HomeMy WebLinkAbout09/21/2016 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
September 21,2016
On the 21st day of September 2016,the Bryan+College Station Public Library System Advisory Board of the cities of
Bryan and College Station,Texas met in a regular meeting at the Carnegie History Center, 111 S. Main Street,Bryan,
Texas.
1. Call to Order
President Larry J Ringer called the meeting to order at 5:15 p.m. and the following were present: (Note: A
quorum was present)
2. Roll Call of Members
Present/Absent #of meetings held #of meetings
since appointment attended since
NAME appointment
Larry Ringer,President P 116 106
Mary Joy Venuti P 17 13
Diane Rektorik P 25 23
Gary Ives I A I 16 I 12
Terri Gilbert A 11 2
Mary Fran Troy P 11 9
Richard M. Cortez, Sr. P I 11 I 8
Tracie Ann Pierce A I 11 I 6
3. Recognition of Visitors
Others in attendance were Dr. Larry Koeninger, Library System Director, and Heidi'Crape,Library
Administrative Assistant.
4. Previous Minutes
The minutes of the July 20, 2016 meeting were approved as distributed.
5. Monthly Statistics
The statistics for July and August were reviewed. Dr. Koeninger commented that we've seen a bit of a drop in
library use compared to last year. We are still having issues with the door counter at Mounce so we are
estimating to the best of our ability. We did not have a high volume of use of the online periodicals but we had a
very vocal response from the patrons that did use the service once it was discontinued.Dr.Koeninger will try to
find a more affordable option.
6. Old Business
Ringer Expansion
Dr. Koenmger attended the 60%review meeting earlier in the day. We are unsure if the construction will impact
the water line on 2818 but hope to have an answer soon. The initial plan for the IT room is not big enough so that
space will be expanded.The group is also looking at ways to utilize the existing parking spaces and expand on
them instead of tearing it all out and starting from scratch. At this point, we are estimating a spring start date for
construction.
Credit Card Payments
IT,Finance, and Purchasing are all on-board with accepting credit cards. TSYS will handle the processing for us
which means our system will not retain any credit card information.The agreement is currently in legal awaiting
review. Once the contract is signed, we estimate that it will take 10-12 weeks for the equipment to amve.The
online component will likely be up and running prior to that.We will need to review and re-write our cash
handling policies and procedures to incorporate the credit card transactions.
7. New Business
Richard Cortez, Sr. and Terri Gilbert,representing Bryan,TX,both have terms expiring in December 2016 and
both are eligible for re-appointment.Mary Fran Troy and Diane Rektorik,both representing College Station,TX,
have terms expiring in January 2017; only Mary Fran Troy is eligible for re-appointment. Anyone wishing to
apply for re-appointment will need to complete the online fauns located on their respective city's website.
8. Librarian's Report
Dr. Koeninger's Librarian's Report is attached.
Request for Agenda Items
If anyone has items to discuss at the November 16, 2016 meeting,please notify Heidi Krape, 209-5614.
The meeting adjourned at 5:33 p.m.
Larry Ringer,President Larry Koenmger,Library System Director
The next meeting will be on Wednesday, November 16, 2016 at 5:15 p.m. at the Ringer Libraiy