HomeMy WebLinkAbout03/19/2013 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA
4110 BRYAN COLLEGE STATION LIBRARY SYSTEM
ADVISORY BOARD MEETING
TUESDAY,MARCH 19,2013
5:15 PM
CARNEGIE HISTORY CENTER
111 S.MAIN STREET
BRYAN,TEXAS 77803
1. CALL TO ORDER
2. ROLL CALL OF MEMBERS
3. RECOGNITION OF VISITORS
4. PREVIOUS MINUTES—JANUARY 2013
5. MONTHLY STATISTICS—JANUARY AND FEBRUARY 2013
6. OLD BUSINESS
A. MOUNCE REMODEL PROJECT—COST ANALYSIS
7. NEW BUSINESS
• A. RINGER EXPANSION PROJECT—David Schmitz
B. TERMS OF COLLEGE STATION BOARD MEMBERS
C. MOUNCE CONFERENCE ROOM
8. LIBRARIAN'S REPORT
9. REQUEST FOR AGENDA ITEMS FOR MAY 21,2013 AT THE RINGER LIBRARY
10. ADJOURN
Please notify the Adm.Asst Laura Mills.209-5614 if you are unable to attend.
College Station Board Members should also complete the absence request form and submit to the office
of the College Station City Secretary one week prior to the meeting date.
FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION,TDD, OR OTHER TRANSLATION OR
ACCESSIBILTIY INFORMATION,PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR,LARRY
KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS
BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE
ACCOMMODATED
41110
CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: January,2013 This Year Last Year
SERVICES:
Hours Open 251 224
Meeting Room Usage 29 20
Patrons Registered 250 301
IIITotal Patrons Active or Expired<2 Years 16,262 17,670
Overdue Notices 1,286 1,352
Holds Filled 1,673 1,923
#of People Visiting Library 16,862 15,787
#of Checkouts 24,036 24,747
#ofCheckins 21,185 21,740
I In House Use 3,936 4,130
I
CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY:
Story Hour/Attendance 6/208 6/202
Teen Program/Attendance 2/12 2/10
Class Visits&Tours/Attendance 2/61 1/10
Special Programs/Attendance 1/13 2/380
Reference Transactions 431 374
Summer Reading Club Registered this month 0 0
Summer Reading Club Total Registration/Total Completion 0 0
ADULT REFERENCE/INFORMATION/READER'S ADVISORY:
Adult Programs/Attendance 5/121 0/0
Interlibrary Loan Received 28 41
Interlibrary Loan Sent 0
Reference Transactions 934 1057
Class Visits&Tours/Attendance 0/0 0/0
Technology Classes/Attendance 8/20 2/6
COLLECTION DEVELOPMENT(Items Added):
Adult Books 512 549
Juvenile Books 180 244
Adult Media 50 10
Juvenile Media 8 7
Videos 66 52
Microforms
I CIRCULATION THIS YEAR LAST YEAR
Adult Juvenile Other Adult Juvenile Other
TCILL 2,101 2,467
Books 7,926 9,216 8,496 9,586
Periodicals 240 21 263 30
Paperbacks 743 1,328
Media 805 301 789 286
DVDs 4,743 3,871
Videos 7 22
Wireless Internet 3,832
Internet Computers 4,709 4,937
ILL 28
Reference 29 7 28 2
TOTAL 9,743 9,545 11,588 10,904 9,904 15,129
GRAND TOTAL 30,876 35,937
•
Prepared by Approved by /�'���r J / •
I
CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: February,2013 This Year Last Year
SERVICES:
Hours Open 195 233
Meeting Room Usage 65 48
Patrons Registered 303 276
0 Total Patrons Active or Expired<2 Years 16,244 17,561
Overdue Notices 1,285 1,277
Holds Filled 1,588 1,802
#of People Visiting Library 16,995 12,299
#of Checkouts 22,979 23,615
#of Checkins 20,923 21,362
In House Use 4,056 4,108
CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY:
Story Hour/Attendance 12/498 13/400
Teen Program/Attendance 4/40 5/38
Class Visits&Tours/Attendance 2/12 0/0
Special Programs/Attendance 0/0
Reference Transactions 495 455
Summer Reading Club Registered this month 0 0
Summer Reading Club Total Registration/Total Completion 0 0
ADULT REFERENCE/INFORMATION/READER'S ADVISORY:
Adult Programs/Attendance 5/602 0/0
Interlibrary Loan Received 34 49
Interlibrary Loan Sent 0 0
Reference Transactions 874 643
Class Visits&Tours/Attendance 0/0 0/0
1 Technology Classes/Attendance 8/24 2/8
•COLLECTION DEVELOPMENT(Items Added):
Adult Books 320 372
Juvenile Books 269 84
Adult Media 30 10
Juvenile Media 6 3
Videos 43 46
Microforms 0 0
CIRCULATION THIS YEAR LAST YEAR
Adult Juvenile Other Adult Juvenile Other
TCILL 2,026 2,415
Books 6,813 9,731 7,638 9,345
Periodicals 225 29 191 54
Paperbacks 721 1,591
Media 719 279 852 300
DVDs 4,412 3,550
Videos 6 - 27
Wireless Internet 4,011
Internet Computers 4,136 4,340
ILL 49
Reference 17 4 32 2
TOTAL 8,495 10,043 10,580 10,304 9,701 14,392
GRAND TOTAL 29,118 34,397
•
Prepared by Approved by f2-'7'
ILARRY J.RINGER PUBLIC LIBRARY REPORT FOR: January,2013 This Year Last Year
I SERVICES:
Hours Open 266 258
Meeting Room Usage 11 12
Patrons Registered 285 282
iipTotal Patrons Active or Expired<2 Years 15,369 16,027
Overdue Notices 1,301 1,339
Holds Filled 3,354 4,044
#of People Visiting Library 15,197 16,142
#of Checkouts 27,456 30,224
#of Checkins 24,284 26,680
In House Use 3,562 3,674
CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY:
Story Hour/Attendance 5/38 9\201
Teen Program/Attendance 2/20 1\8
Class Visits&Tours/Attendance 0/0 0
Special Programs/Attendance 2/102 0
Reference Transactions 281 579
Summer Reading Club Registered this month 0 0
Summer Reading Club Total Registration/Total Completion 0 0
I
'ADULT REFERENCE/INFORMATION/READER'S ADVISORY:
I Adult Programs/Attendance 1\8
I Interlibrary Loan Received 21 22
I Interlibrary Loan Sent 0 0
Reference Transactions 1111 1090
Class Visits&Tours/Attendance 0 0
Technology Classes/Attendance 8/28 0
•COLLECTION DEVELOPMENT(Items Added):
Adult Books 308 388
Juvenile Books 10 55
Adult Media 2 18
I Juvenile Media 0 5
I Videos 41 9
I Microforms
CIRCULATION THIS YEAR LAST YEAR
Adult Juvenile Other Adult Juvenile Other
TCILL 738 945
Books 8,750 12,258 10,244 13,178
(Periodicals 286 59 418 92
Paperbacks 692 959
Media 654 416 752 395
DVDs 4,190 3,839
Videos 126 320
Wireless Internet 531
Internet Computers 2,410 2,395
IILL 29 33
'Reference 6 13
TOTAL 10,388 12,733 7,493 12,386 13,665 8,063
GRAND TOTAL 30,614 34,114
1 •
Prepared by Approved by. * /C�^
r
LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: February,2013 This Year Last Year
SERVICES:
Hours Open 256 268
Meeting Room Usage 11 13
Patrons Registered 275 275
Op Total Patrons Active or Expired<2 Years 15,350 15,992
Overdue Notices 1,182 1,243
Holds Filled 3,135 3,541
#of People Visiting Library 16,842 17,401
#of Checkouts 26,816 29,212
#of Checkins 25,061 26,648
In House Use 3,450 3,578
CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY:
Story Hour/Attendance 20/502 23\626
Teen Program/Attendance 4/56 2/14
Class Visits&Tours/Attendance 0 0
Special Programs/Attendance 1/20 0
Reference Transactions 334 461
Summer Reading Club Registered this month 0 0
Summer Reading Club Total Registration/Total Completion 0 0
ADULT REFERENCE/INFORMATION/READER'S ADVISORY: ,
Adult Programs/Attendance 2/30 1/12
Interlibrary Loan Received 30 34
Interlibrary Loan Sent 0 0
Reference Transactions 1009 1228
Class Visits&Tours/Attendance 0/0 0
Technology Classes/Attendance 8/49 0
el COLLECTION DEVELOPMENT(Items Added):
1 Adult Books 238 210
Juvenile Books 61 132
Adult Media 10 39
Juvenile Media 2 38
Videos 170 0
Microforms 0 0
1CIRCULATION
THIS YEAR LAST YEAR
Adult Juvenile Other Adult Juvenile Other
I TCILL 831 891
Books 8,131 12,761 9,292 13,234
Periodicals 269 25 455 112
Paperbacks 619 931
Media 710 391 744 396
DVDs 3,767 3,551
Videos 84 360
Wireless Internet 611
Internet Computers 2,204 2,212
47 34
1ILL
Reference 11 18 6
TOTAL 9,740 13,177 6,933 11,440 13,748 7,659
(GRAND TOTAL 29,850 32,847
•
/
7'A.).
Prepared by Approved by
CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST
REPORT FOR: January, 2013 YEAR YEAR
• SERVICES:
Hours Open 144 137
Patrons Registered 0 0
Total Active Patrons 3 5
# of People Visiting Library 911 867
# of Checkouts (Internet PCs plus renewals)
# of Checkins
REFERENCE/GENEALOGY INFORMATION:
I Interlibrary Loan Received 0 5
I Reference Transactions 52 65
Visits & Tours/Attendance 2 of 12 70
Special Programs/Attendance 4 of 27 3/18
Outside Programs/Attendance
COLLECTION DEVELOPMENT:
Adult Books 28
Juvenile Books 0
Adult Media 0
• Microforms 0
Periodicals 19
IN HOUSE USE/CIRCULATION
Internet Computers 33 50
CD-rom Computers 0 0
Books 170 185
Rare Books 10 20
History Books 1 28
Files 2 6
Photo Files 0 3
I Microfilm 11 37
ILL 8 5
History Lab 0 0
Maps 0 13
Microform Machine Use 14 19
I Periodical Use 0 14
I CD's Not in Database 0 0
New Scans 22 0
Photo Collection Use 4 3
0 I Wireless Internet 0 807 o
(TOTAL In House Use 275 , 1190
Prepared byReviewed by /v /��
CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST
REPORT FOR: February, 2013 YEAR YEAR
• SERVICES:
Hours Open 144 110
Patrons Registered 0 0
I Total Active Patrons 2 0
I # of People Visiting Library 860 1,630
# of Checkouts (Internet PCs plus renewals) 0 0
# of Checkins 784 0
REFERENCE/GENEALOGY INFORMATION:
Interlibrary Loan Received 2 8
Reference Transactions 49 72
Visits &Tours/Attendance 83 1/10
Special Programs/Attendance 2/8 4/45
Outside Programs/Attendance 0/0 0/0
COLLECTION DEVELOPMENT:
Adult Books 10 2
Juvenile Books 0 0
Adult Media 0 0
Microforms 0 0
•
Periodicals 0 0
IN HOUSE USE/CIRCULATION
Internet Computers 22 29
CD-rom Computers 0 0
Books 204 249
Rare Books 26 5
History Books 6 0
Files 0 0
Photo Files 2 8
Microfilm 41 32
ILL 0 8
History Lab 0 0
Maps 0 10
Microform Machine Use 5 25
Periodical Use 3 2
CD's Not in Database 0 0
I New Scans 6 0
I Photo Collection Use 2 3
Wireless Internet 0 489
• TOTAL In House Use 317 860
Prepared by Reviewed by 7: ""L—
v
Library Advisory Board
Directors Report
January 22, 2013
I. Database Stats
II. Virtual Legislative Day
a. TLA
b. February 12, 2013
c. Legislators contact info
d. http://www.capitol:state.tx.us
e. John Raney-Representative
f. Kyle Racal-Representative
g. Charles Schweitzer-Senator
III. Internal Auditors Findings
a. Circulation/Clerks
i. Sign on and off for each patron
• b. Clerk Training
i. Training by Library Division Assistant
c. DL on Checks
IV. Michelle Goodwyn
V. Carnegie History Center
a. Approached by George Bush Library and Brazos Valley Museum of Natural
History (Astin portrait) for items to be used in displays
b. Developing procedure for loaning realia
•
• BCS LOy System •
Online Stats
2012-2013
2012-2013 Oct Nov Dec Jan Feb- Mar Apr May Jun Jul Aug Sep TOTAL
eAudiobooks(RB) 291 392 291 325 400 1699
TexShare 991 1347 1869 1105 952 6264
Ancestry 678 529 358 324 1353 3242
Fold3 12 0 2 4 11 29
Legal Forms 25 22 15 14 37 113
Overdrive 478 472 695 787 612 3044
Project Gutenberg 8 21 45 34 108
0
TOTAL 2483 2783 3275 2593 3365 0 0 0 0 0 0 0 14499
.
2011/2012 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL
eAudiobooks(E) 445 273 172 62 0 0 0 0 0 0 0 0 952
eAudiobooks(RB) 19 182 340 296 281 320 428 394 359 381 352 3352
TexShare 340 1206 580 570 371 117 117 488 535 353 656 1285 6618
Chilton's 30 44 25 4 0 0 0 0 0 0 0 0 103
Ancestry 137 184 205 320 350 712 361 817 954 938 932 586 6496
Fold3 3 0 4 4 3 8 7 9 13 12 12 8 83
Legal Forms 35 26 20 19 16 15 9 14 40 13 69 28 304
Overdrive 0 0 0 0 250 226 365 447 493 537 488 471 3277
Project Gutenberg 0 0 0 0 32 182 40 40 49 49 60 23 475
TOTAL 990 1752 1188 1319 1318 1541 1219 2243 2478 2261 2598 2753 21660
• III •
Proposition 2 NO tax rate increase
LIBRARY IMPROVEMENTS $8,385,000
This proposition provides funds for new or existing city library facilities in College Station, including the
current Larry J. Ringer Library .
Ringer Library Expansion
- Funds are included to expand the Larry J. Ringer College Station Library on Harvey Mitchell Parkway (FM
2818) by 15,256 square feet with an additional 16,185 square feet for parking.
FM 2818
Setback Line
- New Expansion •t
115,256 SF
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8 www.cstx.gov/2008bond
III • •
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• •
Section 9. The City Secretary, City of College Station, is hereby responsible for any
necessary submissions to the U,S, Department of Justice for preclearance of said election under the
Federal Voting Rights Act.
Section 10. At said election the following PROPOSITIONS shall be submitted in accordance
with law:
PROPOSITION NO. I
Shall the City Council of the City of College Station, Texas, be authorized to issue, in
accordance with law at the time of issuance, the bonds and nofes of the City, in one or
more series or issues,in the aggregate principal amount of$48,785,000 with the bonds or
notes of each such series or issues,respectively,to mature serially or otherwise within not
to exceed forty years from their date,'and to be sold at such prices and bear interest at
such rates, as shall be determined within the discretion of the City Council, for the
construction of street and transportation improvements throughout the City including,
without limitation, traffic signals, sidewalks, hike and bike trails and pedestrian
improvements;and shall said City Council be authorized to levy and cause to be assessed
and collected annual ad valorem taxes on all taxable property in the City in an amount
sufficient to pay the annual interest on said bonds and notes and provide a sinking fund to
pay the bonds and notes at maturity? .
PROPOSITION NO.2
Shall the City Council of the City of College Station, Texas, be authorized to issue, in
• accordance with law at the time of issuance, the bonds and notes of the City, in one or •
more series or issues,in the aggregate principal amount of$8,385,000 with the bonds or
notes of each such series or issues,respectively,to mature serially or otherwise within not
to exceed forty years from their date, and to be sold at such prices and bear interest at
such rates, as shall be determined within the discretion of the City Council, for the
construction, acquisition, expansion and equipping of new or existing City library
facilities;and shall said City Council be authorized to levy and cause to be assessed and
collected annual ad valorem taxes on all taxable property in the City in an amount
sufficient to pay the annual interest on said bonds and notes and provide a sinking fund to
pay the bonds and notes at maturity?
PROPOSITION NO.3
Shall the City Council of the City of College Station, Texas, be authorized to issue, in
accordance with law at the time of issuance, the bonds and notes of the City, in one or
•
more series or issues,in the aggregate principal amount of$6,990,000 with the bonds or
notes of each such series or issues,respectively,to mature serially or otherwise within not
to exceed forty years from their date, and to be sold at such prices and bear interest at
such rates, as shall be determined within the discretion of the City Council, for the
constructing and equipping of a new fire station building; and shall said City Council be
authorized to levy and cause to be assessed and collected annual ad valorem taxes on all
.. _ taxable property in the City in an amount sufficient to pay the annual interest on said
bonds and notes and provide a sinking fund to pay the bonds and notes at maturity?
R: • .
PROPOSITION NO.4
•
•
1.4::;;;;;;;
N �:,
PROJECT: LARRY J. RINGER LIBRARY.EXPANSION PROJECT#: GG1010
FUND(S): PROJECT
137-General Government CIP BUDGET: $8,385,000
•
III PROJECT FUNDING
MANAGER: Donald Harmon SOURCES:
2008 General Obligation
PROJECT Bonds
' CLIENT: Parks and Recreation
PROJECT DESCRIPTION
The expansion&renovation to the Larry J. Ringer Library located at 1818 Harvey Mitchell Parkway shall include an expansion of
approximately 15,000 square feet with 16,000 square feet of additional parking.
PROJECT SCOPE
Preliminary, Conceptual, Final Design, and Coistruction Phase Services for Library Expansion. This shall include all associated
mechanical, electrical, plurrbing,structural, civil, and fire protection systems, rest room facilities, and office/storage needs including
modifications to the existing parking lot and driveway.
PROJECT CALENDAR OF EXPENDITURES BY FISCAL YEAR
Project Total
FISCAL YEAR Land Design/Eng Staff Time I Construction Misc Project Total
Prior Years - 229 6,690 I - - 6,919
2011-12 I -
2012-13 200,000 15,149 215,149
2013-14
2014-15 734,771 9,696 744,467
2015-16 - 10,000 3,700,000 3,710,000
2016-17 - 8,465 3,700,000 3,708,465
2017-18 I -
PROJECT TOTAL $ - $ 935,000 $ 50,000 I $ 7,400,000 $ - $ 8,385,000
• ESTIMATED OPERATIONS AND MAINTENANCE COSTS III
First Fiscal Year Estimated Annual
One Time Costs Recurring Cost
Personnel (Salaries/Benefts) 121,000
Supplies 8,000
Maintenance I -
Professional Services I -
Purchased Services 57,000
Capital Outlay I 20,000
TOTAL $ - I 206,000
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• •
91
Library Advisory Board
Directors Report
March 19, 2013
1
I. Database Stats
II. Virtual Legislative Day
a. Thanks
b. Emails are still needed
Ill. Firefighter Donations
a. Thanks to all who donated
b. C&J Bar-B-Cue--$323.67
c. Families account at Bank and Trust—$186.40
d. Total--$510.07
IV. Listsery Sign-up
• V. Upcoming Events Calendar
a. Handout
b. Volunteer Reception
i. April 30
ii. 5:00pm–7:00pm
iii. Ringer Meeting Room
c. National Library Week—April 14-20
i. City Proclamations
1. COB-April 9 @ 6:0 pm
2. COCS-April 11 @, 00pm
3. Brazos County-April 16-10:OOam
,
•
• BCS ley System III
Online Stats
2012-2013
2012-2013 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL
eAudiobooks (RB) 291 392 291 325 400 1699
TexShare 991 1347 1869 1105 952 6264
Ancestry 678 529 358 324 1353 3242
Fold3 12 0 2 4 11 29
Legal Forms 25 22 15 14 37 113
Overdrive 478 472 695 787 612 - 3044
Project Gutenberg 8 21 45 34 108
0
TOTAL 2483 2783 3275 2593 3365 0 0 0 0 0 0 0 14499
2011/2012 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL
eAudiobooks (E) 445 273 172 62 0 0 0 0 0 0 0 0 952
eAudiobooks(RB) 19 182 340 296 281 320 428 • 394 359 381 - 352 3352
TexShare 340 1206 580 570 371 117 117 488 535 353 656 1285 6618
Chilton's 30 44 25 4 0 0 0 0 0 0 0 0 103
Ancestry 137 184 205 320 350 712 361 817 954 938 . 932 586 6496
Fold3 3 0 4 4 3 8 7 9 13 12 12 8 83
Legal Forms _ 35 26 20 19 16 15 9 14 40 13 69 28 304
Overdrive 0 0 0 0 250 226 365 447 493 537 488 471 3277
Project Gutenberg 0 0 0 0 32 182 40 40 49 49 60 23 475
TOTAL 990 1752 1188 1319 1318 1541 1219 2243 2478 2261 2598 2753 21660
BRYAN COLLEGE STATION PUBLIC LBIRARY SYSTEM—ORGANIZATION CHART March 1,2013
Library I Direetor
kw Koeninger
11111 .
1 I I I I
Adm.Asst Adm.Acct.Asst. Circ Supervisor Reference Librarian ( Automation'`.. Carnegie Manager Ringer Branch
[
•�Supervisor•-,';;-� Manager
Laura Mills Re'Dawna Jackson Tina Swartzlander Debbie Callawa '::,/,,:,,,,:,-,,,,.,,: ,
Y . Nan Ross
Wehdell,Grag%j �' Kathy Nixie
arc perk—Full time Reference Librarian
i
Carol Downie Angela Morse
Librarian Reference librarian
I
LouVonneJohnson
April Serig
Circ Supervisor
Circ Clerk—Full time Reference Librarian
Joleen O'Dell vacant i , Ed Young
, }
Carnegie Clerk Reference Librarian
, ..... [Anne Preston [ Michelle Goodwyn ]
Circ perk—Full time
Circ Clerk—Full time Youth Services Ub
Travis Key
Erma Menchaca
Bobbee Pennington
Reference Librarian
[ Carnegie timet.
perk—Full time
Circ Clerk—Parttime
[
Judy Holick Kendra Perkins
Youth Services Lib
j
Sam Matush Diane Smith • Chris Riojas
I
Youth Sery Librarian Circ perk—Full time
Circ perk—Parttime Cataloging Librarian 'Peggy Noynaert Reid Self
0 Kala Thomas Kimberly Bridges
I
Circ perk—Full time
Youth Sent Librarian
Circ perk—Part time[
Cataloging perk Olivia Ubernosky
Suzy Card
Cynthia Ochoa j
Carolyn Jackson
I
Circ perk—Full time
Cataloging librarian
Ame Mitchell
Circ Clerk—Part time l
[
Judy McCoy
Christina Merrill
Circ Clerk—Full time
Cataloging Clerk
Kyle Hardin
Circ perk—Part time 1[
Kathy Green
Sandra Roman j
Circ Clerk—Part time
[
Shelby Ashley
J arc Clerk—Part time Circ gerk—Part time
Chelsea Harris Myesha Devrow
r
Circ Clerk—Part time\ rCirc Clerk—Part time
Bianca Cotton Alicia Rice
•