HomeMy WebLinkAbout03/23/2004 - Regular Minutes - Bryan College Station Library System Advisory Board 1 �
MINUTES OF A REGULAR MEETING
BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
March 23,2004
• On the 23rd day of March, 2004, the Bryan + College Station Public Library Advisory Board of the cities of
Bryan and College Station, Texas, met in a regular scheduled meeting at the Bryan Public Library, 201 E. 26th
Street,Bryan,Texas,and the following members were present:
1.ATTENDANCE
MEMBER Present/ #of Meetings #of Meetings %attended
Absent held since attended since in last 6
appointment appointment months'
Mr.Larry Ringer,President P 37 36 100
Mrs. Jo Berg P 31 29 100
Lois Koontz P 2 2 100
Charles Smith P 18 17 100
Shirley Watts P 18 14 100
Jeanne Mitchell P 14 11 100
Eric Miller P 13 11 100
James Bradford P 8 6 100
2. Also present were Mrs. Clara Mounce, Community Librarian; Mrs. Laura Mills, Secretary; and Olivia
Burnside from the City of College Station.
3. Larry Ringer called the meeting to order at 5:15 p.m.
4. The minutes of the January 20,2004 meeting were approved as distributed.
5. The statistics for January and February 2004 were reviewed.Mrs.Mounce noted that Bryan is experiencing a
decline in circulation possibly related to fewer funds available for book purchases. College Station circulation
increased in February about 2,000 more than last year. Mrs. Mounce reported that additional statistics are now
collected for scanning services provided by the Carnegie History Center. Ms. Burnside informed the board
about College Station's project HOLD(Historical On Line Database).
6. There was no old business.
7. In new business,Mrs. Mounce reported that she was working on the Bryan budget due April 19th. She is also
providing information to Hugh Walker for the library's transition to a new automation system called Horizon.
Personal computers are required for the system and five have been installed already in the youth services area
utilizing the catalog IPAC. Mrs. Mounce distributed a handout showing the decrease in capital funds for books
in the past two fiscal years. The board discussed the need for restoring the funds. Jim Bradford made a motion
that Mr. Ringer, on behalf of the Library Board, should write a letter to the City of Bryan Mayor and City
Council requesting the restoration of book funds. The book funds were reduced by$40,000 in 2002-2003 and
$44,000 this fiscal year. In prior years the Bryan book funds had been$77,000. Seconded by Jeanne Mitchell,
the motion carried. Mr.Ringer stated he would compose and deliver the letter.
8. In the librarian's report, Mrs. Mounce reported that the library had received 10 boxes of classic books
donated by the estate of Dr. Donald Moore, many of which will be added to the library collection. The Rotary
Club of Aggieland will present $1,000 of books from Texas A&M University Press on April 8th. The Rotary
Club donation was matched by grants of the Texas A&M Foundation and the Sara and John H. Lindsey '44
Fund. Mrs. Mounce commented that seven librarians attended the Texas Library Association Conference in
San Antonio the week of March 17-20. Mrs. Mounce facilitated the author's autographing sessions as she has
done for many years. Kathi Appelt and Debbie Leland,local authors were popular along with noted authors like
Gary Paulsen. The Friends of the Library Book Sale is scheduled for April 3, 2004. The second annual Book
and Author Luncheon will be held on April 24 at the Pebble Creek Country Club. The next board meeting is
scheduled for May 18, 2004 at the Carnegie History Center. The Youth Services Librarian will report on
activities for the Summer Reading Club.
10. The meeting adjourned at 6:00 p.m.
•
Larry Ringer, President Clam Mounce,Community Librarian