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Home My WebLink About05/18/2004 - Regular Agenda Packet - Bryan College Station Library System Advisory Board • AGENDA BRYAN+COLLEGE STATION LIBRARYSYSTEM'ADVISORYBOARD REGULAR MEETING TUESDAY, MAY 18,2004 5:15:P.M. CARNEGIE HISTORY CENTER' 111 S.MAIN BRYAN,TEXAS 77803 • 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES 5. MONTHLY STATISTICS 6. OLD BUSINESS a.2005 budget review • 7. NEW BUSINESS a.Review of Unattended Children Policy(Safe Children Policy) b. Report of Summer Reading Program 8. LIBILAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR JULY 20,2004 MEETING AT THE COLLEGE STATION LIBRARY 10. ADJOURN Please notify the secretary Laura Mills.209-5614.if you are unable to attend. College Station Board Members should also complete the absence reauest form and submit to the office of the Colles a Station City Secretary one week prior to meeting date. _._ FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, CLARA MOUNCE AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. SAFE CHILDREN POLICY • High Point Public Library welcomes children of all ages. Children are important and deserve attention, supervision, positive interaction and love. We provide materials, services and programs for the benefit of children in our community. We are dedicated to providing a welcoming, fun, and safe environment for all library customers. The safety of children in the library is a serious concern to library staff and the Library Board of Trustees. The library is a public building and as such, anyone can enter it. Library staff have many duties to perform in order to serve all library customers. They cannot monitor the whereabouts of customers, including children. Staff can not assume responsibility for the care and safety of unattended children in the library. Parents and responsible caregivers are expected to provide supervision for children in the library. We especially want children to have positive experiences in the library. Children left unattended in the library may become frightened or anxious. An unattended child may wander through the building and encounter hazards such as stairs, electrical equipment, doors, or furniture. An unattended child might be tempted to leave the building with a stranger. An unattended child could get mixed in with a school group and become lost. An unattended child could become ill. Emergency situations can occur in public buildings, requiring evacuation. An unattended child could panic and become lost in the building. It is for the safety of each child that High Point Public Library has adopted this Safe Children Policy. Parents and caregivers are expected to ensure a pleasant and safe experience for the children in their care by abiding by this policy. • For the purpose of this policy, responsible caregiver is defined as the person who accompanies a child to the library and attends to the child while in the library. Responsible caregivers may be a parent, guardian, adult relative, teacher, day care staff, adult baby sitter, or sibling at least age 16. The responsible caregiver must have information to be able to contact a parent or guardian if needed. Children under aae 9 must have a responsible caregiver within sight and conversation distance at all times. The caregiver is expected to supervise the child and ensure that the child's behavior is not disturbing to other library customers. Children ages 3 - 8 who are attending a library sponsored program may be unattended by a responsible caregiver during the program. The caregiver must be present in the library, readily accessible if staff should require assistance with the child. Children aces 9 - 11 must have a caregiver present in the library during the entire time that they are using library resources. The caregiver must be readily accessible if staff should require assistance with the child. The caregiver should clearly inform the child about his/her location in the library before leaving the child alone. Children ages 12 and older may be present in the library unaccompanied by a responsible caregiver. The child must have information to be able to contact a parent or guardian if needed. Unaccompanied children who disturb other library customers or become otherwise disruptive may be asked to leave the library if their behavior is not acceptable after reasonable warning. • Approved by Library Board of Trustees, September 20, 2000 .,-' BRYAN PUBLIC LIBRARY REPORT FOR:March 2004 I THIS YEAR LAST YEAR SERVICES: Days Open 31 31 Meeting Room Usage 581 65 Patrons Registered 3421 363 • Total Active Patrons 25,202 21,602 Overdue Notices 1,3261 1,334 Holds Filled 696 668 #of People Visiting Library 17,376 16,127 #of Checkouts 24,087 23,948 #of Checkout Sessions 12,539 12,007 #of Checkins 22,473 22,044 In House Use 4,369 4,885 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: • Story Hour Attendance 8/94 8/128 Teen Program/Attendance 2/5 4/37 I Class Visits&Tours/Attendance 10/352 7/207 Special Programs/Attendance 2/165 Reference Transactions 818 511 • Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: i Interlibrary Loan Received 87 84 Reference Transactions 1,098 1,136 Class Visits&Tours/Attendance 1/10 Technology Classes/Attendance 5/63 10/32 COLLECTION DEVELOPMENT: • • Adult Books 304 342 Juvenile Books 188 90 Adult Media 78 19 Juvenile Media 5 1 Videos 12 4 N icroforms 2 0 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TOLL 1,323 1,359 Non-Fiction 4,217 3,295 4,533 3,698 Fiction 5,272 7,830 4,690 7,940 Periodicals 1,074 42 1,041 139 Framed Prints 10 5 Sculpture Paperbacks 14241 _ _ _ 1,429 Adult Media 528 605 Juvenile Media 356 220 Videos 1,667 1,805 Andio/Visual Equipment Vertical File Internet Computers 2,478 2,041 ILL 87 84 Reference 341 89 581 41 TOTAL 12,683 11,612 5,5551 12,884 12,042 5,289 • GRAND TOTAL 29,850.. 1 30,215 Prepared by6/ 4, ,// Reviewed by 90L.4_ /f. `v! at4h'e-'t..._ Note:Beginning May00b In Hdlse Use Statistics kept by system.Total Circulation now includes all items used in house. I. COLLEGE STATION PUBLIC LIBRARY REPORT FOR: March 2004 THIS YEAR LAST YEAR 0., SERVICES: Days Open 31 I 26 Meeting Room Usage 681 64 Patrons Registered 367 319 Total Active Patrons 25,104 21,203 • Overdue Notices 1,167 942 Holds Filled 1,3101 1,310 #of People Visiting Library 10,4801 8,723 #of Checkouts 27,6361 24,294 #of Checkout Sessions 8,950 7,188 #of Checkins 26,623 24,663 In House Use 5,2791 4,470 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I Story Hour Attendance I 394 217 Teen Program/Attendance Class Visits&Tours/Attendance I 2/97 4/101 Special Programs/Attendance 1 9/83 Reference Transactions 115 173 Summer Reading Club Registered this month Summer Reading Club Total Registrationaotal Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: _ 1 _Interlibrary Loan Received 261 51 'Reference Transactions 7481 616 Class Visits&Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: I Adult Books 245 421 Juvenile Books 178 37 • Adult Media 32 20 1 Juvenile Media 41 91 3 'Videos 1 Microforms21 CIRCULATION I THIS YEAR LAST YEAR (Adult Juvenile (Other Adult (Juvenile ' Other TCILL I 1 639 1 618 Non-Fiction I 4,9061 3,6621 I 4,356 3,640 Fiction 6,3761 10,983 1 4,951 9,7831 Periodicals 1 1,012 159 928 58 Framed Prints I 2 Sculpture I 1 Paperbacks 643. ! 823 I Adult Media 970 ( I 7311 Juvenile Media I 213 272 Videos 1,910 1 1,478 Audio/Visual Equipment I Vertical File 2 1 Internet Computers I 1,903 1 1,427 ILL I I 26� 1 51 Reference I 136 541 1 1911 _ 701 TOTAL 14,047 15,0711 4,4781 11,9801 13,8231 3,574 • GRAND TOTAL 33,596 - i 29,377 _ Prepared bda (/L Reviewed by e�/L t Ail-f--71.- Note:Beginning May 2000 In House Use statistics kept by system.Total Circulation now includes all items use in house. I • CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: March 2004 YEAR YEAR • SERVICES: Days Open 22 23 Patrons Registered Total Active Patrons _ 28 18 #of People Visiting Library 1,383 1,227 #of Checkouts(Internet PCs plus renewals) 68 118 #of Checkout Sessions 68 117 #of Checkins 68 116 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 3 Reference Transactions 77 150 Visits&Tours/Attendance 10/34 1/1 Special Programs/Attendance Outside Programs/Attendance 1/6 . COLLECTION DEVELOPMENT: Adult Books 71 Juvenile Books Adult Media Microforms 396 Periodicals IN HOUSE USE/CIRCULATION Internet Computers 15 15 CD-rom Computers 28 32 • Books 676 810 Rare Books 13 18 History Books 9 Files 13 42 Photo Files 260 Microfilm 36 117 ILL History Lab Maps Microform Machine Use 30 Periodical Use 32 CD's Not in Database 8 New Scans 13 Photo Collection Use 20 TOTAL In House Use 1153 1034 • Prepared byA 1//� Reviewed by l :,- 4 BRYAN PUBLIC LIBRARY REPORT FOR April 2004 THIS YEAR LAST YEAR SERVICES: Days Open 27 29 Meeting Room Ucage 581 58 Patrons Registered 2591 307 • Total Active Patrons 25,445 21,907 Overdue Notices 1,37711,430 Holds Filled 685 626 #of People Visiting Library 13,567 15,350 #of Checkouts 20,5721 20,042 #of Checkout Sessions 10,7791 10,260 #of Checkins 19,6971 19,918 In House Use l:i - _ 4,2531 4,187 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: . Story Hour Attendance 10/157 10/134 Teen Program/Attendance 3/25 3/26 Class Visits&Tours/Attendance 19/676 10/321 Special Programs/Attendance Reference Transactions 644 553 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 79 36 Reference Transactions 1,068 1,043 Class Visits&Tours/Attendance Technology Classes/Attendance 7/48 9/23 COLLECTION DEVELOPMENT: S Adult Books 326 361 Juvenile Books 139 229 Adult Media 21 47 Juvenile Media 0 0 Videos 0 2 Microforms 1 5 2 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,186 1,128 Non-Fiction 3,656 2,571 3,627 2,979 Fiction 4,628 6,958 4,352 6,547 Periodicals 864 123 1,057 92 Framed Prints 7 4 Sculpture 2 Paperbacks 1,240 1,153 Adult Media 578 471 Juvenile Media 315 192 Videos 1,363 1,387 Audio/Visual Equipment Vertical File Internet Computers I 2,068 1,878 ILL 79 36 Reference 324 78 I 396 30 TOTAL 11,299 10,045 4,6961 11,060 9,840 4,429 • GRAND TOTAL 26,040 I 25,329 / / • Prepared by . , / - Reviewed by , A d .0?/t 1 C- Note:Beginning May 2000 In •• -'Use Statistics kept by system.Total Circulation n w includes all items used in house. t COLLEGE STATION PUBLIC LIBRARY REPORT FOR: April 2004 THIS YEAR LAST YEAR SERVICES: Days Open 27 26 Meeting Room Usage 36 73 Patrons Registered 264 258 • Total Active Patrons 25,359 21,457 Overdue Notices 1,111 1,054 Holds Filled 1,286 1,177 #of People Visiting Library 9,426 8,657 #of Checkouts 24,506 21,522 #of Checkout Sessions 7,868 6,678 #of Checkins 24,915 22,849 In House Use 4,649 3,960 fil CHILDREN'S REFERENCE/INFORMATION/REAIDER'S ADVISORY: • Story Hour Attendance 331 176 Teen Program/Attendance 9/90 Class Visits&Tours/Attendance 6/228 9/362 Special Programs/Attendance Reference Transactions 179 167 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 45 31 Reference Transactions 670 692 Class Visits&Tours/Attendance 1/12 Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books 261 143 • Juvenile Books I 95 49 Adult Media 61 65 Juvenile Media 4 0 Videos I 9 63 Microforms I 5 2 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 560 414 Non-Fiction 4,528 3,281 3,763 3,014 Fiction 5,863 9,295 4,589 8,639 Periodicals 947 123 737 61 Framed Prints Sculpture Paperbacks 497 702 Adult Media 854 672 Juvenile Media 175 227 Videos 1,634 1,305 Audio/Visual Equipment Vertical File Internet Computers 1,740 1,471 ILL 45 31 Reference 165 51 178 60 TOTAL 12,854 12,925 3,979 10,641 12,001 3,221 • GRAND TOTAL 29,758 25,863 Prepared bVq/, zo Reviewed by (P �/ Note:Beginning May 2000 In Hchfse Use statistics kept by system.Total Circulation now includes all items use in house. CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: a,22,1...1. L-o r4 YEAR YEAR • SERVICES: Days Open 20 21 Patrons Registered 1 Total Active Patrons 29 73 #of People Visiting Library 1,226 1,063 #of Checkouts(Internet PCs plus renewals) 95 73 #of Checkout Sessions 95 71 #of Checkins 95 70 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 3 Reference Transactions 67 131 Visits&Tours/Attendance 2/50 79 Special Programs/Attendance Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 1 75 Juvenile Books Adult Media Microforms 10 Periodicals IN HOUSE USE/CIRCULATION Internet Computers 14 20 CD-rom Computers 51 32 • Books - 548 - --- -515 --- Rare Books 3 9 History Books 25 30 Files 6 25 Photo Files 1019 11 Microfilm 62 22 ILL 9 History Lab Maps Microform Machine Use 29 Periodical Use 32 CD's Not in Database 26 New Scans Photo Collection Use 260 TOTAL In House Use 2075 673 • Prepared by . . J. /, Reviewed by v`C l 0. , ► ►' l V , r"u-