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Home My WebLink About07/06/2009 - Special Agenda Packet - City Council (2)Mayor Ben White Mayor ProTem City Manager Glenn Brown CITY OF COLLEGE STATION Councilmembers John Crompton James Massey Dennis Maloney Katy-Marie Lyles Lawrence Stewart David Ruesink Agenda College Station City Council Special Workshop Meeting Monday, July 6,2009 4:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Call meeting to order. 2. Presentation, possible action, and discussion regarding the fee structure for services provided by the Planning & Development Services Department and the Public Works Department. 3. Presentation, possible action, and discussion regarding the requirements of the City's Rental Registration program as codified in Chapter 4, Section 19 of the Code of Ordinances for the City of College Station, TX. 4. Presentation, possible action, and discussion regarding exploration of available financing options for the City's planned convention center. 5. Adjourn. APPROVED: City Manager Notice is hereby given that a Special Workshop Meeting of the City Council of the City of College Station, Texas will be held on the 6'" day of July, 2009 at 4:00 pm in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda Posted this 2'Id day of July, 2009 at 3:00 pm On Behalfof the Citizens of College Station, Home of Texas AM University, We will continue to Promote and Advance the Community's Quality of Life City Council Workshop Meeting Monday, July 6,2009 City Secretary Page 12 I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.gov - . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on July 2, 2009 at 3100 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official board at the College Station City Hall on the following date and time: by Dated this day of ,2009. CITY OF COLLEGE STATION, TEXAS BY Subscribed and sworn to before me on this the day of , Notary Public - Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.e;ov. Council meetings are broadcast live on Cable Access Channel 19. On Behayof the Citizens of College Station, Home of Texas A&l University, We will continue to Promote and Advance the Community's Quality of Life July 6, 2009 Workshop Agenda Item No. 2 Development Fee Review Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Presentation, possible action, and discussion regarding the fee structure for development review services provided by the Planning & Development Services Department and the Public Works Department. Recommendation(s): Staff recommends the Council instruct staff to proceed with the adoption of the recommended fee schedule concurrent with the FYI0 budget process. Summary: During the preparation of the FY09 budget and again during the preliminary planning for the FYI0 budget the City Manager and the City Council requested a review of current fees associated with building and development activities. Specifically, staff was requested to present information on current fee revenues and costs, compliance with Council established cost recovery policies, comparison to benchmark communities, and to make recommendations regarding revisions to the current fee structure. In 2000, the City Council secured the services of DMG-Maximus, a private firm specializing in government finance and fee structures. The firm was requested to review the city fee structure and to make recommendations regarding revisions of the same. Among other recommendations, the study recommended increases in fees related to building and development activities. Though at the time Council approved a Resolution increasing the fees to result in 80% cost recovery over a multi-year phase-in, for the most part, only the first year's fee increases were enacted. With but a few exceptions fees for services related to building and development activities have remained at the same level since 2001. Costs (personnel, postage, legal notice requirements, etc) have continued to increase during this timeframe, resulting in an ever-increasing subsidization of services through the general fund. The Council has had a long-standing policy regarding "User Based Fees and Service Charges" calling for a review of such fees at least every three years. Further, this policy classifies building and development fees as "full fee support", that establishes a policy of 80-10O0/0 cost recovery through fees. The last comprehensive review of building and development fees was in 2001 with the DMG- Maximus study. Other discussions regarding fees have occurred with the planning of each budget, though no proposals for amending the development fee structure has been presented since 2003. Staff has included information outlining the conclusions and recommendations of the DMG- Maximus study, historic information regarding development fees in College Station, estimates of current costs associated with building and development review, building and development fee structures for comparison and benchmark communities, and impact and revenue scenarios. Budget 81 Financial Summary: See Attached Attachments: 1. Recommended Building & Development Fee Schedule 2. 2001 DMG-Maximus report information 3. 2001 Council Resolution 4. Building & Development Cost and Revenue information 5. Building & Development Fee Schedules for Comparison and Benchmark Communities Recommended Development Fee Schedule Plannine Fees Case/Project Type Current Fee " Administrative Adjustment Alternative Parkinn Plan Rezoning 100% Increase Comprehensive Plan Amendment Recommended Fee (80% Fee Recovery) $40 $0 $500 Conditional Use Permit Preliminary Plat Develo~ment Plat I $400 I $800 1 $932 $0 DRB A~~lication Final Plat 1 $400 1 $800 1 $932 $80 $0 $1,000 $500 $400 + $100 $93 $ 50 $1,165 $0 variance fee (if applicable) $150 $1,165 $1,000 $800 + $200 variance fee (if variance fee (if $300 Final plat (minor or amending) Zoning Letter Site Plan Non-Residential Architectural (NRA) Review* Sign Permit $1,165 $932 + $233 ZBA Application $300 $40 $200 $0 Permit fee + $25 review fee $150 Written Interpretation License to Encroach PIP Permit Oil/Gas Permit ROWIEasement Abandonment $600 $80 $400 $0 $90 $45 $700 $93 $466 $466 $72 permit fee + $25 review fee $300 $105 $325 $150 $2,000 $300 $350 $650 $300 $4,000 $600 $757 $350 $4,660 $700 6TP$ PI€$ LSL$ V/N V/N SOT $ 890iT$ 008$ OS€$ P~s'T $ S6T'T$ 99PS OOPS OOZ$ ueld al!S / aaj M~!A~J sz$ + aaj $!wad p~$ I SLO'ZS I 9ss1rS I s9rirS I ooo'r s I OOSS I VIN €6 08$ OP$ a~!le~ls!u!up~ 1 saaj Bu!uueld 1 a) M~!A~J SZ$ + aa4 l!wJad ZL$ hano3a~ aaj ~00~: h~ano3a~ aa j %OL (snu!xw-~wa oooz) (sn~!xew-~wa oooz) (hafio3atl aaj %08) aaj pas0d0~d aaj pas0doJd aaj papuauuo3a~ asea~3ul aaj lua~~n3 adhl palo~d/ase3 sa!~e~ + aaj l!~u~ad paseq anl@A RESOLUTION N0.8-23-200 1-1 1.06 A RESOLUTION OF THE ClTY COUNCIL OF THE ClTY OF COLLEGE STATION. TEXAS, SETTING FEES FOR DEVELOPMENT REVIEW APPLICATIONS WHERAS. the Clty Council of the City of College Station, Texas, establishes application fees for development review and related appl~cat~ons by resolut~on of the Council. WHERAS. the City of College Station has conducted a cost of serv~ce study to ident~fy the cost of service for all developmen1 related reviews and an services: WHERAS. the schedule of fees in the attached Exhlb~l A prov~des for development application and related fees. now, therefore, BE IT RESOLVED BY THE ClTY COUNCIL OF THE ClTY OF COLLEGE STATION, TEXAS: PART 1: That the Clty Council hereby approves and adopts the development fee schedule attached as Exhib~t A. PART 2 That the fees provided for ~n the attached Exhibit A shall take effect on December I. 2001 ADOPTED th~s day of August. A.D. 2001 ATTEST APPROVED: CONNIE HOO APPROVED Fee Effective December 1, Planning Development Services Cost Estimates and Revenue Projections Planning & Development Cost Recovery 2008 Planning & Development Services Engineering Development Costs 1,587,267 Costs 530,864 Engineering Cost Recovery Low Development Scenario (2009) Projected Revenues Revenues 1,087,805 Revenues 45,000 1% of DP Valuation With 1% increase 2.5% of DP Valuation With 2.5% increase Cost Recovery 68.53% Cost Recovery 8.48% 180,000 34% $450,000 85% Planning 2006 2007 2008 Average High Development Scenario (2007) Projected Revenues Maximus @ 70% $ 308,295 $ 351,054 $ 308,655 $ 322,668 No. of Projects 300 No' of Projects 269 324 328 307 Difference @ 70% $ (226,140) $ (260,329) $ (230,590) $ (239,020) Revenue $ 82,155 $ 90,725 $ 78,065 $ 83,648 Current Fees $75,000 No. of Projects 324 Maximus @ 100% $ 440,422 $ 501,505 $ 440,936 $ 460,954 133% lncrease $174,750 Current Fees $90,725 Difference @ 100% $ (358,267) $ (410,780) $ (362,871) $ (377,306) Maximus @ 70% $258,013 133% lncrease $21 1,389 Maximus @ 100% $368,590 Maximus @ 70% $345,547 Maximus @ 100% $493,639 ad% padolanap lad 001s I I osrs 3131 (a11e lad ST$ + DOES puoq r,~o~~e~~ua~ jo XS'E OSZS dad SS + 0001~ sane tos la,-"ON) (101 lad 01s +ODE$ !OOOIS raJ9e OB-sz :oogS ,a"o g slol 01 :101 lad 9s sane ST-S :OOPS sane 5-0 + 002s rlolo~ lapun - ran) (xeu OOsrS 9 u!u 052s /M am lad SZ$ (ran 01) uo!le>!j!4oN +) ane lad Or$ + 0s-sz :oszr$ ram EPE !O585 5alX 5-0 raaj %u!pro>an lesalt anelad EZ$ +005$ + looad ST$ + 1e1d lad 005s " alnpaq's'au'p!lS XL 'punow JOMOI~ sa!1~unuw03 lo 101 lad EL'ZS + SL.OSB$ 524 puqyled pue ¶u!plma~ 'uo!le>en 'uolle3!,!lou 'Ma!nal le8al a(qe,!ldde Ile XI '?3ot! 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Summary: In 2008, staff presented the Strong & Sustainable Neighborhoods report and recommendations. This report was the culmination of the City's first effort at comprehensively addressing neighborhood integrity issues. This report (which involved significant community and stakeholder input) contained a series of recommendations, most of which have been implemented to date with successful results. One of the recommendations contained in the report was the establishment of a rental registration program for single family and duplex rental properties. On December 16~~~ the City Council approved an Ordinance requiring the registration of all single-family and duplex rental properties, providing a definition of the same and various requirements. The effective date of the Ordinance was set at March lst. Further, an enforcement grace period was granted until June of 2009. To date, more than 3,800 structures containing more than 5,100 dwelling units have been registered. From its inception, objections have been raised by parties subject to the requirements of the Ordinance. The objections have centered around the following: General objection to the requirement to register any rental properties Objection to the fee ($15 annual) requirement Objection to the required local point of contact (non-resident within 30 miles of City Hall) Objection to the inclusion of "parent-owned" homes in the definition of rental properties In addition to the objections raised, Council and staff have received a number of contacts/messages in support (in some instances indications the ordinance is not comprehensive enough) of the current provisions and objection to any revisions. At the June llth meeting, the Council requested staff bring this item forward at a future workshop to discuss these objections and any action that should be taken. Budget & Financial Summary: To date $57,757 has been collected in revenues to defray the costs of this program. Attachments: 1. Chapter 4, Section 19 of the Code of Ordinances - Rental Registration requirements SECTION 19: RENTAL REGISTRATION OF SINGLE FAMILY AND DUPLEX DWELLING UNITS" A. DEFINITIONS (1) Rental Property: - Any single family or duplex dwelling unit that is not owner occupied, regardless if rent is charged. (2) Duplex Dwelling: - A residential structure providing complete, independent living facilities for two separate families, including permanent provisions for living, sleeping, cooking, eating and sanitation in each unit. (3) Single Family: - A residential unit providing complete, independent living facilities for one family including permanent provisions for living, sleeping, cooking, eating and sanitation. 6. REGULATIONS (1) Each owner and real estate manager of single family and duplex residential property that serves as rental property shall be required to annually register the property as well as upon any of the conditions listed below changing, with the City of College Planning and Development Services Department. The information required to register the property is as follows: (a) Address of the rental property (b) Owner and contact information for the owner. (c) Type of property such as single family or duplex. (d) Local contact person with contact information, in the case of an absentee owner. The local contact person cannot be someone who is listed on the lease. Local contact must reside within thirty (30) miles of the College Station City Hall. (e) Names and contact information of all persons listed on the current lease shall be retained by the local contact person and shall be presented to the Administrator upon request. (f) Other information as deemed necessary by the Administrator (2) A fee of Fifteen Dollars ($15) shall be assessed at the time of registration. July 6, 2009 Workshop Agenda Item No. 4 Convention Center Financing Options To : Glenn Brown, City Manager From: David Gwin, Director of Economic and Community Development Agenda Caption: Presentation, possible action, and discussion regarding exploration of available financing options for the City's planned convention center. Summary: Over the past few months, staff has been actively moving forward with the redevelopment of the Chimney Hill Shopping Center as the City's new convention center. Recent project accomplishments include: Staff assumed all property management responsibilities for the existing site and its six (6) tenants. Staff is working to stabilize the overall condition of the site and address several significant maintenance repairs to the facilities and grounds. A number of meetings have been held with various community stakeholders including the boards of the B/CS Convention and Visitors' Bureau and the Brazos Valley Lodging Association. A Request for Qualifications (RFQ) was released for a project design team and 15 submissions were received from numerous experienced and well-qualified firms. Staff has prepared and presented to Council preliminary cost estimates for the facility and continues to refine the numbers as new information is ready to be integrated into the process. The Texas State Legislature approved and Governor Perry signed into law a possible 3h0/0 increase in the Hotel Occupancy Tax available to the City for this specific project. At this point in the process, staff seeks feedback and direction from the Council in regards to the referred funding strategy for the facility and project. Staff will share several financing options with the City Council at the July 6th Special Workshop meeting. Budget & Financial Summary: To be presented at the City Council's July 6th Workshop Meeting. Attachments: N/A