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HomeMy WebLinkAbout05/15/2012 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA 1111 BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY,MAY 15,2012 5:15 PM CARNEGIE HISTORY CENTER 111 S.MAIN BRYAN,TX. 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—MARCH 2012 5. MONTHLY STATISTICS—MARCH AND APRIL 2012 6. OLD BUSINESS—MOUNCE REMODEL 7. NEW BUSINESS • A. SUMMER READINC PROGRAM B. LIBRARY SYSTEM ACCREDITATION 8. LIBRARIAN'S REPORT 9. REQUEST FOR AGENDA ITEMS FOR JULY17TH MEETING AT MOUNCE LIBRARY 10. ADJOURN Please notify the Adm.Asst Laura Mills,209-5614 if you are unable to attend. College Station Board Members should also comnlete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD, OR OTHER TRANSLATION OR ACCESSIBILTIY INFORMATION,PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. • • Library Advisory Board March 20,2012 1. Overdrive(eBooks) i. Use Stats as of March 15,2012 1. 274 titles 2. 262 patrons registered 3. 189 holds 4. 458 checkouts 5. 116 Gutenberg downloads 2. Annual Report(TSLAC) i. State Library requested additional information ii. All revenue and expenditure items were double checked iii. Accreditation Standard 1. BCSPLS meets the per capita minimum standard 2. BCSPLS is approximately$13,000 less than the MOE standard 3. Emergency Action Plan i. Kimberly @ Mounce ii. April @ Ringer iii. Nan @ • 4. Texas Library Association Conference i. April 18-20,2012 ii. Houston iii. 4 Staff 5. Ringer Expansion i. Meeting in CS for discussion/update on the project 6. Library Staffing i. Carnegie History Center 1. 1 Branch Manager(MLS) 2. 1 Reference Librarian (MLS) 3. 2 FT Clerks 4. 2 PT Clerk Positions Unfilled • • ii. Clara B. Mounce Public Library 1. 1 Library System Director(MLS) 2. 1 Library Automation System Tech (MLS) (Not required) 3. 1 Library Administrative Assistant 4. 1 Library Division Assistant 5. 1 Circulation Supervisor a. 4 PT Clerks b. 4 FT Clerks c. 3 PT Clerk Positions Unfilled 6. 1 Senior Librarian (MLS) a. 2 Adult Services Librarians (MLS) b. 1.5 Youth Services Librarians (MLS) c. 1.5 Librarians Positions Unfilled 7. 1 Cataloger iii. Larry J. Ringer Library 1. 1 Branch Manager(MLS) 2. 1 Circulation Supervisor a. 4 PT Clerks b. 7 FT Clerks 3. 3 Adult Services Librarians (MLS) 4. 2 Youth Services Librarians (MLS) 5. 1 Cataloger(MLS) 6. 1 Custodian/Maintenance • BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD Adopted January 20, 1998 Amended October 19, 2010 Amended March 20, 2012 MEMBERSHIP The Board shall be comprised of eight members. Four members from Bryan shall be appointed by the Bryan and four members from College Station shall be appointed by the College Station City Council. All terms will be two-year terms. COMMUNITY LIBRARIAN The Library System Director shall be an ex-officio member of the Board. The Library System Director, or the Director's designee, shall attend all Board meetings. DUTIES The Advisory Board shall perform the following duties: encourage the development of the library system; recommend to the city councils policies and programs for the advancement of the libraries; cooperate with all other public and private groups in advancing the best interests of the library system;render to the city councils all recommendations it considers advisable regarding the library system. • OFFICERS Officers of the Board shall be chosen at the first meeting of the year and shall be: president and vice-president. Officers shall serve for one year. The president shall preside at all meetings, appoint special committees as needed and authorize calls for any special meetings. The vice-president assumes the duties of president in the absence of the president. COMMITTEES Special committees may be appointed by the president. Such committees are to serve until the completion of the work for which they were appointed. All committees are expected to make a progress report at each Board meeting. MEETINGS The Board shall meet every other month beginning with January at a time and place to be selected. The Library System Director shall provide a secretary to keep a permanent record of the meetings. The Board shall comply with the State of Texas Open Meeting Law and other laws of the State and the Cities of Bryan and College Station. Special meetings may be called by the president, or upon the request of four members,for the transaction of only that business stated in the call for the meeting. Notice of special meetings shall be sent at least four days in advance. QUORUM A quorum for the transaction of business shall consist of five members of the Board. AMENDMENT OF BYLAWS These bylaws may be amended at any regular meeting of the Board when a quorum is present by a unanimous vote,providing the amendment was stated • in the call for the meeting. When a unanimous vote is not obtained,the proposed amendment may be placed on a future agenda at which time a majority vote is required for passage. • MEETING DATES — revised March 20, 2012 2012 LIBRARY ADVISORY BOARD-MEETING TIME 5:15 PM January 17, 2012 Clara B. Mounce Library February 21, 2012 Carnegie History Center March 20, 2012 Larry J. Ringer Library May 15, 2012 Carnegie History Center July 17, 2012 • Clara B. Mounce Library September 18, 2012 Larry J. Ringer Library November 13, 2012 Carnegie History Center • LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: March,2012 This Year Last Year SERVICES: Hours Open 322 296 Meeting Room Usage 11 8 Patrons Registered 300 277 otal Patrons Active or Expired<2 Years 15,936 16,371 Overdue Notices 1,376 1,578 Holds Filled 3,582 3,703 #of People Visiting Library 17,227 19,647 #of Checkouts 31,677 32,205 #of Checkins 30,220 30,217 In House Use 3,810 4,305 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 23/735 30/586 Teen Program/Attendance 4/49 5/48 Class Visits&Tours/Attendance 2/54 5/107 Special Programs/Attendance 0/0 Reference Transactions 457 386 Summer Reading Club Registered this month 0/0 Summer Reading Club Total Registration/Total Completion 0/0 (ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 7/90 6/62 Interlibrary Loan Received 29 30 Interlibrary Loan Sent Reference Transactions 1307 1,160 Class Visits&Tours/Attendance 0/0 Technology Classes/Attendance 2\10 COLLECTION DEVELOPMENT(Items Added): Adult Books 286 411 Juvenile Books 180 80 Adult Media 11 6 Juvenile Media 6 Videos 78 86 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 913 999 Books 10,139 11,4351 10,690 14,8991 Periodicals 454 851 419 671 Paperbacks 793 1 8541 1 Media 1 827 398 7771 3271 DVDs 4,273 3,850 Videos 371 294 Wireless Internet 631 1 1 574 Internet Computers 2,395 1 2,920 ILL 29 30 Reference 22 25 TOTAL 12,235 11,9181 8,612 12,7651 15,2931 8,667 GRAND TOTAL 32,765 36,725 IP Prepared by Approved by —'':) `t. 1 CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: March,2012 This Year Last Year SERVICES: Hours Open 249 284 Meeting Room Usage 561 54 Patrons Registered 3011 338 0 Total Patrons Active or Expired<2 Years 17,436 18,169 Overdue Notices 1,232 1,500 Holds Filled 1,916 1,921 #of People Visiting Library 13,788 20,493 #of Checkouts 25,785 27,325 #of Checkins 23,026 25,844 In House Use 4,136 5,096 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 14/487 8/411 Teen Program/Attendance - 6/52 1/4 Class Visits&Tours/Attendance 2/80 Special Programs/Attendance 2/135 1/12 Reference Transactions 450 466 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 0/0 0/0 Interlibrary Loan Received 421 31 Interlibrary Loan Sent 01 Reference Transactions 692 855 Class Visits&Tours/Attendance 0/0 1/16 Technology Classes/Attendance 4/5 2/7 •OLLECTION DEVELOPMENT(Items Added): Adult Books 426 589 Juvenile Books 272 179 Adult Media 20 - 22 Juvenile Media 11 179 Videos 71 45 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,397 2,390 Books 8,421 10,479 9,195 10,874 Periodicals 260 36 418 20 Paperbacks 1,042 1,016 Media 933 303 780 4451 DVDs 4,241 4,515 Videos 20 8 Wireless Internet 5,344 770 Internet Computers 4,722 4,855 ILL 42 Reference 43 2 74 11 TOTAL 10,699 10,820 16,766 11,483 11,3501 12,538 GRAND TOTAL 38,285 35,371 • Prepared by Approved by , „."/X/---`----- CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: March, 2012 YEAR YEAR • SERVICES: Hours Open 137 153 Patrons Registered Total Active Patrons 5 5 #of People Visiting Library 1,152 1,189 # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 14 3 Reference Transactions 101 89 Visits &Tours/Attendance 61 Special Programs/Attendance 6 of 62 5 of 50 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 3 Juvenile Books Adult Media • Microforms Periodicals IN HOUSE USE/CIRCULATION Internet Computers 82 40 CD-rom Computers Books 378 328 Rare Books 2 6 History Books 9 8 Files 14 15 Photo Files 8 Microfilm 35 16 ILL 14 3 History Lab Maps 7 19 Microform Machine Use 30 16 Periodical Use 10 CD's Not in Database New Scans 3 Photo Collection Use 6 4 • Wireless Internet 875 65 TOTAL In House Use 1462�J/ 531 Prepared by Reviewed by ��41-", LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: April,2012 This Year Last Year SERVICES: Hours Open 252 252 Meeting Room Usage 11 15 Patrons Registered 1 167 246 'otal Patrons Active or Expired<2 Years 15,876 16,441 Overdue Notices 1,333 1,555 Holds Filled 2,2001 3,282 #of People Visiting Library 19,061 18,700 #of Checkouts 20,839 28,886 #of Checkins 18,537 29,314 In House Use 3,737 4,087 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 16\504 33/660 Teen Program/Attendance I 3\46 7/31 Class Visits&Tours/Attendance 2/41 0/0 Special Programs/Attendance 3/58 Reference Transactions 268 253 Summer Reading Club Registered this month 0 Summer Reading Club Total Registration/Total Completion 1 0 1 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: 1 Adult Programs/Attendance 7\1621 4/12 Interlibrary Loan Received 141 10 Interlibrary Loan Sent )41 0 Reference Transactions 1107 1450 Class Visits&Tours/Attendance 0 Technology Classes/Attendance I 4\13 0/0 411! OLLECTION DEVELOPMENT(Items Added): Adult Books 302 320 Juvenile Books 1021 240 I Adult Media 31 12 I Juvenile Media 8 3 Videos 101 66 Microforms 1 CIRCULATION THIS YEAR LAST YEAR Adult 1Juvenile Other Adult Juvenile Other ITCILL 636 780 Books 6,560 9,346 9,813 13,104 Periodicals 322 127 493 87 (Paperbacks 747 713 (Media 552 267 655 292 DVDs 2,711 3,469 Videos 185 258 Wireless Internet 691 520 Internet Computers 2,311 2,841 ILL 1 14 10 Reference 1 231 48 0 TOTAL I 8,2041 9,740 6,548 11,722 13,483 7,878 GRAND TOTAL 24,492 33,083 S Prepared by Approved by �% ��J t • CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: April,2012 This Year Last Year SERVICES: Hours Open 217 220 Meeting Room Usage 49 41 Patrons Registered 150 283 Total Patrons Active or Expired<2 Years 17,327 18,308 Overdue Notices 1,433 1,640 Holds Filled 1,258 1,773 #of People Visiting Library 16,078 17,991 #of Checkouts 15,464 , 23,859 #of Checkins 15,247 23,006 In House Use 3,734 3,869 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 12/408 6/323 Teen Program/Attendance 5/34 1/6 Class Visits&Tours/Attendance 7/551 5/373 Special Programs/Attendance 4/9075 2/400 Reference Transactions 353 397 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 1/20 0/0 I Interlibrary Loan Received 45 32 , Interlibrary Loan Sent Reference Transactions 618 825 Class Visits&Tours/Attendance 0/0 0/0 I Technology Classes/Attendance 7/11 2/11 COLLECTION DEVELOPMENT(Items Added): Adult Books 409 619 Juvenile Books 62 280 Adult Media 9 26 Juvenile Media 1 1 Videos 85 78 Microforms CIRCULATION THIS YEAR LAST YEAR Adult 1Juvenile Other Adult Juvenile Other TCILL I 1,510 2,095 Books 5,650 5,380 8,325 9,015 Periodicals 176 7 298 231 Paperbacks 664 1,191 Media 603 173 780 366 DVDs 2,651 3,797 Videos 17 16 Wireless Internet 5,095 I 492 Internet Computers 4,064 3,993 ILL 45 32 Reference 47 2 59 3 TOTAL 7,1401 5,562 13,382 10,653 9,407 10,425 GRAND TOTAL 26,084 30,485 S Prepared by Approved by 7Z":7 -..-- 4/ v CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: April, 2012 YEAR YEAR SERVICES: Hours Open 121 112 Patrons Registered Total Active Patrons 5 6 # of People Visiting Library 957 1,214 # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 9 7 Reference Transactions 113 79 Visits &Tours/Attendance 68self Special Programs/Attendance 3 of 15 5 of 57 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 6 14 Juvenile Books Adult Media • Microforms 10 Periodicals IN HOUSE USE/CIRCULATION Internet Computers 49 28 CD-rom Computers Books 195 142 Rare Books 6 7 History Books 12 Files 12 Photo Files 4 7 Microfilm 29 14 ILL History Lab 8 interviews Maps 17 4 Microform Machine Use 22 28 Periodical Use 7 CD's Not in Database New Scans 7 Photo Collection Use • Wireless Internet 601 135 TOTAL In House Use 954 372 Prepared by Reviewed by �j �� • Library Advisory Board May 15,2012 1. Overdrive(eBooks) i. Use Stats as for March-April 2012 1. See Attached 2. 244 Gutenberg downloads ii. Friends have added an additional$1,000 for the collection iii. $250 donation 2. Dollar General Grant i. Received by Ringer Youth Services ii. $1,200 iii. Book discussion group for kids 3. Barbara Bush Literacy Corp i. Received by Ringer Youth Services 1. $3,000 2. Big Books and Read-Alongs ii. Received by Mounce Youth Services 1. $2,800 2. Adult Literacy program • • Content Reserve - Reports Page 1 of 1 ove,Dmre • Content Reserve Home Marketplace Collection I Reports I Users Approval Plan Profile News Support Logout Digital Library Statistics From 3/1/2012 through 3/31/2012 I Select Date Range �-1 Cd Collection details from inception to 3/31/2012 1■1 • Purchased Titles in Collection: 282 ta O eBook: 282 .1..1 041 • Purchased Copies in Collection (counting each copy of each format of a title): 282 O eBook: 282 Other details from 3/1/2012 through 3/31/2012 • Checkouts: 393 O eBook: 393 • Holds: 224 o eBook: 224 • Unique Library Patrons Checking Out Titles: 212 • • Copyright©2012 -- OverDrive, Inc. Security and Privacy Policy I Terms and Conditions of Use https://secure.contentreserve.com/Library/V iewLibraryStatistics.... 5/15/2012 Content Reserve - Reports Page 1 of 1 OveiDrive • Content Reserve Home Marketplace Collection I Reports I Users Approval Plan Profile News Support Logout Digital Library Statistics r'y From 4/1/2012 through 4/30/2012 I Select Date Range 111 Collection details from inception to 4/30/2012 1,1 • Purchased Titles in Collection: 289 rQ 0 eBook: 289 .- • Purchased Copies in Collection (counting each copy of each format of a title): 289 o eBook: 289 Other details from 4/1/2012 through 4/30/2012 • Checkouts: 365 o eBook: 365 • Holds: 186 O eBook: 186 • Unique Library Patrons Checking Out Titles: 196 • • Copyright©2012 -- OverDrive, Inc. Security and Privacy Policy I Terms and Conditions of Use https://secure.contentreserve.com/Library/ViewLibraryStatistics.... 5/15/2012