HomeMy WebLinkAbout07/20/2010 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
• BRYAN +COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
JULY 20,2010
On the 20th day of July, 2010,the Bryan+College Station Public Library System Advisory Board of the
cities of Bryan and College Station,Texas,met in a regular meeting at the Carnegie History Center, 111 S.
Main, Bryan,Texas.
1. Mary Fran Troy called the meeting to order at 5:15 p.m.and the following were present:
2. ATTENDANCE
Name Present/ #of meetings #of meetings %attended
Absent held since attended since in last 6
appointment appointment months
Larry Ringer, President A 74 67 I 33
Sonia Gangotena,V-Pres. A 21 13 66
Katherine Edwards P I 31 28 100
Helen Kunz P 16 13 'I
100
Carroll Johnson P 33 22 100
Elizabeth Pool P 10 10 100
Charles Smith P 15 15 100
Mary Fran Troy P 26 23 100
3. Other attendees were Larry Koeninger,Community Librarian; Laura Mills,Administrative Assistant;
and Wendell Gragg,Automation Coordinator.
4. The minutes of the meeting for May 18, 2010 were approved as distributed.
5. The monthly stats for May and June 2010 were reviewed. Dr. Koeninger commented that in economic
• downturn,it was common for free library service to increase.
6. In old business, Dr. Koeninger reported that the CIP Ringer expansion project has been delayed two
years.
7. A. In new business, Dr. Koeninger stated that the Interlocal Agreement for the Ringer Library is
under review.The revised agreement will not likely be ready by October 1, 2010.The formula for
calculating the payments from College Station to Bryan will be revised. Also,the title of Community
Librarian will be changed to Library System Director.
B. Dr.Koeninger reported the City of Bryan budget is balanced and no furloughs are expected. Two
part-time positions at the Carnegie will remain unfilled going into FY2010-11;however one full-time
librarian position at the Mounce Library that became vacant in early August will be filled October 1,
2010.
C. Wendell Gragg provided handouts to the Board about Unique Management System. The system is a
collection recovery program that handles overdue library fines and materials.The program is successful
with about a 54%recovery rate of fines and materials.
D. It was the consensus of the Board that Larry Ringer makes a report to the Bryan City Council on
August 23rd. All Board members are encouraged to attend the council meeting to show support for the
library system.
E. Karen Lande, Engineer with the City of Bryan showed drafts of the plans to renovate the second floor
of the Mounce Library that includes moving the meeting room to the north side of the building. Board
members were concerned about the loss of about 300 square feet in the meeting room for the Friends of
the Library Book Sale. However,the lobby area could be used to set up tables for the sale. Katherine
Edwards made a motion to recommend that Dr. Koeninger to pursue hiring an ADA assessment
specialist for the project;seconded by Helen Kunz,the motion carried.
• F. The election of the lay representative to the Central Texas Library System was conducted. A motion
was made by Elizabeth Pool that Helen Kunz be elected as lay representative; seconded by Charles
Smith,the motion carried. Elizabeth Pool was elected as alternate lay representative.
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8. Librarians report: See attached report from Dr. Koeninger.
9. The next meeting is scheduled for September 21,2010 at the Larry Ringer Library.
10. Meeting adjourned at 6:55 p.
Approved by:
Larry ' r, res ti t v Larry Koeninger,Community Librarian
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