HomeMy WebLinkAbout04/09/2009 - Workshop Agenda Packet - City CouncilOn Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
Mayor Councilmembers
Ben White John Crompton
Mayor ProTem James Massey
Lynn McIlhaney Dennis Maloney
City Manager Lawrence Stewart
Glenn Brown David Ruesink
Agenda
College Station City Council
Workshop Meeting
Thursday, April 9, 2009 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion relating to receiving the annual audit reports and
Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2008.
3. Presentation, possible action, and discussion of design options for the Tauber & Stasney Street
Rehabilitation Project.
4. Presentation, possible action, and discussion regarding ranking the large number of future workshop items
and how to address.
5. Presentation, discussion, and possible action on the application and acceptance of a U.S. Department of
Justice, 2009 COPS Hiring Recovery Program (CHRP) Grant.
6. Council Calendar
April 10 City Offices Closed – Holiday
April 13 BVSWMA Policy Advisory Board Meeting at City of Bryan, 3:30 p.m.
April 15 Joint P&Z/CPAC and City Council Meeting at CS Conference Center, 5:00 p.m.
April 16 Planning & Zoning Workshop/Regular Meeting in Council Chambers, 6:00 p.m.
April 17 Texas Legislative Status Report at Crowne Plaza Hotel in Austin, 8:00 a.m.
April 18 TAMU vs Nebraska Baseball Game at Olsen Field, 5:45 p.m.
April 20 IGC Meeting at BVCOG, 12:00 pm.
April 21 Council Transportation Committee Meeting in Admin. Conference Rm, 4:30 p.m.
April 22 Park Dedication – Woodland Hills, 5:30 p.m.
April 23 Council Workshop/Regular Meeting, 3:00 p.m. and 7:00 p.m.
7. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
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City Council Workshop Meeting
Thursday, April 9, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
8. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos
Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos
Valley Wide Area Communications Task Force, Cemetery Committee, Design Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Library Committee, Metropolitan Planning Organization, National League
of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning
Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional
Transportation Committee for Council of Governments, Texas Municipal League, Transportation
Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of
Adjustments, BVSWMA, Signature Event Task Force, (Notice of Agendas posted on City Hall bulletin
board).
9. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Application with TCEQ for permits in Westside/Highway 60 area, near Brushy Water Supply
Corporation
b. Sewer CCN permit requests for Brushy & Wellborn Services Areas
c. Water CCN permit requests for Brushy & Wellborn Services Areas
d. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
e. Legal aspects of Water Well, permits and possible purchase of or lease of water well sites
f. Cliff A. Skiles, DVM & C.A. Skiles Family Partnership, Ltd. Water permit applications with the
Brazos Valley Groundwater Conservation District
g. TMPA v. PUC (College Station filed Intervention)
h. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid
Waste Management Agency contract, on proposed methane gas contract
i. Update on legal proceedings for Grimes County Landfill site and contracts for development of
Grimes County site
j. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
k. Chavers et al v. Tyrone Morrows, Michael Ikner, City of Bryan, City of College Station, et al
l. Barron Road Widening Project Land Acquisition
m. City of College Station v. David Allen Weber et al
10. Action on executive session, or any workshop agenda item not completed or discussed in today’s
workshop meeting will be discussed in tonight’s Regular Meeting if necessary.
11. Adjourn.
APPROVED:
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City Council Workshop Meeting
Thursday, April 9, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
City Manager
___________________________________________
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 9th day of April, 2009 at 3:00 pm in the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 6th day of April, 2009 at 2:00 pm
__
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
_________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on April 6, 2009 at 2:00 pm and remained so posted continuously for at
least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2009.
CITY OF COLLEGE STATION, TEXAS By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
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April 9, 2008
Workshop Agenda Item No. 2
Presentation of 2008 Audit Reports and Comprehensive Annual Financial Report
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion relating to receiving the
annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year
ended September 30, 2008.
Recommendation(s): On March 25th the Council Audit Committee received the audit
report, and recommended accepting it. Staff recommends that Council accept the 2008
audit reports and CAFR.
Summary: The City's Charter and Fiscal and Budgetary Policies along with State law
require that not less than thirty (30) days prior to the end of each fiscal year, the City
Council shall designate a qualified public accountant or accountants who, as of the end of
the fiscal year, shall make an independent audit of accounts and other evidences of financial
transactions of the City government and shall submit the report to the City Council. Also,
the City's budgetary policies require that the auditor jointly review the management
letter/audit results with the City Council within 30 days of receipt by the staff.
Mr. Tom Wallis of Ingram, Wallis & Associates will present the results of the fiscal year 2008
audit and present, along with staff, the 2008 CAFR. Mr. Wallis will also be available to
answer any questions the City Council may have.
This item was presented to the Audit Committee on March 25, 2009.
Budget & Financial Summary: The reports provide a summary of the City's financial
position as of September 30, 2008.
Attachments:
1. Comprehensive Annual Financial Report for the Fiscal Year ended September 30,
2008 (Delivered to Council under separate cover)
2. Single Audit Reports (Delivered to Council under separate cover)
3. Management Letter (Delivered to Council under separate cover)
4. Staff response to Management Letter (Delivered to Council under separate cover)
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April 9, 2009
Workshop Agenda Item No. 3
Tauber and Stasney Streets Rehabilitation Project
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion of design options for the
Tauber & Stasney Street Rehabilitation Project.
Recommendation(s): Staff is recommending that the Tauber and Stasney Street
Rehabilitation Project proceed according to Option 3.
Summary: Section 5.6.B.5.a (page 5-16) of the Unified Development Ordinance (UDO)
states "Existing head-in parking that requires backing maneuvers into a right-of-way shall
be removed with all proposed development, redevelopment, rehabilitation, and façade
projects within any Northgate district". The term rehabilitation is defined in the Ordinance,
but it does not clearly identify whether City funded capital projects, initiated to improve
safety and the reliability of city services, and are considered a rehabilitation project.
The Northgate Parking Plan, adopted by Council in March 2000, and referenced in the UDO,
requires the removal of all on-street parking in residential areas in Northgate, which is the
section of Northgate zoned NG-3. The segments along Tauber and Stasney between Cross
and Cherry Street are zoned NG-3.
On December 11, 2008 staff came before Council seeking direction on the Tauber and
Stasney Street Rehabilitation Project in regards to the question of whether or not this, and
other City initiated rehabilitation project, should require the removal of existing parking.
Council indicated that the UDO should apply to City funded capital projects. Staff then
requested 90 days to engage landowners in Northgate who may be impacted by the project,
to discuss the potential impacts and benefits of the project, and to gather their input.
After meeting with all the property owners or the designated representative(s) of the owner,
staff has developed several design alternatives to accomplish the goals of the project, and
attempt to meet the needs of the property owners, to the extent possible. A brief summary
of the alternatives is listed below.
Option 1: Remove all the on-street parking, provide 8-feet wide sidewalks with
street trees, new concrete pavement (width will vary since ROW width varies),
replace/rehabilitate the utilities and allow for two-way traffic. Option does not
require an amendment to the UDO. This option will require a small amount of
additional ROW and/or an access easement along Tauber near Cherry Street. This
option will result in the loss of approximately 202 parking spaces along Tauber and
Stasney.
Option 2: Mill the old pavement and overlay with a new asphalt surface.
Replace/rehabilitate the utilities. Address the pavement grade issues along Tauber
between Cross and Cherry. Do not construct new sidewalks or install street trees.
All head-in parking and parallel parking will remain. Maintain two-way traffic along
Tauber and Stasney. This option will require a clarification to the definition of a
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rehabilitation project in the UDO. Option does not require additional ROW, and will
not result in the loss of any parking spaces along Tauber or Stasney.
Option 3: Remove head-in parking along Tauber and Stasney, replace/keep parallel
parking where possible along Tauber and Stasney as permitted by the UDO. Amend
the Northgate Parking Plan to allow for on-street parking in NG-3 along one side of
Tauber and one side of Stasney, provide 8-feet wide sidewalks with street trees, new
concrete pavement, replace/rehabilitate the utilities and allow for two-way traffic.
Maintain two-way traffic along Tauber and Stasney. This option does not require an
amendment to the UDO. This option will require a small amount of additional ROW
and/or an access easement along Tauber near Cherry Street. This option will result
in the loss of approximately 137 parking spaces along Tauber and Stasney.
Staff has created these alternatives to help the Council visualize the potential negative and
positive impact of considering City funded capital projects, initiated to improve safety and
the reliability of city services, as a rehabilitation project as defined in the UDO.
Budget & Financial Summary: The current project budget for the Tauber and Stasney
Street Rehabilitation Project is $3,058,128. Funds in the amount of $572,840.70 have been
expended or committed to date, leaving a balance of $2,485,287.30 in the project budget.
Attachments:
1. Map
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April 9, 2009
Workshop Agenda Item 4
Ranking Future Workshop Items
To: Glenn Brown, City Manager
From: City Manager’s Office
Agenda Caption: Presentation, possible action, and discussion regarding ranking the large
number of future workshop items and how to address.
Recommendation: Staff is seeking Council direction as to the ranking of the items for
planning purposes.
Summary: This item was presented to Council at the March 26 Council meeting. At that
meeting, Council affirmed that each of the items should remain on the list and staff was
directed to bring the items back in order for them to be ranked by the Council while also
identifying those that could be accomplished through a written report. Council also
requested to see how each of the items relates back to their strategic issues.
The workshop items as well as the strategic issues they address are listed on the attached
document. Staff is requesting that Council rank the items under each strategic issue
category and return the form to the City Manager’s Office by 5 PM Wednesday (April 8)
afternoon. This will allow staff to tally the results, bring the results to the April 9 City
Council meeting to discuss options to address the future workshop items.
There was also a brief discussion regarding the process to place items on the workshop
agenda. The following is written in the Council Meeting Procedures: “Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting. A
Council member may make a motion to recommend an issue be placed on a future agenda.
Upon seconded and passed by a majority, the City Manager will assign the item to a future
agenda.”
Budget & Financial Summary: N/A
Attachments:
1. List of future workshop items and strategic issues they address
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Future Workshop Items
Click here to enter Councilmember’s name.
Staff is requesting that Council rank the items under each strategic issue category and return the form
via e-mail to hmigl@cstx.gov or in hard copy to the City Manager’s Office by 5 PM Wednesday (April 8)
afternoon. This will allow staff to tally the results, bring the results to the meeting and discuss options to
address the future workshop items. Rank the items 1-6 under the Exceptional infrastructure and core
services category, 1-5 under Green College Station, etc.
Exceptional infrastructure and core services
(Click here to enter ranking.) City Streets Participation Methodology / Rough Proportionality
(Click here to enter ranking.) Evaluate Library Agreement
(Click here to enter ranking.) On-Site Sanitary Sewer Facility Regulations in the ETJ
(Click here to enter ranking.) Street Maintenance Standards
(Click here to enter ranking.) Capital Improvement Projects Tour
(Click here to enter ranking.) Fleet Audit Report
Green College Station
(Click here to enter ranking.) Tree Preservation
(Click here to enter ranking.) Green College Station – Parks and Recreation Dept.
(Click here to enter ranking.) Best Practices Floodplain Management-Green College Station
(Click here to enter ranking.) Hiring a Green College Station Coordinator- Green College Station
(Click here to enter ranking.) Water Conservation Plan (staff recommends a written report)
Diverse growing economy
(Click here to enter ranking.) Convention Center Financing
(Click here to enter ranking.) College Station Business Association
(Click here to enter ranking.) Medical Corridor
(Click here to enter ranking.) UDO amendment to revise outdoor sales area standards in commercial
locations
Neighborhood integrity
(Click here to enter ranking.) UDO amendment to permit additional signage in Wolf Pen district
(Click here to enter ranking.) Strong & Sustainable Neighborhoods grant applications received
(Click here to enter ranking.) Neighborhood Ranger Program
(Click here to enter ranking.) Northgate Zoning Requirements and their effects on Religious Organization
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Exceptional multi-modal mobility
(Click here to enter ranking.) Taxi Cab Regulations
(Click here to enter ranking.) Northgate Pedestrian Improvements
(Click here to enter ranking.) Bicycle, Pedestrian and Greenway Master Plan Update
City-wide safety and security
(Click here to enter ranking.) Residential Traffic Impact Analyses
(Click here to enter ranking.) State of the Police Department (July)
Growing sustainable revenue sources balanced with needs
(Click here to enter ranking.) Development Fee Overview
Effective communications
(Click here to enter ranking.) Updating History of College Station (including History of PARD)
Destination place to live and work
(Click here to enter ranking.) Interim Senior Center
Regular Updates
(Click here to enter ranking.) Comprehensive Plan Update (May)
(Click here to enter ranking.) Contract Partners’ Updates
(Click here to enter ranking.) Annual UDO Update (July)
(Click here to enter ranking.) Report from Historic Preservation Committee (staff recommends a written
report)
Not specifically related to strategic issues
(Click here to enter ranking.) 100,000 Population Effects on City
(Click here to enter ranking.) Brazos Valley Food Bank Request for Capital Funds
(Click here to enter ranking.) Street renaming to George H.W. Bush Drive
(Click here to enter ranking.) Potential Landscaping of Union Pacific Right-of-Way
(Click here to enter ranking.) Letter from the Arts Council Requesting Reimbursement Funds
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April 9, 2009
Workshop Agenda Item No. 5
COPS Hiring Recovery Program (CHRP) Grant
To: Glenn Brown, City Manager
From: Michael Ikner, Chief of Police
Agenda Caption: Presentation, discussion, and possible action on the application and
acceptance of a U.S. Department of Justice, 2009 COPS Hiring Recovery Program (CHRP)
Grant.
Recommendation(s):
Staff recommends Council approval.
Summary:
The Office of Community Oriented Policing Services (COPS Office) has announced the
availability of funding under the COPS Hiring Recovery Program (CHRP). The COPS Office
will receive the funds from the American Recovery and Reinvestment Act of 2009 to address
the personnel needs of state, local, and tribal law enforcement.
Up to $1 billion in grant funding will be available for the hiring and rehiring of additional
career law enforcement officers. There is no local match requirement for CHRP, but grant
funding will only be provided for current entry-level salary and benefits. Therefore, any
other associated costs will be the responsibility of the grantee agency.
CHRP grants will provide 100 percent funding for approved entry-level salaries and benefits
for 3 years (36 months) for newly-hired, full-time sworn officer positions (including filling
existing unfunded vacancies) or for rehired officers who have been laid off, or are scheduled
to be laid off on a future date, as a result of local budget cuts.
At the conclusion of federal funding, grantees must retain all sworn officer positions
awarded under the CHRP grant for a period of at least 12 months beyond the time the
funding expires for a given position. The retained CHRP-funded position(s) should be added
to the grantees law enforcement budget with local funds, over and above the number of
locally-funded positions that would have existed in the absence of the grant.
The College Station Police Department will be applying to fund 12 full time entry level police
officers identified as staffing needs in the “Blueprint for the Future” but have not yet been
funded.
Budget & Financial Summary:
Anticipated fiscal impacts for these positions are as follows:
FY10/11- $412,180; FY11/12- $234,111; FY12/13- $348,961; after grant expiration
FY13/14- $1,084,272. These costs are required costs for proposed positions above and
beyond those costs approved by the grant. These costs include such items as: equipment,
uniforms, training, patrol cars, position upgrades all which are in line with the department’s
“Blueprint for the Future”.
Attachments:
1.) Resolution
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