
Station and City of Bryan providing an additional $2,500,000 each. At this time, it is
anticipated that the funds will need to be available in the year 2012.
Staff will present several funding options for the $2,500,000 needed for the AFA.
Budget & Financial Summary: The widening of this section of University Drive has
been identified as a high priority project by the City and the project is on the MPO’s priority
project list. However, the project is not currently funded in the City’s Capital Improvement
plan. The Streets Capital Projects fund currently has a balance of approximately $500,000
from other traffic and transportation projects that were delivered under budget. These
funds could be redirected to the proposed AFA.
The University Drive Pedestrian Improvement Project was included in Proposition 1, Streets
and Transportation, approved by the voters in November 2008. The scope of this project
was derived from a report created in 2007, and contains many aesthetic elements and
features that may be reduced and/or eliminated. Additionally, the improvements
constructed in Phase I of this project by TxDOT could impact the scope of the project from
College Main to South College.
The Barron Road East/Lakeway Street Extension Project was included in Proposition 1,
Streets and Transportation, approved by the voters in November 2008. This project will
provide for the extension of Barron Road East of SH 6 (Minor Arterial – 4 lanes with a
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median) to Lakeway, and Lakeway (major collector – 4 lanes, no center turn lane or
median) from Barron Road East to the property line of the College Station Business Park. It
is anticipated that development would extend Lakeway from William D. Fitch to the property
line of the College Station Business Park. However, if the segment of Lakeway between
William D. Fitch and the property line of the College Station Business Park is not constructed
by other prior to the year 2012, the City may elect to delay this project until the funding to
construct additional segments of Lakeway to provide connectivity to William D. Fitch is
identified.
The Rock Prairie Road East Right-of-Way (ROW) Acquisition project was approved by the
voters in the 2003 Bond Election. The intent was to begin ROW and design in 2003, to be
prepared for a proposition for the construction of Rock Prairie Road to be included on the
ballet for the 2008 Bond Election. However, due to modifications to the classification of
Rock Prairie Road, the Eastside Transportation Study, and revisions to the Transportation
Plan as part of the Comprehensive Plan, the ROW acquisition and design is only partially
complete, and all efforts to acquire ROW are currently suspended. It possible some of the
ROW needed will be dedicated as the adjacent tracts develop, allowing for some of the
funds allocated for this project to be shifted to the FM 60 Widening Project.
If it is determined that additional funds will be needed to complete the projects listed above,
additional certificates of obligation could be issued to provide the funding to complete them.
It will not be known if additional funds will be necessary for these projects until additional
planning and design work is complete. There is capacity within the existing tax rate to issue
additional certificates of obligation. Since some of the projects proposed in the 2008 bond
authorization did not pass, leaving available some capacity to fund other projects if desired.
In summary, funding for the University Drive Widening project can come from a
combination of savings from completed capital projects, and shifting funds from planned
capital projects, while considering additional long term debt to make up possible shortfalls
that may occur in those planned capital projects.
Attachments:
1. None
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May 18, 2009
Workshop Agenda Item No. 8
Green College Station Parks and Recreation
To: Glenn Brown, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding the Green
College Station Parks and Recreation Program, as requested by Council at the August 28,
2008 meeting.
Recommendation(s): Staff requests that the Council provide input and policy direction on
the continuation of the Green College Station Parks and Recreation Program.
Summary: The City of College Station Parks and Recreation Department has set a goal as
being recognized as having one of the “Greenest” Parks and Recreation Departments in
Texas within the next three (3) years. The program focuses on the major categories of
waste reduction and recycling, water conservation, land use, air quality and energy
conservation. These categories align directly with the overall Green College Station
Initiative.
Budget & Financial Summary: Funds for many of the program initiatives are provided
annually to the Parks and Recreation Department through the General Fund budget.
Specific capital items will be asked for through the submittal of SLA’s in the Budget process.
Attachments:
1) Green PARD Plan of Action
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GREEN PARKS & RECREATION DEPARTMENT PROGRAM
PLAN OF ACTION
DATE PROJECT DESCRIPTION ESTIMATED COSTS FUNDING
ONGOING 1) Continually assess the Green PARD Program for In-House
effectiveness
2) Utilize other cities' Green PARD programs as a In-House
benchmark for measurement and comparisons
3) Seek sustainable funding sources to ensure the long In-House
term success of the Green PARD Program
4) Review and modify policies and practices to lead In-House
toward resource efficiency, waste reduction and cost
effectiveness
FY09 1) Design Creek View Park to be "Green" with recycled $700,000 Bond 2008 and
benches and picnic tables, efficient irrigation system, Park Land Dedication
solar powered trash compactors, LEED certified
playground equipment, re-cycled rubber surfacing,
Xeriscape sign beds and trees
2) Design and plant trees (approx. 240) as part of the $300,000 CSU Wind Watts
HWY6/University Dr. gateway project Gateway
3) Re-use of WWTP sludge for fertilizer on athletic fields In-House
4) Reclaimed water project for irrigation of Veterans' Park $3,675,000 Water Services
5) Install LEED certified play unit at Windwood Park $60,000 Park Land Dedication
including re-cycled safety surfacing
6) Use of re-cycle containers in Parks and facilities $5,000 General Fund
7) Convert current buildings (Office, Lincoln Center, $5,000 General Fund
Conference Center, EXIT Teen Center, etc.) to CFL's
where appropriate
8) Buy LED Christmas lights for replacements at the $12,000 CSU Wind Watts
Christmas in the Park event sponsorship
9) Design and construct a Skatepark to include LED area $920,000 Bond 2008
lighting, re-cycled benches and tables, solar powered
trash compactor, efficient irrigation system and trees
FY10 1) purchase 10 solar powered trash compactors $50,000 FY10 SLA
2) design and construct LEED certified building at the $930,000 Bond 2008
S.C. Beachy Central Park athletic complex
3) purchase of up to 3 mowers that are bio-diesel $80,000 FY10 SLA
capable (TORO) - current "best choice" for availability of
fuel and maintenance
FY11 1) conduct in-depth study of the Green PARD Program to In-House
assess progress and future viability
2) Future design of Lick Creek Park Nature Center to be $2,495,000 Bond 2008
a "Green" facility, including a full scale rainwater
harvesting system
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