HomeMy WebLinkAbout05/28/2009 - Regular Agenda Packet - City CouncilMayor Councilmembers
Ben White John Crompton
Mayor Pro Tem James Massey
Lynn McIlhaney Dennis Maloney
City Manager Lawrence Stewart
Glenn Brown David Ruesink
Agenda
College Station City Council
Regular Meeting
Thursday, May 28, 2009 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Recognition of 2009 Jefferson Award Recipient Debbie Eller.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for Council meetings of April 23, 2009.
b. Presentation, possible action, and discussion on the purchase of seven (7) Police Motorcycles from
Independence Harley Davidson /Buell of College Station for the amount of $186,931.15 which includes a
three year Extended Service Plan (at $725 each.)(Bid Number 09-45.)
c. Presentation, possible action, and discussion regarding rejection of the response to RFP #09-41, Public
Internet Service.
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City Council Regular Meeting Page 2
Thursday, May 28, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
d. Presentation, possible action and discussion to approve a resolution by the City Council of the City of
College Station, Texas, directing publication of notice of intention to issue certificates of obligation, series
2009; and providing an effective date.
e. Presentation, possible action, and discussion regarding Change Order No. 2 to the construction contract
with JCF Bridge & Concrete, Inc. (Contract No. 09-041) in the amount of $26,334.40 for the 2005 Bike
Loop Phase I – Longmire Improvements project.
f. Presentation, possible action, and discussion on a substantial amendment to the City’s 2008 Annual Action
Plan to include new Community Development Block Grant Program (CDBG-R) funds under the American
Recovery and Reinvestment Act of 2009.
g. Presentation, possible action and discussion regarding the approval of a Interlocal Agreement and
resolution accepting from Texas A&M University the sum of $176,304.75 for providing Fire Protection to
Easterwood Airport.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion on consideration of an ordinance amending
Chapter 10, “Traffic Code,” to remove parking on both sides of Park Place between Anderson St. and
Texas Ave.
2. Public Hearing, presentation, possible action, and discussion regarding an ordinance repealing the
official City of College Station Comprehensive Plan (Adopted by Ordinance No. 2617) and adopting a
new Comprehensive Plan and all previous and subsequent plans as applicable, as the “Official City of
College Station Comprehensive Plan.”
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City Council Regular Meeting Page 3
Thursday, May 28, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
3. Presentation, possible action, and discussion on consideration of an amendment to the city’s contract
with American Traffic Solutions (ATS) to extend the contract until May 27, 2014, or up to 20 years as
directed by Council.
Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, May 28, 2009 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 22nd day of May, 2009 at 2:00 p.m.
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on May 22, 2009 at 2:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2009 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2009.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
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Mayor Councilmembers
Ben White John Crompton
Mayor ProTem James Massey
Lynn McIlhaney Dennis Maloney
City Manager Lawrence Stewart
Glenn Brown David Ruesink
Draft Minutes
City Council Workshop & Regular Meeting
Thursday, April 23 2009 3:00 & 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL PRESENT: Mayor Pro Tem McIlhaney, Council members Crompton, Maloney, Massey, Ruesink,
Stewart
STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager Neeley,
City Attorney Cargill Jr., City Secretary Hooks, Deputy City Secretary McNutt, Management Team
Mayor Pro Tem McIlhaney called meeting to order at 3:00 p.m.
Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent
agenda.
Council member Maloney (Consent Item 2f) stated on large documents in agenda packets are not need.
Council member Ruesink inquired about consent item 2i - brought land for the purpose of transplant. Peter
Caler, Assistant Director of Public Works/BVSWMA explained that Council approved the land acquisition but
the contract required dual Council approval. The City of Bryan did not approve.
Mayor Pro Tem McIhaney inquired about Consent Item 2b – the resolution on high speed passenger railway
service. City Attorney Harvey Cargill expressed his views on High Speed Railway.
Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion regarding Tree Preservation
in College Station.
Bob Cowell, ACIP, Director of Planning and Development Services presented Council two (2) proposed tree
preservation ordinance outlines, and provided comments made by the stakeholders at the public meeting held on
March 4th, 2009 and April 20th, 2009.
Draft Outline #1
-Tree Survey required
-Required 30% Minimum Preservation
-Tree Replacement required for all protected trees removed beyond 30% preservation level
-Flexibility in design
Draft Outline #2
-Tree survey only for trees identified for preservation
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City Council Workshop & Regular Minutes
Thursday, April 23, 2009
-Riparian Buffer required to be preserved
-No minimum preservation level
-Minimum Density of trees required – post development
-Flexibility in design
Council directed staff to bring back with another option that meets more of the general direction, a public hearing
and has more flexibility in the design.
Workshop Agenda Item No. 3 -- Presentation, possible action, and discussion regarding the Parks and
Recreation Athletic Renovation and Improvements Fund Fee Analysis, as requested by Council at the
November 24, 2008 meeting.
Tony Cisneros, Parks and Recreation Director presented an overview of the Athletic Renovation and
Improvements Fund and the design that is to help keep all athletic fields in top playing conditions with the proper
maintenance and replacement of materials that support the field activities but are not of sufficient cost or life span
to warrant funding through a bond issue as a capital expense. Staff requested Council to provide into and policy
direction on the analysis provided by staff for the Athletic Renovation and Improvements Fund Fee related to
College Station Parks and Recreation Department outdoor athletic facilities, know has Field Redevelopment Fee.
Should the city continue to utilize the athletic renovation and improvements’ fund fee for participation in parks
and recreation department facilitated or provided athletic programs.
Council directed staff to move forward. No formal action was taken.
Workshop Agenda Item No. 4 -- Presentation, possible action, and discussion regarding the renewal of the
Drought Contingency and Water Conservation Plans.
Jennifer Nations, Water Service Program Coordinator presented an overview of the Drought Contingency Plan
and the Water Conservation Plan renewals that are separate items on the consent portion of this Council meeting
agenda.
Council member Maloney requested staff to add an exemption on the use of pressure washer.
No formal action was taken.
______________________________________________
At 5:30 p.m. Mayor Pro Tem McIlhaney announced that the City Council would convene into executive session
pursuant to Section 551.071 and 551.072 of the Open Meetings Act to seek the advice of our city attorney.
Workshop Agenda Item No. 5 -- Executive Session will immediately follow the workshop meeting in the
Administrative Conference Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice
from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client
privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or
settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need
information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. After executive session discussion, any final action or vote taken will be in
public. The following subject(s) may be discussed:
a. Application with TCEQ for permits in Westside/Highway 60 area, near Brushy Water Supply Corporation
b. Sewer CCN permit requests for Brushy & Wellborn Services Areas
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City Council Workshop & Regular Minutes
Thursday, April 23, 2009
c. Water CCN permit requests for Brushy & Wellborn Services Areas
d. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
e. Legal aspects of Water Well, permits and possible purchase of or lease of water well sites
f. Cliff A. Skiles, DVM & C.A. Skiles Family Partnership, Ltd. Water permit applications with the Brazos
Valley Groundwater Conservation District
g. TMPA v. PUC (College Station filed Intervention)
h. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste
Management Agency contract, on proposed methane gas contract
i. Update on legal proceedings for Grimes County Landfill site and contracts for development of Grimes
County site
j. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and Ben
White
k. Chavers et al v. Tyrone Morrows, Michael Ikner, City of Bryan, City of College Station, et al
l. Review of legal aspects of the Open Meetings Act
Real Estate {Gov’t Code Section 551.072}; possible action The City Council may deliberate the purchase,
exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the City in negotiations with a third person. After executive session discussion, any final action or
vote taken will be in public. The following subject(s) may be discussed:
a. Possible Purchase or Exchange of Property near E. University and Tarrow.
Workshop Agenda Item No. 6 -- Council Calendar
Council reviewed activity calendar.
Workshop Agenda Item No. 7 -- Presentation, possible action, and discussion on future agenda items: A
Council Member may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a
proposal to place the subject on an agenda for a subsequent meeting.
Council member Stewart requested a future agenda item to discuss the existing city limits out to highway 30,
proposed east of the city limits south of Harvey Road. (The Greens Prairie Road transportation study.)
Council member Stewart requested a future agenda item to discuss forming on what we are doing on green efforts
and land filled items.
Workshop Agenda Item No. 8 -- Discussion, review and possible action regarding the following meetings:
Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council
of Governments, Brazos Valley Wide Area Communications Task Force, Cemetery Committee, Design
Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental
Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning
Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board,
Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley
Partnership, Regional Transportation Committee for Council of Governments, Texas Municipal League,
Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning
Board of Adjustments, BVSWMA, Signature Event Task Force, (Notice of Agendas posted on City Hall
bulletin board).
Council member Massey spoke on the IGC meeting for April 20th meeting.
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City Council Workshop & Regular Minutes
Thursday, April 23, 2009
Mayor Pro Tem McIlhaney spoke on the Transportation Committee meeting and the presentation given by Terry
Childers on the TTI study to address Mass transit.
Workshop Agenda Item No. 9 -- Action on executive session, or any workshop agenda item not completed
or discussed in today’s workshop meeting will be discussed in tonight’s Regular Meeting if necessary.
Council recessed from the executive session at 6:40 pm. No formal action was taken.
Council member Crompton left meeting at 6:52 p.m.
Workshop Agenda Item No. 10 – Adjourn.
The workshop meeting concluded at 7:00 p.m.
Minutes of Regular Meeting
Regular Agenda Item No. 1 -- Pledge of Allegiance, Invocation, Consider absence request.
Mayor Pro Tem McIlhaney called the meeting to order at 7:04 pm with all Council members present. Mayor Pro
Tem McIlhaney led the audience in the Pledge of Allegiance. Chief R.B. Alley provided the invocation.
Council member Ruesink made a motion to approve the request for absence from Mayor White. Council member
Maloney seconded the motion, which carried 6-0.
Presentation:
City Manager Glenn Brown and Mayor Pro Tem McIlhaney presented an award from the American Public Power
Association to the City of College Station Electric Department for earning the Reliable Public Provider (RP3)
Hear Visitors:
No one spoke.
Regular Agenda Item No. 2 -- Presentation, possible action and discussion of consent agenda items which
consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent
agenda by majority vote of the Council.
a. Approved minutes for City Council Workshop and Regular Meeting April 9, 2009.
b. Approved Resolution No. 04-23-09-2b supporting the adoption of Senate Bill 1570 and authorizing and
approving the formation of a local government corporation, to facilitate the forming of a high speed passenger
railway service.
c. Approved change order for Construction Contract 07-185 with Knife River for the construction of the
Arrington Road-Decatur Drive Roadway Extension, Project No. ST-0606, in the amount of $42,646.78.
d. Presentation, possible action, and discussion regarding Change Order No. 2 to the construction contract with
Brazos Valley Services (Contract No. 09-038) in the amount of $52,747.14 for the William D. Fitch
Widening Phase II project.
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City Council Workshop & Regular Minutes
Thursday, April 23, 2009
e. Approved a user agreement between Texas A&M University and the City of College Station authorizing Texas
A&M University to provide the University Services Building parking lot area and ingress/egress roads for a
term of five (5) years to the Brazos Valley Solid Waste Management Agency for the spring Household
Hazardous Waste & Computer Collection event.
f. Approved a Settlement Agreement and Release between the City and David and Jennifer Weber compensating
the Webers for the condemnation of easements necessary for the completion of the Parallel Water
Transmission Phase III.
g. Approved Ordinance No. 3177 amending Chapter 11, “Utilities”, of the Code of Ordinances of the City of
College Station, Texas, by amending Section 9: Drought Contingency and Water Emergency Plan in its
entirety.
h. Approved Resolution No. 04-23-09-2h for the adoption of an updated Water Conservation Plan, including
goals required by TCEQ.
i. Approved Resolution No. 04-23-09-2i to purchase 11.5 Wetland Mitigation Credits from Mitigation Solutions
USA LLC in the amount of $201,250.00.
j. Approved Change order No. 2 to purchase order No. 09-0308 to Martin Apparatus and Equipment, in the
amount of $29,684 for the purchase of two (2) 2009 Pierce Velocity Pumpers and one (1) 2009 Pierce /
Peterbilt 340-3000 Gal Pumper / Tanker.
k. Approved Resolution No. 04-23-09-2k declaring intention to reimburse certain expenditures with proceeds
from debt for Neighborhood Park Improvement projects.
l. Approved Resolution No. 04-23-09-2L declaring intention to reimburse certain expenditures with proceeds
from debt for the Water Reclamation project.
m. Approved an amendment to the Affiliate funding agreement between the City of College Station and the Arts
Council of Brazos Valley to change the date and location of a performance by the Brazos Valley Symphony
Orchestra specified in Section 3.5 of the agreement.
n. Approved an award of Bid#09-42 for purchasing of roadway traffic signs, post and pavement markings
material. The total cost of this Bid #09-42 is $145,505.62.
o. Approved an Interlocal Agreement (ILA) in the amount of $31,248 between the Cities of College Station and
Bryan for design costs for a traffic signal at the intersection of University Drive and Copperfield.
p. Approved Resolution No. 04-23-09-2p approving a contract with Mitchell and Morgan LLP in the amount of
$59,500.00 for design services for the Holleman Drive Extension project. (Project #ST 0913)
q. Approved Ordinance No. 3178 amending Chapter 10, “Traffic Code,” to change the posted speed limit on
sections of SH 40 (William D. Fitch Parkway).
Council member Massey made a motion to approve consent items 2a thru 2q with the corrections on item 2g.
Council member Stewart seconded the motion, which carried 5-0.
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City Council Workshop & Regular Minutes
Thursday, April 23, 2009
FOR: Mayor Pro Tem McIlhaney, Massey, Maloney, Stewart and Ruesink
AGAINST: None
ABSENT: Mayor White, Council member Crompton
Regular Agenda Item No. 1 -- Public hearing, presentation, possible action, and discussion of design
options for the Tauber & Stasney Street Rehabilitation Project.
Chuck Gilman, Director of Capital Projects presented the design option for the Tauber & Stasney Street
Rehabilitation Project. Staff recommended that the Tauber & Stasney Street Rehabilitation Project proceed
according to Option 3.
Mayor Pro Tem McIlhaney opened the public hearing.
In favor of Option 2: In favor of Option 3:
Dr. Anwer Ahmed, 2907 Aztec Ct., CS Will McCollum, 4317 Marywood, Bryan
SaQib Mukhtar, 9002 Timber Knoll, CS
Nadeem Chowdhary, 3202 Catarin, CS In favor of creating new Option:
Hector Rivera, 413 Stasney, CS Kip Gilts, 9210 Riverstone Ct., CS
Charles Bush, P.O. Box 1088, Manhattan, KS Carol Patton, 1304 Angelina Circle, CS
Charles Szabuniewiez, 381 Fifth, Bryan
Glenn Sschroeder, 1304 Autumn Wood Dr., CS
Robert Forest 109 College Main, CS
Chandler Salmone, TAMU Harrell Hall
Hoda el Salty, 301 Ball Street, CS
Rebecca Adkins, 900 Camellia Court, CS
Mayor ProTem McIlhaney closed the public hearing.
Chief R.B. Alley spoke on the problems with fire truck moving around safely in area of Tauber & Stasney.
Council direction staff to research another Option between Option 2 & 3 and bring back to Council. No formal
action was taken.
Regular Agenda Item No. 2 -- Public hearing, presentation, possible action, and discussion regarding an
amendment to the Unified Development Ordinance Section 7.4.E "Exempt Signs," Section 7.4.X "Signs for
Permitted Non-residential Uses in Residential or Agricultural Districts" and Section 11.2 "Defined
Terms."
Item was pulled by staff.
Council member Crompton returned at 7:45
Regular Agenda Item No. 3 -- Public hearing, presentation, possible action, and discussion regarding an
amendment of Chapter 12, Unified Development Ordinance, Section 4.2, Official Zoning Map, of the Code
of Ordinances of the City of College Station, Texas by rezoning 2.47 acres from A-O, Agricultural-Open,
to C-1, General Commercial at 4074 State Highway 6 and more generally located south of Bridle Gate
Drive.
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City Council Workshop & Regular Minutes
Thursday, April 23, 2009
Laura Hovde, Staff Planner presented a rezoning of 2.47 acres from A-O, Agricultural-Open, to C-1, General
Commercial at 4074 State Highway 6 and more generally located south of Bridle Gate Drive. Staff and the P&Z
Commission recommended approval.
Jeff Robertson with McClure and Brown Engineering represented the owner and in agreement with privacy fence
along south of property line.
Mayor ProTem McIlhaney opened the public hearing.
Dahlis Waller, 2707 Pinehurst Circle, CS – owner of adjacent property, addressed her concerns of buffer
requirements and the need for such, drainage, and future ramifications for rezoning this property.
Mayor Pro Tem McIlhaney closed the public hearing.
Council member Maloney moved to approve Ordinance No. 3179 with an 8 foot wood fence. Council member
Massey seconded the motion, which carried 6-0,
FOR: Mayor Pro Tem McIlhaney, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
Regular Agenda Item No. 4 -- Public hearing, presentation, possible action, and discussion on
consideration of the updated land use assumptions and capital improvements plan, and the imposition of
updated water and wastewater impact fees in Steeplechase-Wellborn Sewer Impact Fee Service Areas 03-
02.
Alan Gibbs, City Engineer presented an updated of land use assumptions and capital improvements plan, and the
imposition of updated water and wastewater impact fees in Steeplechase-Wellborn Sewer Impact Fee Service
Areas 03-02. Staff recommended approval.
Mayor Pro Tem McIlhaney opened the public hearing. No one spoke. Mayor ProTem McIlhaney closed the
public hearing.
No formal action was taken.
Regular Agenda Item No. 5 -- Adjourn.
Hearing no objections, Mayor Pro Tem McIlhaney adjourned the meetings at 9:06 p.m. on Thursday, April 23,
2009.
PASSED AND APPROVED this 18th day of May, 2009.
APPROVED
___________________________
Mayor Ben White
ATTEST:
_________________________
City Secretary Connie Hooks
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City Council Workshop & Regular Minutes
Thursday, April 23, 2009
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May 28, 2009
Consent Agenda Item No. 2b
Police Motorcycle Purchase
To: Glenn Brown, City Manager
From: Michael “Ike” Ikner, Chief of Police
Agenda Caption: Presentation, possible action, and discussion on the purchase of seven (7)
Police Motorcycles from Independence Harley Davidson /Buell of College Station for the amount
of $186,931.15 which includes a three year Extended Service Plan (at $725 each). (Bid
Number 09-45.)
Recommendation(s): Recommend award to the lowest, responsible bidder meeting
specifications, Independence Harley Davidson of College Station. Also recommend the trade
in of the existing motorcycles.
Summary: This purchase is a scheduled replacement of seven (7) Harley Davidson police
motorcycles which have been purchased on a two-year cycle. Beginning with this purchase,
the plan is to move these vehicles to a three-year replacement cycle. Vehicles will be
evaluated closely during the third year of service to document down time and determine if this
plan is cost effective. We received only one bid, that being from Independence Harley
Davidson/Buell of College Station, TX. Independence performs all mechanical maintenance on
the motorcycles at their dealership in College Station. Independence has offered to take our
2007 motorcycles in trade, at $8000 each. This will significantly reduce staff’s time and costs
associated with selling these motorcycles through a municipal or private auction company.
Staff recommends the purchase of the seven new motorcycles, purchase of the third year
Extended Service Plan for each, and accepting the trade offer on the seven 2007 models with
Independence Harley Davidson.
Budget & Financial Summary: The purchase of these motorcycles will be funded out of the
Equipment Replacement Fund. A budget transfer will be made in the Equipment Replacement
Fund from the Fire equipment purchases, which came in under budget, to the Police
motorcycle budget for the extended service plan. Independence Harley Davidson/Buell of
College Station also submitted a bid for a trade in allowance for seven (7) 2007 Harley
Davidson police motorcycles at $8000 each.
Attachments:
1.) Bid Tabulation Sheet
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City of College Station - Purchasing Department
Bid Tabulation for #09-45
"Purchase of Seven (7) Police Motorcycles"
Open Date: Wednesday, March 11, 2009 @ 2:00 p.m.
DESCRIPTION QTY UOM
UNIT BID
AMOUNT
TOTAL BID
AMOUNT
2009 Police Motorcycles 7 EA $25,979.45 $181,856.15
2009 Police Motorcycles 7 EA $25,979.45
$181,856.15
Guaranteed Repurchase Price
(Repurchase price of 2009 motorcycles at the end of 2 years)7EA $8,200.00 $57,400.00
$17,779.45 $124,456.15
Make/Model: 2009 FLHP Road King
OPTION 2 - TOTAL COST BID
(Original purchase price less guaranteed repurchase price for 2009 motorcycles)
Option 2 - Total Cost
Independence
Harley-Davidson
(College Station, TX)
OPTION 1 - ORIGINAL PURCHASE PRICE
2009 Police Motorcycles 7 EA $25,979.45
$181,856.15
Trade-In Amount for 2007 Electra Glide Motorcycles 7 EA $8,000.00 $56,000.00
$17,979.45 $125,856.15
NOTES:
»Bidder indicated the unit cost of $25,979.45 includes all equipment and labor.
»Bidder indicated the Extended Warranty must be purchased at the time of sale.
»Bidder also provided a repurchase price of $8,000.00 for 2009 motorcycles at the end of 3 years.
OPTION 3 - TRADE-IN
(Original purchase price less trade-in for existing 2007 Electra Glides)
Option 3 - Total Cost
OPTIONAL EXTENDED WARRANTY: Add $725.00 per unit
(Bid amount for a one-year extended warranty - per unit)
DELIVERY: 90 Days (Consecutive calendar days ARO)
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May 28, 2009
Consent Agenda Item No. 2c
Rejection of RFP 09-41 Response for Public Internet Service
To: Glenn Brown, City Manager
From: Ben Roper, IT Director
Agenda Caption: Presentation, possible action, and discussion regarding rejection of the
response to RFP #09-41, Public Internet Service.
Recommendation(s): Staff recommends rejection of the single response received to RFP
09-41.
Summary: On February 19, 2009 RFP 09-41 was released. This RFP solicited Internet
Service Providers for city provide public internet service in city buildings and other
designated areas in accordance with the Wireless Plan approved by Council on October 9,
2008.
Responses to RFP 09-41 were due on March 27, 2009. Only one proposal from Verizon was
received by the City. Research conducted since receiving this proposal indicates that there
may be additional options available to the City, and the RFP will be reissued.
Budget & Financial Summary: Funding for limited public Internet access is available in
the approved IT Department operating budget.
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May 28, 2009
Consent Agenda Item No. 2d
Resolution Authorizing Publication of Notice for Certificates of Obligation
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion to approve a resolution by
the City Council of the City of College Station, Texas, directing publication of notice of
intention to issue certificates of obligation, series 2009; and providing an effective date.
Recommendation(s): Council approves the attached resolution directing publication
of notice of the intention to issue certificates of obligation.
Summary: The City Council is authorized to approve the issuance of certificates of
obligation (COs) after approving a resolution directing notices to be published of the intent
to issue the COs.
The City of College Station typically issues debt to fund various capital projects identified
and approved as a part of the annual budget.
Certificates of Obligation (COs) are based on the full faith and credit of the City and are paid
primarily through the debt service portion of the ad valorem tax rate. Certificates of
Obligation normally include at least one additional revenue stream besides the debt service
portion of the tax rate such as utility revenues. The City's policy for issuing certificates of
obligation allows more flexibility in their issue than General Obligation Bonds, which are
authorized by the voters, particularly when other revenues are anticipated to assist in debt
service.
The City’s Financial Advisor recommended that the City issue Certificate of Obligations for
utility projects instead of Utility Revenue Bonds (URBs). The Utility systems will still cover
their associated portion of debt service through utility revenues. The efficiency of combining
the debt is as follows:
· Economies of scale: The City can save on issuance cost by combining the two
issues. The estimate cost savings is $75,000 to $100,000 each year that we issue.
· Better ratings: COs are rated Aa3/AA while URBs are rated A1/A+. Selling only
the higher rated COs will result in lower bond interest rates.
· More marketable bonds: Combining the two issues will provide substantially
larger block sizes in each maturity. Having block sizes in excess of $1 million per
year will likely attract institutional investors to the City’s bonds where as before
the market was essentially retail oriented investors.
· Reserve fund requirements: The URBs require that the City fund a debt service
reserve fund unless the bonds are insured by a bond insurer, who at the time of
the issuance, is AAA rated. Currently, the only bond insurer that remains AAA
rated by both Moody’s and Standards & Poors is Financial Security Assurance
(FSA).
15
In addition to the utility projects, this particular debt issue is planned to provide resources
for, the master planning and design of the convention center and a portion of the land
acquisition, cemetery development project, Twin Oaks Landfill project, technology projects
and debt issuance costs. The total amount of this issue is $31,315,00.
At the June 11th meeting, the City Council will consider approval of the Preliminary Official
Statements for the Certificates of Obligation and General Obligation Bonds. The bond sale
for the Certificates of Obligation and General Obligation Bonds is scheduled for July 9th and
will be on that agenda for City Council consideration.
Budget & Financial Summary: Staff reviewed the impact of the Certificates on the City's
ability to meet debt service requirements and the effect they may have on the ad valorem
tax rate. The recommendation to move forward with this issue will not impact the ad
valorem tax rate, as long as revenues from the sale of cemetery lots are received as
projected to pay the cemetery portion of the debt service. The impact on the utility rates
will be reviewed as part of the financial forecast and FY10 budget.
Attachments:
1. Resolution by the City Council of the City of College Station directing publication of
notice of intention to issue Certificates of Obligation.
16
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19
May 28, 2009
Consent Agenda Item No. 2e
Change Order to the 2005 Bike Loop Phase I
Longmire Improvements Construction Contract
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding Change Order
No. 2 to the construction contract with JCF Bridge & Concrete, Inc. (Contract No. 09-041) in
the amount of $26,334.40 for the 2005 Bike Loop Phase I – Longmire Improvements
project.
Recommendation(s): Staff recommends approval of Change Order #2 to the JCF
Bridge & Concrete, Inc. contract in the amount of $26,334.40.
Summary: This change order includes the relocation of two (2) traffic signals and the
installation of video detection cameras to replace the traffic loops at the intersection of
Longmire and FM 2818. The islands were designed around each signal pole with the intent
to avoid moving the poles. City staff is requesting that the poles be raised to the elevation
of the island. This will allow staff to access, repair, and/ replace the pole if it’s damaged or
hit by a vehicle in the future. Staff has requested that the video detection cameras be
replaced.
The change order is also for adjustments made to the pavement width along FM 2818 to
match the TxDOT shoulder and curb and gutter sections, and to adjust the pedestrian
bridge to avoid conflict with a sanitary sewer line. The design consultant showed the sewer
line on the plans based on an alignment centered on the manhole lid. The lids are offset,
however, which would have placed the piers too close to the sewer line.
The change order also includes several deductions. A curb inlet was removed due to a
drainage modification proposed by the contractor. The reduction in the amount of
landscape pavers is due to an error in the bid quantity calculations made by the engineer.
The engineer mistakenly included a portion of the curb and gutter quantity with the pavers,
resulting in a reduction in pavers and an increase in the curb and gutter quantity. Finally,
the mill and overlay alternate bit item was removed from the project because the engineer
miscalculated the mill and overlay quantities included on the bid form. The actual quantities
are approximately 3 times greater than the quantities in the bid form. The actual cost to
mill and overlay the intersection is $51,360 rather than $15,194. Therefore, the mill and
overlay is being removed from the scope of the project.
Budget & Financial Summary: Change order #2 will result in a net increase of 4.14%
of the original contract amount. Funds in the amount of $1,033,624 have been budgeted
for this project from the Streets Capital Improvement Projects Fund. Funds in the amount of
$740,587.22 have been expended or committed, leaving a balance of $293,036.78. Funds
in the amount of $52,000 were transferred into this project from the Traffic System Safety
Improvements project for the traffic signal pole relocation and video detection camera
installations. This amount is included in the budget referenced above.
Attachments: 1.) Change Order #2
2.) Project Location Map
3.) Bayer Electric proposal
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May 28, 2009
Consent Agenda Item No. 2f
Annual Community Development Action Plan Substantial Amendment
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, discussion on a substantial
amendment to the City’s 2008 Annual Action Plan to include new Community
Development Block Grant Program (CDBG-R) funds under the American Recovery
and Reinvestment Act of 2009.
Recommendation(s): Staff recommends approval of the above referenced
substantial amendment to the City’s 2008 Annual Action Plan.
Summary: The American Recovery and Reinvestment Act of 2009 appropriated
funds for all current CDBG entitlement communities. Under this formula allocation,
the City of College Station will receive $299,821.00 for any currently eligible CDBG
project or activity. The intended use of these funds includes economic development,
housing, infrastructure and/or any other public facility activities that will quickly
promote further economic investment, increased energy efficiency, and job creation
or retention for the respective community. The U. S. Department of Housing and
Urban Development recently issued a notice of program requirements for the CDBG-
R funding that required the City to prepare and submit a substantial amendment to
the its 2008 Annual Action Plan.
The City is proposing to use these funds to further a project that was previously
identified by the Council as having met the intended use of funds by promoting
further economic investment, providing affordable housing opportunities, and
creating new jobs. This proposed substantial amendment includes the use of CDBG-
R funds in combination with previously allocated CDBG funds to acquire land for the
development and construction of a major new mixed-use development. The
proposed project will include the development of affordable multi-family housing,
retail and/or office space for the creation of jobs, and open recreation space. This
project will leverage private resources with federal grant funds to realize a
development that will maximize the benefit of these resources for low and moderate
income residents in College Station.
As required by Federal regulations, staff publicly posted this amendment on May 19,
2009 for public comment through May 25, 2009. Any comments provided by the
public will be made available to the Council prior to the meeting.
Budget & Financial Summary: This $299,821 in CDBG-R funding is a new source
of community development revenue available through the American Recovery and
Reinvestment Act of 2009. All eligible CDBG activities and uses are eligible for
programming with these new funds.
Attachments:
1) 2008 Annual Action Plan Substantial Amendment
2) Resolution
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26
2005 - 2009
Consolidated Plan
Substantial Amendment to the
2008 Annual Action Plan to include the
Community Development Block Grant Program
Under the American Recovery and Reinvestment Act
of 2009
David Gwin, Director
Department of Economic & Community Development
P. O. Box 9960
1207 Texas Avenue
College Station, Texas 77842
(979) 764-3778
dgwin@cstx.gov
This draft document is made available for public comment. Comments or
questions concerning this substantial amendment may be mailed to the
address above or e-mailed to econdev@cstx.gov.
DR
A
F
T
27
Consolidated Plan
2005 - 2009
Draft Substantial Amendment to the
2008 Annual Action Plan to Include the
Community Development Block Grant Program (CDBG-R)
Under the American Recovery and Reinvestment Act of 2009
THE CDBG-R SUBSTANTIAL AMENDMENT
Jurisdiction(s): City of College Station,
Texas
Jurisdiction Web Address:
http://www.cstx.gov/Index.aspx?page=259
CDBG-R Contact Person: David
Gwin
Address: P. O. Box 9920
1207 Texas Avenue
College Station, Texas 77842
Telephone: (979) 764-3778
Fax: 979-764-3785
Email: dgwin@cstx.gov
ENSURING RESPONSIBLE SPENDING OF RECOVERY ACT FUNDS
Funding available under the Recovery Act has clear purposes – to stimulate the
economy through measures that modernize the Nation’s infrastructure, improve
energy efficiency, and expand educational opportunities and access to health
care. HUD strongly urges grantees to use CDBG-R funds for hard development
costs associated with infrastructure activities that provide basic services to
residents or activities that promote energy efficiency and conservation through
rehabilitation or retrofitting of existing buildings. While the full range of CDBG
activities is available to grantees, the Department strongly suggests that grantees
incorporate consideration of the public perception of the intent of the Recovery Act
in identifying and selecting projects for CDBG-R funding.
A. SPREADSHEET FOR REPORTING PROPOSED CDBG-R ACTIVITIES
Grantees must provide information concerning CDBG-R assisted activities in an
electronic spreadsheet provided by HUD. The information that must be reported
in the spreadsheet includes activity name, activity description, CDBG-R dollar
amount budgeted, eligibility category, national objective citation, additional
Recovery Act funds for the activity received from other programs, and total activity
budget. An electronic copy of the spreadsheet and the format is available on
HUD’s recovery website at http://www.hud.gov/recovery.
28
CDBG-R
Activity Data Spreadsheet
Activity Name Activity Description
Eligibility
(Regulatory or
HCDA Citation)
National
Objective
Citation
CDBG-R
Project
Budget ($)
Additional
Recovery
Funds ($)
Other
Leveraged
Funding ($)
Total
Activity
Budget
Acquisition for Mixed-Use
Development
This project will provide low-mod
housing, low-mod job creation
and low-mod area benefit
through the acquisition of land
for the development and
construction of a future mixed-
use development. The
development is anticipated to
include affordable multi-family
housing, new retail and/or office
space for the creation of new
jobs, and provision of
recreational space.
24 CFR
570.201(a)
24 CFR 570.208
(1), (3) & (4)299,821 1,968,126 2,267,947
0
0
0
0
0
0
0
Date: 5/29/2009Jurisdiction/Grantee Name: City of College Station CDBG-R Fomula Grant Amount: $299,821
OBGA 1 5/21/20096:12 PM
2
9
B. CDBG-R INFORMATION BY ACTIVITY (COMPLETE FOR EACH
ACTIVITY)
(1) Activity Name
: Acquisition for Mixed-Use Development
(2) Activity Narrative
: This project will provide low-mod housing, low-mod job
creation and low-mod area benefit through the acquisition 5 to 9 acres located
in Census Tract 001700 Block Group 01 County 48041, which has a low/mod
percentage of 80.3%. Upon the successful completion of the acquisition, a
Request for Proposal will be prepared and released to facilitate the
development of an much anticipated mixed-use development. This mixed-
use development may include affordable multi-family housing, retail and/or
office space for the creation of jobs, and new recreational space.
This project will leverage private resources with federal grant funds to create
a development that will maximize the benefit to low and moderate income
residents in College Station. Given the confidentially of these real estate
transactions, the exact addresses cannot be released at this time as the City
does not yet control the properties. This mixed-use development project is
anticipated to take multiple years to accomplish and will further utilize CDBG
and HOME funds.
Conceptually, the Low-Mod Housing National Objective would be met by
developing approximately 70 new rental units, 80% of which would be
available for low to moderate income households at current affordable rental
rates and 20% at market rental rates. The average household size in this
Block Group is 2.13. Therefore, it is estimated that this development could
assist approximately 119 low to moderate-income residents.
The Low-Mod Job Creation National Objective would be met by the
development of approximately 70,000 sq. ft. of new retail/office space. It is
anticipated that this could create approximately 112 jobs and require, by
contract with the developer, that at least 51% of the full-time equivalent jobs
involve the employment of low and moderate-income persons. According to
the census, this Block Group contains approximately 3,496 low to moderate-
income residents. A neighborhood of low-to-moderate-income residents
generally abuts the area proposed for development.
The Low-Mod Area Benefit National Objective could be met by the creation of
new proposed open space to benefit the people living and working in this
development, as well as the people living in the neighborhood adjacent to this
development.
The above referenced specifics are estimates and intended to be a general
outline for the proposed mixed-use development. The estimates are based
on the amount of land to be acquired and subsequently developed utilizing
current city ordinances, policies, and basic site parameters. These
30
specifications do not necessarily represent the specifications of the final
project. While we believe that these estimates are accurate based on the
above parameters, the final project is dependent upon the actual proposals
received and the one ultimately accepted for development and construction.
American Recovery and Reinvestment Act of 2009 – CDBG-R funding will be
utilized with previously allocated funds to allow for a specific acquisition
activity to be completed prior to July 30, 2009. Additionally, the City received
authorization from the U. S. Department of Housing and Urban Development
for the expenditure of pre-award costs in this regard. This pre-award
authorization will allow reimbursement to the City from 2009 Community
Development Block Grant funds up to $562,000.
No additional recovery funding will be utilized for this activity. No
administrative funding or public service funding is included in this
amendment.
(3) Jobs Created:
The Low-Mod Job Creation National Objective would be met
by the development of approximately 70,000 sq. ft. of new retail/office space.
It is anticipated that this could create approximately 112 jobs and require, by
contract with the developer, that at least 51% of the full-time equivalent jobs
involve the employment of low and moderate-income persons. According to
the census, this Block Group contains approximately 3,496 low to moderate-
income residents. A neighborhood of low-to-moderate-income residents is
located within close proximity to this general area proposed for this
development.
(4) Additional Activity Information:
The City will endeavor to utilize green building
practices and energy conservation efforts where practical and cost-effective in
the development and construction of this project.
(5) Responsible Organization
City of College Station
:
Department of Economic and Community Development
David Gwin, Director
P. O. Box 9960
1207 Texas Avenue
College Station, Texas 77842
(979) 764-3778
(979) 764-3785 fax
Dgwin@cstx.gov
31
C. PUBLIC COMMENT
The substantial amendment was posted to the City of College Station’s website
under the Community Development section on May 19, 2009. The specific
hyperlink is as follows: (http://www.cstx.gov/Index.aspx?page=259). Copies of
the amendment were also placed at the Lincoln Center (1101 Eleanor), the Larry
Ringer Library, City Secretary’s office, and at the Department of Economic and
Community Development. Additionally, a press release including the
announcement of the substantial amendment was sent to all media contact on
Tuesday, May 19, 2009.
Further, information regarding the amendment was included during regular
programming on the City’s public television channel 19. The public comment
period required of this particular process ran from May 20 – May 25. The
substantial amendment will be presented to City Council on May 28, 2009 for
consideration of approval.
The following is a summary public comments received during the process.
Response:
32
D.-TABLE 3C: CONSOLIDATED PLAN LISTING OF PROJECTS – AMENDED
Jurisdiction’s Name:
City of College Station
Priority Need:
Other
Project Title:
Acquisition
(1) Description:
This project will provide low-mod housing, low-mod job creation
and low-mod area benefit through the acquisition 5 to 9 acres located in
Census Tract 001700 Block Group 01 County 48041, which has a low/mod
percentage of 80.3%. Upon the successful completion of the acquisition, a
Request for Proposal will be prepared and released to facilitate the
development of an much anticipated mixed-use development. This mixed-
use development may include affordable multi-family housing, retail and/or
office space for the creation of jobs, and new recreational space.
This project will leverage private resources with federal grant funds to create
a development that will maximize the benefit to low and moderate income
residents in College Station. Given the confidentially of these real estate
transactions, the exact addresses cannot be released at this time as the City
does not yet control the properties. This mixed-use development project is
anticipated to take multiple years to accomplish and will further utilize CDBG
and HOME funds.
Conceptually, the Low-Mod Housing National Objective would be met by
developing approximately 70 new rental units, 80% of which would be
available for low to moderate income households at current affordable rental
rates and 20% at market rental rates. The average household size in this
Block Group is 2.13. Therefore, it is estimated that this development could
assist approximately 119 low to moderate-income residents.
The Low-Mod Job Creation National Objective would be met by the
development of approximately 70,000 sq. ft. of new retail/office space. It is
anticipated that this could create approximately 112 jobs and require, by
contract with the developer, that at least 51% of the full-time equivalent jobs
involve the employment of low and moderate-income persons. According to
the census, this Block Group contains approximately 3,496 low to moderate-
income residents. A neighborhood of low-to-moderate-income residents
generally abuts the area proposed for development.
The Low-Mod Area Benefit National Objective could be met by the creation of
new proposed open space to benefit the people living and working in this
development, as well as the people living in the neighborhood adjacent to this
development.
33
The above referenced specifics are estimates and intended to be a general
outline for the proposed mixed-use development. The estimates are based
on the amount of land to be acquired and subsequently developed utilizing
current city ordinances, policies, and basic site parameters. These
specifications do not necessarily represent the specifications of the final
project. While we believe that these estimates are accurate based on the
above parameters, the final project is dependent upon the actual proposals
received and the one ultimately accepted for development and construction.
American Recovery and Reinvestment Act of 2009 – CDBG-R funding will be
utilized with previously allocated funds to allow for a specific acquisition
activity to be completed prior to July 30, 2009. Additionally, the City received
authorization from the U. S. Department of Housing and Urban Development
for the expenditure of pre-award costs in this regard. This pre-award
authorization will allow reimbursement to the City from 2009 Community
Development Block Grant funds up to $562,000.
No additional recovery funding will be utilized for this activity. No
administrative funding or public service funding is included in this
amendment.
X Suitable Living Environment Decent Housing Economic Opportunity
Objective category:
X Availability/Accessibility Affordability Sustainability
Outcome category:
Location/Target Area:
Community wide
Objective Number: 6 Project ID: 8004 Funding Sources:
HUD Matrix Code: 01 CDBG Citation: 24 CFR 570.201(a) CDBG $599,939
Type of Recipient
Local Government
CDBG National Objective
LMH, LMJ, LMA
CDBG-Recovery $299,821
Start Date: 10-01-2007 Completion Date: 9-30-2009 HOME
Performance Indicator
Households
Jobs
People
Annual Units
70
112
4,351
HOPWA
Local ID: Units Upon Completion: Total Formula: $899,760
Prior Year Funds $863,427
Other Funding** $504,760
Total $2,267,947
* Other funding includes program income from the Meridian Apartments in the amount of $254,669 that was receipted in
IDIS in 2007. This amount was not anticipated and therefore was not budgeted in the 2007 Annual Action Plan. The
additional amount is funding received from the sale of the Cedar Creek Apartment complex in the amount of $250,091.
These non-federal funds were utilized to reimburse the City’s Line of Credit in 2007 as reported in the 2007 CAPER. The
2008 CDBG amount includes $20,000 in anticipated program income.
34
The primary purpose of the project is to help: • the Homeless • Persons with HIV/AIDS • Persons with
Disabilities • Public Hous ing Needs
E. CERTIFICATIONS
(1) Affirmatively furthering fair housing. The jurisdiction will affirmatively
further fair housing, which means that it will conduct an analysis to identify
impediments to fair housing choice within the jurisdiction, take appropriate actions
to overcome the effects of any impediments identified through that analysis, and
maintain records reflecting the analysis and actions in this regard.
(2) Anti-displacement and relocation plan. The jurisdiction will comply with the
acquisition and relocation requirements of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970, as amended (42 U.S.C. 4601), and
implementing regulations at 49 CFR part 24; and it has in effect and is following a
residential anti-displacement and relocation assistance plan required under
section 104(d) of the housing and Community Development Act of 1974, as
amended, in connection with any activity assisted with funding under CDBG-R.
(3) Drug Free Workplace. The jurisdiction will or will continue to provide a drug-
free workplace by:
1. Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the grantee's workplace and specifying the
actions that will be taken against employees for violation of such
prohibition;
2. Establishing an ongoing drug-free awareness program to inform
employees about –
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(d) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the
performance of the grant be given a copy of the statement required by
paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as
a condition of employment under the grant, the employee will -
35
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace no
later than five calendar days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving
notice under subparagraph 4(b) from an employee or otherwise receiving
actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to every grant officer or other
designee on whose grant activity the convicted employee was working,
unless the Federal agency has designated a central point for the receipt of
such notices. Notice shall include the identification number(s) of each
affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving
notice under subparagraph 4(b), with respect to any employee who is so
convicted:
(a) Taking appropriate personnel action against such an employee,
up to and including termination, consistent with the requirements of
the Rehabilitation Act of 1973, as amended; or
(b) Requiring such employee to participate satisfactorily in a drug
abuse assistance or rehabilitation program approved for such
purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs 1, 2, 3, 4, 5 and 6.
(4) Anti-lobbying. To the best of the jurisdiction's knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of it, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, it will complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
36
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying
certification be included in the award documents for all subawards at all
tiers (including subcontracts, subgrants, and contracts under grants, loans,
and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
(5) Authority of Jurisdiction. The jurisdiction possesses the legal authority to
carry out the programs for which it is seeking funding, in accordance with
applicable HUD regulations and other program requirements.
(6) Consistency with Plan. The housing activities to be undertaken with
CDBG-R funds are consistent with its Consolidated Plan.
(7) Section 3. The jurisdiction will comply with section 3 of the Housing and
Urban Development Act of 1968 (12 U.S.C. 1701u), and implementing regulations
at 24 CFR part 135.
(8) Community development plan. The jurisdiction certifies that the
consolidated housing and community development plan identifies housing and
community development needs and specifies both short-term and long-term
community development objectives that have been developed in accordance with
the primary objective of the statute authorizing the CDBG program.
(9) Following a plan. The jurisdiction is following a current Consolidated Plan
that has been approved by HUD.
(10) Use of funds. The jurisdiction has developed activities so as to give the
maximum feasible priority to activities that will benefit low- and moderate-income
families or aid in the prevention of slums or blight. Additional activities may be
included that are designed to meet other community development needs having
particular urgency because existing conditions pose a serious and immediate
threat to the health or welfare of the community where other financial resources
are not available to meet such needs
It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be
assisted with CDBG-R funds, it certifies that it has developed its Action
Plan so as to give maximum feasible priority to activities which benefit low
and moderate income families or aid in the prevention or elimination of
slums or blight. The Action Plan may also include activities which the
grantee certifies are designed to meet other community development
needs having a particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the community,
and other financial resources are not available);
2. Special Assessments. The jurisdiction will not attempt to recover any
capital costs of public improvements assisted with CDBG-R funds by
assessing any amount against properties owned and occupied by persons
37
of low- and moderate-income, including any fee charged or assessment
made as a condition of obtaining access to such public improvements.
However, if CDBG-R funds are used to pay the proportion of a fee or
assessment attributable to the capital costs of public improvements
(assisted in part with CDBG-R funds) financed from other revenue sources,
an assessment or charge may be made against the property with respect
to the public improvements financed by a source other than CDBG-R
funds. The jurisdiction will not attempt to recover any capital costs of public
improvements assisted with CDBG-R funds, unless CDBG-R funds are
used to pay the proportion of fee or assessment attributable to the capital
costs of public improvements financed from other revenue sources. In this
case, an assessment or charge may be made against the property with
respect to the public improvements financed by a source other than CDBG-
R funds. In addition, with respect to properties owned and occupied by
moderate-income (but not low-income) families, an assessment or charge
may be made against the property with respect to the public improvements
financed by a source other than CDBG-R funds if the jurisdiction certifies
that it lacks CDBG-R or CDBG funds to cover the assessment.
(11) Excessive Force. The jurisdiction certifies that it has adopted and is
enforcing: (1) a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in non-violent civil
rights demonstrations; and (2) a policy of enforcing applicable State and local
laws against physically barring entrance to or exit from a facility or location that is
the subject of such non-violent civil rights demonstrations within its jurisdiction.
(12) Compliance with anti-discrimination laws. The CDBG-R grant will be
conducted and administered in conformity with title VI of the Civil Rights Act of
1964 (42 U.S.C. 2000d), the Fair Housing Act (42 U.S.C. 3601-3619), and
implementing regulations.
(13) Compliance with lead-based paint procedures. The activities concerning
lead-based paint will comply with the requirements of part 35, subparts A, B, J, K,
and R of this title.
(14) Compliance with laws. The jurisdiction will comply with applicable laws.
(15) Compliance with ARRA. The jurisdiction will comply with Title XII of
Division A of the American Recovery and Reinvestment Act of 2009.
(16) Project selection. The jurisdiction will select projects to be funded, by giving
priority to projects that can award contracts based on bids within 120 days from
the date the funds are made available to the recipient, and that will ensure
maximum job creation and economic benefit.
38
(17) Timeliness of infrastructure investments. When the jurisdiction uses
CDBG-R funds for infrastructure investments, the grantee will give preference to
quick-start and finish activities, including a goal to use at least 50 percent of the
funds for activities within 120 days of enactment of the Recovery Act.
(18) Buy American provision. The jurisdiction will ensure that all iron, steel and
manufactured goods used in construction, alteration, repair, or maintenance of a
public building or public work project assisted with CDBG-R funds under the
Recovery Act must be produced in the United States unless the Secretary finds
that: (1) the requirement is inconsistent with public interest; (2) those goods are
not reasonably available or produced in sufficient quantity in the U.S.; (3) or the
use of the goods will increase the project cost by more than 25 percent.
(19) Appropriate use of funds for infrastructure investments. The Governor,
mayor, or other chief executive, as appropriate certifies, that any infrastructure
investments have received the full review and vetting required by law and that the
chief executive accepts responsibility that the infrastructure investment is an
appropriate use of taxpayer dollars. Alternatively, a grantee’s chief elected official
certifies that infrastructure investments will receive the full review and vetting
required by law and that the chief executive accepts responsibility that the
infrastructure investment is an appropriate use of taxpayer dollars.
(20) 70% of CDBG-R for LMI. The aggregate use of CDBG-R funds shall
principally benefit persons of low and moderate income in a manner that ensures
that at least 70 percent of the grant is expended for activities that benefit such
persons over the life of the CDBG-R grant.
_________________________________ _____________
Signature/Authorized Official Date
___________________
Title
39
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
*1. Type of Submission:
Preapplication
Application
Changed/Corrected Application
*2. Type of Application
New
Continuation
Revision
* If Revision, select appropriate letter(s)
*Other (Specify)
3. Date Received : 4. Applicant Identifier:
5a. Federal Entity Identifier:
*5b. Federal Award Identifier:
State Use Only:
6. Date Received by State: 7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: City of College Station
*b. Employer/Taxpayer Identification Number (EIN/TIN):
74-60000534
*c. Organizational DUNS:
107931997
d. Address:
*Street 1: P. O. Box 9960
Street 2: 1207 Texas Avenue
*City: College Station
County: Brazos
*State: Texas
Province:
*Country: United States
*Zip / Postal Code 77842
e. Organizational Unit:
Department Name:
Economic and Community Development
Division Name:
Community Development
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Mr. *First Name: David
Middle Name:
*Last Name: Gwin
Suffix:
Title: Director of Economic and Community Development
Organizational Affiliation:
City of College Station
*Telephone Number: 979-764-3778 Fax Number: 979‐764‐3785
*Email: dgwin@cstx.gov
40
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
*9. Type of Applicant 1: Select Applicant Type:
C. City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10 Name of Federal Agency:
U. S. Department of Housing and Urban Development
11. Catalog of Federal Domestic Assistance Number:
14-253
CFDA Title:
Community Development Block Grant - American Recovery and Reinvesment Act of 2008
*12 Funding Opportunity Number:
FR-5309-N-01
*Title:
Community Development Block Grant Funding Under the American Recovery and Reinvestment Act of 2009 (CDBG-R)
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
City of College Station, Brazos County, Texas; Census Tract 001700 Block Group 01
*15. Descriptive Title of Applicant’s Project:
Acquisition for Mixed-Use Development
41
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
16. Congressional Districts Of:
*a. Applicant: 17th Congressional District *b. Program/Project: 17th Congressional
District
17. Proposed Project:
*a. Start Date: 7/20/2009 *b. End Date: 9/30/2010
18. Estimated Funding ($):
*a. Federal
*b. Applicant
*c. State
*d. Local
*e. Other
*f. Program Income
*g. TOTAL
$299,821
$299,821
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If “Yes”, provide explanation.)
Yes No
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix: Mr. *First Name: Glenn
Middle Name:
*Last Name: Brown
Suffix:
*Title: City Manager
*Telephone Number: 979-764-3511 Fax Number: 979-764-3785
* Email: gbrown@cstx.gov
*Signature of Authorized Representative: *Date Signed:
Authorized for Local Reproduction Standard Form 424 (Revised 10/2005)
Prescribed by OMB Circular A-102
42
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
*Applicant Federal Debt Delinquency Explanation
The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt.
43
May 28, 2009
Consent Agenda Item No. 2g
Interlocal Agreement with TAMU for Fire Protection to Easterwood Airport
To: Glenn Brown, City Manager
From: Robert Alley, Fire Chief
Agenda Caption: Presentation, possible action and discussion regarding the approval of a
Interlocal Agreement and resolution accepting from Texas A&M University the sum of
$176,304.75 for providing Fire Protection to Easterwood Airport.
Recommendation(s): Staff recommends acceptance of these funds from Texas A&M
University to provide this protection to Easterwood Airport.
Summary: The City of College Station provides staffing, training and response equipment
to provide Fire Protection for the Airport and AirCraft at Easterwood Airport which is owned
by Texas A&M University. The City of College Station will receive a sum of $176,304.75
each year for the next 3 years from Texas A&M University for providing this protection and
service. The City of Bryan, Texas A&M University and Brazos County will contribute each
$58,768.25 each year for support of this program. These funds will be placed in the City of
College Station General Fund to cover the costs of providing this protection and service.
The period of this agreement shall be 3 years and will end on January 31, 2012.
Budget & Financial Summary: This sum has been included by the Fiscal Services
Department through the Budget Process.
Attachments:
Interlocal Agreement on file in City Secretary’s Office
Resolution
44
INTERLOCAL AGREEMENT
BETWEEN,
THE CITY OF COLLEGE STATION
AND
TEXAS A&M UNIVERSITY
This Agreement is effective as of the 1st day of February, 2009, by and between TEXAS
A&M UNIVERSITY, (hereafter referred to as “TAMU) a member of THE TEXAS A&M
UNIVERSITY SYSTEM, an agency of the State of Texas, and THE CITY OF COLLEGE
STATION(hereafter referred to as “COLLEGE STATION”), a Texas home rule municipality.
WHEREAS, the Board of Regents of The Texas A&M University System owns
Easterwood Airport, College Station, Brazos County, Texas;
WHEREAS, the Board of Regents has designated the management, operation
and control of Easterwood Airport to TAMU;
WHEREAS, COLLEGE STATION and TAMU are committed to the promotion of
the safety and health of all persons in the community within the bounds of fiscal responsibility;
and
WHEREAS, Easterwood Airport's location adjacent to the city limits of College Station
strategically places Easterwood Airport as an ideal locale for the establishment of a fire
station facility for the joint use of TAMU and COLLEGE STATION;
WHEREAS, by pervious agreement between TAMU and COLLEGE STATION,
the parties agreed to the establishment and operation of a joint use fire station facility at
Easterwood Airport; and
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WHEREAS, TAMU and COLLEGE STATION desire to continue the cooperative
use of such fire station facility.
NOW, THEREFORE, in consideration of the recitals and mutual covenants made by
TAMU and COLLEGE STATION to be respectively kept and performed, the parties agree as
follows:
SECTION I
PURPOSE OF AGREEMENT
1.1 The purpose of this Agreement is to establish the responsibilities of TAMU
and COLLEGE STATION regarding Aircraft Rescue and Fire Fighting ("ARFF") personnel
and equipment requirements, operational responsibilities, command and control of the
Easterwood Joint-Use Fire Station, and the team of this Agreement.
SECTION II
DEFINITIONS
2.1 Throughout this Agreement, the following words and phrases have the following
meanings unless the context clearly indicates otherwise:
A. Airport – Easterwood Airport, which is owned by the Board of Regents of
The Texas A&M University and operated by TAMU.
B. ARFF Aircraft Rescue and Fire Fighting
C. Airport Liaison: - A TAMU employee or agent trained to FAA standards,
knowledgeable of airport rules and regulations, and knowledgeable of the Aircraft
Rescue and Fire Fighting functions to be performed pursuant to this Agreement.
D. ARFF Vehicles – Aircraft Rescue and Fire Fighting vehicles with associated
equipment owned by TAMU and specifically designed for the purpose
of providing Aircraft Rescue and Fire Fighting capabilities.
E. COLLEGE STATION – the City of College Station, Texas.
F. TAMU – Texas A&M University, a member of The Texas A&M
University System.
G. Emergency Alert – Emergency conditions as defined in the Easterwood Airport
Emergency Plan.
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Page 3 of 19
H. Emergency Plan – The Easterwood Airport Emergency Plan currently in
effect or as may be amended by mutual consent of TAMU and COLLEGE
STATION.
I. Fire Department – the College Station Fire Department.
J. Fire Fighting Agents – A generic term used for materials such as water, foam,
dry chemical, or carbon dioxide used for the extinguishment of fires.
K. Fire Station – the land, facility and equipment.
L. FAA - Federal Aviation Administration of the United States, or any federal
agency succeeding to its jurisdiction or function.
M. Incident Command – A standardized organizational structure used to
command and control tactical operations needed to standardize an incident. The
concept is further defined in the emergency plan.
N. Joint-Use Operational Expenses - all ordinary, direct and reasonable expenses
of operating the Fire Station, other than capital expenditures.
O. Operator's Maintenance – Common maintenance such as noting
obvious vehicle defects or malfunctions, checking operating fluid levels checking
tire air pressure, etc. to ensure equipment is maintained in a state of readiness.
P. Organizational Maintenance – Skilled maintenance such as those commonly
performed by a technician or mechanic.
Q. Rules and Regulations - rules and regulations adopted or that may be jointly
adopted by TAMU and COLLEGE STATION, for the operation,
maintenance and administration of the fire station.
R. Unified Command System – A shared command function consisting of the
COLLEGE STATION Incident Commander or designee and TAMU Director of
Aviation or designee, as further defined in the Emergency Plan.
SECTION III.
TERM OF AGREEMENT
3.1. The term of this Agreement will be from 8:00 a.m., on the 1st day of February,
2009 to 12:00 p.m., on the 31st day of January, 2012. This Agreement may be renewed under
such terms and conditions as TAMU and COLLEGE STATION may agree. Negotiations for
renewal must commence no later than six (6) months prior to the expiration date of this
Agreement.
47
Page 4 of 19
3.2. This Agreement may be terminated by either party without specifying
the cause for such termination at any time provided that up to 24 months is granted
COLLEGE STATION to build or procure adequate facilities for the displaced unit(s) and
crew(s) and to procure or reassign the ARFF crew(s). Thereafter, this Agreement will expire on its
regular termination date if it is the desire of either TAMU or COLLEGE STATION to
terminate, without cause, the relationship established by this Agreement within the initial term.
3.3. This Agreement may be terminated for cause upon ninety (90) days written notice
for the following reasons:
A. A material breach of any term or condition of this Agreement which remains
uncured during the entire notice period.
B. Lack of funds or other financial exigency on the part of TAMU or COLLEGE
STATION.
C. A decision on the part of The Texas A&M University System or the State of
Texas to close Easterwood Airport.
D. A decision on the part of The Texas A&M University System or the State of
Texas to sell Easterwood Airport or otherwise transfer ownership to another
airport authority.
3.4 TAMU agrees, to the extent allowed by Constitution and laws of the State of
Texas, that in the event of closure or sale of airport or change in mission, this Agreement will
remain in full force and effect, to the fullest degree possible, for the full tetra of this Agreement.
3.5 This Agreement may be terminated at any time by TAMU for material
breach of any term or condition of this Agreement caused by COLLEGE STATION ARFF
personnel and resulting in a limitation of air carrier operations pursuant to Special Federal
Aviation Regulation, § 139.343, provided notice of such termination is provided within fifteen
(15) days of the incident from which the limitation arises.
3.6 Noncompliance by COLLEGE STATION ARFF personnel with
FAA and Easterwood Airport rules, regulations and/or guidelines reported in writing by
the Airport Liaison pursuant to Paragraph 8.3 which remains uncured during the entire
notice period. No such written report by the Airport Liaison shall be construed as notice of
termination.
SECTION IV.
FIRE STATION FACILITY AND EQUIPMENT
4.1. COLLEGE STATION expressly acknowledges a significant portion of the
funds used in the construction of the Fire Station were from a grant by the FAA and as a result,
certain aspects of use are mandated by FAA Rules and Regulations.
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Page 5 of 19
4.2. As part of the ARFF equipment, COLLEGE STATION agrees it is
responsible for maintaining and replacing when reasonably necessary, furnishings and/or
equipment for ARFF operations as set out in Exhibit "A" attached to and made a part of this
Agreement.
4.3. As part of the ARFF equipment, TAMU agrees it is responsible for
maintaining and replacing when reasonably necessary, furnishings and/or equipment for
ARFF operations as set out in Exhibit "B" attached to and made part of this Agreement.
SECTION V
PERSONNEL
5.1. COLLEGE STATION will provide a minimum of three (3) personnel to
operate and respond as a structural paramedic engine company and one (1) person per each
assigned twenty-four (24) hour shift to staff an ARFF vehicle.
5.2. TAMU will provide one (1) person to perform duties of Airport Liaison
between the FAA, TAMU (through the Director of Aviation or designee) and COLLEGE
STATION (through the Fire Chief or designee).
SECTION VI.
PAYROLL AND BENEFITS
6.1. COLLEGE STATION is solely responsible for salaries and associated
payroll expenses, including all benefits, for COLLEGE STATION personnel employed in
relation to the Fire Station and/or COLLEGE STATION's performance of this Agreement.
6.2. TAMU is solely responsible for all salary and associated payroll expenses
including all benefits, for TAMU personnel employed in relation to the Fire Station and/or
TAMU’s performance of this Agreement.
SECTION VII.
INSURANCE
7.1. COLLEGE STATION agrees all property owned by COLLEGE
STATION will be insured or self-insured by COLLEGE STATION and TAMU will have
no liability or responsibility for loss or destruction. COLLEGE STATION will provide
insurance for liability arising from the use or operation of the ARFF vehicle (identified in
Exhibit B) by COLLEGE STATION employees or agents.
7.2. TAMU agrees all property owned by TAMU will be insured or self-insured by
TAMU and COLLEGE STATION will have no liability or responsibility for loss or
destruction.
49
Page 6 of 19
SECTION VIII.
COMMAND AND CONTROL
8.1 COLLEGE STATION and TAMU agree day to day operational control of the
Fire Station is assigned to the College Station Fire Department Lieutenant in charge of' the
Structural Paramedic Engine Company and/or Emergency Operations, as appropriate. Such
control will extend to all Fire Station personnel to include ARFF personnel for the express
purpose of establishing daily routines and duties in the Fire Station. Direct control, to include but
not limited to discipline and dismissal, of -COLLEGE STATION personnel is retained by
COLLEGE STATION.
8.2. Day to Day housekeeping functions will be performed by station personnel,
including ARFF personnel, under the direction of the Station Lieutenant.
8.3. TAMU shall provide an Airport Liaison to ensure that the Fire Station facility,
equipment and operations are in compliance with FAA guidelines and Easterwood Airport rules,
regulations and/or guidelines. The liaison shall be responsible for reporting any noncompliance
with such rules, regulations and/or guidelines to the COLLEGE STATION Fire Chief and the
TAMU Director of Aviation. The liaison shall also facilitate communications and coordinate
joint actions as contemplated by this Agreement.
8.4. The TAMU Director of Aviation and COLLEGE STATION Fire Chief shall
endeavor to promulgate procedures that may be jointly adopted by each of them for the
operation, maintenance and administration of the Fire Station. Any procedures so adopted shall
conform to the Emergency plan which shall control in the event of any inconsistent provisions.
No procedures so adopted shall in any manner change, modify or amend this Agreement. In the
event of an irreconcilable difference of opinion by and between TAMU and COLLEGE
STATION regarding the wording of, or subsequent interpretation, of a procedure, the matter will
be presented to the Vice President for Administration for resolution.
8.5. TAMU and COLLEGE STATION agree to establish a Unified Command
System as outlined in the Emergency Plan during any emergency response, drill, or exercise
conducted at Easterwood Airport.
8.6. COLLEGE STATION shall provide Incident Command for any Emergency
Alert that occurs at Easterwood Airport.
8.7. TAMU shall provide Command and Control of Easterwood Airport facilities and
runways during any emergency at Easterwood Airport.
SECTION IX.
TRAINING
9.1. COLLEGE STATION agrees to train personnel provided by COLLEGE
STATION in accordance with FAA and Texas Fire Commission standards.
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Page 7 of 19
9.2 COLLEGE STATION and TAMU agree that requests for use of the Airport
or other TAMU facilities for training, excluding the Fire Station, shall be approved in
writing by the TAMU Director of Aviation or designee whose approval will not be
unreasonably withheld.
9.3 COLLEGE STATION will maintain and make available for inspection at
the request of the FAA and/or TAMU the training records of all ARFF personnel in accordance
with the requirement s of Part 139 of the Special Federal Aviation Regulations.
9.4 TAMU agrees to train personnel provided by TAMU in accordance with FAA
standards.
SECTION X.
OPERATIONAL RESPONSIBILITIES
10.1. COLLEGE STATION will provide fire protection, EMS (Emergency Medical
Services), and hazardous materials response from the Fire Station to the Texas A&M
University Main Campus (mutual aid EMS), West Campus (mutual aid EMS), Northgate, and
other areas in West College Station, and areas in Southwest Bryan. In addition,
COLLEGE STATION through the Structural Paramedic Engine Company will provide
mutual aid assistance to the Aircraft Rescue and Fire Fighting (ARFF) function of
Easterwood Airport in accordance with the Letter of Agreement contained in the
Easterwood Airport Emergency Manual as amended and maintained at the Easterwood
Airport Administrative Office. See Exhibit "F" attached to and made a part of this Agreement
for all purposes.
10.2. COLLEGE STATION agrees to staff an ARFF vehicle provided by TAMU
three hundred sixty-five (365) days per year, twenty-four hours (24) per day.
10.3. COLLEGE STATION personnel shall conduct daily inspections and perform
Operator's Maintenance on the ARFF vehicle(s) kept by TAMU at the Fire Station. Such
personnel shall report observed organizational maintenance needs of such ARFF vehicle(s) to the
Airport Liaison, or designee. COLLEGE STATION understands the usage of ARFF
vehicle(s) is restricted to Easterwood Airport operations.
10.4. COLLEGE STATION personnel shall conduct basic inspections,
maintenance and certifications per Texas Fire Commission requirements on the Fire
Station's breathing air system.
10.5. TAMU shall perform necessary organizational maintenance on ARFF vehicles
to include replacement when necessary. TAMU acknowledges it is responsible for
maintaining the ARFF vehicle(s) in conformance with FAA standards. Compliance with this
requirement is the sole responsibility of the TAMU Director of Aviation.
10.6. TAMU shall replace the components of the breathing air system located in
the Fire Station as required to meet Texas Fire Commission regulations.
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Page 8 of 19
10.7. TAMU shall remain solely responsible for making any and all
environmental reports required by law concerning any operation, activity, or incident
occurring on TAMU owned property.
SECTION XI.
JOINT-USE OPERATIONAL EXPENSE
11.1 COLLEGE STATION expressly agrees to pay TAMU 80% of the cost of
operations and maintenance within thirty (30) calendar days without set off upon written
notification from TAMU.
11.2 The cost of any repairs, replacement or the addition of new equipment listed in
Exhibit "C" will be borne 80% by COLLEGE STATION and 20% by TAMU. Building repairs
or replacement will be borne 40% by TAMU and 60% by College Station in 2009. Building
repairs or replacement will be borne 50% by TAMU and 50% by COLLEGE STATION in
2010 and 2011 as listed in Exhibit “C”. COLLEGE STATION Facilities Maintenance
personnel may be used to make repairs to assure that the most cost effective repairs are made in
consultation and with approval of the Director of Aviation.
11.3 COLLEGE STATION will pay for fire protection expenses, equipment costs
and expenses, such as fuel and maintenance, which are specific to COLLEGE STATION's
operations.
11.4 COLLEGE STATION agrees it is responsible for the replacement of fire
fighting agents used during live training burns.
11.5 COLLEGE STATION shall be responsible for all expenses associated with the
routine maintenance and certification costs of the Fire Station's breathing air system.
11.6 COLLEGE STATION shall be responsible for all expenses relating to training,
personal protective equipment and other needs of its personnel.
11.7 TAMU shall pay COLLEGE STATION a base amount of one hundred and
seventy six thousand, three hundred and four dollars and 75 cents ($176,304.75) annually for
2009, 2010 and 2011. per annum for so long as this Agreement remains in effect for the purpose
of providing ARFF functions at Easterwood Airport. Such payment shall be made no later than
the 10th business day after the effective date of this Agreement and subsequently, not later than
each anniversary date of this Agreement. The College Station portion will represent one quarter
of the total cost and will be in kind for the services provided.
11.8 TAMU shall be responsible for the provision of and all expenses associated
with organizational maintenance for the ARFF vehicle(s) as required to satisfy FAA
requirements.
11.9 TAMU shall provide all fuel, oil, and other ARFF vehicle fluids.
11.10 TAMU shall provide for replacement of fire fighting agents used by
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Page 9 of 19
ARFF equipment during any airport emergency.
SECTION XII.
COMMUNICATIONS
12.1 COLLEGE STATION acknowledges it is responsible for the maintenance, and
ongoing expenses for a ring-down telephone from College Station dispatch. In addition,
COLLEGE STATION will provide communication as listed in Exhibit "D" attached to and
made a part of this Agreement for all purposes. The parties agree Exhibit "D" may be
amended and modified by written Addendum as required.
12.2 TAMU will provide and pay for one ring-down circuit between the Air Traffic
Control Tower and the Fire Station. In addition, TAMU agrees to provide communications
equipment listed in Exhibit "E" attached to and made a part of this Agreement for all purposes.
The parties agree Exhibit "E" may be amended and modified by written Addendum as required.
SECTION XIII.
CONTRACTUAL AGREEMENT
13.1. COLLEGE STATION and TAMU expressly agree this Agreement is intended
to be and should be construed as a contractual document, by and between TAMU and
COLLEGE STATION. The covenants and agreements contained in this Agreement remain in
full force and effect and will not be merged or extinguished by any subsequent act of the parties
except modification of any Exhibit.
SECTION XIV.
SEVERABILITY
14.1 The failure of TAMU or COLLEGE STATION to insist, in one or more
instances, on strict performance of any of the requirements of this Agreement will not be
construed as a waiver of relinquishment of such requirements in future instances, but will
continue and remain in full force and effect.
SECTION XV.
SUCCESSORS AND ASSIGN
15.1 This Agreement is binding upon COLLEGE STATION and TAMU, their
respective legal representatives, successors and assigns.
SECTION XVI.
NOTICES
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16.1 Any notices, approval, consent, or communication by one party to another must
be in writing and may be by personal delivery or registered or certified United States Mail,
properly addressed to the respective parties as follows:
"TAMU": Director of Aviation
1 McKenzie Terminal Blvd., Suite 112
College Station, Texas 77845
(979) 845-5103
jhapp@tamu.edu
fax (979) 845-5168
with copy to: Assistant Vice President for Facilities
218 Administration Building
College Station, Texas 77843-1247
(979) 845-1911
jane-schneider@tamu.edu
fax (979) 845-5406
“COLLEGE STATION” Fire Chief
300 Krenek Tap Road
College Station, Texas 77842
(979) 764-3706
ralley@cstx.gov
fax (979) 764-3403
with copy to: City Manager
1101 Texas Avenue S
College Station, Texas 77842
(979) 764-3510
gbrown@cstx.gov
fax 764-3481
SECTION XVII.
CIVIL LIABILITY AND INDEMNITY
17.1 COLLEGE STATION and TAMU expressly acknowledge and agree that all
activities conducted by COLLEGE STATION at Easterwood Airport pursuant to this
Agreement constitute or shall be construed as fire protection services for which TAMU would
have been responsible for furnishing in the absence of this Agreement. TAMU expressly
acknowledges and agrees notwithstanding any contrary provisions herein, that it is solely
responsible for any civil liability that arises from furnishing of those services in accordance with
and pursuant to TEXAS GOVERNMENT CODE §791.006, regardless of whether the services
are provided in whole or in part by COLLEGE STATION under this Interlocal Agreement.
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SECTION XVIII.
STATE AGENCY
18.1 COLLEGE STATION expressly acknowledges TAMU is an agency of the
State of Texas and TAMU acknowledges COLLEGE STATION is a Texas municipality.
Nothing in this Agreement will be construed as a waiver or relinquishment by TAMU or
COLLEGE STATION of its right to claim such exemptions, privileges and immunities as
may be provided by law.
EXECUTED by TAMU in duplicate originals this ______ day of ________________, 2009,
by a duly authorized officer.
“TAMU”
TEXAS A&M UNIVERSITY
By: ______________________________
DR. ELSA MORENO
President and CEO
RECOMMENDED APPROVAL:
_____________________________
CHARLES A. SIPPIAL, SR.
Vice President for Facilities
APPROVED AS TO FORM ONLY:
_______________________________
Senior Staff Attorney
Office of General Counsel
The Texas A&M University System
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EXECUTED by COLLEGE STATION in duplicate originals this ______ day of
________________, 2009, by a duly authorized officer.
CITY OF COLLEGE STATION
BY: ________________________
Ben White, Mayor
Date: _______________________
ATTEST:
____________________________
Connie Hooks, City Secretary
Date: _______________________
APPROVED:
_____________________________
Glenn Brown, City Manager
Date: ________________________
______________________________
City Attorney, Harvey Cargill
Date: ________________________
______________________________
Jeff Kersten, Chief Financial Officer
Date: _________________________
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Page 13 of 19
EXHIBIT "A"
MISCELLANEOUS EQUIPMENT PROVIDED BY
COLLEGE STATION
1. One mobile VHF radio
2. One portable VHF radio
3. Uniforms for personnel
4. Protective clothing (3 sets)
5. Three pagers
6. Aluminized protective clothing (6 sets)
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Page 14 of 19
EXHIBIT "B"
MISCELLANEOUS EQUIPMENT/PERSONNEL
PROVIDED BY
EASTERWOOD AIRPORT
1. One ARFF vehicle and all associated equipment
2. One personnel to function as liaison between College Station Fire Department and
Easterwood Airport staff.
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Page 15 of 19
EXHIBIT "C"
EQUIPMENT
(Replacement/Repairs - 80% COLLEGE STATION /20% TAMU)
1. Wall mounted metal shelving with firefighting gear accessories (firefighting gear
venting) (24 unites)
2. Projection Screen , Manual, above ceiling
3. TV mounting brackets, wall hung (TV not in contract)
4. Dishwasher, under counter
5. Beds (8 each) plus other bedroom furnishings
6. Dining room furnishings
7. Lounge/Dayroom furnishings (Television, VCR, VCR Tape Cabinet, Couch, Lounge
Chairs, Lamps, End Tables)
8. Microwave-HD
9. Fitness room equipment
10. Carousel with remote projector, plus slide trays
11. Chairs for Training Room
12. Tables for Training Room
13. Cooking range (heavy duty residential/oven)
14. Refrigerator/freezer and ice maker
15. Overhead projector
16. First-aid equipment
17. Washer (heavy duty industrial)
18. Dryer
BUILDING
( Replacement/Repairs - 40% TAMU/60% COLLEGE STATION in 2009 )
50% TAMU / 50% COLLEGE STATION in 2010 & 2011
1. Roof
2. Walls to include all structural support columns
3. Doors (interior and exterior to include bay doors
4. Electrical wiring and equipment to include Emergency Generator.
5. Plumbing piping and equipment to include Hot Water heater
6. Heating, Air Conditioning and Ventilation Equipment and Ductwork
7. Painting
8. Carpet/flooring
9. Ceiling tiles
10. Windows
11. Concrete/Asphalt work to include foundation, bays and front and rear driveways.
Special note: COLLEGE STATION will be responsible for 100% of Personal Protective
Equipment to include all Self Contained Breathing Apparatus.
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Page 16 of 19
EXHIBIT "D"
COMMUNICATION EQUIPMENT
PROVIDED BY
COLLEGE STATION
1. One (1) vehicle, 800 mh2 base corn radio — for ARFF vehicle
2. Computers
3. Radio Base Station
4. Radio antennae
5. UPS Backup Power Supply
6. Alerting Equipment
7. Radio battery charging banks
8. Telephone
9. Fax machine
10. Ring down telephone from city dispatch
11. Fixed communications tower.
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Page 17 of 19
EXHIBIT "E"
COMMUNICATION EQUIPMENT
PROVIDED BY
EASTERWOOD AIRPORT
1. Direct telephone line from air traffic control tower to ARFF station
2: Two hand-held or vehicle mounted VHF radios – tower frequency for CSFD vehicles
(if two vehicles are permanently assigned).
3. Two truck-mounted VHF radios in Easterwood Airport ARFF vehicles.
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Page 18 of 19
EXHIBIT "F"
EASTERWOOD AIRPORT
EMERGENCY OPERATIONS PLAN
LETTER OF AGREEMENT
EASTERWOOD AIRPORT EMERGENCY OPERATIONS PLAN
LETTER OF AGREEMENT
PURPOSE: This document constitutes the emergency operations plan of Easterwood
Airport and will outline prescribed procedures, to the extent practical, to be used in the
event of an aircraft accident, emergency, or potential emergency on the Airport. In
addition to fulfilling the requirements of 14 CFR Part 139.325, Airport Emergency
Plan, this document also serves as a functional area annex to Texas A&M
University's Emergency Plan.
The plan establishes the operational organization and assignment of responsibilities
for aircraft accidents/incidents and other airport emergencies. Alt emergency
conditions cannot be anticipated. If an emergency arises that is not covered by this
plan, the Director of Aviation has the authority to modify the plan, as required.
This plan will be provided to alt agencies listed below, and revisions will be made as
required. Aircraft accidents occurring off Airport property will be the
responsibility of the agency(s) having jurisdiction.
_____________________________ Director of Aviation Easterwood Airport
_____________________________ Tower Chief Easterwood Air Traffic Control Tower
_____________________________ Director of Security Texas A&M University
_____________________________ Director, Environmental Health and Safety
_____________________________ Hospital Representative St. Joseph Regional Health Center
_____________________________ Hospital Representative College Station Medical Center
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Page 19 of 19
______________________________ Fire Chief College Station Fire Department
______________________________ Fire Chief Bryan Fire Department
______________________________ Police Chief College Station Police Department
______________________________ Police Chief Bryan Police Department
______________________________ Emergency Management Coordinator Brazos County
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May 28, 2009
Regular Agenda Item No. 1
Park Place Parking Removal
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Public Hearing, presentation, possible action, and discussion on
consideration of an ordinance amending Chapter 10, “Traffic Code,” to remove parking on
both sides of Park Place between Anderson St. and Texas Ave.
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: Since January 2006, the City has received 35 complaints regarding parking
issues along Park Place. In the Fall of 2008 the Traffic Management Team met to discuss
this issue. The Traffic Management Team decided to recommend the removal of parking on
one side of Park Place from Anderson Street to Texas Avenue based on the need to ensure
emergency vehicle access along the roadway.
A request to rezone 3.198 acres from R-1 Single Family Residential and R-6 High Density
was heard and approved by the Planning and Zoning Commission on February 19, 2009 and
by the City Council on March 12, 2009. The location of the subject tracts were along Park
Place between Anderson St and Texas Ave and would be accessed through the cul de sac
roadway built by the developer. In those discussions both the Planning and Zoning
Commission and the City Council directed staff to look into the parking issue along Park
Place.
On May 12th City staff met with the property owners along Park Place to get feed-back and
consensus regarding the parking issues along Park Place. A letter inviting all of the adjacent
property owners along Park Place between Anderson St and Texas Ave was sent out on April
29, 2009; six people out of 57 attended the meeting. In that meeting staff presented a
short history of the complaints and the recent zoning request. A representative from
Planning and Development Services, Public Works and the Fire Department were there to
facilitate and answer questions from the stakeholders. At the end of the meeting the
stakeholders were asked to vote, three voted to remove parking completely and two voted
to remove parking on one side of the street. No one voted to keep parking on the street.
In addition at the meeting stakeholders presented a petition signed by 10 residents along
the 1600 block of Park Place requesting that parking be removed from both sides of the
street.
This item will amend Chapter 10, “Traffic Code,” by removing parking on Park Place
between Anderson St. and Texas Ave. Additionally, it addresses the safety concerns city
staff has regarding access along the street and meets the desire expressed by several of the
property owners.
Budget & Financial Summary: The “No Parking” signs are planned operation and
maintenance expenses accounted for in the Public Works Traffic Operation budget.
Attachments:
1. Ordinance
2. Location Map
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May 28, 2009
Regular Agenda Item No. 2
City of College Station Comprehensive Plan Adoption
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding
an ordinance repealing the official City of College Station Comprehensive Plan (Adopted by
Ordinance No. 2617) and adopting a new Comprehensive Plan and all previous and
subsequent plans as applicable, as the “Official City of College Station Comprehensive Plan”.
Recommendation(s): The Planning and Zoning Commission unanimously
recommended approval of the Comprehensive Plan. Staff also recommended approval.
Summary: The Comprehensive Plan update process began on August 7, 2006, when the
City Council approved a contract with Kendig Keast Collaborative to complete the Plan
update. As a part of the process, the Comprehensive Plan Advisory Committee (CPAC) was
formed to provide information, insight, and feedback to the consulting team and City staff.
Over the past two and a half years, the CPAC has dedicated their time to creating a vision
and direction for the City.
The Plan update was a two phased process – the first being the public input intensive phase
and the second, the creation of the Plan document. During the first phase of the update, the
City held 13 focus group meetings and the Citizens Congress, a community-wide planning
meeting, as opportunities for residents to provide input in to the process. As a follow-up to
those meetings, a City-wide survey was conducted in early January 2007. Based on the
information gathered during the public input phase, a vision for the future of College Station
was formed and goals and strategies were created.
Over the past several months, the Planning & Zoning Commission and City Council have
held several work sessions to finalize the Comprehensive Plan document. On April 15,
2009, the Comprehensive Plan Advisory Committee met in joint workshop with the City
Council and the Planning & Zoning Commission and agreed that the Comprehensive Plan
was ready to proceed to public hearing.
Budget & Financial Summary: N/A
Attachments:
A. Comprehensive Plan (on file in the City Secretary’s Office)
B. Ordinance
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ORDINANCE NO. ________
AN ORDINANCE REPEALING THE OFFICIAL CITY OF COLLEGE STATION
COMPREHENSIVE PLAN (ADOPTED BY ORDINANCE NO. 2617) AND ADOPTING A
NEW COMPREHENSIVE PLAN AND ALL PREVIOUS AND SUBSEQUENT PLANS AS
APPLICABLE, AS THE “OFFICIAL CITY OF COLLEGE STATION COMPREHENSIVE
PLAN,” AS SET OUT BELOW, AND PROVIDING A SEVERABILITY CLAUSE;
DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the Official City of College Station Comprehensive Plan (adopted by
Ordinance No. 2617) is hereby repealed and a new Comprehensive Plan is hereby
adopted as the “Official City of College Station Comprehensive Plan” as set out in
Exhibit “A” attached hereto and made a part of this ordinance for all purposes.
PART 2: That the Official City of College Station Comprehensive Plan (Comprehensive
Plan) includes all plans, studies and amendments as set out in Exhibit “A” attached
hereto and made a part of this ordinance for all purposes.
PART 3: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and effect.
PART 4: That any person, firm, or corporation violating any of the provisions of this chapter
shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than
Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be
permitted to continue, shall be deemed a separate offense. Said Ordinance, being a
penal ordinance, becomes effective ten (10) days after its date of passage by the
City Council, as provided by Section 35 of the Charter of the City of College
Station.
PASSED, ADOPTED and APPROVED this 28th day of May, 2009.
ATTEST: APPROVED:
______________________________ _________________________________
City Secretary MAYOR
APPROVED:
_______________________________
City Attorney
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ORDINANCE NO.__________________ Page 2
EXHIBIT "A"
The City of College Station’s official Comprehensive Plan consists of the following documents
that have been previously adopted by resolution and / or ordinance; all other documents
previously adopted as a part of the Comprehensive Plan are superseded by the adoption of this
Comprehensive Plan:
§ The Northgate Redevelopment Plan dated November 1996
§ The Revised Wolf Pen Creek Master Plan dated 1998
§ A Network of Greenways for College Station dated May 1999
§ Bikeway and Pedestrian Master Plan dated October 2002
§ Northgate Redevelopment Implementation Plan dated July 2003
§ East College Station Transportation Study dated December 2007
§ Parks, Recreation and Open Space Master Plan dated May 2005
§ Park Land Dedication Neighborhood Park Zones Map dated January 2009
§ Park Land Dedication Community Park Zones Map dated April 2009
Any subsequent plans and studies amending the Comprehensive Plan shall be adopted by
ordinance and incorporated as part of the Official City of College Station Comprehensive Plan.
The Comprehensive Plan is to be used as a guide for growth and development for the entire City
and its Extraterritorial Jurisdiction (ETJ). The Comprehensive Plan depicts generalized locations
of items such as proposed future land uses and thoroughfares that are subject to modification.
The Comprehensive Plan, in particular the Future Land Use and Character Map, and any adopted
amendments thereto, shall not be nor be considered to be a zoning map; shall not constitute
zoning regulations or establish zoning boundaries; and shall not be site or parcel specific, but shall
be used to illustrate generalized locations.
The Comprehensive Plan, in particular the Thoroughfare Plan map, and any adopted amendments
thereto, shall depict generalized locations of future thoroughfares, subject to modification.
Alignments within 1,000 feet of the alignments shown will not require a Thoroughfare Plan
amendment
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May 28, 2009
Regular Agenda Item 3
Red Light Camera Contract Extension
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion on consideration of an
amendment to the city’s contract with American Traffic Solutions (ATS) to extend the
contract until May 27, 2014, or up to 20 years as directed by Council.
Recommendation(s): Staff recommends approval of the contract amendment as
presented.
Summary: This item is to provide information to the City Council regarding proposed
legislation to restrict and end red light camera programs in Texas, present what other Texas
cities are doing in response to the proposed legislation, and seek direction as to the
appropriate response from the City of College Station.
In May 2009, the House of Representatives passed HB 300, which is the Texas Department
of Transportation Sunset bill and included an amendment to restrict and end red light
camera programs in Texas. The amendment:
· Gives control of all red light cameras in Texas to TxDOT
· Allows existing systems to continue operating until contract expires
· Requires cities to add one second of yellow time to the monitored signals
· Prohibits the addition of camera systems after June 1, 2009
· Prohibits cities from extending, renewing, or executing a new contract for red light
camera systems after June 1, 2009.
The Senate committee that reviewed this bill did not attach a similar amendment and after
the bill passes the Senate, a conference committee will be appointed to resolve the
differences between the two versions before being sent back to both the House of
Representatives and the Senate for approval.
Due to this proposed legislation, other cities in Texas are extending their contracts with ATS
and they include: Arlington - 25 years; Irving - 15 years; Fort Worth - 15 years; Baytown -
20 years; Cedar Hill - 5+ years; and Balcones Heights - 15 years.
If the amendment becomes law, the College Station CARES program will be required to stop
operating February 18, 2013, when the contract with ATS expires. The proposed contract
amendment will extend the existing contract until May 27, 2014, allowing an addition of
almost 1½ years of operation.
A Red Light Camera Citizen Advisory Committee recommendation will be presented to the
City Council at the May 28, 2009 meeting.
Budget & Financial Summary: All costs associated with the CARES program are
covered through the program, and any revenue realized is split equally with the State of
Texas. The state’s portion goes the a regional trauma account for the hospitals in our
region and the city’s portion is restricted for transportation safety projects such as signal
warrant studies, new LED signalheads, and intersection battery back-up systems.
Attachments:
1. Contract Amendment
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