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Home My WebLink About09/21/2016 - Regular Agenda Packet - Bryan College Station Library System Advisory Board BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING WEDNESDAY, SEPTEMBER 21,2016 • 5:15 PM CARNEGIE HISTORY CENTER 111 S.MAIN BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—JULY 2016 5. MONTHLY STATISTICS—JULY-AUGUST 2016 6. OLD BUSINESS A. RINGER EXPANSION—DAVID SCHMITZ B. CREDIT CARD PAYMENTS 7. NEW BUSINESS A. UPCOMING BOARD APPOINTMENTS/RE-APPOINTMENTS • 8. LIBRARIAN'S REPORT-DR.LARRY KOENINGER,LIBRARY SYSTEM DIRECTOR 9. REQUEST FOR AGENDA ITEMS FOR THE MEETING AT THE RINGER LIBRARY ON NOVEMBER 16,2016. Please notify the Library Administrative Assistant,Heidi Krape,209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE CITY BRYAN CITY SECRETARY'S OFFICE AT 209- 5002 AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MIEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. Para informacion en la interpretacion de lenguaje por sews, TDD o otra informacion de traduccion o accesibilidad, por favor contacte la Oficina de la Secretaria de la Ciudad de Bryan al 979-209-5002 por lo menos 48 horas antes del tiempo planificado de la reunion para que su peticion pueda ser acomodada. MEETING DATES FOR 2016-ALL MEETINGS ARE ON WEDNESDAYS JANUARY 20, 2016 MOUNCE LIBRARY MARCH 16, 2016 CARNEGIE CENTER MAY 18, 2016 RINGER LIBRARY • JULY 20, 2016 MOUNCE LIBRARY SEPTEMBER 21, 2016 CARNEGIE CENTER NOVEMBER 16, 2016 RINGER LIBRARY 1 CLARA B.MOUNCE PUBLIC LIBRARY REI'ORT FOR: July,2016 j This Year Last Year SERVICES: I is Hours Open 2.35 234 Meeting Room Usage 22 9 Patrons Registered315 312 #of People Visiting Library _ - 17,050 18122 #of Checkouts _ _ 33,696 35474 In House Use 2,989 _ 3592 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: _ Story Hour Sessions I I 1 -. 1 8 _ 10 _Story Hour Attendance 274 391 Teen Programs I 1 I I .- 4. 3 Teen Program Attendance 105 56 Class Visits&Tours -. 1 .. I 0 0 Class Vi_sits&Tours Attendance .0 0 Special Programs _ -„- I _. I -__. I __. 5 13 Special Programs Attendance _ 1,465 1671 Reference Transactions 967 778 Summer Reading Club Registered this month 487 247 Summer Reading Club Total Registrations I _ I 1 1,577 247 Summer Reading Club Total Completion _ 189 445 _ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I 1 I 3 6 Adult Programs Attendance - -_ 54 8 Interlibrary Loan Received _ 17 13 Interlibrary Loan Sent _. 27 12 0 Reference Transactions 891 1,040 Class Visits&Tours 1 I 1 1 1 Class Visits&Tours Attendance Technology Classes __ I I I j_ 4 5 _Technology Classes Attendance 5 16 Volunteer Hours teen - 129 203 Volunteer Hours Adult COLLECTION DEVELOPMENT(Items Added): _ CBMPL 958 601 CIRCULATION THIS YEAR _ LAST YEAR Adult 1Juvenile Other Adult Juvenile Other TCILL 3,372 _ 5,742 Books _ _ 9,247 15,873 9,7741 16,871 Periodicals 227 51 - 2061 66 Paperbacks 564 _ 6191 Media _ 1 815 506 8511 502 DVDsI 5,737 5,943 Online Services 1 1 - 2,842 -- 2,104 Internet Computers 3,149 3,596 ILL _ 44 25 Reference 3 7 7 2 TOTAL I 10,856 16,437 15,144 11,4571 17,441 17,410 GRAND TOTAL 42,437 46,308 • Prepared by Approved by 1 CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: August,2016 This Year Last Year SERVICES: 1 Hours Open 251 _245 • Meeting Room Usage 21 11 Patrons Registered 2,741 282 #of People Visiting Library 14,595 16,278 #of Checkouts 29,530 31,352 In House Use 2,332 3,241 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions 1 1 ; 1 0 4 Story Hour Attendance 01 10 Teen Programs 1 1 31 3 Teen Program Attendance 16 16 Class Visits&Tours I 1 0 0 -- t Class Visits&Tours Attendance _ _ 01 0 Special Programs 1 I E I 14 1 Special Programs Attendance 403 171 Reference Transactions 3721 480 SummerReading Club Registered this month 0 0 _ Summer Reading Club Total Registrations I I I 1,577 1,677 Summer Reading Club Total Completion 799 767 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: ___ Adult Programs I. I 1 1 1 8 Adult Programs Attendance 17 31 Interlibrary Loan Received 24 -` - 7 Interlibrary Loan Sent38 12 0 Reference Transactions 876 969 Class Visits&Tours I I I i 0 0 Class Visits&Tours Attendance 0 0 Technology Classes 1 1 - I I 71 3 Technology Classes Attendance 16 12 Volunteer Hours _-_ 27 107 I COLLECTION DEVELOPMENT(Items Added): CBMPL 864 645 CIRCULATION THIS YEAR .1 LAST YEAR • Adult Juvenile Other 'Adult Juvenile Other TCILL 3,3411 3,230 Books 8,281 12,781 I 8,894 14,092 Periodicals 186 56 214 59 Paperbacks 791 - 425 Media 8301 432 1,005 421 DVDs _ _ 5,422 5,661 - Online Services 2,291 2,145 Internet Computers i 1 3,231 3,358 ILL 62 19 Reference 5 1 11 4 TOTAL - 10,0931 13,270 14,347 10549 14576 14,413 GRAND TOTAL ' - - 37,710 39,538 • I Prepared by Approved by 1 � 3 LARRY J.RINGER LIBRARY REPORT FOR: July 2016 FY16 FY 15 SERVICES: _ —• Hours Open _ i 264 270 Meeting Room Usage _ 6 6 Patrons Registered — 306 363 #of People Visiting Library __ 24,270 21,766 ll of Checkouts 45,999 46,187 In House Use 4,8241 5,563 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I _ Story Hour Sessions I — I 27 38 Story Hour Attendance1,880 1,620 Tccn Programs I - I -..i 1 I 10 19 Teen Program Attendance 308 306 Class Visits&'(•ours —1-. I 0 0 Class Visits&Tours Attendance I 0 0 Special Programs I I 11 8 Special Programs Attendance _ 2,208 947 Reference Transactions _ ; 1,420 1,202 Summer Reading Club Registered this month 668 241 Summer Reading Club Total Registrations I I _ 1 1 ___ E 3,1251 2,178 Summer Reading Club Total Completion 765 644 4 ADULT REF ERENCE/INFORMATION/READER'S ADVISORY: 1 Adult Programs I I I I 13 11 Adult Programs Attendance 89 62 Interlibrary Loan Received __-16I 5 Interlibrary Loan Sent - 27 6 0 Reference Transactions _ I 1,897 _ 1,566 Class Visits&Tours 1 ._I_ I _. L__ .I__ 0] _ 0 Class Visits&Tours Attendancei 0 0 Technology Classes _ I 1 _ . I I { 8 -__18 Technology Classes Attendance 10 18 Volunteer Hours j I,547.50 764.75 COLLECTION DEVELOPMENT(Items Added): Total for Ringer I 1871 969 CIRCULATION _ THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,0641 865 Books11,351 23,619 I 12,I39 22,8381 Periodicals k 405 217 331 2681 Paperbacks 6871 1 . . 949 Media 1,029 _- 808 L1,173 _ 9221 DVDs I 6,836E 6,391 Online Services2,8431 I 2,104 Internet Computers 2,093 2,432 ILL 43 11 Reference _ 4 _ 211 _ TOTAL 12,789 24,644 13,566 13,6641 _24,028 12,752 GRAND TOTAL 1 50,999 50,444 • Prepared by Approved by LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: August 2016 FY 16 FY 15 SERVICES: I Flours Open - 2901 280 • Meeting Room Usage 121 10 Patrons Registered 2781 290 #of People Visiting Library17,9361 21,533 #of Checkouts 40,317 41,994 In House Use 3,384 4,083 si • CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I -_- 1 I I __ 0 0 Story[lour Attendance 0 0 , Teen Programs . -. _. 1I41 4 Teen Program Attendance 71; 156. Class Visits&Tours I T--- 0 0 1. Class Visits&Tours Attendance 01 0 Special Programs 6 5 Special.Programs Attendance I. 1 483 275 Reference Transactions 1,322 1,210 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I 1 I I 3,125 2,178 Sumner Reading Club Total Completion 1,437 1,045 (ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I 1 I 1 111 7 Adult Programs Attendance _ 561 38 Interlibrary Loan Received 24 21 Interlibrary Loan Sent 38 17 • Reference Transactions 1,837 1,537 Class Visits&Tours I 7 - I _.L_ 0 _ 0 Class Visits&Tours Attendance 0 0 Technology Classes I .__ 1 I_...___..___. I 8 15 1 Technology Classes Attendance _ 9 15 Volunteer Hours 536 365 I COLLECTION DEVELOPMENT(Items Added): Total for Ringer 377 373 I 1CIRCULATION THIS YEAR I LAST YEAR Adult Juvenile Other 1Adult Juvenile [Other ITCILL 9481 1 849 Books 9,888 20,127 1 11,240 19,618 Periodicals 304 205 1 390 181 Paperbacks 722- -- ' 752 Media 987677 1 1,140 620 DVDs __ 6,197 6,910 Online Services2290 2,145 Internet Computers 2,280 2,576 ILL 62 1 38 I Reference 4 5 TOTAL _ - ___ 1 1,905 21,009 11,777 13,527 20,419 12,518 1GRAND TOTAL 44,691 46,464 • Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: July, 2016 YEAR YEAR SERVICES: Hours Open 135 144 Patrons Registered 0 Total Active Patrons 1 #of People Visiting Library 805 835 #of Checkouts (Internet PCs plus renewals) 0 #of Checkins _ 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 2 2 Reference Transactions 59 53 Visits & Tours/Attendance 104 84 Special Programs/Attendance 1/6 Outside Programs/Attendance 0/0 Volunteer Hours 4.5 COLLECTION DEVELOPMENT: Adult Books 5 2 -— Juvenile Books _Adult Media 410 Microforms Periodicals _ IN HOUSE USE/CIRCULATION Internet Computers 23 23 CD-rom Computers - Books 265 197 Rare Books 11 3 History Books 14 Files 5 4 - - Photo Files 4 Microfilm 16 14 ILL 4 6 History Lab Maps 8 4 Microform Machine Use 9 15 Periodical Use 8 1 CD's Not in Database New Scans Photo Collection Use 2 3 • Wireless Internet TOTAL In House Use 351 288 Prepared by Reviewed by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST . REPORT FOR: August 2016 _ YEAR YEAR _ r I SERVICES: I Hours Open _ 144 128 Patrons Registered _ 0 I Total Active Patrons 1 4 #of People Visiting Library _ 931 864 #of Checkouts (Internet PCs plus renewals) 0 I #of Checkins _ 0 I - - — i REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received _ 1 2 g Reference Transactions 67 _ 63 I, Visits & Tours/Attendance 56 77 I I Special Programs/Attendance 1 if 5 0/0 Outside Programs/Attendance 0/0 g Volunteer Hours 4 COLLECTION DEVELOPMENT: J _ Adult Books 32 1 Juvenile Books a • Adult Media Microforms _ 13 _ Periodicals t IN HOUSE USE/CIRCULATION Internet Computers 51 26 CD-rom Computers li Books 158 233 Rare Books7 History Books _ _ 20 1 Files 18 E Photo Files _ - 4 1 I i Microfilm _ __ _ 36 - 14 u – ILL 12 2 s History Lab 5 I Maps Microform Machine Use __ 15 _ 14 I Periodical Use _ CD's Not in Database New Scans 4 I Photo Collection Use _ 2 2 I • Wireless Internet _ TOTAL In House Use 290334 I Prepared by Reviewed by I 6 4 • BCS LibrSystem • Online Stats 2015-2016 2015-2016 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick (RB) 575 612 581 645 572 534 511 577 584 585 508 6,284 TexShare 1,349 867 2,565 1,146 2,683 1,650 5,404 6,798 1,586 2,537 815 27,400 Ancestry 1,679 654 205 1,095 1,320 453 283 579 548 367 1,079 8,262 Legal Forms 62 47 33 27 38 242 743 54 48 33 48 1,375 Overdrive 1,770 1,707 1,766 1,944 1,680 1,863 1,897 2,087 2,171 2,061 2,024 20,970 Project Gutenberg 4 0 0 0 0 0 0 7 0 0 0 0 11 NewsBank (Eagle) 5 55 44 193 236 116 3 173 121 102 109 1,157 TOTAL 5,444 3,942 5,194 5,050 6,529 4,858 8,841 10,275 5,058 5,685 4,583 0 65,459 'Overdrive Periodical 68 66 58 74 53 51 60 62 74 49 0 49 'PronunciatorLogins 0 0 27 48 215 91 86 33 69 39 82 690 2014-2015 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick (RB) 594 628 544 616 579 729 685 701 629 637 672 606 7,620 TexShare 416 510 405 754 1,204 294 1,152 1,473 445 489 479 2,673 10,294 Ancestry 219 94 522 272 335 294 550 560 363 1,013 1,242 1,018 6,482 Legal Forms 44 40 35 21 23 57 111 25 46 32 34 44 512 Overdrive 1,498 1,402 1,561 1,647 1,495 1,697 1,562 1,700 1,736 1,960 1,850 1,665 19,773 Project Gutenberg 25 20 17 14 5 17 11 13 6 13 10 19 170 NewsBank(Eagle) 54 60 180 29 22 16 30 64 3 99 557 TOTAL 2,796 2,694 3,138 3,384 3,821 3,117 4,093 4,488 3,255 4,208 4,290 6,124 45,408 'Overdrive Periodicals 1 1 1 1 1 1 I 1 1 351 601 581 1531 Bryan + College Station Public Library System Library Advisory Board 9/19/2016 Oran Name Address Telephone Appointment Expiration Place 2 Tracie Ann Pierce 1828 Sandy Point Rd. #2205 979-822-2619 Jan-15 Vele-17 Bryan, Texas 77807 979-985-6558 tracieDierce66(c�vahoo.com Place 4 Mary Joy Venuti 2916 Alba Ct. 979-777-0688 Jan-15 Dec!17 Bryan, TX 77808 mivenutk amail.com Place 6 Richard M. Cortez, Sr. 401 Eden Lance 979-779-2142 Jan-15 Dec-16 Bryan,TX 77803 doclove0ehotmaii.com Place 8 Terri Gilbert P. 0. Box 1920 979-775-5469 Jan-15 Dec-16 Bryan,TX 77806 ailbert3(a)suddenlink.net College Station Name Address Telephone Appointment Expiration Place 1 Larry Ringer 4717 St.Andrews 690-7047 (h) Jan-98 Dec-99 • President College Station, TX 77845 Jan-00 Dec-01 larry anaceus.com Jan-02 Dec-03 Jan-04 Dec-05 Jan-06 Dec-07 Jan-08 Dec-09 Jan-10 Jul-11 Aug-11 Dec-13 Jan-14 Dec-15 Jan. 16i 'i ili8 ,61 Place 3 Gary Ives 3943 Blue Jay Ct. 979-690-7870 Jan-14 Jan-18 College Station, TX 77845 Jan-16 31201-118 aarvives77845aamail.com • Place 5 Mary Fran Troy 1002 Rose Circle 979-218-5111 Jan-15 Jan-17 College Station,TX 77840 marvfrantrovCa�amaii.com Place 7 Diane Rektorik 437 Chimney Hill College Station, TX 77840 979-846-2727 Jan-13 Dec-15 • dwrektorikna.amaii.com Jul-15 Jan-17 1 0 Library Advisory Board Director's Report September 21, 2016 1. Elevator Update 2. Credit/Debit Cards 3. TCILL Van a. Van replaced in August 4. Ringer Budget a. Salary Savings-$24,000 b. Additional Funding-$20,000 5. Summer Reading Programs • • Summer Readingerogram 20160 Clara B. Mounce Larry J. Ringer Juvenile In Person Online Total Reg. Completed Juvenile In Person Online Total Reg. Completed May 0 0 0 0 May 0 0 0 0 June 966 0 966 3 June 1491 0 1491 19 July 147 0 147 340 July _ 328 - 0 328 442 August 0 0 0 240 August 0 0 0 414 Total0 0 1113 583 Total 0 0 1819 875 Com leted j j 52.38% Cornpleted,x' y ° " j jj 48.10% •i Teen/Tween In Person Online Total Reg. Completed Teen/Tween In Person Online Total Reg. Completed May' 0 0 0 0 May0 " 0 0 0 1 June 397 0 397 0 June 530 0 530 5 July- 56 -0 56 133 July 128 _ 0 = 47 177 August 0 0 0 81 August 0 0 0 107 Total 0 0 453 214 Total 658 0 658 289 Coma eted' %� �/// / 47.24% Cornm letedx$ �; { / 43.92% _ Previous Year,Stats Previous Year Stats . _ Mounce In Person Online Total Reg. Completed Ringer In Person Online Total Reg. Completed 2016 1566 0 1566 797 2016 2477 0 2477 1164 2015 1676 0 1676 767 2015 2178 0 2178 1004 2014 1681 0 1681 791 2014 2007 0 2007 987 2013 1902 0 1902 715 2013 1598 0 1598 670 2012 2069 75 2144 766 2012 1404 161 1565 706 2011 , " 1853 - 0= " 1853 408 2011 • 1200 0 1200 448 77 2010 2957 0 2957 1063 2010 1649 0 1649 820 2009 " _ 2795 0 2795 800 2009 1818 0 - 1818 822 Adult ,. Adult : " r Mounce In Person Online Total Reg. Completed Ringer In Person Online Total Reg. Completed May 0 0'- 0 0 • May Q 0, 0 0 June 423 0 423 0 June 436 0 436 5 ' . July 49 0 49 124 July ..,.212 _ " 0 212 177 August 0 0 0 72 August 0 0 0 Total 0 0 472 196- Total 0 0 648 273 % Completed 41.53% % Completed 42.13% Previous Year Stats - - . - ;Previous Year Stats _ , Mounce In Person Online Total Reg. Completed Ringer In Person Online Total Reg. Completed 2016 472 472 196 2016 648 648 273 2015 " 483 0 483 172 2015 366 0 366 - 91 2014 356 0 356 169 2014 253 0 253 100 2013 535 0 535 , 74 2013 77 0 77 65 '