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Home My WebLink About01/20/2016 - Regular Agenda Packet - Bryan College Station Library System Advisory Board BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING 111 WEDNESDAY,JANUARY 20, 2016 5:15 PM CLARA B.MOUNCE LIBRARY 201 E.26TH STREET BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—NOVEMBER 2015 5. MONTHLY STATISTICS—OCTOBER,NOVEMBER AND DECEMBER 2015 6. OLD BUSINESS A. RINGER EXPANSION—DAVID SCHMITZ 7. NEW BUSINESS ELECTION OF OFFICERS • 8. LIBRARIAN'S REPORT-DR.LARRY KOENINGER,LIBRARY SYSTEM DIRECTOR 9. REQUEST FOR AGENDA ITEMS FOR THE MEETING AT THE ON MARCH 16,2016. Please notify the Adm.Asst.Laura Mills,209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION,TDD,OR OTHER TRANSLATION OR ACCESSIBILTIY INFORMATION,PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR,LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MEETING DATES FOR 2016 —ALL MEETINGS ARE ON WEDNESDAYS JANUARY 20, 2016 CLARA B. MOUNCE LIBRARY MARCH 16, 2016 CARNEGIE HISTORY CENTER MAY 18, 2016 LARRY J. RINGER LIBRARY JULY 20, 2016 CLARA B. MOUNCE LIBRARY SEPTEMBER 21, 2016 CARNEGIE HISTORY CENTER NOVEMBER 16, 2016 LARRY J. RINGER LIBRARY • Library Advisory Board • Directors Report November 18, 2015 1. Stats a. Database b. FY15 2. Volunteer Reception a. December 16, 2015 b. 4:OOpm– 6:00pm c. Phillips Event Center 3. Mounce Elevator 4. Library Closures a. Thanksgiving • i. Close November 25 at 5:00pm ii. Reopen November 28 at 9:00am b. COB Staff Luncheon i. December 18-11:00-1:00 c. Christmas i. Close December 23 at 5:00pm ii. Reopen December 28 at regular hours d. New Year's i. Close December 31 at 5:00pm ii. Reopen January 2 at 9:00am ICLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: October,2015 This Year Last Year SERVICES: Hours Open 249 250 Meeting Room Usage 9 16 0Patrons Registered 200 210 #of People Visiting Library 13032 16,594 #of Checkouts 25670 20,242 In House Use 1859 2,856 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 10 10 Story Hour Attendance 394 331 Teen Programs I I I I 1 1 Teen Program Attendance 2 9 Class Visits&Tours I I 0 0 Class Visits&Tours Attendance 0 0 Special Programs I I I I 5 2 Special Programs Attendance 470 94 Reference Transactions 320 510 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 9 7 If Adult Programs Attendance 296 295 Interlibrary Loan Received 12 16 Interlibrary Loan Sent 9 10 0Reference Transactions 940 1019 Class Visits&Tours 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I I I I 14 17 Technology Classes Attendance 76 109 Volunteer Hours 223 407 I COLLECTION DEVELOPMENT(Items Added): CBMPL I CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 3,112 2,748 Books 7,191 11,621 6,136 9,494 Periodicals 301 113 227 28 Paperbacks 656 464 Media 762 3461 712 262 DVDs 4,152 2,895 Online Services �- 2,722 1,398 Internet Computers I 3,162 3,767 ILL I 21 26 Reference 5 13 9 22 TOTAL 8,915 12,093 13,169 7,548 9,806 10,834 GRAND TOTAL 34,177 28,188 • Prepared by Approved by I CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: November,2015 This Year Last Year SERVICES: Hours Open 218 219 Meeting Room Usage 4 11 Patrons Registered0 193 169 #of People Visiting Library 13,014 14,216 #of Checkouts 24,531 17,585 In House Use 1,949 2,182 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 9 6 Story Hour Attendance 179 201 Teen Programs I I I I 0 1 Teen Program Attendance 0 11 Class Visits&Tours I I 0 0 Class Visits&Tours Attendance 0 0 Special Programs I I I I 2 1 Special Programs Attendance 100 76 Reference Transactions 341 388 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 7 7 Adult Programs Attendance 434 322 Interlibrary Loan Received 10 20 Interlibrary Loan Sent 21 7 Reference Transactions 987 773 0 Class Visits&Tours I I I I 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I I I I 10 11 Technology Classes Attendance 67 48 Volunteer Hours 255.25 369 COLLECTION DEVELOPMENT(Items Added): CBMPL 685 684 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,815 2,738 Books 7,319 10,395 5,300 7,821 Periodicals 216 55 215 46 Paperbacks 450 530 Media 708 354 609 190 DVDs 4,475 2,853 Online Services 3,073 1,944 1,347 Internet Computers 2,450 2,316 ILL 31 27 Reference 9 6 14 6 TOTAL 8,702 10,810 12,844 8,612 8,063 9,281 GRAND TOTAL 32,356 25,956 • Prepared by Approved by CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: December,2015 This Year Last Year 'SERVICES: Hours Open 207 209 Meeting Room Usage 10 1 Patrons Registered0 166 140 #of People Visiting Library 12,086 13,164 #of Checkouts 21,493 16,773 In House Use 1,652 2,233 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions 1 1 1 1 4 4 Story Hour Attendance 127 137 Teen Programs 1 1 1 1 3 0 Teen Program Attendance 6 0 Class Visits&Tours 1 1 01 1 Class Visits&Tours Attendance 01 41 Special Programs 1 1 1 1 51 3 Special Programs Attendance 7461 504 Reference Transactions 329 318 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations 1 I I 1 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs 1 1 1 1 17 5 Adult Programs Attendance 98 191 Interlibrary Loan Received 5 9 Interlibrary Loan Sent 5 4 Reference Transactions 817 759 41, Class Visits&Tours1 0 0 Class Visits&Tours Attendance 0 0 Technology Classes 1 6 5 Technology Classes Attendance 40 15 Volunteer Hours 157 121 COLLECTION DEVELOPMENT(Items Added): CBMPL 720 631 CIRCULATION THIS YEAR 1 LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,889 2,831 Books 6,680 8,296 5,634 6,609 Periodicals 262 78 201 30 Paperbacks 634 1 392 Media 740 315 1 673 253 DVDs 4,0081 2,961 Online Services 2,5971 1,542 Internet Computers 2,633 2,879 ILL 10 13 Reference 3 9 6 TOTAL 8,319 8,689 12,137 6,517 6,898 10,618 GRAND TOTAL 29,145 24,033 I Prepared by Approved by (LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: October 2015 FY16 FY15 I SERVICES: Hours Open 2821 286 4Meeting Room Usage 19 12 Patrons Registered 228 273 #of People Visiting Library 19,824 17,925 #of Checkouts 37,033 27,939 In House Use 3,725 3,811 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions 1 1 1 I 30 31 Story Hour Attendance 1,346 1,098 Teen Programs 1 1 1 I 7 4 Teen Program Attendance 171 20 Class Visits&Tours 1 1 4 5 Class Visits&Tours Attendance 91 149 Special Programs 1 1 1 I 4 5 Special Programs Attendance 210 567 Reference Transactions 1,190 708 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations 1 1 1 1 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I 1 I 1 7 10 Adult Programs Attendance 45 71 I Interlibrary Loan Received 17 20 Interlibrary Loan Sent 13 19 ii; Reference Transactions 1,553 1,227 Class Visits&Tours 1 I I 1 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I 1 1 1 14 6 Technology Classes Attendance 14 22 Volunteer Hours 246 COLLECTION DEVELOPMENT(Items Added): Total for Ringer 455 328 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 828 758 Books 9,600 18,692 8,088 14,097 Periodicals 379 94 177 83 Paperbacks 640 725 Media 1,040 615 882 472 DVDs 4,895 3,387 Online Services 2,722 2,723 Internet Computers 2,077 2,192 ' ILL 30 39 Reference 11 11 TOTAL 11,670 19,401 10,552 12,606 14,652 6,376 GRAND TOTAL 41,623 33,634 • Prepared by Approved by (LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: November 2015 FY16 FY15 SERVICES: Hours Open 250 238 40Meeting Room Usage 11 11 Patrons Registered 177 384 #of People Visiting Library 14,404 14,052 #of Checkouts 34,543 24,867 In House Use 2,975 3,085 !CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 15 16 Story Hour Attendance 633 491 Teen Programs I I I I 4 2 Teen Program Attendance 48 4 Class Visits&Tours I I 3 2 Class Visits&Tours Attendance 92 65 Special Programs I I I I 3 2 Special Programs Attendance 127 254 Reference Transactions 871 590 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 6 14 Adult Programs Attendance 45 145 Interlibrary Loan Received 13 9 Interlibrary Loan Sent 18 10 Reference Transactions 1,326 1,025 0Class Visits&Tours 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I I I I 12 2 Technology Classes Attendance 19 3 Volunteer Hours 183 97 COLLECTION DEVELOPMENT(Items Added): Total for Ringer 398 350 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 713 639 Books 9,260 16,729 7,090 12,524 Periodicals 332 84 181 68 Paperbacks 517 559 Media 940 600 751 430 DVDs 5,049 3,245 Online Services 1,971 3,073 1,347 Internet Computers 2,011 1,938 ILL 31 19 Reference 15 TOTAL 11,049 17,413 9,775 11,669 13,022 7,188 GRAND TOTAL 38,237 31,879 • Prepared by Approved by LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: December 2015 FY16 FY15 SERVICES: Hours Open 237 239 Meeting Room Usage 9 8 0 Patrons Registered 154 174 #of People Visiting Library 14,718 13,121 #of Checkouts 30,494 23,033 In House Use 2,264 2,676 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions 1 1 1 1 7 13 Story Hour Attendance 153 498 Teen Programs 1 1 1 1 3 3 Teen Program Attendance 25 33 Class Visits&Tours 1 I 0 0 Class Visits&Tours Attendance 0 0 Special Programs 1 1 1 I 4 2 Special Programs Attendance 120 203 Reference Transactions 763 552 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations 1 1 I 1 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I 1 I 1 5 5 Adult Programs Attendance 39 42 Interlibrary Loan Received 14 10 Interlibrary Loan Sent 16 7 Reference Transactions 1,186 1,004 Class Visits&Tours 1 1 1 1 0 0 Class Visits&Tours Attendance 0 0 Technology Classes 1 1 1 1 7 2 Technology Classes Attendance 12 3 Volunteer Hours 155 120 COLLECTION DEVELOPMENT(Items Added): Total for Ringer 314 449 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 640 679 Books 9,009 13,503 7,128 10,627 Periodicals 226 51 170 37 Paperbacks 522 671 Media 979 500 842 417 DVDs 4,558 3,129 Online Services 2,597 1,542 Internet Computers 1,665 1,833 ILL 30 17 Reference 6 4 TOTAL 10,742 14,054 9,490 8,815 11,081 7,200 GRAND TOTAL 34,286 27,096 III . Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: October, 2015 YEAR YEAR • SERVICES: Hours Open 144 151 Patrons Registered 0 0 Total Active-Patrons 0 1 # of People Visiting Library 833 1,032 # of Checkouts (Internet PCs plus renewals) 0 0 # of Checkins 0 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 2 1 Reference Transactions 33 32 Visits & Tours/Attendance 110 29 Special Programs/Attendance 3 of 32 3/29 Outside Programs/Attendance 6 0 Volunteer Hours COLLECTION DEVELOPMENT: Adult Books 19 35 Juvenile Books 0 0 Adult Media 0 0 IIIMicroforms 0 0 Periodicals IN HOUSE USE/CIRCULATION Internet Computers 20 7 CD-rom Computers 0 0 Books 172 129 Rare Books 11 10 History Books 37 0 Files 3 2 Photo Files 4 3 Microfilm 51 47 ILL 2 11 History Lab 2 0 Maps 7 0 Microform Machine Use 27 17 Periodical Use 11 3 CD's Not in Database 0 0 New Scans 36 1 2 Photo Collection Use 4 2 • Wireless Internet TOTAL In House Use 387 233 Prepared by Reviewed by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: November 2015 YEAR YEAR III SERVICES: Hours Open 119 112 Patrons Registered 0 0 Total Active Patrons 0 0 # of People Visiting Library 712 675 # of Checkouts (Internet PCs plus renewals) 14 6 # of Checkins 0 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 0 15 Reference Transactions 29 30 Visits & Tours/Attendance 75 61 Special Programs/Attendance 2 of 23 2/10 Outside Programs/Attendance 0 Volunteer Hours 6.5 0 COLLECTION DEVELOPMENT: Adult Books 8 0 Juvenile Books 0 0 Adult Media 0 0 Ill Microforms 0 0 Periodicals 0 0 IN HOUSE USE/CIRCULATION Internet Computers 14 6 CD-rom Computers . 0 0 Books 103 69 Rare Books 0 5 History Books 36 2 Files 4 7 Photo Files 6 7 Microfilm 34 22 ILL 0 4 History Lab 3 6 Maps 4 6 Microform Machine Use 15 21 Periodical Use 11 1 CD's Not in Database 0 0 I New Scans 3 6 I Photo Collection Use 6 15 • I Wireless Internet 0 0 (TOTAL In House Use 239 177 Prepared by Reviewed by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: December 2015 YEAR YEAR • SERVICES: Hours Open 128 116 Patrons Registered 0 0 Total Active Patrons 0 0 # of People Visiting Library 782 806 I # of Checkouts (Internet PCs plus renewals) 0 0 I # of Checkins 0 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 0 18 Reference Transactions 26 19 Visits & Tours/Attendance 121 94 Special Programs/Attendance 0 3/14 Outside Programs/Attendance 0 1/12 Volunteer Hours 4 0 COLLECTION DEVELOPMENT: Adult Books 0 26 Juvenile Books 0 0 Adult Media 0 0 • Microforms 6 0 Periodicals 0 0 IN HOUSE USE/CIRCULATION Internet Computers 20 0 CD-rom Computers 0 0 Books 60 146 Rare Books 5 3 History Books 0 13 Files 7 6 Photo Files 3 42 Microfilm 49 62 ILL 0 22 History Lab 5 4 Maps 3 15 Microform Machine Use 15 20 Periodical Use 0 4 CD's Not in Database 0 0 New Scans 10 24 Photo Collection Use 54 6 eWireless Internet 0 0 TOTAL In House Use 231 367 Prepared by Reviewed by • BCS LibOystem • Online Stats 2015-2016 2015-2016 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick(RB) 575 612 581 1,768 TexShare 1,349 867 2,565 4,781 Ancestry 1,679 654 205 2,538 Legal Forms 62 47 33 142 Overdrive(eg ) 1,770 1,707 1,766 5,243 Project Gutenberg 4 0 0 4 NewsBank(Eagle) 5 55 44 104 TOTAL 5,444 3,942 5,194 0 0 0 0 0 0 0 0 0 14,580 (Overdrive Peridicals I 681 661 581 I I I I I I I I I 01 2014-2015 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick(RB) 594 628 544 616 579 729 685 701 629 637 672 606 7,620 TexShare 416 510 405 754 1,204 294 1,152 1,473 445 489 479 2,673 10,294 Ancestry 219 94 522 272 335 294 550 560 363 1,013 1,242 1,018 6,482 Legal Forms 44 40 35 21 23 57 111 25 46 32 34 44 512 Overdrive 1,498 1,402 1,561 1,647 1,495 1,697 1,562 1,700 1,736 1,960 1,850 1,665 19,773 Project Gutenberg 25 20 17 14 5 17 11 13 6 13 10 19 170 NewsBank(Eagle) 54 60 180 29 22 16 30 64 3 99 557 TOTAL 2,796 2,694 3,138 3,384 3,821 3,117 4,093 4,488 3,255 4,208 4,290 6,124 45,408 'Overdrive Peridicals I I I I I I I I I I 351 601 581 1531 Library Advisory Board January 20, 2016 Mounce Library • AGENDA 1. Open Carry a. Patrons will be allowed to open carry in the libraries. b. Staff is not allowed to ask if the patron is licensed to carry. c. Patrons who wish to call police must do so themselves. d. Staff is not allowed to open carry per city policy. e. Patrons Rights and Responsibilities flyer and bookmarks have been modified to remove the ban on weapons. 2. Pronunciator a. Foreign language and ESL online b. Developing website c. Just added weekly conversation sessions(30 minutes) d. Funding provided by the Friends of the Library 3. Tax Forms a. In the latest from the IRS the libraries should receive, 1040, 1040A and 1040EZ forms and instructions, • one Pub 17, and one binder with reproducible forms. b. Mounce also has a small quantity of some business forms. 4. Family Place Workshop a. Play 2 Learn b. First session is January 26. c. First 20 slots have been reserved and a waiting list has been opened. 5. Mounce Elevator a. Bids were received and one has been recommended by staff. b. A contract will be executed pending Bryan City Council approval. c. Installation will probably be in May and will take approximately one month. 0