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Home My WebLink About11/18/2003 - Regular Agenda - Bryan College Station Library System Advisory Board • AGENDA BRYAN+COLLEGE STATION.LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY, NOVEMBER 18,2003 5:15 P.M. CARNEGIE HISTORY CENTER 111 S.MAIN,BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS • 4. PREVIOUS MINUTES 5. MONTHLY STATISTICS 6. OLD BUSINESS Update on room reservation data(no action) • 7. NEW BUSINESS 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR JANUARY 20,2004 MEETING AT THE COLLEGE STATION LIBRARY 10. ADJOURN Please notify the secretary Laura Mills_209-5614.if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR. OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, CLARA MOUNCE AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. • • ORDINANCE NO. 2406 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, ESTABLISHING AN ATTENDANCE POLICY FOR APPOINTED OFFICIALS SERVING ON BOARDS AND COMMITTEES;ADOPTING A PROCEDURE FOR IMPLEMENTING THE POLICY;AND, PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council selects volunteers throughout the year to serve on various � committees to perform a valuable tribute to the policy making process; and, WHEREAS, the committees and boards should operate with a clear understanding of its purpose ana functions and follow simple guidelines in conducting its meetings; NOW, THEREFORE, BE IT OR2AINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Secretary or her designee is hereby authorized and directed to implement the applicable provisions of this Ordinance as necessary. PART 2: That the provisions of this ordinance shall apply to all boards and committees appointed by the College Station City Council. Each committee and board is established with a number of members required to vote; therefore, it is imperative that members attend each called meeting. PART 3: That the staff liaison assigned to each board or committee shall be responsible for maintaining a record of attendance and reporting such information every six months to the City Secretary. Notification of an absence shall be submitted by the member to the staff liaison on a form provided by the city. PART 4: That this section defines "excused" and"unexcused" for purposes in this ordinance as follows: Excused 1. Vacation 2. Illness 3. Family Emergency 4. Jury Duty 5. Business out of town Ordinance No. 2406 Page 2 Unexcused 1. Failure to inform Chairman of a valid reason or good cause for absence prior to a scheduled meeting 2. Any other absence PART 5: In the event, a board or committee member is absent from three meetings in a twelve month period that are considered unexcused by definition, the City Secretary shall notify the member by letter requesting an explanation for the absences. After reviewing the explanation for absences, if the City Council finds that the absences are unexcused, the City Council may choose to notify the member of the importance of regular attendance or to remove a member for non- attendance, and any range of response in between. The Council's response shall consider the member's prior service, reasons for absence, likelihood of future attendance, and the necessity for the City's board or committee to carry out its responsiblities. The City Council may after due consideration, remove a member of the committee for any other good cause related to performance of duty. This ordinance shall become effective immediately after passage. PASSED, ADOPTED and APPROVED this 12th day of August. 1999. APPROVED: Mayor Lynn Mcllhaney ATTEST: City Secretary Connie Hooks APPROVED: City Attorney Harvey Cargill, Jr. o:group/counciVabsent1.doc C'1 City of College Station Absence Request Form For Elected and Appointed Officers Name Request Submitted on I will not be in attendance at the meeting of for the reason(s) specified: (Date) Signature This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. «council/ eq.doc ' ` BRYAN PUBLIC LIBRARY REPORT FOR: September 2003 THIS YEAR LAST YEAR _ -- SERVICES: Days Open 29 29 Meeting Room Usage 19 23 Patrons Registered 267 315 • Total Active Patrons 23,517 26,259 Overdue Notices 1,314 1,202 Holds Filled 678 669 #of People Visiting Library 13,708 17,277 #of Checkouts 20,817 21,891 #of Checkout Sessions , 10,965 11,692 #of Checkins 19,446 19,949 In House Use _ 3,572 3,609 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 8/111 Saturday Program/Attendance 3/134 Class Visits&Tours/Attendance 5/71 5/76 , Special Programs/Attendance Reference Transactions 664 552 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 66 58 Reference Transactions 935 786 Class Visits&Tours/Attendance Technology Classes/Attendance 6/44 4/41 COLLECTION DEVELOPMENT: • Adult Books 377 671 Juvenile Books 712 10 Adult Media 1 36 Juvenile Media9 2 Videos 4 25 Microforms 4 2 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,215 1 1,237 Non-Fiction 3,312 2,941 3,628 3,206 Fiction 4,452 6,759 I 4,263 10,169 Periodicals 956 98 768 137 Framed Prints 15 5 Sculpture Paperbacks 1,219 -1 1,431 Adult Media 548 I 482 Juvenile Media 184 205 Videos _ _ _ 1,2561 1,953 Audio/Visual Equipment _ I Vertical File Internet Computers 2,1141 1,943 tr ILL 661 5$ Reference 395 32 1 422 89 TOTAL 10,897 10,014 4,6511 10,999 13,806 5,191 • GRAND TOTAL 25,562 1 X29,996 Prepared by/ /� b Reviewed by 0 Il y 2, ..-- Note:Beginning'May 2010 In •'se Use Statistics kept by system.Total Circulation now includes all items used in house. COLLEGE STATION PUBLIC LIBRARY REPORT FOR: September 2003 I THIS YEAR LAST YEAR ' SERVICES: , Days Open 25 24 Meeting Room Usage 35 41 Patrons Registered 350 320 - --Total Active Patrons -_ 23,378 25,804 • Overdue Notices i 986 923 Holds Filled I 1,338 1,334 #of People Visiting Library I 9,091 8,265 #of Checkouts 24,135 22,220 #of Checkout Sessions I 7,403 6,530 if of Checkins I 24,789 23,101 In House Use i 4,020 4,523 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 251 Saturday Program/Attendance - - - - Class Visits&Tours/Attendance 3/85 2/40 Special Programs/Attendance 24/424 Reference Transactions 139 190 , Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 45 41 Reference Transactions 638 564 Class Visits&Tours/Attendance Technology Classes/Attendance 1 1 COLLECTION DEVELOPMENT: Adult Books 2631 90 Juvenile Books 2841 6 • Adult Media 61 2 Juvenile Media 2 3 Videos 41 152 Microforms 41 2 • CIRCULATION I THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 458 412 Non-Fiction 3,755 3,307 3,909 3,695 Fiction 5,276 9,731 4,543 9,079 Periodicals 931 164 823 107 Framed Prints • Sculpture Paperbacks 618 I 596 Adult Media 775 I 682 Juvenile Media 248 263 Videos 1,477 1,320 Audio/Visual Equipment 1 1 Vertical File 2 Internet Computers 1,636 1,272 ILL 45 1 41 Reference 133 24 397 451 TOTAL 11,488 13,474 3,616 10,952 13,1901 3,045 • GRAND TOTAL 28,578 27,187 Prepared by1j' r Reviewed by Note:Beginning May 2000 �t. ejltrli/Zn//,/-7--1/7 --e---4---In House Lige statistics kept by system.Total Circulation now includes all items use in house. K Cr CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: September 2003 YEAR YEAR • SERVICES: —I Days Open 211 20 Patrons Registered Total Active Patrons 21 1 18 #of People Visiting Library 1,5501 1,251 #of Checkouts(Internet PCs plus renewals), 781 38 #of Checkout Sessions 74 38 #-oYCheckins 78 38 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 67 Reference Transactions 62 Visits&Tours/Attendance 1/8 3/17 Special Programs/Attendance 1/8 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 64 89 Juvenile Books Adult Media 22 Microforms 130 IN HOUSE USE/CIRCULATION • Internet Computers 11 38 CD-rom Computers 24 36 Books 479 827 Rare Books 21 22 History Books 4 38 Files 61 12 Photo Files 2 1 Microfilm 53 115 ILL 4 History Lab 1 164 Maps 5 TOTAL In House Use 741 1253 ID Prepared by 01 e 71, Reviewed by 41