HomeMy WebLinkAbout04/09/2009 - Regular Agenda Packet - City CouncilMayor Councilmembers
Ben White John Crompton
Mayor Pro Tem James Massey
Lynn McIlhaney Dennis Maloney
City Manager Lawrence Stewart
Glenn Brown David Ruesink
Agenda
College Station City Council
Regular Meeting
Thursday, April 09, 2009 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion on approval of minutes for City Council Workshop and
Regular Meeting March 26, 2009.
b. Presentation, possible action, and discussion to authorize implementation of an Identity Theft Program for
Utility Customer Services.
c. Presentation, possible action, and discussion on an inter-local agreement (ILA) with Brazos County and the
City of Bryan for the purpose of application and acceptance of a U.S. Department of Justice, 2009 Justice
Assistance Grant (JAG).
d. Presentation, possible action, and discussion regarding Strong & Sustainable Neighborhoods Grant
Program.
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City Council Regular Meeting Page 2
Thursday, April 9, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
e. Presentation, possible action, and discussion on Change Order No. 1 to Professional Services Contract 09-
025 with Malcolm Pirnie, Inc., in the amount of $38,488 for the design of the Groundwater Well No. 8.
f. Presentation, possible action, and discussion on Change Order No. 1 to Professional Services Contract 07-
086 with Malcolm Pirnie, Inc., in the amount of $32,455 for the design of the Parallel Wellfield Collection
Line.
g. Presentation, possible action, and discussion on obtaining approval for the medical and dental
Administrative Services Agreement contract renewal with Blue Cross and Blue Shield for claims
administration for the calendar year 2009, in the amount of $415,531.
h. Presentation, possible action and discussion regarding renewal of an annual price agreement with Vulcan
Materials Company in an amount not to exceed $217,500 at $43.50 per ton for cover stone, trap rock for the
maintenance of streets.
i. Presentation, possible action, and discussion of resolution to appoint election workers for the May 9, 2009
general municipal election, general school officer election, and special school bond election.
j. Presentation, possible action, and discussion regarding a supplement to the Inter Local Government
Agreement between the City of College Station and College Station Independent School District for the
purpose of adding two newly created precincts to the Notice of Election for joint election on Saturday May 9,
2009.
k. Presentation, possible action and discussion regarding approval of a Wickson Creek Special Utility District
Water Service Application for the BVSWMA Twin Oaks Landfill in Grimes County.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
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City Council Regular Meeting Page 3
Thursday, April 9, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
1. Public Hearing, presentation, possible action, and discussion regarding an ordinance vacating and
abandoning a 0.26 acre, 20 foot wide Public Utility Easement, which is located on Lot 9R of Block 1 of
the Gateway Phase 1 Subdivision according to the plat recorded in Volume 7945, Page 172, of the Deed
Records of Brazos County, Texas.
2. Presentation, possible action and discussion regarding a resolution adopting a Regional Watershed
Stormwater Education Strategy.
3. Presentation, possible action, and discussion to expand the proposed milling and overlaying of streets
within the project boundaries of the College Park – Breezy Heights utility and street rehabilitation
project.
4. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, April 09, 2009 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 6th day of April, 2009 at 2:00 p.m.
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on April 6, 2009 at 2:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2009 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2009.
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City Council Regular Meeting Page 4
Thursday, April 9, 2009
On Behalf of the Citizens of College Station, Home of Texas A&M University, We will continue to Promote and Advance the
Community’s Quality of Life
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
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April 9, 2009
Consent Agenda Item No. 2b
Identity Theft Program
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion to authorize
implementation of an Identity Theft Program for Utility Customer Services.
Recommendation(s): Staff recommends approval of Identity Theft Program as presented.
Summary: The Federal Trade Commission (FTC), the federal bank regulatory agencies,
and the National Credit Union Administration (NCUA) have issued regulations (the Red Flags
Rules) requiring financial institutions and creditors to develop and implement written
identity theft prevention programs, as part of the Fair and Accurate Credit Transactions
(FACT) Act of 2003. The programs must be in place by May 1, 2009, and must provide for
the identification, detection, and response to patterns, practices, or specific activities —
known as “red flags” — that could indicate identity theft.
A creditor is any entity that regularly extends, renews, or continues credit; any entity that
regularly arranges for the extension, renewal, or continuation of credit; or any assignee of
an original creditor who is involved in the decision to extend, renew, or continue credit.
Accepting credit cards as a form of payment does not in and of itself make an entity a
creditor. Creditors include finance companies, automobile dealers, mortgage brokers, utility
companies, and telecommunications companies. Where non-profit and government entities
defer payment for goods or services, they, too, are to be considered creditors. Most
creditors, except for those regulated by the Federal bank regulatory agencies and the NCUA,
come under the jurisdiction of the FTC.
Attached is the program prepared for College Station Utilities. This program formalizes
many of things the City of College Station has already been doing related to identity theft,
and puts in place other steps to help address the identity theft issue.
Budget & Financial Summary: N/A
Attachments:
Resolution and City of College Station Identity Theft Program
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April 9, 2009
Consent Agenda Item No. 2c
Justice Assistance Grant (JAG) Inter-local Agreement
To: Glenn Brown, City Manager
From: Michael Ikner, Chief of Police
Agenda Caption: Presentation, possible action, and discussion on an inter-local
agreement (ILA) with Brazos County and the City of Bryan for the purpose of application
and acceptance of a U.S. Department of Justice, 2009 Justice Assistance Grant (JAG).
Recommendation(s):
Staff recommends Council approval.
Summary:
This Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider
of federal criminal justice funding to state and local jurisdictions and fund all components of
the criminal justice system. JAG funded projects may address crime through the provision
of services directly to individuals and /or communities by improving the effectiveness and
efficiency of criminal justice systems, processes and procedures. The grant is authorized by
the American Recovery and Reinvestment Act of 2009.
College Station Police Department intends to utilize this funding for the purpose of
supporting local initiatives, technical assistance, training, equipment, supplies and
information technology projects in support of our community-oriented mission.
Budget & Financial Summary:
This 2009 JAG allocation for Brazos County is $425,421. This amount is based upon a
statutory, JAG formula that considers the jurisdiction’s share of State population and
reported part 1 violent crime statistics.
Individual recommended allocations designated by the Department of Justice are: Brazos
County- $23,753; Bryan- $293,158; College Station- $108,511 for a total of $425,421.
However, Brazos County has been certified as a disparate jurisdiction. As such, all
jurisdictions must enter into an Inter-Local Agreement to specify an award distribution to
each unit of local government in a manner that will address disparity and must apply for
funding jointly.
College Station and Bryan Police Departments have agreed to provide 15% of their
recommended funding to Brazos County Sheriff’s office in an effort to address disparity. As
such, the resulting allocation is as follows: Bryan- $249,185; College Station- $92,235 and
Brazos County- $84,001.
Bryan Police Department will serve as the administering agency.
Attachments:
1.) Inter-local agreement
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April 9, 2009
Consent Agenda Item No. 2d
Strong & Sustainable Neighborhoods Grant Program
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding Strong &
Sustainable Neighborhoods Grant Program.
Recommendation(s): Approval of the grant Resolution and related documents.
Summary: At the November 24, 2008 meeting, Council approved staff’s recommendations
for revising the Gateway Grant Program to broaden its scope and application. Further, the
Council directed staff to revise the related documents (Resolution, contracts, etc).
Staff has prepared the documents that will enable funding of a variety of physical and non-
physical neighborhood projects. The program will continue to be a cost sharing program
(for example if a neighborhood seeks funding to defray the costs associated with application
for the single family overlay which currently costs $500, if awarded a grant the
neighborhood would only be responsible for 50% of the costs). Staff believes this cost-
sharing effort allows limited funds to aid a larger number of neighborhoods, is consistent
with the Council’s policy of cost recovery, and helps to ensure there is an “investment” in
the process made by the neighborhoods.
There are three types of projects eligible under the grant program – Physical (gateways for
example), Non-physical (application fees for example), and Community-building
(neighborhood clean-up for example).
Two funding cycles will be utilized, with half of the budgeted funds available in the first
round and all remaining funds available in the second round. Half of the budgeted funds are
available for physical projects and the remaining half is split evenly between non-physical
and community building projects. A review committee consisting of representatives from a
variety of city departments will be established to review applications and to recommend
grant awards to the City Manager. This review is based on an established set of criteria.
Staff has included a variety of revisions to the current gateway program that will provide
more accountability for the program and better define the roles of all parties.
A community meeting has been held to outline the program to neighborhood
representatives and applications for the first round of funding are due by April 17th, with
grant awards anticipated in May.
Budget & Financial Summary: $15,000 has been budgeted by Council toward this
program.
Attachments:
1. Strong & Sustainable Neighborhood Grant Resolution
2. Physical Project Contract Form
3. Non-Physical & Community-Building Contract Form
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O/group/legal/resolutions/Strong & Sustainable Neighborhoods Resolution
4/3/2009
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS, APPROVING STRONG & SUSTAINABLE NEIGHBORHOODS
GRANT PROGRAM.
WHEREAS, the City of College Station, Texas, is a home rule municipality duly incorporated and chartered under the Constitution and laws of Texas; and
WHEREAS, the City Council of the City of College Station, Texas, desires to strengthen the relationship between the Home Owners’ Association and the City; and
WHEREAS, the City Council of the City of College Station, Texas, seeks to improve the appearance of city neighborhoods and strengthen neighborhood associations; and
WHEREAS, the City of College Station, Texas, has established a “Strong & Sustainable
Neighborhoods Grant Program: that has established a grant program providing for a dollar-for-
dollar matching grant for up to fifty percent (50%) of their expenses up to Five Hundred And
00/100 Dollars ($500.00) per application for use by the qualified applicant in the development of
their Non-Physical or Community-Building Project; and
WHEREAS, the City of College Station, Texas, has established a “Strong & Sustainable Neighborhoods Grant Program” that has established a grant program providing for a dollar-for-dollar matching grant for up to fifty percent (50%) of their expenses up to Seven Thousand Five Hundred And 00/100 Dollars ($7,500.00) per application for use by the qualified applicant in the development of their Physical Project; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: That the City Council hereby approves The Strong & Sustainable Neighborhoods Grant Program, attached as Exhibit A.
PART 2: That the City Council hereby approves a Funding Agreement Form for the Payment and Use of General Funds for a Strong & Sustainable Neighborhood Grant – Non-Physical and Community Building Projects, attached as Exhibit B.
PART 3: That the City Council hereby approves a Funding Agreement Form for the Payment and Use of General Funds for a Strong & Sustainable Neighborhood Grant – Physical Projects, attached as Exhibit C.
PART 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this _______ day of ________________________, A.D. 2009.
ATTEST: APPROVED:
______________________________ _________________________________ City Secretary MAYOR
APPROVED: _______________________________
City Attorney
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FUNDING AGREEMENT BETWEEN THE CITY OF COLLEGE STATION AND [INSERT
NAME] FOR THE PAYMENT AND USE OF GENERAL FUNDS FOR A STRONG &
SUSTAINABLE NEIGHBORHOOD GRANT – PHYSICAL PROJECTS
This Agreement is by and between the City of College Station, a Texas home rule
municipal corporation (the “City”) and [INSERT NAME], a [INSERT non-profit
corporation; unincorporated association] (the “Grantee”).
WHEREAS, the City Council of the City of College Station, through its Neighborhood
Partnership Program, is committed to providing opportunities for Neighborhood Associations or
Homeowner’s Associations; and
WHEREAS, the City has established a “Strong & Sustainable Neighborhoods Grant
Program” that has established a grant program providing for a dollar-for-dollar matching grant
for up to fifty percent (50%) of their expenses up to $7,500.00 per application for use by the
qualified applicant in the development of their Physical Project; and
WHEREAS, Grantee has applied for grant funding under this program and has qualified
for grant funding for specified improvements to establish a Physical Project in the [INSERT
NAME]; and
WHEREAS, the City has authorized payment of grant fund subject to the Grantee
complying with the terms and conditions of this Agreement, the “Strong & Sustainable
Neighborhood Grant Program” grant program, and all applicable statutes, ordinances,
regulations, and other law; now, therefore,
NOW, THEREFORE, IN CONSIDERATION of the performance of the mutual
covenants and promises contained herein, City and Grantee agree and contract as follows:
For and in consideration of grant funding in an amount not to exceed SEVEN
THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($7,500.00) to be paid to the
Grantee as set forth herein, the City and Grantee covenant and agree as follows:
ARTICLE I
DEFINITIONS
1.1 The term “Grantee” shall mean [INSERT NAME], a Texas [INSERT TYPE OF
ENTITY].
1.2 The term “City” shall mean the City of College Station, in the County of Brazos, and the
State of Texas.
1.3 The term “funds” as used in this Agreement shall mean any and all grant money that is
received by Grantee from the City pursuant to this Agreement.
1.4 The term “Physical Project” shall mean projects that are intended to enhance the physical
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Contract No. [Insert#] Physical Projects Grant Agreement 2
aspects of a neighborhood. Some examples are beautification projects, landscaping or a tangible
building project such as a gateway or entry-way improvement.
1.5 The term “Strong & Sustainable Neighborhood Grant Program” shall mean a grant
program adopted pursuant to City of College Station Resolution No. X-XX-2009-XX.
1.6 The term “Subdivision” shall mean division of a lot, tract, or parcel of land into two or
more lots or sites for the purpose of sale, division of ownership or building development.
1.7 The term “Neighborhood: shall mean an area of a community with characteristics that
distinguish it from other areas and that may include distinct ethnic or economic characteristics,
housing types, schools, or boundaries defined by physical barriers, such as major highways and
railroads or natural features, such as rivers
ARTICLE II
SCOPE OF GRANT FUNDING
2.1 Grantee shall only use the funds for the sole purpose of constructing and installing a
Physical Project as specified in its application as approved by the procedures in the Strong &
Sustainable Neighborhood Grant Program.
2.2 This Agreement and any payment made hereunder are contingent upon the Grantee
following the Strong & Sustainable Neighborhood Grant Program attached hereto as Exhibit A.
2.3 Grantee shall be solely responsible for selecting, supervising, and paying the construction
contractor(s) and for complying with all applicable law.
2.4 Grantee shall be solely and exclusively responsible for compensating any of its
contractors, employees, subcontractors, material men and suppliers of any type or nature what-
soever and insuring that no claims or liens of any type will be filed against any property owned
by the City arising out of or incidental to the performance of any services performed pursuant to
this Agreement. In the event a statutory lien notice is sent to the City, Grantee shall, where no
payment bond covers the work, upon written notice from the City, immediately obtain a bond at
its expense and hold the City harmless from any losses that may result from the filing or
enforcement of any said lien notice.
2.5 Grantee shall secure and pay for all necessary permits and licenses, governmental fees,
and inspections necessary for the proper execution and completion of the work.
2.6 No City employee or official shall receive a direct or indirect benefit from the grant
funds, other than living in a neighborhood that receives the funds.
ARTICLE III
AMOUNT OF GRANT
3.1 The estimated total cost of the project is [INSERT AMOUNT AND NO/100
DOLLARS ($.)]. The City shall pay fifty percent (50%) of the actual total project cost not to
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Contract No. [Insert#] Physical Projects Grant Agreement 3
exceed SEVEN THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($7,500.00).
Payments shall be made in accordance with the Strong & Sustainable Neighborhood Grant
Program.
ARTICLE IV
TERM AND TERMINATION
4.1 Term. The term of this Agreement shall commence after the agreement is executed by all
parties, and terminate one year after the execution of the agreement or whenever all grant funds are
dispersed.
4.2 Termination Without Cause. This Agreement may be terminated by either party, with or
without cause, by giving the other party thirty (30) days advance written notice.
ARTICLE V
INDEMNIFICATION AND RELEASE
5.1 Grantee agrees to indemnify and hold harmless the City, its officers, agents, and
employees from and against any and all loss, costs, or damage of any kind, nature, or
description that may arise out of or in connection with this Agreement whether or not the
claim or cause of action results from any negligence of the City or any of its officers, agents,
or employees.
5.2 Grantee assumes full responsibility for the work to be performed and services to be
provided hereunder, and hereby releases, relinquishes and discharges the City, its officers,
agents, and employees from any and all claims, demands, causes of action of every kind
and character, including the cost of defense thereof, for any injury to, including death of,
any person (whether employees or agents of either of the parties hereto or third persons)
and any loss of or damage to property (whether the property is that of either of the parties
hereto or of third parties) that is caused by or alleged to be caused by, arising out of, or in
connection with the Grantee’s work or services provided hereunder whether or not said
claims, demands, or causes of actions are covered in whole or part by insurance.
ARTICLE VI
GENERAL PROVISIONS
6.1 Nothing in this Agreement shall prohibit, nor be construed to prohibit, the agreement by
Grantee with another private entity, person, or organization for the performance of those services
described Strong & Sustainable Neighborhood Grant Program. In the event that Grantee enters
into any arrangement, contractual or otherwise, with such other entity, person or organization,
Grantee shall cause such other entity, person, or organization to adhere to, conform to, and be
subject to all provisions, terms, and conditions of this Agreement.
6.2 This Agreement and each provision hereof, and each and every right, duty, obligation,
and liability set forth herein shall be binding upon and inure to the benefit and obligation of City
and Grantee and their respective successors and assigns.
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Contract No. [Insert#] Physical Projects Grant Agreement 4
6.3 The City and Grantee attest that, to the best of their knowledge, no member of the City of
College Station City Council and no other officer, employee or agent of the City, who exercises
any function or responsibility in connection with the carrying out of the terms of this Agreement,
has any personal interest, direct or indirect, in this Agreement.
6.4 Grantee covenants and agrees that, during the term of this Agreement, it will not
discriminate against any employee or applicant for employment because of race, color, religion,
sex, national origin or disability. Grantee will take affirmative action to ensure that applicants
who are employed are treated, during employment, without regard to their race, color, religion,
sex, national origin or disability. Such action shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation and selection. Grantee agrees to post in
conspicuous places, available to employees and applicants for employment, notices setting forth
the provisions of this nondiscrimination requirement.
6.5 Grantee expressly agrees that, in all solicitations or advertisements for employees placed
by or on behalf of Grantee, there will be a statement that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, national origin or
disability.
6.6 Grantee certifies that it will not limit services or give preference to any person assisted
through this Agreement on the basis of religion and that it will provide no religious instruction or
counseling, conduct no religious worship or services, and engage in no religious proselytizing in
the provision of services or the use of facilities or furnishings assisted in any way under this
Agreement.
6.7 The parties to this Agreement agree and understand that Grantee is not an agent or
representative of the City and that the obligation to compensate its employees and personnel
shall be the responsibility of Grantee and shall not be deemed employees of the City for any
purpose.
6.8 No amendment to this Agreement shall be effective and binding unless and until it is
reduced to writing and signed by duly authorized representatives of both parties.
6.9 This Agreement has been made under and shall be governed by the laws of the State of
Texas.
6.10 Performance and all matters related thereto shall be in Brazos County, Texas, United
States of America.
6.11 Each party has the full power and authority to enter into and perform this Agreement, and
the person signing this Agreement on behalf of each party has been properly authorized and
empowered to enter into this Agreement. The persons executing this Agreement hereby represent
that they have authorization to sign on behalf of their respective organizations.
6.12 Failure of any party, at any time, to enforce a provision of this Agreement, shall in no
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Contract No. [Insert#] Physical Projects Grant Agreement 5
way constitute a waiver of that provision, nor in any way affect the validity of this Agreement,
any part hereof, or the right of either party thereafter to enforce each and every provision hereof.
No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be
in writing and signed by the party claimed to have waived. Furthermore, any consent to or
waiver of a breach will not constitute consent to or waiver of or excuse of any other different or
subsequent breach.
6.13 The parties acknowledge that they have read, understand and intend to be bound by the
terms and conditions of this Agreement.
6.14 This Agreement and the rights and obligations contained herein may not be assigned by
any party without the prior written approval of the other party to this Agreement.
6.15 It is understood and agreed that this Agreement may be executed in a number of identical
counterparts, each of which shall be deemed an original for all purposes.
6.16 If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable by
a court or other tribunal of competent jurisdiction, the validity, legality, and enforceability of the
remaining provisions shall not in any way be affected or impaired thereby. The parties shall use
their best efforts to replace the respective provision or provisions of this Agreement with legal
terms and conditions approximating the original intent of the parties.
6.17 It is understood that this Agreement contains the entire agreement between the parties
and supersedes any and all prior agreements, arrangements, or understandings between the
parties relating to the subject matter. No oral understandings, statements, promises, or
inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed
or terminated orally. No verbal agreement or conversation with any officer, agent, or employee
of any party before or after the execution of this Agreement shall affect or modify any of the
terms or obligations hereunder.
6.18 In the event of a material breach of this Agreement by Grantee, the City may exercise any
and all legal remedies available to it.
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Contract No. [Insert#] Physical Projects Grant Agreement 6
City: City of College Station
1101 Texas Avenue
College Station, Texas 77840
Grantee: [Name and Address]
Executed this the day of , 2009.
[INSERT Name] CITY OF COLLEGE STATION
By: By: _______________________________
City Manager
Printed Name: Date:
Title:
Date:
APPROVED:
City Attorney Date
Chief Financial Officer Date
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Contract No. [Insert#] Physical Projects Grant Agreement 7
STATE OF TEXAS )
) ACKNOWLEDGMENT
COUNTY OF BRAZOS )
This instrument was acknowledged before me on the day of , 2009,
by in his/her capacity as of
[INSERT NAME], a Texas [INSERT TYPE OF ENTITY].
Notary Public in and for
The State of Texas
STATE OF TEXAS )
) ACKNOWLEDGMENT
COUNTY OF BRAZOS )
This instrument was acknowledged before me on the day of , 2009,
by_____________________________ in his/her capacity as City Manager of the City of College
Station, a Texas home-rule municipality, on behalf of said municipality.
Notary Public in and for
The State of Texas
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FUNDING AGREEMENT BETWEEN THE CITY OF COLLEGE STATION AND [INSERT
NAME] FOR THE PAYMENT AND USE OF GENERAL FUNDS FOR A STRONG &
SUSTAINABLE GRANT – NON-PHYSICAL AND COMMUNITY BUILDING PROJECTS
This Agreement is by and between the City of College Station, a Texas home rule
municipal corporation (the “City”) and [INSERT NAME], a [INSERT non-profit
corporation; unincorporated association] (the “Grantee”).
WHEREAS, the City Council of the City of College Station, through its Neighborhood
Partnership Program, is committed to providing opportunities for Neighborhood Associations or
Homeowner’s Associations; and
WHEREAS, the City has established a “Strong & Sustainable Neighborhood Grant
Program” that has established a grant program providing for a dollar-for-dollar matching grant
for up to fifty percent (50%) of their expenses up to $500.00 per application for use by the
qualified applicant in the development of their Non-Physical or Community-Building Project;
and
WHEREAS, Grantee has applied for grant funding under the “Strong & Sustainable
Neighborhood Grant Program” and has qualified for grant funding for specified projects in
Grantee’s Neighborhood in the [INSERT NAME]; and
WHEREAS, the City has authorized payment of grant fund subject to the Grantee
complying with the terms and conditions of this Agreement, the “Strong & Sustainable
Neighborhood Grant Program” grant programs, and all applicable statutes, ordinances,
regulations, and other law; now, therefore,
NOW, THEREFORE, IN CONSIDERATION of the performance of the mutual
covenants and promises contained herein, City and Grantee agree and contract as follows:
For and in consideration of grant funding in an amount not to exceed FIVE HUNDRED
AND NO/100 DOLLARS ($500.00) to be paid to the Grantee as set forth herein, the City and
Grantee covenant and agree as follows:
ARTICLE I
DEFINITIONS
1.1 The term “Grantee” shall mean [INSERT NAME], a Texas [INSERT TYPE OF
ENTITY].
1.2 The term “City” shall mean the City of College Station, in the County of Brazos, and the
State of Texas.
1.3 The term “funds” as used in this Agreement shall mean any and all grant money that is
received by Grantee from the City pursuant to this Agreement.
32
Contract No. [Insert#] Non-Physical Grant Agreement 2
1.4 The term “Non-Physical Project” shall mean projects that are intended to strengthen the
quality of life and/or integrity of a neighborhood. Some examples are application for a zoning
overlay, a training sessions or a workshop. The term “Community Building Project” shall mean
projects intended to bring the community together to work on a project. Some examples are a
neighborhood clean-up, a drive to increase resident membership or participation in an association,
developing a neighborhood newsletter for distribution, community gardens or a neighborhood
festival
1.5 The term “Strong & Sustainable Neighborhood Program” shall mean a grant program
adopted pursuant to City of College Station Resolution No. X-XX-2009-XX.
1.6 The term “Subdivision” shall mean division of a lot, tract, or parcel of land into two or
more lots or sites for the purpose of sale, division of ownership or building development.
1.7 The term “Neighborhood” shall mean an area of a community with characteristics that
distinguish it from other areas and that may include distinct ethnic or economic characteristics,
housing types, schools, or boundaries defined by physical barriers, such as major highways and
railroads or natural features, such as rivers.
ARTICLE II
SCOPE OF GRANT FUNDING
2.1 Grantee shall only use the funds for the sole purposes specified in its application as
approved by the procedures in the Gateway Grant Program and procedures approved by Council.
2.2 This Agreement and any payment made hereunder are contingent upon the Grantee
following the Strong & Sustainable Neighborhood Grant Program attached hereto as Exhibit A.
2.3 Grantee shall be solely responsible for selecting, supervising, and paying contractor(s)
and for complying with all applicable law.
2.4 Grantee shall be solely and exclusively responsible for compensating any of its
contractors, employees, subcontractors, material men and suppliers of any type or nature what-
soever and insuring that no claims or liens of any type will be filed against any property owned
by the City arising out of or incidental to the performance of any services performed pursuant to
this Agreement. In the event a statutory lien notice is sent to the City, Grantee shall, where no
payment bond covers the work, upon written notice from the City, immediately obtain a bond at
its expense and hold the City harmless from any losses that may result from the filing or
enforcement of any said lien notice.
2.5 Grantee shall secure and pay for all necessary permits and licenses, governmental fees,
and inspections necessary for the proper execution and completion of the work.
2.6 No City employee or official shall receive a direct or indirect benefit from the grant
funds, other than living in a neighborhood that receives the funds.
33
Contract No. [Insert#] Non-Physical Grant Agreement 3
ARTICLE III
AMOUNT OF GRANT
3.1 The estimated total cost of the project is [INSERT AMOUNT AND NO/100
DOLLARS ($.)]. The City shall pay fifty percent (50%) of the actual total project cost not to
exceed FIVE HUNDRED AND NO/100 DOLLARS ($500.00). Payments shall be made in
accordance with the Strong & Sustainable Neighborhood Grant Program.
ARTICLE IV
TERM AND TERMINATION
4.1 Term. The term of this Agreement shall commence after the agreement is executed by all
parties, and terminate one year after the execution of the agreement or whenever all grant funds are
dispersed.
4.2 Termination Without Cause. This Agreement may be terminated by either party, with or
without cause, by giving the other party thirty (30) days advance written notice.
ARTICLE V
INDEMNIFICATION AND RELEASE
5.1 Grantee agrees to indemnify and hold harmless the City, its officers, agents, and
employees from and against any and all loss, costs, or damage of any kind, nature, or
description that may arise out of or in connection with this Agreement whether or not the
claim or cause of action results from any negligence of the City or any of its officers, agents,
or employees.
5.2 Grantee assumes full responsibility for the work to be performed and services to be
provided hereunder, and hereby releases, relinquishes and discharges the City, its officers,
agents, and employees from any and all claims, demands, causes of action of every kind
and character, including the cost of defense thereof, for any injury to, including death of,
any person (whether employees or agents of either of the parties hereto or third persons)
and any loss of or damage to property (whether the property is that of either of the parties
hereto or of third parties) that is caused by or alleged to be caused by, arising out of, or in
connection with the Grantee’s work or services provided hereunder whether or not said
claims, demands, or causes of actions are covered in whole or part by insurance.
ARTICLE VI
GENERAL PROVISIONS
6.1 Nothing in this Agreement shall prohibit, nor be construed to prohibit, the agreement by
Grantee with another private entity, person, or organization for the performance of those services
described Strong & Sustainable Neighborhood Grant Program. In the event that Grantee enters
into any arrangement, contractual or otherwise, with such other entity, person or organization,
Grantee shall cause such other entity, person, or organization to adhere to, conform to, and be
subject to all provisions, terms, and conditions of this Agreement.
34
Contract No. [Insert#] Non-Physical Grant Agreement 4
6.2 This Agreement and each provision hereof, and each and every right, duty, obligation,
and liability set forth herein shall be binding upon and inure to the benefit and obligation of City
and Grantee and their respective successors and assigns.
6.3 The City and Grantee attest that, to the best of their knowledge, no member of the City of
College Station City Council and no other officer, employee or agent of the City, who exercises
any function or responsibility in connection with the carrying out of the terms of this Agreement,
has any personal interest, direct or indirect, in this Agreement.
6.4 Grantee covenants and agrees that, during the term of this Agreement, it will not
discriminate against any employee or applicant for employment because of race, color, religion,
sex, national origin or disability. Grantee will take affirmative action to ensure that applicants
who are employed are treated, during employment, without regard to their race, color, religion,
sex, national origin or disability. Such action shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation and selection. Grantee agrees to post in
conspicuous places, available to employees and applicants for employment, notices setting forth
the provisions of this nondiscrimination requirement.
6.5 Grantee expressly agrees that, in all solicitations or advertisements for employees placed
by or on behalf of Grantee, there will be a statement that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, national origin or
disability.
6.6 Grantee certifies that it will not limit services or give preference to any person assisted
through this Agreement on the basis of religion and that it will provide no religious instruction or
counseling, conduct no religious worship or services, and engage in no religious proselytizing in
the provision of services or the use of facilities or furnishings assisted in any way under this
Agreement.
6.7 The parties to this Agreement agree and understand that Grantee is not an agent or
representative of the City and that the obligation to compensate its employees and personnel
shall be the responsibility of Grantee and shall not be deemed employees of the City for any
purpose.
6.8 No amendment to this Agreement shall be effective and binding unless and until it is
reduced to writing and signed by duly authorized representatives of both parties.
6.9 This Agreement has been made under and shall be governed by the laws of the State of
Texas.
6.10 Performance and all matters related thereto shall be in Brazos County, Texas, United
States of America.
6.11 Each party has the full power and authority to enter into and perform this Agreement, and
the person signing this Agreement on behalf of each party has been properly authorized and
35
Contract No. [Insert#] Non-Physical Grant Agreement 5
empowered to enter into this Agreement. The persons executing this Agreement hereby
represent that they have authorization to sign on behalf of their respective organizations.
6.12 Failure of any party, at any time, to enforce a provision of this Agreement, shall in no
way constitute a waiver of that provision, nor in any way affect the validity of this Agreement,
any part hereof, or the right of either party thereafter to enforce each and every provision hereof.
No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be
in writing and signed by the party claimed to have waived. Furthermore, any consent to or
waiver of a breach will not constitute consent to or waiver of or excuse of any other different or
subsequent breach.
6.13 The parties acknowledge that they have read, understand and intend to be bound by the
terms and conditions of this Agreement.
6.14 This Agreement and the rights and obligations contained herein may not be assigned by
any party without the prior written approval of the other party to this Agreement.
6.15 It is understood and agreed that this Agreement may be executed in a number of identical
counterparts, each of which shall be deemed an original for all purposes.
6.16 If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable by
a court or other tribunal of competent jurisdiction, the validity, legality, and enforceability of the
remaining provisions shall not in any way be affected or impaired thereby. The parties shall use
their best efforts to replace the respective provision or provisions of this Agreement with legal
terms and conditions approximating the original intent of the parties.
6.17 It is understood that this Agreement contains the entire agreement between the parties
and supersedes any and all prior agreements, arrangements, or understandings between the
parties relating to the subject matter. No oral understandings, statements, promises, or
inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed
or terminated orally. No verbal agreement or conversation with any officer, agent, or employee
of any party before or after the execution of this Agreement shall affect or modify any of the
terms or obligations hereunder.
6.18 In the event of a material breach of this Agreement by Grantee, the City may exercise any
and all legal remedies available to it.
36
Contract No. [Insert#] Non-Physical Grant Agreement 6
City: City of College Station
1101 Texas Avenue
College Station, Texas 77840
Grantee: [Name and Address]
Executed this the day of , 2009.
[INSERT Name] CITY OF COLLEGE STATION
By: By: _______________________________
City Manager
Printed Name: Date:
Title:
Date:
APPROVED:
City Attorney Date
Chief Financial Officer Date
37
Contract No. [Insert#] Non-Physical Grant Agreement 7
STATE OF TEXAS )
) ACKNOWLEDGMENT
COUNTY OF BRAZOS )
This instrument was acknowledged before me on the day of , 2009,
by in his/her capacity as of
[INSERT NAME], a Texas [INSERT TYPE OF ENTITY].
Notary Public in and for
The State of Texas
STATE OF TEXAS )
) ACKNOWLEDGMENT
COUNTY OF BRAZOS )
This instrument was acknowledged before me on the day of , 2009,
by_____________________________ in his/her capacity as City Manager of the City of College
Station, a Texas home-rule municipality, on behalf of said municipality.
Notary Public in and for
The State of Texas
38
April 9, 2009
Consent Agenda Item No. 2e
Project Number WF1097966
Groundwater Well No. 8
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion on Change Order No. 1 to
Professional Services Contract 09-025 with Malcolm Pirnie, Inc., in the amount of $38,488
for the design of the Groundwater Well No. 8.
Recommendation(s): Staff recommends approval of the change order.
Summary: Design is underway. The well site is located within the 100 year floodplain.
As a result, the well site must be raised using approximately 18,000 cubic yards of fill. Staff
has instructed Malcolm Pirnie, Inc. to investigate using soil that is located on the 470 acre
site in lieu of importing soil from offsite. The change will cover the environmental
investigations and required to determine the existence of wetlands, no endangered species
will be negatively impacted, and no archeological sites will be impacted. Also, the change
will include a topographic survey for the excavation area to be used for the preparation of
the mitigation documents. Malcolm Pirnie, Inc. has estimated a construction savings of
$248,000 for the City if the onsite soil is acceptable for use.
Budget & Financial Summary: Change Order No. 1 will increase the contract amount by
$38,488 for a revised contract total of $340,993.00. The current budget for this project is
$4,200,000. Funds in the amount of $302,505 have been expended or committed to date,
leaving a balance of $3,897,495. These funds are budgeted in the Water Capital
Improvement Projects Fund.
Attachments:
1.) Change Order
2.) Project Location Map
39
40
41
April 9, 2009
Consent Agenda Item No. 2f
Project Number WF0352553
Parallel Wellfield Collection Line
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion on Change Order No. 1 to
Professional Services Contract 07-086 with Malcolm Pirnie, Inc., in the amount of $32,455
for the design of the Parallel Wellfield Collection Line
Recommendation(s): Staff recommends approval of the change order.
Summary: Design is underway. This contract was initially negotiated in December 2006.
Since then, the City has been acquiring easements from different owners, one property that
required condemnation. The majority of this change order, $24,409 is due to market
adjustments from December 2006 to March 2009. The remaining $8,046 change is an
addition the City added to include a connection to the existing 48” transmission line at
Sandy Point Pump Station.
Budget & Financial Summary: Change Order No. 1 will increase the contract amount by
$32,455 for a revised contract total of $256,790.00. The current budget for this project is
$4,262,746. Funds in the amount of $461,319.94 have been expended or committed to
date, leaving a balance of $3,801,426.06. These funds are budgeted in the Water Capital
Improvement Projects Fund.
Attachments:
1.) Change Order
2.) Project Location Map
42
43
44
April 9, 2009
Consent Agenda Item No. 2g
2009 Blue Cross and Blue Shield
Administrative Services Agreement Contract Renewal
To: Glenn Brown, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion on obtaining
approval for the medical and dental Administrative Services Agreement contract
renewal with Blue Cross and Blue Shield for claims administration for calendar year
2009, in the amount of $415,531.
Recommendation(s): Staff recommends approval of the contract renewal.
Summary: At the October 9, 2008 Council meeting, the City Council approved
expenditures for fees and projected claims with the carriers. The Council was
informed that the contracts would be brought back at a later date for approval, as
the contracts had not been received from the carriers before the required designated
time for approval of expenditures for 2009.
Blue Cross and Blue Shield has requested a total increase of 6.6% on the medical
and dental administration fees combined. These fees are in line with the three year
rate caps provided in the Administrative Service Agreement effective 1/1/08.
Budget and Financial Summary: Funds are available in the employee benefits
fund.
Attachments:
Blue Cross and Blue Shield ASA / Fee Schedule
Exhibit PG-09 Performance Guarantees
45
46
47
48
49
50
51
52
53
April 9, 2009
Consent Agenda Item No. 2h
Renewal of Annual Price Agreement for the Purchase of Cover Stone, Trap
Rock
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding renewal
of an annual price agreement with Vulcan Materials Company in an amount not to
exceed $217,500 at $43.50 per ton for cover stone, trap rock for the maintenance of
streets.
Recommendation(s): Staff recommends approval of the contract.
Summary: Vulcan Materials Company was the successful bidder for the FY2008
annual contract. Trap rock is used for the seal coat process, pothole repair and
maintenance of streets in the City. This FY2009 renewal is the first of two optional
annual renewals of the FY2008 contract Bid 08-47. This renewal will not increase the
previous contract amount. Trap rock is used for the seal coat process, pot hole
repair and maintenance of streets.
Budget & Financial Summary: Funding is available in the operating budget of
the Street Maintenance Division.
Attachments:
1. Renewal Letter
54
...............................................................................
RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew Bid No. 08-47, for coverstoneltrap rock,
in accordance with all terms and conditions previously agreed to and accepted. This is the first
renewal of the contract.
I understand this renewal term will be for the period beginning March 15,2009 through March
14,2010.
VULCAN CmSTRUCTION MATERIALS, LP
C
AUTHORIZED REPRESENTATIVE
Pat Wootton
CITY OF COLLEGE STATION
Mayor
ATTEST:
City Secretary
APPROVED:
Chief Financial Officer
March 18, 2009
DATE
DATE
DATE
DATE
DATE
DATE
55
STATE OF TEXAS
COUNTY OF Bexar
CORPORATE ACKNOWLEDGMENT
This instrument was the 18 day of March ,2009,
by SalesManager of
Vu 1 can Con st Materi a 1 s 483 TEXAS Corporation, on behalf of said corporation.
STATE OF TEXAS
COUNTY OF BRAZOS
,u, J*
Notary Public in and for the
Shte of Texas
ACKNOWLEDGMENT
This instrument was acknowledged on the day of ,2009,
by , in the capacity as Mayor of the City of College Station, a Texas
home-rule municipality, on behalf of said municipality.
Notary Public in and for the
State of Texas
56
Thursday, April 9, 2009
Consent Agenda Item No. 2i
Appoint Election Judges
To: Glenn Brown, City Manager
From: Connie Hooks, City Secretary
Agenda Caption: Presentation, possible action, and discussion of resolution appointing
election officials to serve in the May 9, 2009 City of College Station general election and
College Station ISD general and special elections.
Recommendation: Approve as presented.
Summary: The City Council is the appointing authority to designate election officers. The
attached resolution contains the names of personnel who have committed to serve on
Election Day, Saturday, May 9, 2009.
Budget Summary: Funds available in City Secretary budget.
Attachments:
Resolution
57
58
59
60
Thursday, April 9, 2009
Consent Agenda Item 2j
Supplement to ILA with College Station School District
Precinct Update for Notice of Election
To: Glenn Brown, City Manager
From: Connie Hooks, City Secretary
Agenda Caption: Presentation, possible action, and discussion regarding a supplement
to the Inter Local Government Agreement between the City of College Station and College
Station Independent School District for the purpose of adding two newly created precincts
to the Notice of Election for joint election on Saturday May 9, 2009.
Recommendation(s): Approve supplement to agreement.
Summary: The City Secretary contacted the Brazos County Voter Registrar to receive an
update of precinct information that may affect voters in the City of College Station and
College Station Independent School District. We concluded that two precincts were omitted
from the Notice of Election and Inter Local Government Agreement approved February 26,
2009 by the College Station City Council, and February 17, 2009 by the College Station
Independent School Board of Trustees.
Precinct No. 83 and Precinct No. 84 were created by the Brazos County Commissioners
Court as a result of the College Station annexation in 2008 and were implemented in
November, 2008.
The precincts are not located in the city limits. The properties are surrounded by the recent
annexation of territory west of Wellborn Road, between Rock Prairie Road and North
Graham Road, and adjacent to the mobile home park. The property owners signed
development agreements as part of the 2008 annexation process.
Precinct No. 83 – 0 voters
Precinct No. 84 – 2 voters
Budget & Financial Summary: N/a
Attachments:
Supplement to ILA (delivered to Council prior to meeting)
Map of precinct location
61
62
April 9, 2009
Consent Agenda Item No. 2k
Wickson Creek Special Utility District
BVSWMA Application for Service
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding approval of a
Wickson Creek Special Utility District Water Service Application for the BVSWMA Twin Oaks
Landfill in Grimes County.
Recommendation(s): Staff recommends approval of the service application
Summary: The BVSWMA Twin Oaks Landfill will need to provide a water service application
to Wickson Creek Special Utility District in order to request water service for the site in
Grimes County, Texas. The executed application, along with a description of the landfill
property, a map of the water meter location, and a $100 account application fee must be
submitted to Wickson SUD. BVSWMA, at BVSWMA’s own cost and expense, will then
request a cost proposal from Wickson SUD to provide engineering, labor, equipment and
supplies to extend Wickson services to the BVSWMA landfill. Approximately 11,200 feet of 4
inch water line will need to be constructed to bring service to the Northwest corner of the
property. The water line easement along with the construction agreement will be submitted
to both City Councils once the cost proposal is received.
Budget & Financial Summary: Funds for the $100.00 service application are available in
the BVSWMA Operating Fund.
Attachments:
1) Wickson Water SUD Service Application
63
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WICKSON CREEK SPECIAL UTILITY DIS'TRICT ..,~
I$ P. 0. BOX 4756 jlj e
BRYAN, TEXAS 77805 I): .$s
8 PH. 979-589-3030 8
i'! ,.., .., , ,,'.< "' . . -.. ~,:~~3<:;L~-~~<X~.+:~2::~;~~?.~.7.~.:!, T?~;:,~.J{~~~,S:S~>-:~FJ-L;~:~> , . ........... :-f ." FAX: 979-589-3275 C,"~~~~~~/ROBERTSON/G-ESCO-~S 4 Web Site: www.wicksoncreek.com~ .... . .............................-..... A?,..; ,..- -ll.. _.,! 2x ...= ................ ..& ... 4.. ........... j8Z.P. V.:>A ,. - ....... ...................................................................................... .............................................. ...... , . ,
'. .
SERVICE APPLICATION
PLEASE PRINT DATE:
APPLICANT'S NAME: The City of College Station, Texas and City of Bryan,Texas
SPOUSE'S NAME: Samantha Best - BVSWMA Landfill Superintendent
PHYSICAL ADDRESS FOR WATER SERVICE: BILLING ADDRESS:
PO Box 9960
Anderson, TX 77830 College Station, TX 77842
HOME PHONE: 979-777-2757 cell WORK PHONE: 979-764-3878
RENT: OWN: X
LANDLORD'S NAME (if known):
LANDLORD'S ADDRESS:
LEGAL DESCRIPTION OF PROPERTY: (Include name of Road, Suwey, Tr.# or Lot and Block
Number of Subdivision) Field Notes for 609.50 acre tract included
PREVIOUS OWNER NAME AND ADDRESS: (if known)
ACERAGE: 609.5
NUMBER FAMILY: N/A
HOUSE SQ.FT. N/A
MAP OF DESIRED METER LOCATION:
See attached sheet C-106
OFFICE USE:
I I I ACCT.No.
AMT.$ CK# DATE REC. INIT.
I RE-sERv.-
STAND.INSTL REINSTL BOREIEXT EASEMTYes No
64
AGREEMENT made this day of ,20
Between WICKSON CREEK SPECIAL UTILITY DISTRICT, a political subdivision
Created under the laws of the State of Texas (hereinafter called the District) and
City of College Station and City of Bryan , (hereinafter called the Applicant or Customer).
The District shall sell and deliver water service to the Applicant and Applicant shall
purchase, receive, and/or reserve water service from the District in accordance with the Order
Setting Rates and Policies of the District as amended from time to time by the Board of Directors of
the District.
The Customer shall pay the District for service hereunder as determined by the District's Order
Setting Rates and upon the terms and conditions set forth therein, a copy of which has been
provided as an information packet, for which Customer acknowledges receipt hereof by execution
of this Agreement.
All water shall be metered by meters to be furnished and installed by the District. The meter
is for the sole use of the Customer and is to provide service to only one (1) dwelling and/or only
one (1) business. Extension of pipe or pipes to transfer utility service from one property to another,
to share, resell, or sub meter water to any other persons, dwellings, business, and/or property, etc.,
is prohibited.
The District shall have the right to locate a water service meter and the pipe necessary to
connect the meter on the Customer's property at a point to be chosen by the District, and shall
have access to its property and equipment located on Customer's premises at all reasonable times
for any purpose connected with or in the furtherance of its business operations, and upon
discontinuance of service the District shall have the right to remove any of its equipment from the
Customer's property.
The District's authorized employees shall have access to the Customer's property,
premises, and facilities at all reasonable times for the purpose of inspection, to insure compliance
with state required Minimum Acceptable Operating Practices for Public Drinking Water Systems,
as promulgated by the Texas Commission on Environmental Quality or successor agency,
applicable plumbing codes, and utility construction standards. The District strictly prohibits the
connection of service pipelines from its water service meter to any private well or other ur~known
water supply.
In the event the total water supply is insufficient to meet all of the needs of the Customers,
or in the event there is a shortage of water, the District may initiate the Emergency Rationing
Program as specified in the District's Water Conservation Plan. With execution by the Applicant of
this Agreement, Applicant hereby shall comply with the terms of said Plan.
PAGE 2 of 4
65
SERVICE APPLICATION AND AGREEMENT (CONT'D)
The Customer shall install at his own expense any necessary service lines from the
District's facilities and equipment to the point of use, including any customer service isolation
valves or other equipment as may be specified by the District. The use of pipes and pipe fittinas
that contain more than 8.0% lead or solders and flux that contain more than 0.2% lead is prohibited
for anv plumbing installation or repair of anv residential or non-residential facilitv providing water for
human consumption and connected to the District.
By execution hereof, the Customer shall hold the District harmless from any and all claims
for damages caused by service interruptions due to waterline breaks by utility or like contractors,
tampering by other customers of the District, normal failures of the system, or other events beyond
the District's control.
The Customer shall grant to the District as a condition of service, an easement for the
purpose of installing, maintaining, and operating such pipelines, meters, valves, and any other
such equipment which may be deemed necessary by the District to extend or improve system wide
service.
By execution of this Service Application and Agreement, applicant agrees that non-
compliance with the terms of this Agreement by said Applicant shall constitute denial or
discontinuance of service until such time as the violation is corrected to the satisfaction of the
District.
Any misrepresentation of the facts by the Applicant on any of the three pages of this form
shall result in discontinuance of service pursuant to the terms and conditions of the District's
Policies.
Applicant
See attached siqnature page Part of your fees is a $1 00 deposit. This
amount is refundable, but only when you
disconnect service.
Approved and Accepted
PAGE 3 of 4
66
CONFIDENTIALITY FORM FOR
WICKSON CREEK SPECIAL UTILITY DISTRICT CUSTOMERS
Under Law you can request that certain personal information contained in our utility records not be
released to unauthorized persons. This information consists of the customer's home address,
home telephone number/cell number and social security number.
We must still provide this information, when requested, to certain state agencies or an agency of
the Federal Government.
If you wish to keep this information confidential, please sign below acknowledging the request.
See attached sianature page
Signature
PAGE 4of 4
67
CITY OF COLLEGE STATION
Mayor
Date:
ATTEST:
City Secretary
Date:
APPROVED:
City Manager
Date:
City Attorney
Date:
Chief Financial Officer
Date:
CITY OF BRYAN
Mayor
Date:
ATTEST:
City Secretary
Date:
APPROVED:
City Manager
Date:
68
City Attorney
Date:
Chief Financial Officer
Date:
69
EXHIBIT "A"
FIELD NOTES
609.50 ACRES
BEING A PART OF A CALLED 609.75 ACRE TRA :T AS DESCIBED IN
CITY OF COLLEGE STA7lON RESOLUIION NO. 114-12-2001-11.9 AND
CITY OF BRYAN RESOLUTION NO. 2754 a
BRAZOS VALLEY SOLID WASE
MANAGEMENT AGENCY
.JOSEPH T. ROBINSON SURVEY, C~~STRACT NO. 390 &
THE GEORGE MASON SURVEY, ABSTFLLCT NO. 342
GRIMES COUNTY, TEXAS . . APRIL 10,2001
All of that cerptn lot, tract or parcel of land being 609:50 acres situated in the JOSEPH T.
ROBINSON SURVEY, Abstract No. 390 and the GEORGE MA:;ON SURVEY, Abstract No. 342,
and being dl or part of the followfng tracts: . .
1.) Being a called 60 acre hct as described In deed film Annie 1. Pew, et al. to R. P.
Trent of record in Vobrne 162, Page 181 (Second Tra ct);
2.) Being a calied 48-3/4 acn tract as described in dad from 3ae Holly, at al. to R. P.
Trant of reco~.d in Volume 224,. Page 599;
3.) Being a called 16-114 acre tract as described in deed I'rbm Mrs.. Sallk A. Ross, et ai. to
Mrs. Hattie C. Ebwen of record in Volume 88. Page 4: 0 (Second Tract):
4.) Being a called 10 acre tract as described in deed ram T. P. BuMngton .to Sam B.
Wilson, st al. of record in Volume 88, Page 429;
1' ! I 5.) Being a ceUed 6-114 acre remainder of a called 16-113 acre tract as described in deed
. . from Vivienne Buffington, et al. to R. .P. Trant of lscord in Volume 223, Page 70
Ld . (Second Trad);
6.) Being a called 47-112 aae tract as described in decd rom Vwienne Buif~ngton, et a!. to
R. P. Trant of record in Volume 223, Page 70 (First Tr MA); .
7.) Being a called 40 awe remainder of a called 49.-6/11 acre tract as described in deed
frqm H. C. Cameron, et ux. to Royal Lolt and Jeff Lett of record in Volume 67, Page
584;
8.) Being a called 6 acre tract as described in deed fron~ A L. Showalter, et w. to R..P.
Trant of record in Volume 237, Page 476 (First Tract);
9.) Belng a called 3-6/10 acre remainder of a caa& 9-W D acre tract as descrlbed in deed
from Barbara M. Cameron to Fred Wmelrn.of recard ir Volume 96, Page 108;
10.) Being a called 97 acre trad as described in deed fmn~ Carrie Grimes Gillen to R. P.
, Trant of recod in Volume 21 7, Page 370;
11 .) Being a,called 20.228 am tract as described in deed horn Catlin, Bryan, Stacy. &
Dillard to Colby G. Muth of recwd in Volume 745, Pa{ EI 584;
12.) Belng a called 20 acre tract (north % of a called 40 ac-e tract) as descrlbed In deed
from Mary Elizabeth Meechwm to R P. Trant of recor~: in Volume 195, Page 433; .
. - 13.) Being a call& 14.81 acre tract as described in deed f 'om Frances W.. Rucker. et al. to
R. P. Trant of record in Volume 223, Page 60 (First TI-; .
14.) Being a called 44.43 acre tract as described In deed f *om Ike Ashbum, 111 to Robert P.
Trant of record in Volume 221, Page 42;
15.) Being a called 20 acre tract as described in deed frorr Travis L. Wilson to Harold 6.
Trant of recod in Volume 659, Page 346 (Second Tri ctx
16.) Being a called 10 acre tract as described in deed fron John L Franklow and W. W.
Kinnard to H. 6. Wilson of record in Volume 52, Page 336:
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THENCE, S 00 ' 41 ' 38' E, along the line common' to said T-ant called 20 acre trad .and said
Hybner catled 473 acre tract, a distance of 0.46 feet to a pin, for the northeast comer and the
POINT OF BEGlNNlNG of the herein described tract of land;
17.) Being a called 10 acre tract as described in deed fnjin Frances W. Rucker to R. P.
Trant of record in Volume 223, Page 69 (Second Tract);
'L 1 18.) Being a called 10 acre trad as desnibed In deed frc-m BiUie H. Quinn to Harold 0.
Trant, et ox. of record in Volume 867, Page 728;
19.) Behg a called 10 acre tract as described in deed fn:m Eloise Harris, et vir. to R. P. .
Trant of recard in Yolume 279, Page 83: : 20.) Being a called 8-5 acre tact as described in deed fi2m Hanna Frank Howell, et al. to
Larue Howell Henry of record in Volume 709, Peife 137;
21 .) Being a called 22.20 acre tract as described in deer from Paul L Levy, Executor of the
Estate of Jeanne I Gelber to Paul L Levy of remrc in Volume 922, Page 283;
22.) Being a called 60 aae nrnainder of a called 62-96 acre tract as descnied in
. from Ernest W. Sydow to R. P. Trant of record in Vciume 190, Pages 482 & 463;
23.) BeIng the remainder of a called 99.23 acre tract as 8 lescrlbed in deed .from W. S.
Beard, et al. to John Franklow and W. W. Kinnard o ' ncwd in Vojwne.52. Page 155; .
24.) Being a called 568.359 acre trad as described in Filial Judgement No. 30,384361 to
Harold P. Trant of record in Volume 673, Page 672;
25.) Being a called 7 acre tract as described in deed fror 1 Larry Jacobs to Morris Lange. ed
al. of record in Volume 49, Page 238;
26.) Being a called 5 acre tract as described in deed frar I Lany Jambs to 8. Roman, et al.
of record in Volume 49, page 26Q
. 27.) Being a called 10 acre trad as described in deed frcn Lany Jacobs to S. Kelkr, et al.
. of record in Volume 49, Page 237;
28.) Being a called 57 acre tract as described in deed frc rn Larry Jacobs to R- P. Trant of
record m Volwne 193, Page 480; ad.
29.) Being the remainder d a cabd 50 acre remalntler of a caUed 122 acre trad as ;: I desqibed in dead from Mrs. Mamie Gillen to R. P. Trant of recc rd in Volume 221, Page 605, all ir
the Deed Records of Grimes County, Texas (D.R.G.C.T.): said 309.50 aue trad af land being out
of and a part of that certain called 609.75 awe trad described ir City.of College Station Resolution
No. 04-12-2001-11.9 and in City of 8ryan Resolution No. 5 754 and beii more partlcularty
described by metes and bounds as folowls: .
1
THENCE, S OD ' 41 ' 38 ' El continuing along said line comrnt n to the Trant called 20 acre tract
and the Hyher called 473 acre tre* a distance of 7.30 feet to a point for angle;
'
. .
'
THENCE, S 05 ' 19 ' 14 ' W, leaving said common line and witl: a line through the interior of said
Trant called 26 acre tract, a distance of 214.76 feet to a point for angk;
' COMMENCING at a 35' Iran Rod Found .at the intersection of fie south right4f-way lin6 of State
Highway 30 with the east line of said R. P. Trant called 20 acral tract (north 'X of a called 40 acre
tract -1951433). same also being a point in the most noctherly ~1st tine af the Jill M. Hybner called .
473 awe tract as described in Volume 840. Page 4P5 D.R.G.C.1.;
THENCE. S 38 ' 27 ' 45 ' E, continuing with a line through the biterior of said Trant called 20 acre
trad of land, a distance of 35.88 feet to a point for angle; .
. . ' THENCE, S 00 ' 46 ' 59 ' E. continuing with a lie through the i~iterior of said Trant cakd 20 awe
trad of land. a distance of 339.61 feet to a polnt for angle;
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' I THENCE, S 00 " 41 ' 38 " E, a distance of 44.49 feet to a Petriftsd Wood Marker found at a 2" Iron
L. Pipe for the southeast comer of said Trant called 20 awe trac: and at an exterior corner of sald
Hybner called 473 acre tract, same beiig.the northeast corner c' said Colby G. Muth called 20.228
acre hid (745/584) and the most northerly northwest ,comer ;~f said R. P. Trant caUed 97 acre '
trad (21 71370);
MENCE, S 00 ' 47 ' 13 ' E, a distance of, 1033.19 feet to a pl3,int in an existing fence line for an
angle;
. . THENCE, S 02 '06 ' 14 ' E, along said existing fence line, a d stance of 98.61 feet to a point for
angle;
THENCE, S OB 41 * 18 ' E. continuing along said existing fence tine, a distance of 1.32 feet to a
point In the southerly line of said Muth called 20.228 -.tract nnd the most westerly north line of
sald Trant called 97 acre tract, said comer bears S 87'1 0'1 0" h: a distance of 11.95 feet from a 2'
. - lrwr Pipe found at the southeast mer of said Muth called 211.228 acre trad and at an interior
comer of said Trant called 07 acre tract;
. . ' THENCE, continuing along said existing fence line, across anc through the i'ntedor of said Trant .
called 97.acre tract, the following courses:
1,) S 06 ' 41 ' 18 ' E, a dstance of 126.07 feet to an ang e point in said fence;
' 2.) S 07 43 * 02 ' E, a distance of 421.80 feet to an ang e point in said fence;
3.) S 10 ' 27 ' 30 ' E, a distance of 967.91 feet to an ang e dnt in said fence; . . :. . . 4.) S 10 ' 33 ' 41 * E, a distance of 1240.63 feet to an an ale point in said fence;
'd 5.) S 10 ' 47 ' 06 E, a distance of 192.87 feet to an 8" F 3st Oak at an angle point in said
.fence; .
6.) $ 13 ' 11 ' 44 ' E, a distance af 61.68 feet to a 12'' Pcst Oak at an angler point kr said
fence; and,
7.) S 14 ' 14 ' 43 ' E, a ditance of 190.90 feet to a W' Iron Rod wlcap set for an exterior
. , comer, same being a point in the east line of said Trant elled !,7 am tract, same being the west
.line of the aforesaid Hybner called 473 acre tract; '
MENCE, S 01 ' 12 ' 12 ' E, along a Une common to said T.ant called 97 acre tract and said
Hybner called 473 acre tract, a distance of 135.40 feet to a %- Iron Rod'wlcap set for an interior . - cbwr at the southeast comer of said Trant called 97 acre trrct and at the southwest comer of
said Hybner called 473 acre tract, same being a point-in the mo: it easterly north line of said Harold
P. Ttant called 568.359 acre tract and in the approximate north survey lime of said George Mason .
Survey, Abstract No. 342, same being an approximate south line of said Joseph T. Robinson , .
Survey, Abstrad No. 390; .
THENCE. N 88 ' 50 ' 27 ' E, along said most easterly north line of said Trant called 568.359 acre . .
trad, the south line of said Hybner called 473 acn trad, said afiproximate north sunrey line of the
' George Mason Survey. Abstract No. 342. .and said approxin~ate south line of the Joseph .T.
Robinson Survey, Abstract No; 390, a distance of 19.66 feet to z point for an exterior cam-, ,
THENCE, S 01 ' 07 ' 42 ' E, a distance of 1.92 feet to a point fo~ an interior comer;
i THENCE. N 88 ' 52 ' 19 ' E. a distance of 874.24 feet to a point for an exterior corner, same being
- a point in the east tine of said Tmnt called 568.359 acre tract. same bei* the approximate east
72
line of said George Mason Survey, Abstract No. 342 and an a rproxlmate west line of said Joseph , 2 T. Robinson Sunrey, Abstrad No. 390, same also being the WE 3t line of the T.M.P.A. called 30.231 .
'd ' acre tract as described in Volume 197, Page 224 I:D.R.G.C.T.), said comer bears
$01 ' 05 ' 18 ' E, a distance of 2.40 feet from a %' iron Rod F 3und at the northeast comer of said .
Trant called 568.359 acre tract and at the calculated northuast comer of said George Mason
Survey, Abstract ,No. 342, same being a calculated interior comer of said Joseph T. Robinson ..
Survey, Abstract No. 390, same also being the northwest co~ ner of said T.M.P.A. called 30.231
. . acre trad (1971224);
THENCE, S 01 ' 05 ' 18 ' E, along a line common to said l'rant called 568.359 acre tract, the
appro%imate east line of sald George Mason Swvey, Abstrad Z42, an approximate west line of the
Joseph T:Rcbinson Suwey; Abstrad No. 390, the west line c~f said T.M.PA called 30.231 acre
trad and continuing with said common swvey lines and th~ west lines of the T.M.P.A called
1 0.001 awe tracts as described in Volume 81, Page 32 and in lJolume 9 1. Page 132, and with the .
west line of the T.M.PA called 139.499 acre trad as desaibed in Volume 210, Page 294, a
distance of 1679.21 feet to a 35- Iran Rod w/cap set in an e cisting pow line alignment for an
. exterior corner;
THENCE. abng sald exlstlng power line alignment. across and through the interior of said Trant ..
called 568.359 acre tract, said 6. Roman, et al. called 5 acre tr83ct (491260). said R. P. Trant called
.50 acre remainder tract (221/605), said S: Keller, et al. calk 10 acre tract (491237), said R. P.
Tmnt called 51 acre trae (193/480), and said Ge.orge Masm Survey, Abstract No. 342, the .
following courses:
1 .) S 44 '. 15 23 ' W, a distance of 96.31 feet to a pwc r pale for angle point, : - t
2.) N 77 !% 23 ' W, a distance of 430.51 feet to a er pole for angle point; '.
-el 3.) N 78 ' 28 ' 47 ' W, a distance of 51283 feet to a pm er pole for angle point; .
4.) N 78 ' 44 '.37 ' W, a distance of 276.40 feet to a paw er pole for angle paint;
5.) N 78 ' 26 ' 11 ' W, a distance of 34235 feet to a pow sr pole for angle point
6.) N 78 ' 22 ' 47 ' W, a distance of 376.55 feet to a porn w pole for angle paint; '
7.) N 78 ' 20 ' 1 f W, a distance of 359.1 8 feet to a porn 8 pole for angle point;
8.) N 78 ' 29 ' 31 ' W, a distance of 444.29 feet to a pow ar pole for angle point;
9.) N 78 ' 28 ' 15 * W, a distance of 735.12 feet to a poi+ =r pole for angle point; '
10.) N 78 ' 22 ' 32 ' W, a distance of 375.1 6 feet to a po kr pole for angle point; and, -
1 1 .) N 78 * 32 ' 34 ' W, a distance of 571.21 feet to a po ~er pole;
THENCE, N 78 ' 32 ' 34 * W, along the westerly projection of sz id power line alignment, continuing
with a Gne across and through said R. P. Trant called 57 acr? tract (1931460) and said George
Mason Survey, Abstract No. 342, a distance of 1OfB.30 feet to ;I point for the southwest comer,
THENCE. N 01 07 ' 42 ' W, a distance of 5357.72 feet to a Faint in the aforesaid'south right-of-
way line of State Highway 30 for the northwest comer,
THENCE, N 85 ' 07 ' 11 ' E, along said south right-of-way line of State Highway 30, a distance of
3858.59 feet to a Concrete Highway R.O.W. Monument found at the beginning of a we to the lee
THENCE, continuing along said south right-of-way line of State Highway 30, 94.68 feet along said
,,- , curve to the left having a radius of 5789.58 feet. a central an!lle of 00 ' 56 ' 13 '. and a chord . .
bearing and distance of N 84 ' 39 05 ' E - 94.67 feet tp a poini for angle: t. '
'd
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THENCE, N 85 ' 06' 42' El leaving said south right-of-way line cR Highway 30, a distance of 25.06 .
i feet to the POINT OF BEGINNING and containing an area of 109;50 acres of land, more or less,
accordmg to a survey performed on the ground on September' 19,2000, under the supervision of
H. Curtis Strong. Registered P 4961. For North Orientation and
other information, see accompa I-
. .
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, I c+mw I 1SHIEOFOR.D
ISSUE ( OATE I OESCRIPIION
PLAN 8 PROFILE I ENTRANCE ROAD
BEGIN PROJECT TO STA 10+00 I
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April 9, 2009
Regular Agenda Item No. 1
The Gateway Phase 1, Lot 9R, Block 1 Easement Abandonment
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Public Hearing, presentation, possible action, and discussion approving
an ordinance vacating and abandoning a 0.26 acre, 20 foot wide Public Utility Easement,
which is located on Lot 9R of Block 1 of the Gateway Phase 1 Subdivision according to the
plat recorded in Volume 7945, Page 172, of the Deed Records of Brazos County, Texas.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: The right-of-way and easement proposed to be abandoned are a 0.26 acre,
20 foot wide Public Utility Easement, which is located on Lot 9R of Block 1 of the Gateway
Phase 1 Subdivision.
There is no infrastructure in this easement to be abandoned.
Budget & Financial Summary: N/A
Attachments:
1. Exhibit 1 - Vicinity Map
2. Exhibit 2 – Easement Abandonment Location
3. Exhibit 3 - Ordinance
4. Exhibit 4 - Ordinance Exhibit “A"
5. Exhibit 5 - Application for Abandonment
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ORDINANCE NO. ___________ Page 3
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ORDINANCE NO. __________ Page 4
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April 9, 2009
Regular Agenda Item No. 2
Storm Water Management Program –
Regional Watershed Stormwater Education Strategy
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding a resolution
adopting a Regional Watershed Stormwater Education Strategy.
Recommendation(s): Staff recommends approval of the Resolution.
Summary: The City of College Station is in the second fiscal year of the five year of the
Storm Water Management Program (SWMP) implementation. This program was mandated
by the state in 2007 and regulates several local entities including the Cities of College
Station and Bryan, Brazos County, Texas Department of Transportation, and Texas A&M
University.
The state is requiring designated cities to implement storm water programs to eliminate
pollution. The state has defined minimum standards that each program must satisfy. The
program is outlines only a framework of actions and goals over a five year period. Specific
ordinances, guidelines, best management practices, etc will be developed over this five year
period with the assistance of public input. The first SWMP Annual Report defines the first
year’s progress and status in conformance with the College Station SWMP.
The noted local entities of the Cities of College Station and Bryan, Brazos County, Texas
Department of Transportation, and Texas A&M University have met and expressed interest
to form the Brazos Basin Stormwater Education Committee. The merit of the joint
committee would be to combine resources and to provide a unified message as each entity
satisfies its respective SWMP. The resolution under consideration would formally support
the City of College Station joining the committee.
Budget & Financial Summary: N/A
Attachments:
1) Resolution
2) First Annual Report (available to view at the City Engineer’s Office)
3) Storm Water Management Plan (available to view at the City Engineer’s Office)
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April 9, 2009
Regular Agenda Item No. 3
College Park-Breezy Heights Rehabilitation Project
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion to expand the proposed
milling and overlaying of streets within the project boundaries of the College Park – Breezy
Heights utility and street rehabilitation project.
Recommendation(s): Staff recommends expanding the milling and overlaying program
within the project boundaries and parts of the surrounding area to address the needs of the
neighborhood.
Summary: When the College Park/Breezy Heights Project was bid for construction, the
scope of work for the street improvements portion of the project was reduced for two
reasons - the neighborhood eliminated some streets from the scope, and staff eliminated
other streets due to concerns over rising construction costs. Between the beginning of the
design phase and the bidding phase, the construction bidding climate changed. As a result
of this reduced scope of work, there is excess budget remaining in the streets portion of the
project funding. Staff proposes to use a portion of these excess funds to mill and overlay
other streets within the project boundaries and immediately adjacent to the project
boundaries that are need of repair. The streets to be included in the mill and overlay effort
include:
Luther: Fairview to Wellborn
Fairview: George Bush to Holleman
Old Jersey: Fairview to terminus
West Dexter: Ayrshire to Hereford
Bell: Hereford to Welsh
Park Place: Fairview to Dexter
Hereford: Luther to Holleman
Montclair: Luther to cul-de-sac
If directed by Council, a Change Order for the Construction Contractor and the Engineer will
be prepared, and brought back to Council for approval in the coming weeks.
Budget & Financial Summary: Funds in the amount of $2,454,520 are budgeted for the
Streets portion of this project in the Streets Capital Improvement Projects Fund. Funds in
the amount of $1,807,131.59 have been expended or committed to date, leaving a balance
of $647,388.41 that could be used for additional street improvements in the neighborhood.
Attachments:
1. Location Map of the College Park-Breezy Heights Rehabilitation Project.
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College Park/Breezy Heights Rehabilitation
Project Location Map
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