HomeMy WebLinkAbout08/09/1978 - Regular Agenda Packet - Bryan College Station Library System Advisory Board • AGENDA
BRYAN LIBRARY BOARD
REGULAR MEETING
WEDNESDAY, AUGUST 9, 1978 5:00 p.m.
LIBRARY REFERENCE ROOM
I. Regular business
A. Minutes of the July Meeting
B. Statistics
C. Standing committees
II. Old business
A. Collection agent
B. Budget
III. New business
A. Mayor ..Richard Smith
B. Discuss condition of basement
MINUTES OF A REGULAR MEETING
11/ OF THE BRYAN LIBRARY BOARD
JULY 19, 1978
The Bryan Public Library Board of Trustees met on July 19, 1978 in the Reference
Room of the Library.
Present were Mrs. R. J. Holmgreen, President of the Board, Mr. Travis B. Bryan,
Jr. , Mrs. Willie Pruitt, and Mrs. C. J. Allen.
Absent were Mrs. R. H. Harrison, III, Mrs. Bookman Peters, and Mrs. Jesse Flores.
Under regular business, the minutes of the June meeting were approved as written.
The statistics were examined and discussed.
Mrs. Allen moved acceptance of the booklist. Mr. Bryan seconded it.
Mr. Bryan reported about Mr. Fred Eubank, who will serve as a collection agent
for overdue library materials. He will tentatively begin working for the library on
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October 1, 1978, on a trial basis.
Mr. Bryan complimented the librarian on the job she has been performing and on
the revised reporting forms which were developed for the Library Board.
The librarian passed out copies of the budget work sheets and discussion about
the proposed budget followed.
The librarian and Library Board examined the poor condition of the library's
basement . Much discussion followed and the Board will recommend further action at
the next meeting.
The meeting adjourned at 6:10 p.m.
Mrs. R. J. Holmgreen, President Mrs. Linda Pringle, Librarian
and Secretary to the Board
BRYAN PUBLIC LIBRARY ACCOUNT 4027 JUNE 1978
ACCOUNT NAME BUDGET EXPEND. EN CUM. UNENCUM. BAL.
•RSONAL SERVICES
SUPERV. EXEC. ADMIN. 16,176.00 14,174.88 2001.12
SKILLED LABOR 115,788.00 79,911.98 35,876.02
LABOR OPERATIONS 13,066.00 10,030.94 3,035.06
SALARY ADJUSTMENTS 1,216.00 1,216.00
RETIREMENT 4,867.00 2,972.39 1,894.61
SOCIAL SECURITY 8,556.00 6,234.89 2,321.11 , -
GROUP INSURANCE 4,892.00 3,348.74 1,543.26
WORKMEN' S COMP. 159.00 140.70 18.30
UNEMPLOYMENT COMP. 217.00 147.42 6958
TOTAL 1 64,937.00 * 116,961.94 * .00 * 47,975.06
SUPPLIES
OFFICE SUPPLIES 4,788.00 2,77551 2,012.49
MOTOR VEHICLES 546.00 327.36 218.64
LAUNDRY & CLEANING 50.00 50.00
MI SCELLANEOUS 550.00 341.97 208.03
OUTSTANDING ORDERS 736.23 736.23 0
TOTAL 5,934.00 * 3,444.84 * 736.23 * 1.752.93
CONTRACTUAL SERVICES
COMMUNICATIONS 1,277.00 761.50 515.50
HIRE OF EQUIPMENT 415.00 456.40 41.40 CR
INSURANCE 1,600.00 765.59 834.41
TRAVELING EXPENSES 845.00 711.65 133.35
• UTILITIES 25,000.00 15,440.89 9,559.11
MI SCELLANEOUS 170.00 63,19 106.81
TRAINING 200.00 35.00 165.00
ASSOCI ATIONAL DUES 375.00 387.00 12.00 0
RENTAL OF UNI FORMS 325.00 150.00 175.00
OUTSTANDING ORDERS 7150 71.50 22
TOTAL 30,207.00 * 18,771.22 * 71.50 * 11,364.28
MAI NTENANCE
FURNITURE & FIXTURES 594.00 248.00 346.00
INSTRUMENTS & APPAR. 155.00 27.00 128.00
MOTOR VEHICLES 350.00 83.46 266.54
OFFICE MACHINES 635.00 ' 591.40 43.60
BOOKS & MAGAZINES 3,294.00 1,751.30 1,542.70
TOTAL 5,028.00 * 2,701.16 * .00 * 2,326.84
CAPITAL OUTLAY
FURNITURE & FIXTURES 1,702.00 610.30 1,091.70
OFFICE MACHINES 774.00 774.00 .00
BOOKS 15,000.00 12,415.33 2,584.67
MAGAZINES 84 NEWSPAPERS 4,545.00 2,960.15 1,584.85
OUTSTANDING ORDERS 2,044.12 2,044.12 0
TOTAL 22021.00 * 16,759.78C* 2,044.12 * 3,217.10
SUMMARY
PERSONAL SERV! CES 164.937.00 116,961.94 47.975.06
WSUPPLIES 5,934.00 3,444.84 736.23 1,752.93
CONTRACTUAL SERVI CES 30,207.00 18,771.22 7150 11.364.28
MAINTENANCE 5,028.00 2,701.16 2,326.84
CAPITAL OUTLAY 22,021.00 16,759.78 2,044.12 3,217.10
TOTAL 228,127.00 * '158,638.94 * 2.851.85 * 66,636.21
BRYAN PUBLIC LIBRARY
FINANCIAL REPORT FOR JUNE, 1978
•
CASH ON HAND 30.00
COLLECTIONS
FINES 265.35
LOST & PAID BOOKS 88.51
LIBRARY FEES 66.40
TOTAL 420.26
RESTRICTED GIFTS 2,725.86
COLLECTIONS 100.45
TOTAL 2,826.31
EXPENDITURES 339.46
LESS ENCUMBRANCES 1,065.54
BALANCE 1,421.31
ROUNTREE ACCOUNT 503.85
DEPOSITS 10.45
TOTAL 514.30
EXPENDATURES -0-
BALANCE 514.30
REFUNDABLE DEPOSITS 255.00
COLLECTIONS -0-
TOTAL 255.00
REFUNDS -0-
BALANCE 255.00
410 PETTY CASH 20.00
0 LIBRARIANS INDIVIDUAL BOOK ORDER BUDGE.VS •
JULY, 1978
REPORTING YEAR TO
BEGINNING MONTH DATE ENDING
DEPARTMENT BALANCE EXPENDITURE EXPENDITURE BALANCE
•
Rountree Room -Books: City 1,000.00 -0- 998.54 1.46
LSCA 500.00 499.90 499.90 .10
-Record's 199.05 195.58 195.58 3.47
Bookmobile 1,050.00 -0- 1,049.33 .67
Reference 300.00 16.90 216.15 83.85
Young Adult 300.00 -0- 298.71 1.29
Fiction & Non-Fiction
Federal Money: 4,758.50* 1,252.78 4,758.50 -0-
City Money: 1,730.60* 33.77 1,176.38 554.22
111/ Texas Books 175.00 -0- 124.10 50.90•
Standing Orders, Rare Books,
Replacement Books, Encyclopedias
5,500.00 164.32 5,340.23 159.77
Adult Records 300.95 -0- 300.95 -0-
This increase due to accumulated discounts & cancellations
0 •
BRYAN PUBLIC LIBRARY
Month of . ..11,11y,_1978
CIRCULATION - Adult 10.651
Juvenile 10.292
Bookmobile 5.317
GRAND TOTAL 26.260
SERVICES
Days Open 26
Auditorium Usage 24
New Borrowers 403
Book Reviews, Radio & TV Talks, Newspaper 12
Evening Visitors 1.109
Evening Circulation 2,376
Overdue Notices 574
RuUNTREE ROOM
Story Hour Attendance 231
Saturday Program .345
Class Visits & Tours/Attendance 3/395
Classroom Collections 7
REFERENCE
Interlibrary Loan 43
4,uestions 1,268
Reserves Notified 151
ELDERLY.& HOMEBOUND
ReEular Print
181
Large Type Print
511
BOOKMOBILE
Trips Made 49
Books Carried to Schools, Parks 591
Books Circulated to
Schools, Parks
1,601
Crestview 56
Steephollow 210
Redmond Terrace 840
The Oaks - 546
Wellborn 76
Girls Club 122
Humpty Dumpty Nursery 360
Collier's Nursery 185
French's Nursery I, II, & III 605
A&M Methodist Church 315
BOOK STOCK
Books Catalogued - Adult 348
Books Catalogued - Juvenile 44
Memorial Books Catalogued 5
Other Gifts Catalogued 154 _
Total Additions 392
Books Repaired in Library 7
Books Withdrawn 617
I 0 Books Rebound 0
- Magazines Bound 32
Records Catalogued - Adult 25
JULY, 1978 BRYAN PUBLIC LIBRARY PAGE 2
• BOOKMOBILE (Continued) _ •
Hensel 104
South Knoll 237
Community House 98
Harvey 17
Hickory Hills 2
Manor East Mall 32
Brushy 87
Castle Heights 22
• •
• •
• S
FINiNCIAL REPORT ON BOOK ACCOUNTS
JULY, 1978
7
4027-758 Books: Balance ending July 31, 1978 $ 801.26
4027-760 Magazines & Newspapers: Balance ending
July 31, 1978 319.50
Records: Balance ending July 31, 1978 3.47
F. Law Henderson: Texas Books, Balance ending
July 31, 1978 50.90•
LSCA GRANT: Federal Monies for Books:
Balance ending July 31, 1978 - 0 -
• Restricted Gifts: Balance ending July 31, 1978 1,817.10
110
TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT: $2,992.23
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BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR JULY, 1978
• SERVICES THIS YEAR LAST YEAR i
Days Open 26 25
Auditorium Usage 24 *
New Borrowers 403 368
Book Reviews, Radio & TV Talks, Newspaper 12 25
Evening Visitors 1109 228
Evening Circulation 2376 1538
Overdue Notices 574 265
ROUNTREE ROOM
Story Hour Attendance 231 • 319
Saturday Program 345 407
Class Visits & Tours/Attendance 3/ 395 12/ 312
Classroom Collections 7 40
REFERENCE
Interlibrary Loan 43 87
Questions 1268 1691
Reserves Notified 151 331
ELDERLY & HOMEBOUND
Regular Print 181 275
III
Large Type Print 511 598
BOOKMOBILE
Trips Made 49 44
Adult Books 785
Non-fiction 137 *
Fiction 401 *
Juvenile
Non-fiction 494 434
Fiction 4118 3958
Books Carried to Schools, Parks 591 775
Books Circulated to Schools, Parks 1601 1684
Crestview 56 53
Steephollow 210
Redmond Terrace 840 901
The Oaks 546 395
Wellborn 76 94
Girls Club 122 125
Humpty Dumpty Nursery 360 315
Collier's Nursery 185 270
French's Nursery I, II, & III 605 480
A&M Methodist Church 315 305
Hensel Apts. 104 0
411 South Knoll 237 147
Community House 98 0 III
Harvey 17 43
Hickory Hills 2 7
Manor East Mall 32 0
Brushy 87 0
Castle Heights 22 0
*DATA NOT RECORDED AT THIS TIME
,
411 III • f
BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR JULY, ,1978 ,
CIRCULATION THIS YEAR LAST YEAR
ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE
Non-fiction 3,665 2,237 631 2,584 2,250 1,219
Fiction - 4,773 7,814 4,519 7,130 7,866 3,958
Pamphlets 19 0 0 26 3 0
Periodicals 327 47 11 315 40 0
Framed Prints 72 19 0 63 13 0
Picture File 0 17 0 0 0 0
Records 61 20 0 53 0 0
Slide Sets 0 25 0 0 0 0
Sculpture 6 0 0 2 0 0
Paperbacks 1,459 113 156 49 8 0*
Bound Periodicals 269 0 0 0* 0 0
TOTAL 10,651 10,292 5,317 10,222 10,180 5,177
GRAND TOTAL 26,260 25,579
BOOK STOCK THIS YEAR LAST YEAR
Books Catalogued - Adult 348 162
Books Catalogued - Juvenile 44 0
Memorial Books Catalogued 5 8
Other Gifts Catalogued
154 13
Total Additions 392 183
Books Repaired in Library 7 0
Books Withdrawn 617 72
Books Rebound 0 0
Magazines Bound 32 0
Records Catalogued - Adult
25 0*
* DATA NOT RECORDED AT THIS TIME
MEMORIALS AND OTHER GIFTS FOR THE MONTH OF JULY, 1978
- •
Given in Memory of Rev. 0. C. Cooper, Sr.
$10.00 from Mr. and Mrs. Manuel Eden
$10.00 from Brownrigg H. Dewey, Jr.
$10.00 from Mr. and Mrs. Jack Conlee
$7.50 from Mr. and Mrs. Clifford B. Hunter
Given in Memory of Mrs. Frances Haveron
$5.00 from Jarvis Porter
$7.50 from Mr. and Mrs. Clifford B. Hunter
Given in Memory of Mr. 0. L. Luther
$5.00 from Tom and Caroline McDonald
$10.95 from Dr. and Mrs. F. J. Krenek
$10.00 from Brownrigg H. Dewey, Jr.
$5.00 from the Lee Fazzino Family
$10.00 from Betty Jo and Jack Conlee
Given in Memory of Mrs. Hattie McCulloch
$5.00 from Tom and Caroline McDonald
4111 Given in Memory of Johnie Malinowski and Ann Lee Malinowski
$10.00 from Mr. and Mrs. Lee Fazzino
Given in Memory of Mr. Eldie J. Maresh
$7.50 from Dr. and Mrs. A. G. McGill
Given in Memory of Jack Massengale
$7.00 from Mrs. Bennie Camp
Given in Memory of Mr. John Palasota
$5.00 from Mr. and Mrs. Lee Fazzino
$7.50 from Mr. and Mrs. Clifford B. Hunter
Given in Memory of Mrs. George H. Shearer, Jr.
$5.00 from Jarvis Porter
Given in Memory of Mr. Charles L. Stipe
$5.00 from Mrs. Rebecca L. Stipe
Gi\en in Honor of Mrs. Hazel Richardson
0111 The Magic World of Words: from Miss Catherine Ezzell
MEMORIAL CATALOGED DURING THE MONTH OF JULY, 1978
4111
A collector's history of fans: by Nancy Armstrong
A loose herd of Texans: by Bill Porterfield
The complete guide to salt and fresh water fishing equipment: by Bill Wisner
I met a traveller: by Lillian Hoban
The joyful christian. 128 readings from C. S. Lewis: by C. S. Lewis
S