HomeMy WebLinkAbout11/16/2009 - Special Agenda Packet - City CouncilMayor
Ben White
Mayor ProTem
David Rusink
City Manager
Glenn Brown
CITY 01: C~II~EGI: STATION
Home of Zxm A&kl University" Councilmembers
John Crompton
James Massey
Dennis Maloney
Katy-Marie Lyles
Lawrence Stewart
Agenda
College Station City Council
Special Workshop Meeting
Monday, November 16,2009 4:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Call meeting to order.
2. Presentation, possible action, and discussion concerning Private Use of Public Park Activities, and the
Proposed College Station Parks and Recreation Department Park Use Concessions Policy. (Joint Meeting
with Parks & Recreation Advisory Board)
3. Presentation, possible action and discussion on Parks and Recreation fees for calendar year 2010.
4. Executive Session will immediately follow the Special meeting in the Administrative Conference Room.
Consultation with Attorney {Gov't Code Section 551.071 ); possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Application with TCEQ for permits in WestsideIHighway 60 area, near Brushy Water Supply
Corporation
b. Sewer CCN permit requests for Brushy & Wellborn Services Areas
c. Water CCN permit requests for Brushy & Wellborn Services Areas
d. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
e. Legal aspects of Water Well, permits and possible purchase of or lease of water well sites
f. Cliff A. Skiles, DVM & C.A. Skiles Family Partnership, Ltd. Water permit applications with the
Brazos Valley Groundwater Conservation District
g. TIVIPA v. PUC (College Station filed Intervention)
h. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid
Waste Management Agency contract, on proposed methane gas contract
1. Update on legal proceedings for Grimes County Landfill site and contracts for development of
Grimes County site
j. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
On Behalfof the Citizens of College Station, Home of Texas AM University, We will continue to Promote and Advance the
Community's Quality of Life
Page 12
City Council Special Meeting
Monday, November 16,2009
k. Chavers et a1 v. Tyrone Morrows, Michael Ikner, City of Bryan, City of College Station, et a1
1. Rogers Sheridan v. Barbara Schob & Greg Abbott
m. Clancey v. College Station, Glenn Brown, and Kathy Merrill
n. Legal rights and obligations regarding ATS and the results of the election and Red Light Camera
Litigation.
5. Final action on executive session.
6. Adjourn.
APPROVED:
Notice is hereby'given that a Special Joint Meeting with Parks & Recreation Advisory Board of the City
Council of the City of College Station, Texas will be held on the 16th day of November, 2009 at 4:00 pm in
the City Hall Council Chambers, 11 01 Texas Avenue, College Station, Texas. The following subjects will be
discussed, to wit: See Agenda
Posted this 13"' day of November, 2009 at 1 :00 pm
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City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's
website, www.cstx.~ov . The Agenda and Notice are readily accessible to the general public at all times.
Said. Notice and Agenda were posted on November 13, 2009 at 1 100 pm and remained so posted continuously
for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: by
Dated this day of , 2009.
CITY OF COLLEGE STATION, TEXAS BY
Subscribed and sworn to before me on this the day of ,
Notary Public - Brazos County, Texas My commission expires:
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
November 16, 2009
Special Agenda Item No. 2
Proposed College Station Park Use Concessions Policy
Glenn Brown, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion concerning Private Use of
Public Park Activities, and the Proposed College Station Parks and Recreation Department
Park Use Concessions Policy.
Recommendation(s): Staff requests that the Council provide input, policy direction and
approval of the College Station Park Use Concessions Policy as proposed.
Summary: At the September 24, 2009 City Council meeting, Council asked that staff work
with the Parks and Recreation Advisory Board to consider the practice of use of public parks
by for-profit entities such as the "Fitness Boot Camps" and any associated policies that
might be needed to govern that use. The City Council also asked for a joint meeting of the
Council and the Board to discuss this new phenomenon that is occurring in many parks
throughout the City and how the City should respond. That meeting has been set for
November 16, 2009. --
The Parks and Recreation Advisory Board, at their October 13, 2009 meeting, discussed the
Proposed College Station Park Use Concessions Policy. Staff explained that while the driving
force for the proposed policy was the emergence of the "Fitness Boot Camps" in the parks,
the policy certainly could apply to other for profit operations that also occur in the parks
such as:
Private tennis lessons being taught on City tennis courts
Dog obedience classes being taught in parks
Private swimming lessons in City pools
Sports skills camps being conducted on athletic fields
Sale of food goods in parks
While the initial presentation of this item was directed primarily to the use of parks for the
provision of "Fitness Boot Camps", the proposed policy is intended to be expanded to apply
to other for profit operations that may also occur in the parks. Currently fees may be
collected for these activities by the provider without the City receiving any financial benefit.
Another downside is that these activities may impose a hardship on other park users that
are not involved with the particular activities.
A survey of 14 Texas cities showed that most cities will have an allowance for the "Fitness
Boot Camps" to occur in city parks, but there is typically some sort of contractual
agreement used between the city and the contractor. The rest of the cities simply allow the
activities to take place in the parks without any restrictions or other specific requirements.
The proposed policy would require the businesses and/or individuals seeking to offer these
types of activities to pay the City either a percentage of their monthly revenues for any
activity that occurs in the parks or payment of a reservations fee for the use of specific park
facilities used to offer the activity. The policy would also require the contractor to minimize
interference with the general public's ability to access the parks. The contractor would also
need to address sound controls for the benefit of other park users as well as the
surrounding neighborhoods.
Budget & Financial Summary: The impact to the Parks and Recreation Department
revenues for the General Fund Budget derived from the implementation of this policy is
dependent upon Council direction with respect to the consideration of the proposed policy.
Attachments:
1. CS Park Use Concessions Policy
2. Parks and Recreation Advisory Board Minutes, October 13, 2009
College Station Parks and Recreation Department
Park Use Concessions Policy
The City of College Station, through its various departments is committed to supporting
the healthy lifestyles of its citizens. This goal is accomplished through direct service
provision and by facilitating outside organizations.
Many of these outside organizations are fee for service businesses that utilize publicly
funded and maintained parks and recreation infrastructure. In such concessions cases, the
City should receive consideration from these businesses and/or individuals in the form of
either a percentage payment based on monthly revenues or a standard rental fee payment
for the use of a parks and recreation facility.
In return for this consideration:
City shall provide:
o Access to a park pavilion or a park open space based on the type of facility
available at a specific site
o Emergency Contact Information
Contractor shall:
o Assume all responsibilities necessary for the scheduling and provision of
supplies necessary to provide the desired services
o Provide all equipment, staff and other items not currently built into the
existing park infrastructure necessary to provide the desired services
o Ensure all activities/sessions start at or after time designated and end at or
before time designated
o Be responsible for the set-up, take down and storage of all equipment
brought to the park and not deemed a permanent part of the park
infrastructure
o Assume all responsibility for the safety of its participants and use of the
facility during scheduled activities/sessions
Contractor is responsible for notifying the Parks and Recreation
Department of any and all un-safe conditions that helshe becomes
aware of immediately and to cease use of any and all park areas
and/or infrastructure assumed to be in an un-safe condition until
notified otherwise by the Parks and Recreation Department
o Keep and maintain current all licenses, permits and certifications
necessary for the provision of its services
o Provide the City with a copy of all insurance certificates as specified in the
amount required by the Risk Management Department and identifying the
City as an additional insured on all insurance certificates
Contractor will be required to sign a formal agreement with the City of College
Station for a period to be negotiated by the Director of Parks and Recreation or
his designee not to exceed one calendar year.
All activities/sessions shall be conducted so as to minimize interference with the
general public's ability to use park amenities including trails, courts and
equipment. Sound levels control shall also be addressed so as to not infringe
upon others in the park or surrounding areas and neighborhoods.
Any Contractor found guilty of violating this policy shall have their current use privileges
cancelled and not be eligible for any use of parks and recreation facilities contract for a
period of one calendar year. Any provider of these services operating on City property
without having first executed a formal agreement with the City shall be removed from the
park premises immediately.
Approved:
Parks and Recreation Advisory Board
Date
Approved:
College Station City Council
Date
in discussion of the options and possibilities for a cricket field it was stated that
the ONLY option, is sharing facilities at this time.
Peter Lamont, Recreation Superintendent, explained that scheduling is the issue
for the cricket users because there are already a lot of users on the fields.
Kamal Rahman said that he would not use the facility for a practice facility, just
only on the weekends. Most of their use is on the hard surface that is laid down.
Cricket's use on the fields is quite different than soccer, and the fields are used
quite differently than other sports.
Peter Lamont will do some researching on available use and options for cricket
facilities. He will then report his findings back to the cricket users.
Ammar Nomani - explained that they placed their cricket pitch in the middle of
the soccer fields in Austin, and it worked great.
Staff explained that is a great idea, however, the athletic lights on Central Park
are placed between the soccer fields, so it would not work at the Central Park
location.
7. Report and discussion reaardina the methods of Parks and Recreation
Advisorv Board communications: Discussion followed. This was an
informational item only, and no action was required.
Presentation, possible action, and discussion concernina draft
operational policies for the provision of Fitness Boot Camps in Citv
parks: This item was brought to the Board as a directive from the City Council.
David Schmitz explained the boot camp and concessions issue. (For ex: tennis
lessons being taught on tennis courts, dog obedience being taught in the parks,
and swimming lessons being taught in city pools.) Fees are collected for these
services and only given to the individual that is conducting the service.
Discussion followed.
Jon Denton made a motion to support Staff's effort in forming detailed guidelines
for a Concessions Policy, and George Jessup seconded the motion. The vote was
called. All were in favor, and the motion passed unarrimously.
9. Update on Park Maintenance Standards Ouarterlv Report for FY09:
Curtis Bingham, Park Operations Superintendent, reported on the Park
Maintenance Standards. This was an informational item only, and no action was
required.
October 13, 2009
Parks and Recreation Advisory
Board Meeting Minutes
November 16, 2009
Special Agenda Item No. 3
Parks and Recreation Fees Discussion
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on Parks and Recreation fees
for calendar year 2010.
Recommendation(s): Staff recommends Council review the fee report and provide
feedback. The fees will be considered for adoption on December 10.
Summary: The City of College Station reviews parks and recreation fees on an annual
basis. The Parks and Recreation Board reviewed the fees on July 14, 2009, and again on
September 8, 2009. At the September 24, 2009 City Council Workshop Meeting the City
Council reviewed the proposed fees as recommended by the Parks and Recreation Board on
September 8, 2009. At that meeting the City Council requested additional information and
provided direction on the Parks Fees.
1. The City Council requested a fee schedule with a greater differential between
resident and nonresident fees where practical.
2. Also, information was requested on whether the revised fees will generate the
projected revenues for Parks Fees included in the FY 2010 budget.
3.. Requests for participation and usage data was also made.
This information will be presented as part of the fee presentation at this meeting
Budget & Financial Summary: The proposed users fees presented at this meeting have a
50°/o differential in resident and nonresident fees in some fee categories. This fee schedule
is anticipated to generate approximately $1 million in Parks and Recreation fee revenues,
given projected participation levels.
This is in line with the Parks fee revenue estimate included in the FY 10 budget.
Attachments:
1. Parks & Recreation Fee Report
To: Honorable Mayor and City Council
Through: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Date: November 12, 2009
Subject: Parks and Recreation Fee Report
The following is a report on Parks and Recreation Fees for 2010. On September 24th a workshop
presentation on the proposed Parks and Recreation Fees for 2010 was made to the City Council. At that
workshop the City Council requested additional information be prepared and presented and provided
direction to staff. This information will be presented at the November 16 Workshop Meeting.
Key Direction and Policy Questions
The key direction provided by the City Council was:
1) Prepare a fee schedule with a greater differential between resident and nonresident fees where
practical. The proposal presented on September 24th had a 30% differential, and the newly
revised proposal includes a 50% differential.
2) Determine if the revised proposed fees generate the projected revenues for Parks Fees included
in the FY 2010 budget.
3) Provide participation and usage data.
It is important to note that this has resulted in a great deal of information that is being provided. Staff
has attempted to provide different levels of information that will include more summary information,
and then more detailed information.
-the following are 2 policy questions for the City Council to consider:
1) Will the proposed parks and recreation fees result in a fairer distribution of costs to residents of
College Station?
2) Will the proposed parks and recreation fees generate the FY 10 estimated revenue?
Methodology
The fees that are the focus of this study have been placed in 5 categories and a one page detail sheet
has been prepared for each category.
1) Youth Fees
2) Adult Fees
3) Aquatics
4) Rentals
5) Conference Centerlother Centers/Facilities
Each of the 5 categories has the following information:
Key Assumptions - Provides the relevant assumptions that were made in the fee differentials
between residents and non residents, and the anticipated participation changes as a result of
the fee changes and fee differential.
Major Facilities Used -This identifies the key facilities used to provide the services in the
category and includes the number of fields used at the different locations.
Activities -This section identifies the activity areas in each of the 5 categories included in this
analysis. Each activity area includes the following information:
o Fiscal Year Comparison - FY 2009 and Proposed FY 2010 comparison
o Number of participants - either numbers of individuals, games, or teams.
o Fee Comparison -The fees for FY 2009 and proposed for FY 2010 including the proposed
50% resident and nonresident differential. This section includes the current and
proposed fee for the activity as well as the current and proposed Field Redevelopment
Fee.
o Revenues by Activity - The revenues generated in FY 2009 and proposed in FY 2010 with
the proposed resident and nonresident differential in each of the activities.
Revenues/Expenditures/Policy Information -
o Revenue Summary -This section provides a summary of the revenues by category in FY
09 and the projected revenues in FY 10 with the proposed 50% fee differential.
o Cost Summary - It also includes a summary of the overall costs of providing the services
in each of the 5 categories.
o Cost Recovery -The third piece of information is what the cost recovery percentage is
for each of the 5 categories. This cost allocation work is the beginning of the analysis
that will need to be done as work continues on considering a Parks Enterprise Fund.
Please note this information is still preliminary and will require additional refinement to
ensure it is as accurate as possible.
Field Redevelopment Summary -This section includes a summary of the anticipated field
redevelopment fee revenue in FY 10, proposed expenditure amounts in FY 10 and the ending
available balance at the end of FY 10.
Key Conclusions
The following are some of the key conclusions that can be reached from the analysis of this information.
The 50% differential in resident to nonresident fees is anticipated to result in lower participation
numbers. It may also result in additional capacity that could be available for College Station
residents to participate in these programs. It is important to note that until the new fees are
implemented it will not be known what the actual change in usage and participation will be.
The proposed fees with the 50% differential are projected to generate the parks fee revenue
included in the FY 10 budget projections.
Some adult sports fees are projected to generate lower revenues due to moving to a "pay at the
plate" format to pay for officials. Under pay at the plate the teams will pay the game officials
directly, and the City will not be part of that transaction. This portion of the fee has been
removed from the adult sport fees in FY 2010.
Next Steps
This information will be presented at the November 16~~ City Council Meeting. It is anticipated that the
City Council will then hold a public hearing on the proposed fees either November 23 or December loth
and then consider adoption of the fees at the December gth Regular City Council Meeting. The fees are
scheduled to be implemented January 1.
Staff looks forward to presenting this information, answering any questions the City Council may have
and receiving further direction from the City Council on this issue.
Attachments:
1. Parks & Recreation Fee Comparison from 2009 to 2010. This is a subset of the fee schedule
showing the fee changes from 2009 to 2010 for the categories of Youth Sports, Adult Sports,
Instruction and Aquatics fees.
2. Detail reports for the categories discussed on page 2 of this memo.
3. Detail 2010 Fee Schedule for Council approval -updated to include a 50% differential in resident
to nonresident fees where practical.
ATTACHMENT #I
PARKS AND RECREATION FEE COMPARISON FROM 2009 TO 2010
PARKS 8 RECREATION FEE COMPARISON FROM 2009 TO 2010'
Regular Discount
Fees Fees
Fees (Nonresident) (Resident)
YOUTH SPORTS:
Basketball/VolleybalI (participants) 55.00 85.00 55.00
Total 55.00 85.00 55.00
Flag Football/Softball (participants) 45.00 70.00 45.00
Field Redevelopment Fee 10.00 15.00 10.00
Total 55.00 85.00 55.00
Challenger Sports (participants) 15.00 15.00 15.00
Outside League Field Redevelopment Fee
Baseball (participants) 10.00
All Other Sports (participants) 10.00
ADULT SPORTS:
Flag Football (teams)
Field Redevelopment Fee
Total
Volley ball (teams)
Total
Softball-Slow Pitch (teams)
Field Redevelopment Fee
Total
Kick Ball (teams)
Field Redevelopment Fee
Total
Outside League Contract Fee (games) 10.00 10.00 10.00
Field Redevelopment Fee (teams) 75.00 145.00 95.00
Total 85.00 155.00 105.00
** Moving to "pay at the plate" - $70-$100 to be paid by each team directly to officials.
INSTRUCTION (total adult and youth individuals):
Swimming Lessons - 45 min
Swimming Lessons - 25 min
Water Fitness - am (fall,spr,sum)
Water Fitness - pm (fall,spr,sum)
Water Fitness - am (winter)
Water Fitness - pm (winter)
USTA Tennis League
Tennis Lessons
PARKS & RECREATION FEE COMPARISON FROM 2009 TO 2010'
AQUATICS(tota1 adult and youth individuals):
ADAMSON LAGOON
General Admission - Adamson Lagoon
Discount Pass (25) - Adamson Lagoon
Family (5) Pass - Adamson Lagoon
Individual Pass - Adamson Lagoon
NATATORIUM
General Admission - Natatorium
Discount Pass (25) - Natatorium
HALLARAN
General Admission - Hallaran
Discount Pass (25) - Hallaran
Family (5) Pass - Hallaran
Individual Pass - Hallaran
THOMAS
General Admission - Thomas
Discount Pass (25) - Thomas
Family (5) Pass - Thomas
Individual Pass - Thomas
Fees
2010
Regular Discount
Fees Fees
(Nonresident) (Resident)
This represents a subset of the Parks and Recreation Fee schedule.
ATTACHMENT #2
DETAIL REPORTS BY CATEGORY
YOUTH ACTIVITIES
ASSUMPTIONS: 'Non-resident fees increased by 50% over resident fees.
'Significant reduction in participation in Swimming Lessons (24%). Flag Football (16%),
Tennis Lessons (24%), and Softball (16%)
due to Ihe high non-res~dent registrations ~n prevlous years.
'Fleld Redevelopment fees show a significant Increase due to the expected increase
in participation in Outside Leagues
Major Facilities used: Veteran's Park (18 soccer1mult1-use fields (convert from 9 adult fields))
Veteran's Park (5 adult softball fields (convert to 5 youth flelds wlth portable fences))
Central Park (3 flag football fields; 4 youth softball fields)
Southwood Valley (5 soccerlmulti-use fields; 4 tennls courts; 6 baseball fields; swlmming pool)
Bee Creek (4 tennis courts; 2 youth softball fields; swimming pool)
W.A. TarrowNY. Smith (3 baseball fields)
Luther Jones (1 youth softball field)
Lemontree (1 youth softball field)
Anderson (5 youth practice soccer fields)
NOTE: Heavy demand in the areas of soccer and other sports using "flat" fields show the need
for additional facilities. Practice sites with lighting show the highest demand.
FY2009 FY2010
Regular Discount
#Part #Part Fees Fees Participation
#Part Fees Revenue (Nonres) (Res) Total (Nonresident) (Resident) Revenue Change
SPORTS:
BasketballNolleyball (participants) 1.204 $ 55 8 66,220 20 1.185 1.205 $ 85 $ 55 8 66,875 0%
Flag FootballISoftball (participants) 1,006 $ 45 $ 45,270
Plus: Field Redevelopment Fee 1,006 10 10.060
$ 55 $ 55,330
Challenger Sports (participants) 100 $ 15 8 1,500
Outside League Field Redevelopment Fee
Baseball (part~cipants) 993
All Other Sports (participants) 1.353
INSTRUCTION (total adult and youth individuals):
Stroke Clinic - Swimming 96
Swimming Lessons - 45 min 1.167
Swimming Lessons - 25 min 1.166
Swim Team 196
USTA Tennis League 188
Tennls Lessons 306
Youth Portion (93% swim lessons;
83% tennis; 100% stroke clinic &swim team)
EQUIPMENT RENTAL (includes adult and youth):
Stop Watch Printlng 1 $ 10 $ 10
Big Time Clock 11 50 550
Rental Package #I 7 75 525
Rental Package #2 4 100 400
$ 1.485
Youth Portion (41%) $ 609
SWIMMING POOLS:
Jr Lifeguard Pgm-per person per session 65 $ 75 8 4,875
TOTAL GENERAL FUND REVENUE: $265,160
TOTAL COSTS (DIRECT + INDIRECT):
% OF COST RECOVERY
CURRENT POLICY
FIELD REDEVELOPMENT FUND (Youth Activities are 51% of fees)
Beginning Available Balance (51% of $279.217)
Fleld Redevelopment Fees (from above)
Estimated FYI0 Expenditures (51% of $140,840)
Endlng Available Balance
ADULT ACTIVITIES
ASSUMPTIONS: 'Non-resident fees increased by 50% over resident fees.
'Significant reduction in participation In Flag Football (26%) and Softball -Slow Pltch (13%)
due to the high non-resident registrations in previous years.
'Reduction In fee 1s due to "Pay at the Plate" ~mplementation.
Major Facilities used: Veteran's Park (9 adult soccerlmulti-use fields; 5 adult softball fields: 3 practice soccer fields)
Central Park (1 flag football field; 1 cricket pitch)
Southwood Valley (2 adult soccerlmulti-use fields: 4 tennis courts)
SPORTS:
Flag Football (teams)
#Part
#Part Fees Revenue (Nonres)
PI& F~eld Redevelopment Fee 27 75 2,025 12
$ 380 $ 10.260
Volleyball (teams) 109 $ 190 $ 20,710 27
Softball-Slow P~tch (teams) 480 $ 280 $134,400 60
Plus F~eld Redevelopment Fee 480 75 36,000 60
$ 355 $170,400
Klck Ball (teams) 25 $ 185 $ 4,625 3
Plus: Field Redevelopment Fee 25 75 1,875 3
$ 260 $ 6,500
Outside League Contract Fee (games) 418 $ 10 $ 4,180 120
Plus: Field Redevelopment Fee (teams) 146 75 10.950 40
$ 85 $ 15.130
Moving to "pay at the plate" - $70-$100 to be paid by each team directly to officials.
INSTRUCTION (total adult and youth individuals):
Swlmmlng Lessons - 45 mln 1.167 45 52,515 280
Swlmmlng Lessons - 25 mln 1.166 40 46.640 279
Water F~tness - am (fall.spr.sum) 157 80 12,560 38
Water Fltness - pm (fall.spr.sum) 92 60 5,520 22
Water F~tness -am (wlnter) 54 60 3,240 13
Water F~tness - pm (w~nter) 11 45 495 3
USTA Tenn~s League 188 90 16.920 45
Tennls Lessons 306 65 19,890 74
$157.780
Adult Portion (7% swim lessons; $ 35,014
17% tennis; 100% water fitness)
EQUIPMENT RENTAL (includes adult and youth):
Stop Watch Prlntlng 1 $ 10 $ 10
Blg Tlme Clock 11 50 550 2
Rental Package #I 7 75 525 1
Rental Package #2
Adult Portion (59%)
TOTAL GENERAL FUND REVENUE: $208,040
NOTE: decrease partially due to removal of
'Pay at rhe P1are"revenue (approx S50K) n FYlO
TOTAL COSTS (DIRECT + INDIRECT):
% OF COST RECOVERY
CURRENT POLICY
FIELD REDEVELOPMENT FUND (Adult Activities are 42% of fees)
Beginning Available Balance (42% of $279.21 7)
Field Redevelopment Fees (from above)
Eslimated FYI0 Expenditures (42% of $140,840)
Ending Available Balance
FY2010
Regular Discount
# Part Fees Fees Participation
(Res) Total (Nonresident) (Resident) Revenue Change
AQUATICS
ASSUMPTIONS: 'Significant reduct~on In parl~cipalion at Adamsan Lagaan (25%) due to higher proposed fee
Local area competition IS priced 50% lower.
'Pool rentals are expecled to drop (40%) due to the hlgh number of non-resident rentals In previous years.
'Overall, the fee increases are expected to affsel the loss in partic~palion.
Major Facilities used: Adamson Lagoon
SouthwoodlHallaran Pool
Thomas Pool
CSlSD Natatorium
FY2010
Regular
Fees
Total (Nonresident)
14,887$ 6.00
71 100.00
182 250.00
14 125.00
819 3.00
41 490.00
3 565.00
2 675.00
6 900.00
11 8.50
586 10.00
1.558 3.00
Discount
Fees
(Resident) Revenue
$ 89,322
7.100
45,500
1.750
2.457
325.00 13,490
375.00 1,125
450.00 900
600.00 3,600
94
Participation
Change
-25%
-10%
-10%
-13%
-25%
-40%
0%
0%
0%
0%
0%
0%
#Part
(Nonres) #Part Fees Revenue
ADAMSON LAGOON
General Admission - Adamson Lagoon
Discount Pass (25) - Adarnson Lagoon
Family (5) Pass - Adamson Lagoon
Individual Pass - Adamson Lagoon
Day Care Feelchild - Adamson Lagoon
Pool Rental - Adamson Lagoon (99.)
Pool Rental - Adamson Lagoon (199-)
Pool Rental - Adamson Lagoon (299-)
Pool Rental - Adamson Lagoon (300+)
Pool Parly (Theme) - Adamson Lagoon
Pool Party (Catered Theme) - Adamson Lagoon
Adamson Lagoon Summer Day Camp Use
NATATORIUM
General Admission - Natatorium
Discount Pass (25) - Nalalor~um
Pool Rental -Natatorium (25)
Natatorium Team fee per person per season- -
HALLARAN
General Admission - Hallaran
Discount Pass (25) - Hallaran
Family (5) Pass - Hallaran
Individual Pass - Hallaran
Babysitter Pass - Hallaran
Pool Rental - Hallaran (25)
Pool Rental - Hallaran (50-)
Pool Party (Theme) - Hallaran
Pavilion Party per table
Texas Superguard Competition
Pool Trout Fishout
THOMAS
General Admission -Thomas
Discount Pass (25) -Thomas
Family (5) Pass - Thomas
Individual Pass -Thomas
Pool Rental -Thomas (25)
Pool Party (Theme) - Thomas
TOTAL GENERAL FUND REVENUE: $ 319,123
TOTAL COSTS (DIRECT + INDIRECT):
%OF COST RECOVERY
CURRENT POLICY
RENTALS
ASSUMPTIONS: 'Non-resldent fees ~ncreased by 50% over resident fees.
'There IS an antlclpaled reducllon In rentals (10% - 20%) due lo an expected loss of non-resfdent rentals.
'Increase In fees wnll oMet decrease In renlals and realize an increase in revenues
Major Facilities used: Veteran's Park (soccerimulti-use fields: softball fields: pavlllon)
Central Park (soccerlmulliuse-use fields: sonball fields; pavil~on)
Bee Creek (soflball fields: pavilion)
Southwood Valley (baseball fields, soccerlmulti-use fields: pavilion; Exit Center)
W A. TarrowNY. Smlth (baseball fields, baskelball court: Lincoln Cenler)
Oaks Park (pavil~on)
Crompton Park (pavilion)
FY2009 FY2010
Regular Discount
#Part #Part # Part Fees Fees Fees Participation
#Part Fees Revenue (Nonres) (Res) (Corn) Total (Nonresident) (Resident) (Corn) Revenue Change
ATHLETIC FIELDS
Athlelic Field Rental - per field per day 153 S 110 S 16,830 10 124 5 139 S 190 S 125 3 250 S 18.650 -9%
Athletic Field Rental - per hour 1,634 15 24,510 20 1,275 - 1.295 30 20 40 26,100 -21%
Llghts for Field Rentals 132 15 1.980 10 105 - 115 25 15 30 1,825 -1 3%
Game Field Prep Fee 3 45 135 3 3 70 45 90 270 0%
Veterans Park Package Day Renlal 8 1,000 8.000 2 4 2 8 1.875 1,250 2,500 13,750 0%
$ 51.455 S 60,595
PAVILION RENTALS PER DAY
Bee Creek ; Mon - Thurs 11 3 753 825 1 9 - 10 S 150 S 100 $ - S 1,050 -9%
Bee Creek ; Fn - Sun 8 Holidays 38 100 3.800 4 30 - 34 190 125 - 4,510 -11%
Central 8 Southwood ; Mon - Thurs 15 125 1,875 1 12 - 13 225 150 - 2,025 -13%
Cenlral 8 Southwood : Frl - Sun 8 Holidays 66 200 13.200 9 50 - 59 34 0 225 - 14,310 -11%
Crompton , Mon - Thurs 4 100 400 4 - 4 190 125 - 500 0%
Crompton , Fri - Sun 8 Holidays 14 150 2.100 1 11 - 12 265 175 - 2,190 -14%
Oaks, Mon - Thurs 2 75 150 2 - 2 150 100 - 200 0%
Oaks : Fri - Sun 8 Holldays 15 100 1,500 1 12 - 13 190 125 - 1.690 -1 3%
American Pavilion : Mon - Thurs 10 200 2.000 1 8 - 9 375 250 - 2.375 -10%
American Pavilion ; Fri - Sun 8 Holidays 24 300 7,200 1 20 - 21 52 5 350 - 7,525 -13%
S 33,050 S 36.375
ATHLETIC FIELDS - FIELD REDEVELOPMENT FEES
Per Day F~eld Redevelopment Fee
Per Hour Field Redevelopment Fee
TOTAL GENERAL FUND REVENUE: $ 84,505 $ 96,970 15%
TOTAL COSTS (DIRECT + INDIRECT):
% OF COST RECOVERY
CURRENT POLICY
FIELD REDEVELOPMENT FUND (Rentals are 7% of fees)
Beginning Available Balance (7% of $279.217)
Field Redevelopment Fees (from above)
Estimated FYI0 Expenditures (7% of 5140,840)
End~ng Available Balance
CONFERENCE CENTER, REC CENTERS, SPECIAL EVENTS
ASSUMPTIONS: 'Participation levels are estlmaled to remain constant w~lh previous years or Increase slightly.
Major Facilities used: Conference Center
EXIT Teen Cenler
Lincoln Center
Wolf Pen Creek Park
Wolf Pen Creek Trail
Wolf Pen Creek Amphitheater
Green Room
CONFERENCE CENTER
Commercial Room Rentals
Non-Commercial Room Rentals
TOTAL GENERAL FUND REVENUE:
TOTAL COSTS (DIRECT + INDIRECT):
% OF COST RECOVERY
CURRENT POLICY
#Part Fees Revenue
6.438 Var $ 24,237
661 16 Var 103.073
$ 127,310
FY2010
Regular Discount
#Part #Part Fees Fees Participation
(Nonres) (Res) Total (Nonresident) (Resident) Revenue Change
6.568 - 6,568 Var Var $ 26,894 2%
66.116 - 66,116 Var Var 118.074 0%
$ 144,968
RECREATION CENTERS
L~ncoln Center Memberships 8 Passes 5,401 Var $ 23.448 2.077 3.325 5.402 Var Var $ 23,143 0%
Lincoln Center Rentals 584 Var 14.600 351 234 585 Var Var 22.815 0%
Teen Center (The EXIT) Membersh~ps 154 $ 20 00 3,080 175 - 175 $ 20 00 $ 20 00 3.500 14%
Teen Center (The EXIT) Rentals 42 Var 630 45 - 45 Var Var 900 7%
$ 41,758 $ 50,358
TOTAL GENERAL FUND REVENUE:
TOTAL COSTS (DIRECT + IN,DIRECT):
% OF COST RECOVERY
CURRENT POLICY
SPECIAL EVENTS
Amphitheater Rental per day
Green Room Meeting (4 hrs or less)
Green Room Meeting (up to 12 hours)
Green Room Social (4 hrs or less)
Green Room Soc~al (up to 12 hours)
TOTAL GENERAL FUND REVENUE:
TOTAL COSTS (DIRECT + INDIRECT):
%OF COST RECOVERY
CURRENT POLICY
Var Var $ 7.825
Var Var 705
Var Var 450
Var Var 5,915
Var Var 825
$ 15,720
Var Var Var Var $ 8.800 12%
Var Var Var Var 800 13%
Var Var Var Var 450 0%
Var Var Var Var 6.250 6%
Var Var Va r Var 1.100 33%
$ 17.400
ATTACHMENT #3
DETAIL FEE SCHEDULE
PARKS & RECREATION DEPARTMENT USER FEES
DRAFT of PROPOSED FEES - September 24, 2009
1. Flag Football (Includes $95 Per Team Field Redevelopment
Fee)
I. The Regular Rate applies to non-resident individuals of College Station.
2 The Regular Rate for team fees applies to teams that have less than 75% College Station resident participation on the
team.
3. Reduction in Fee is due to "Pay at the Plate" implementation for games.
4. The Commercial Rate for Tournaments applies to 'For Profit' entities.
$375
Play-off League: Spring and Summer / Fall ' $350
1. Athletic Field Rental - Per Field, Per Day
(Includes Field Redevelopment Fee of $15)
One (I) Field, Per Day
2. Athletic Field Rental - Per Hour, up to 7 Hours.
(Includes Field Redevelopment fee of $5)
One (I) Field, Per Hour
3. Athletic Field Rental Deposit
4. Lights for Field Rentals (Per hour/Per field)
5. Game Field Prep Fee, Per Field
6. Bee Creek Batting Cage Rental, Per Hour
7. Veterans Park "Package" Day Rental -All 9
Soccer Fields and the American Pavilion
8. Key Fee (New Annual Fee and Replacement Fee)
9. Parking Fee (Wayne Smith Complex) on TAMU
Game Days
3. Softball (Includes $95 Per Team Field Redevelopment Fee)
$355
$395
$75
NIA
$10
NIA
$1 0
Fast Pitch: Spring and Summer / Fall '
(*Includes $95 Per Team Redevelopment Fee)
4. Outside League Field Redevelopment Fee Per Team
5. Kick Ball
6. Adult Sports Transfer / Cancellation Fee
7. Forfeit Deposit Fee
8. Outside League Per Game Contract Fee
$380
$390
$75
NIA
$10
NIA
$1 0
- In addition to the rental fees, a deposit will be charged and paid by the renter in advance of anv tournament. The deposit will vary
depending on the type and size of the tournament. - In addition to the rental and deposit fees, additional fees may be assessed to the renter depending on the length and type of
tournament in order to cover expenses incurred by the City for personnel and supplies needed to facilitate the tournament. - Initial game field prep and light fees are included in the daily rental fee, but not in hourly rental fees.
*~ommercial rate tournaments.
$100lday
$10 I hour
Varies
$10 1 hour
$45 / field
$10 / hour
NIA
NIA
NIA
$190
$355
$395
$75
NIA
$10
NIA
$10
$380
& $260
I
I
$390 i $260
$145 1 $95
$390 ! $260
$10
$50
$10
$100lday
$10 I hour
Varies
$10 1 hour
$45 1 field
$10 I hour
$1,000
NIA
NIA
!
$435 1 $290
$190 $145 i $95
!
$IlOlday
$15 I hour
Varies
$15 / hour
$45 1 field
$10 /hour
$1,000
$10 each
$10
$190lday i $125lday [ $250lday
$30 I hour j $20 I hour j $40 1 hour
Varies
I
$25 I hour ! $15 I hour i $30 1 hour
$70 I field I $45 1 field j $90 1 hour
$15 1 hour j $10 lhour
! !
$1,875 1 day i $1,250 1 day i $2,500 1 day
$10 each
$10/day
1. Commercial Rental Rates (Companies or Businesses)
1. College Station Cemetery: Standard Space
Cremate Space
Infant Space
2. Memorial Cemetery of College Station
Municipal Section: Standard Space
c. tt c, Columbaria Niche
c, ,, c, Infant Space
Aggie Field of Honor: Standard Space
cc ,, 8, Columbaria Niche
$600
$250
$100
NIA
N/A
NIA
NIA
NIA
Room 101:
Monday - Thursday: 4 Consecutive Hours or Less
8am-5pm
6 pm - Close
Friday Flat Rate: 8 am - Close
Saturday Flat Rate: 8 am - Close
Room 102*, 103, 104, 106'
Monday - Sunday: 4 Consecutive Hours or Less
8am-5pm
6 pm - Close
Room 105:
Monday - Sunday: 4 Consecutive Hours or Less
8am-5pm
6 pm - Close
$600
$250
$100
$950
$600
$150
$1,950
$1,200
$55
$65
$70
$75
$150
$45
$55
$60
Monday -Thursday: 4 Consecutive Hours or Less
8 am - 5 pm
6 pm - Close
Friday Flat Rate: 8 am - Close
Saturday Flat Rate: 8 am - Close
2. Non-Commercial Rental Rates
(Individuals or groups I not companies or businesses.)
$55
$65
$70
Monday - Thursday: 4 Consecutive Hours or Less
8am-5pm
6 pm - Close
Friday Flat Rate: 8 am - Close
Saturday Flat Rate: 8 am - Close
Room 102*, 103, 104, 106*
Monday - Sunday: 4 Consecutive Hours or Less
8am-5pm
6 pm - Close
$950
$300
$150
$950
$600
$150
$2,000
$1,200
$55
$65
$70
$75
$150
$45
$55
$60
$125
$165
$175
$225
$450
Room 105:
Monday - Sunday: 4 Consecutive Hours or Less
8am-5pm
6 pm - Close
$1,125
$300
$150
$1 ,I 25
$690
$150
$2,350
$1,380
$55
$65
$70
$25
$40
$35
$75
$150
$20
$35
$30
Monday - Thursday: 4 Consecutive Hours or Less
8am-5pm
6 pm - Close
Friday Flat Rate: 8 am - Close
$55
$65
$70
$75
$150
$45
$55
$60
I I
$125
$165
$175
$225
$450
$25
$40
$35
$60
$75
$80
$85
$165
$50
$60
$65
$55
$65
$70
$25
$40
$35
$75
$150
$20
$35
$30
$60
$110
$80
$225
$60
$75
$80
$125
$165
$175
$225
$450
$25
$40
$35
$140
$180
$190
$250
$500
$25
$40
$35
$75
$150
$20
$35
$30
$60
$110
$80
$225
$30
$45
$40
$85
$1 65
$25
$40
$35
$25
$40
$35
$30
$45
$40
$60
$110
$80
$225
$65
$125
$90
$250
on availability, plus this extra fee. The fee is waived if reservatio
is from 8 a.m. to close. No extra fee on Room 101 or 127 with flat
16
I
1 - Deposits are refundable upon compliance with all rules, regulations, and clean-up requirements by client and caterer. 1
Deposits are refunded less the cancellation fee of $10, if the reservation is cancelled sixty (60) days prior to the event.
Per Section 111.61 of the Texas Administrative Code
* Children ages 5 and under attend only a 25-minute lesson er lessons are 45 minutes in length.
1. School Year Membership Pass:
Youth (17 & Under) $20 $20
Low Income Eligible
2. Summer Membership Pass
3. Late Pick-up Fee
1st Fifteen Minutes
Each Additional Minute Thereafter
4. Adult (I8 & Over) Annual (I2 Month) Membership Pass
5. Non-Member Guest Pass Per Day (Youth or Adult)
6. Gym Deposit Per Day (8 hour block)
Half Court Rental Per Hour (4 hour maximum)
Full Court Rental Per Hour (4 hour maximum)
Gym Event
All Day Usage (More than 4 hours)
Concession Usage
7. Game Room I Multi-purpose Room Rental Per Hour
(4 hour minimum)
Deposit
8. Community Room Rental Per Hour (3 hour maximum)
Deposit
17
$10
$100/$50
$5
$1.00
$40
$2
$250
$25
$35
$.35 / chair
$225
$20
$20 / hour
$75
$25 / hour
$100
$10
$1001$50
$25
$2
$250
$20
$30
$.35 1 chair
$200
$20
$151 hour
$75
$25 1 hour
$100
$20 $30 ! $20
$10
$1001$50
$5
$1.00
$40
$2
$250
$25
$35
$.35 1 chair
$225
$20
$20 / hour
$75
$25 / hour
$100
$15 i $10
$100 1 $50
$5 ! $5
$1.00 ] $1.00
$70 $45
$3 ! $2
$375 ! $250
$45 i $30
$60 1 $40
s.35 1 chair
$375 $250
$30 $20
!
$40 i hour ! $25 I hour
$115 i $75
$45 1 $30
$150 ! $100
Kitchen Fee
9: Special Event Fee (Funerals, weddings, parties)
10. Miscellaneous Charges:
Copies (Per Copy) *
Faxes - Local (Per Page)
Faxes - Long Distance (Per Page)
11. Gym or Room Transfer I Cancellation Fee
5. Pavilion Transfer / Cancellation Fee Per change*
6. Dog Park Rentals -
(Steeplechase Park and University Park) - Per day
- All rooms are subject to an after-hour charge of $20 per hour. The after-hour charge is based on any request to use facilities beyond
the Center's normal operating hours. - Special Event fee includes the rental of the gym, Community Room, sound system, and 450 chairs. * Per Section 111.61 of the Texas Administrative Code.
$20
$150
$.lo'
$1 .OO
$2 First pg / $1
Addt'l Pages
1. Printing Stop Watch / Non-printing Stop Watch
2. Cones (10)
Bases, Poles, and Fla g!3 in g( 10 ) 3.
4. Big Time Clock
5. Water Cooler / Ice Chest
6. Tables
7. Traffic Flags and Vests (10)
8. Rental Package #I: Big time clock, 1 printing stopwatch, 10
cones, 10 bases/poles and flagging, 2 water coolers, 2 tables,
10 traffic flags and vests.
9. Rental Package #2: Big time clock, 2 printing stopwatches, 30
cones, 20 bases/poles and flagging, 6 water coolers, 4 tables,
15 traffic flags and vests.
- Deposits are refundable if the facility is left clean, damage-free, and the keys are returned. - Deposits are refundable, less the $10 cancellation fee if reservation is cancelled no later than seven (7) days prior to rental date. - () - The parenthesis by each pavilion shows the limit of occupants that the pavilion can facilitate.
$10
N/A
110. Rental Package #3: Big time clock, 4 printing stopwatches, I
$20
$250
$. 10'
$1 .OO
$2 First pg / $1
Addt'l Pages
$10/$5
$10
$10
$50
$5 /$5
$10
$5
$75
, $100
$190 1 $125
$10
N/ A
18
$20
$250
$.lo'
$1.00
$2 First pg /$I
Addt'l Pages
$10/$5
$10
$10
$50
$5/$5
$10
$5
$75
, $100
$40 $25
$415 ! $275
$.I0 / Copy
$1 .OO / Page
$2 First Pg / $1 Ea. Addt'l Page
$10.00
$10
$1 10
$10
I
i
$225 i $150
$10/$5
$10
$10
$50
$5/$5
$10
$5
$75
, $100
$15 1 $10
$15 j $10
$15: $10
$90 I $60
I
$101$10 i $5/$5
$15 1 $10
$10 I $5
I
!
$130 j $85
! I
!
$150 ! $100
60 cones, 30 baseslpoles and flagging, 12 water coolers, 6
tables, 20 traffic flags and vests.
Theme Party: Southwood and Thomas
Adamson Lagoon
Catered General Party: Southwood and Thomas
Adamson Lagoon
Catered Theme Party: Southwood and Thomas
Adamson Lagoon
Pavilion Party (Four-table limit): First table
Additional tables (Max of 3)
10. Junior Lifeguard Program Per Person Per Session
$125
$6.00
$8.00
$6.50
$8.75
$7.25
$9.50
$15
$5
$70
$125
$6.00
$8.00
$6.50
$8.75
$7.25
$9.50
$20
$10
$75
I I
$125
$6.50
$8.50
$7
$9.25
$7.75
$10
$20
$10
$75
!
$6.50
$8.50
$7
$9.25
$7.75
$10
$20
$10
$75
Pool Trout Fish-out Per Person (Ages 3 and up)
Over the 5-fish limit (Per fish)
13. Educational Class Rental Per Hour
14. Adamson Lagoon Summer Day Camp Use, Per Child
15. Natatorium Team Use Fee, Per Person, Per Season
16. Pool Rental, Junior Lifeguard TransferlCancellation
Fee
5. Whole Facility Rental Per Hour (Excludes Computer Lab)
Deposit
6. Additional Attendance Fee Per Hour *
7. Room or Rental Transfer I Cancellation Fee
*Adamson passes are also valid at Southwood Hallaran and Thomas pools, excluding the CSlSD Natatorium. All discount passes are
priced for 25 swims.
$3
$1.50
$25
$2
$10
* All rental rates are based on a party of 1-25 people. Additional fees are added per hour for over 25 attendees. Any rental expecting more
than 100 attendees must have prior Supervisor approval. - Deposits are refundable if the facility is left clean and damage-free. - Fees are assessed for special events and field trips.
$50
$75
NIA
$3
$1.50
$25
$2
$10
$50
$75
NIA
$3
$1.50
$25
$2
$10
$3
$1.50
$25
$3 ! $2
I
$1 5 I $10
$1 0
$50
$75
$10
$75
$75
$10
$10
9. Discounts for Three or More Dates Resewed
Basketball I Youth Volleyball I Flag Football 'I G~rl's Softball'
- All Xtra Education class fees will be set according to the individual needs of each class. Based upon 100 % Cost Recovery.
Cemetery Fees approved by Cemetery Advisory Committee - August 19, 2009 Alternate Recommendation
Cemetery Fees approved by City Council -
All Other Fees approved by Parks and Recreation Advisory Board - September 8,2009
All Fees approved by City Council -
15%
10. Alcohol Surcharge for any Function
I. Class Transfer I Cancellation Fee
15%
$10 $1 0
15%
-A percentage of ticketing and fees for service personnel and vending charges will be added accordingly for amphitheater rentals.
- A percentage of the gate will be negotiated for commercial events.
- Non Commercial defined as: Non-profit, student, civic or private.
- Security deposits are based upon participants/attendees.
$50
$1 0
$50
$1 0
$50