HomeMy WebLinkAbout09/23/2010 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
No. 2 - State Legislative Update
Cover sheet 5
No. 3 - College Station Business Advisory Committee
Cover Sheet - College Station Business Advisory
Committee 6
Attachment 1 - College Station Business Advisory
Committee Conceptual Work Plan 7
Attachment 2 - List of Potential Members 13
No. 4 - False Alarms
Cover sheet 14
No. 5 - Discussion Related to Cell Phone use – Texting while
Driving
Cover sheet 15
No. 6 - Smoking Ordinance Amendment
Cover sheet 16
Ordinance 17
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Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
Glenn Brown
Agenda
College Station City Council
Workshop Meeting
Thursday, September 23, 2010 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion regarding trends and issues for the 2011 Texas Legislative
session.
3. Presentation, possible action, and discussion regarding the formation of the College Station Business
Advisory Committee.
4. Presentation, possible action, and discussion regarding false alarms and possible strategies to reduce the
number of police responses to false alarms.
5. Presentation, possible action, and discussion regarding the use of cell phones while operating a motor
vehicle, specifically as it relates to texting while driving.
6. Presentation, possible action, and discussion regarding a proposed amendment to the City’s smoking
ordinance defining smoking-related medical or scientific research and adding it as an exception.
7. Council Calendar
October 1 Dedication of the War for Texas Independence Memorial on the Lynn Stuart
Pathway at Veterans Park and Athletic Complex, 10:00 a.m.
October 5 National Night Out at the CSPD *front door entrance, 5:00 p.m.
October 6 Special Meeting - COCS Council and Citizens for Wellborn at Wellborn Community
Center - 4119 Greens Prairie Road W., 4:00 p.m.
October 6 Special Meeting in the Administrative Conference Room, 6:00 p.m.
October 12 84th Annual Transportation Short Course Luncheon at The Zone Club @ Kyle
Field, 12:00 p.m.
October 14 Council Workshop/Regular Meeting in Council Chambers, 3:00 and 7:00 p.m.
November 11 Dedication of the Korean War Memorial on the Lynn Stuart Pathway, Veterans Park,
4:00 p.m.
November 11 Reading of the Names at the Veterans Memorial, Adams Plaza, Veterans Park, 6:00 p.m.
November 11 Veterans Memorial Day Ceremony at the American Pavilion, Veterans Park, 7:00 p.m.
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City Council Workshop Meeting
Thursday, September 23, 2010
8. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
9. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos
Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos
Valley Wide Area Communications Task Force, BVSWMA, BVWACS. Cemetery Committee, Code
Review Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue
Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Mayor’s Council on Physical Fitness, Metropolitan Planning Organization,
National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of
Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas
Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of
Adjustments, (Notice of Agendas posted on City Hall bulletin board).
10. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near
Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan
b. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
c. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
d. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al
e. Clancey v. College Station, Glenn Brown, and Kathy Merrill
f. Rachel Rahn v. Alma Martinez; The Arkitex Studio, Inc.; Charles Burris, AIA; Dr. Elton Abbott,
AIA; and City of College Station, Texas: Cause No. 09-000656-CV-361, In the District Court of
Brazos County Texas, 361st Judicial District
Legal Advice
a. Discussion of Legal Issues Regarding: Wellborn Incorporation Request
b. Contemplated Litigation, Legal remedies available to abate weeds, rubbish, brush and other unsanitary
matter from a lot in the College Hills residential area.
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City Council Workshop Meeting
Thursday, September 23, 2010
Personnel {Gov’t Code Section 551.074}; possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer. After executive session discussion, any final action or vote
taken will be in public.
The following public officer(s) may be discussed:
a. City Manager
11. Adjourn.
APPROVED:
___________________________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 23rd day of September, 2010 at 3:00 pm in the City Hall Council Chambers, 1101 Texas
Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 20th day of September, 2010 at 2:00 pm
___________________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on September 20, 2010 at 2:00 pm and remained so posted continuously
for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2010.
CITY OF COLLEGE STATION, TEXAS By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
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September 23, 2010
Workshop Agenda Item 2
State Legislative Update
To: Glenn Brown, City Manager
From: City Manager’s Office
Agenda Caption: Presentation, possible action, and discussion regarding trends and
issues for the 2011 Texas Legislative session.
Recommendation(s): N/A
Summary: Dan Shelley was hired four years ago as the City’s state legislative lobbyist.
Dan Shelley and Jennifer Rodriguez are present today in order to update Council on
expected legislative trends for the 2011 session, discuss issues the Council would like to
address in the next session and address any questions from the Council.
The Texas Municipal League will be finalizing its 2011 Legislative Program at the upcoming
annual conference.
Legislative priorities identified by the City of College Station prior to the 2009 Texas
Legislative session included:
Transportation
· Support state-funded and local-option funding choices to be utilized for
transportation purposes.
· Support legislation that would discontinue the diversion of transportation revenues to
non-transportation purposes and appropriate all revenues from highway user fees
and taxes to fund transportation projects.
Municipal Revenue
· Oppose any changes to the current property and sales tax systems as well as other
income producing structures that would cause the City to lose revenue or the ability
to raise revenue
Erosion of Municipal Powers
· Oppose any legislation that erodes the authority of city government or is detrimental
to cities
Collective Bargaining
· Oppose legislation that would impose mandated collective bargaining rights
Annexation – Land Use Authority
· Oppose any legislation that erodes the authority of cities to annex
· Oppose any legislation that would restrict the zoning authority of cities
Un-Funded Mandates
· Oppose any legislation that would require expenditures by the City without a source
of revenue provided by the State
Budget & Financial Summary: N/A
Attachments: N/A
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September 23, 2010
Workshop Agenda Item 3
College Station Business Advisory Committee
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Relationship to Strategic Goals: Goal III.6 CS Economic Development Corporation
Agenda Caption: Presentation, possible action, and discussion regarding the
formation of the College Station Business Advisory Committee.
Recommendation(s): Staff is seeking Council direction regarding a draft
conceptual work plan and the appointment process for prospective members.
Summary: At the July 8th workshop meeting City Council directed staff to further
explore the College Station Business Advisory Committee as a proposed entity. Since
that meeting staff has developed a conceptual work plan that includes an operating
structure, its four key functions, and a developed list of prospective members.
Staff will provide the Council with a presentation outlining the conceptual work plan.
Included in the plan are potential programs the Business Advisory Committee may
be involved with. Not all programs can be implemented and staff is looking for
guidance on which are the most important.
A resolution is included for action on the Council’s September 23 Consent Agenda.
Budget & Financial Summary: Initial startup cost for the Business Advisory
Committee will be absorbed in the FY 2011 budget.
Attachments:
1. College Station Business Advisory Committee Conceptual Work Plan
2. List of Potential Members
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College Station
Business Advisory Committee
Conceptual Work Plan
Background 2
Operating Structure 3
Overview 4
The Four Key Functions 4 – 6
Communication 4
Connection 5
Recognition 5
Strategic Planning 6
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College Station Business Advisory Committee
Conceptual Work Plan
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Background
At the City Council’s request, staff provided a briefing on May 27, 2010 addressing both the
history of the former College Station Business Development Corporation and the potential
formation of a new College Station specific business association. From this presentation,
Council directed staff to move forward and develop a draft work plan for a new College Station
Business Advisory Committee.
City staff has developed a draft conceptual work plan that provides an overview and identifies
four key functions that it believes to be critical to the overall success of this new entity. These
are: communication, connection, recognition, and planning. They enable a foundation of
diverse programs that the Business Advisory Committee may use to fulfill its overall mission and
continue to support ongoing economic development efforts in College Station. Each can act
independently or in coordination with any of the remaining three. The Council will be asked to
provide further direction in identifying which programs it would like to see receive the highest
priority.
In order to fully implement the new business committee, staff has also developed a general
operating structure, drafted an enabling resolution, and identified a list of prospective
members. Taking these elements into account, staff is now ready to proceed with the creation
of the actual entity.
Using existing governance criteria found within the City Charter, the Business Advisory
Committee will serve as an advisory body to the City Council and staff related to matters of
economic development that create jobs, enhance the tax base, or improve the quality of life for
all residents. It is the City’s intent to keep the Business Advisory Committee’s structure as a
simple as possible, yet effective in its output.
Establishing the College Station Business Advisory Committee will require formal action by the
College Station City Council; staff has drafted a resolution for its establishment and it authorizes
the creation a committee of up to seven members with the purpose of providing advice and
assistance for economic development to the City Council and staff.
Taking advantage of the deep and diverse professional experience in the local business
community, staff has compiled a list of prospective members. From this list, the Council will be
asked to take formal action appointing an appropriate number of members.
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College Station Business Advisory Committee
Conceptual Work Plan
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Operating Structure
The mission of the College Station Business Advisory Committee is to act as an advisory body to
the College Station City Council and staff on matters of economic development that create jobs,
enhance the tax base, or improve the quality of life for all residents. If expressly requested by
the City Council the College Station Business Advisory Committee and/or its individual members
may be engaged to serve in a more active role.
Unless stated otherwise, the College Station Business Advisory Committee will meet in the
Economic and Community Development Department building at 1207 Texas Avenue South. A
specific meeting schedule is yet to be determined.
The College Station Business Advisory Committee will consist of up to seven members with
extensive professional experience in the local business community. Each member will serve an
appointment of up to three years.
If a member is absent from three consecutive College Station Business Advisory Committee
meetings without consent of other members, they shall forfeit their position. Any vacant
positions will be filled and approved by the City Council. A new member thus appointed will
serve the remainder of the unexpired term.
Subcommittees may be established when warranted. A subcommittee may be facilitated by a
member of the Business Advisory Committee.
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College Station Business Advisory Committee
Conceptual Work Plan
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Overview
To help ensure that the City of College Station continues to be economically competitive, the
establishment of a College Station Business Advisory Committee will serve as a valuable
resource for both the City Council and staff. This expertise-based entity will be asked to analyze
and understand information, act as an idea sounding board, offer broad perspective and
guidance, and provide support for general economic development in College Station. The
College Station Business Advisory Committee will focus on four key functions:
· Communication
· Connection
· Recognition
· Strategic Planning
Furthering these functions will assist in the facilitation of partnerships and the leveraging of
public and private resources. As such, it will better promote and preserve a development
environment that attracts and sustains successful businesses which create jobs, enhance the
tax-base and improve the quality of life for College Station residents.
The Four Key Functions
Communication
Communication is an integral component to the success of any community endeavor.
Businesses must effectively communicate with suppliers, vendors, customers, and their own
workforce daily to discuss needs and understand expectations. Unfortunately, unless there is a
strong coordinated effort, these conversations typically do not evolve into a community-wide
dialogue. By bringing together the business community, the College Station Business Advisory
Committee will have the opportunity to engage in valuable discussions that can lead to
identifying fresh ideas, exchanging best practices, and creating new ventures and opportunities.
Potential Program Description Priority
Annual Business Forum The opportunity for businesses to engage in face-
to-face dialogue in a structured format.
TBD
Business Directory A “Who’s Who” of business leaders in College
Station and how to contact them.
TBD
Continuing Education
Workshops
Builds upon existing knowledge base and provides
updates on how to be more successful collectively.
TBD
Lecture Series Exposes participants to diverse and innovative
ideas by hosting business-specific seminars.
TBD
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College Station Business Advisory Committee
Conceptual Work Plan
5
Connection
Retention of existing businesses not only lays a valuable economic foundation for the
community, but also fosters future growth and development benefiting individual businesses.
Prospective businesses will decide to invest in College Station if they see the opportunity for
success that current businesses already experience and enjoy. Linking prospective and existing
business stakeholders to one another will create a valuable, interconnected network that
functions as a cooperative benefit for the community.
Potential Program Description Priority
Business Mentor Program Facilitates a peer-mentor or mentor-to-protégé
relationship between business leaders.
TBD
Business-to-Business
Newsletter
Provides a medium for businesses to gain
additional exposure and stay informed with current
news and upcoming events related to local
businesses or industry.
TBD
Networking Events Opportunities for leaders to form new professional
contacts and strengthen existing business
relationships.
TBD
Purchasing Partnerships Uses economies of scale to increase
competitiveness of local businesses.
TBD
Recognition
Each year College Station businesses provide innumerable benefits to the community and their
respective industries, often in the form of service, leadership, or innovation. These types of
benefits often go unnoticed by the general public and business peers; however, they play an
important role in each company’s philosophy. Offering a simple gesture of gratitude lets
businesses and their workforce know they are appreciated and valued by the community.
Potential Program Description Priority
Aspiring Entrepreneur Program Pairs advanced students and willing business
leaders for a shadowing/mentoring opportunity.
TBD
Business Recognition Program Recognizes local businesses that give back to the
community or their respective industries. Such
acknowledgments could include an “Award for
Business Excellence,” “Award for Community
Service,” and “Award for Adaptive Reuse.”
TBD
Business Leaders Hall of Fame Identifies extraordinary contributors to the local
business community.
TBD
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College Station Business Advisory Committee
Conceptual Work Plan
6
Strategic Planning
As a major component of economic development, strategic planning is an important tool that
helps entities fulfill their long-term goals and visions. If planning and coordination efforts
ceased, College Station would quickly begin to lose its competitive edge in the region. To
ensure continued growth, the community needs to continue to look forward, understand
where it wants to go, and chart a course on how to get there. City staff is responsible for the
management and implementation of several key economic development initiatives. Within
each of these, guidance and input are often needed from stakeholders in order to ensure
proper planning. In turn the information gained can be used to for future opportunities and
better refine strategic interests.
Potential Program Description Priority
Identification of Areas for
Future Growth
Evaluation of locations and/or developments that
demonstrate strong potential for future economic
growth.
TBD
Incentives Policies Reevaluates current economic development
incentive policies to ensure appropriateness.
TBD
Economic Development Plan Outlines future economic development goals,
objectives, and implementation strategies.
TBD
Medical Corridor Study Offers input and feedback on efforts between
public and private sector partners.
TBD
Objectives for RVP and ECD Provides recommendation of better defined roles
and responsibilities between the Research Valley
Partnership and City’s Economic & Community
Development Department.
TBD
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List of Potential Members*
Name Business Affiliation Specialty
Hub Kennady A & M Super Storage Small Business
Dick Haddox ANCO Insurance Insurance
Larry Hodges Copy Corner / Double Daves Small Business
Tom Jackson College Station Medical Center Medical
John Clanton Lynntech / Astin Technology / Research
Tedi Ellison Ellison Law Firm Small Business / Civic
Britt Rice Britt Rice Electric Construction
Larry Marriott Marriott Homes Construction
Craig Browne Ashford Square Realty Real Estate
Barron Hobbs Hilton Hotel Hospitality
Wallace Phillips Real Estate Development Real Estate Development
Celia Goode-Haddock University Title Real Estate
* Have not been contacted as of yet, but feel they could potentially add to this particular effort.
Recommended by Mr. Kennady and Mr. Haddox
Hub Kennady
Dick Haddox
Randy French
Dennis Maloney
Tom Jackson
Tedi Ellison
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September 23, 2010
Workshop Agenda Item 4
False Alarms
To: Glenn Brown, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion regarding false alarms and
possible strategies to reduce the number of police responses to false alarms.
Relationship to Strategic Goals: Goal I.8 Evaluate public safety needs
Recommendation(s): Amend current ordinance to require permits. Use contracted vendor
to manage the permitting process and the collection of associated fees.
Summary: Staff seeks Council direction on possible amendment to current ordinance
regarding regulation of false alarms. Staff seeks Council direction pertaining to inclusion in
our code of ordinances a requirement that all residential and commercial alarm systems be
permitted. Further, to explore the use of a third party vendor to manage the permitting
process as well as the collection of excessive alarm fees.
Some Texas Cities that currently require alarm permits are; Bryan, Frisco, Plano, Carrollton
and Austin.
Budget & Financial Summary: N/A
Attachments:
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September 23, 2010
Workshop Agenda Item 5
Discussion Related to Cell Phone use – Texting while Driving
To: Glenn Brown, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion regarding the use of cell
phones while operating a motor vehicle, specifically as it relates to texting while driving.
Relationship to Strategic Goals: Goal I.8 Evaluating Public Safety Needs.
Recommendation(s): N/A
Summary: This workshop item was requested by Council to discuss the feasibility of
banning cell phone use while operating a motor vehicle, specifically as it relates to “texting
while driving”.
Budget & Financial Summary: N/A
Attachments: N/A
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September 23, 2010
Workshop Agenda Item 6
Smoking Ordinance Amendment
To: Glenn Brown, City Manager
From: Hayden Migl, Assistant to the City Manager
Agenda Caption: Presentation, possible action, and discussion regarding a proposed
amendment to the City’s smoking ordinance defining smoking-related medical or scientific
research and adding it as an exception.
Recommendation(s): Staff recommends approval of the amendment.
Summary: Staff has been contacted by a professor involved in smoking cessation research
in the Department of Psychology at Texas A&M University regarding a possible amendment
to the smoking ordinance defining smoking-related medical or scientific research and adding
it as an exception.
The proposed amendment states that a smoking-related medical or scientific research
“means an enclosed indoor workplace, to the extent that tobacco smoking is an integral part
of a medical or scientific research study that has been sanctioned by an accredited
university or medical institution.”
The ordinance currently states that “Smoking is not allowed at any public meeting, in any
public place, or in a workplace unless specifically permitted” as an exception. The only
exceptions listed in the ordinance include actors or actresses in theatrical performance,
specialty tobacco shops and hookah bars.
Budget & Financial Summary: N/A
Attachments:
1. Smoking ordinance – Defining smoking-related medical or scientific research and
adding it as an exception
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