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Home My WebLink About07/15/1997 - Regular Agenda Packet - Bryan College Station Library System Advisory Board c,z) S AGENDA BRYAN PUBLIC LIBRARY BOARD TUESDAY, JULY 15, 1997 Meeting Place -- This meeting will be held in the auditorium of the Bryan Public Library, 201 E. 26th St., Bryan, Texas at 5:15 p.m. Imvortant: It is the resvonsibility of each board member to notify the library if unable to attend. 1. Call to Order 2. Roll Call of members 1 3. Recognition of visitors 4. Previous minutes 5. Monthly statistics 6. Committee reports I . 7. Librarian's Reports 8. Old Business A. Automation news B. Summer Reading Program report C. Carnegie report D. Update on new CS library building New Business A. Revised ordinance for Library Board for Bryan+ College Station Public Library System 9. Request for items for agenda 10. Adjournment Please notify the secretary Laura Mills, 361-3668, if vou are unable to attend. A quorum of four members is required for a meeting to take place. For information on TDD, sign language interpretation, or other translation or accessibility information,please contact Clara Mounce at 361-3715. Please try to contact the above • person at least 48 hours before the scheduled time of the meeting so that your request may be completely fulfilled. 1 SUMMER READING CLUB 1997 INCREDIBLE DREAM MACHINE • TOTAL IN BRYAN SIGNED UP 1,150 TOTAL IN COLLEGE STATION SIGNED UP 490 TOTAL#OF CERTIFICATES GIVEN AS OF JULY 15, 1997 49 Bryan 29 College Station ProLrams Held Thus Far 1. Kick off#of Persons 400+ • 2. Academy of Karate 184 3. Puppet Show 359 4. Craft (Bracelets). 250 • 5. Ventrilogist 256 • 6. Robbin Major- Storyteller 184 July 30 Craft will be hats made from Newspaper Print and decorated BRYAN PUBLIC LIBRARY REPORT FOR:May, 1997 THIS YEAR LAST YEAR SERVICES: Days Open 25 27 • Auditorium Usage 29 39 Patrons Registered 1,427 214 Renewed Borrowers 33 -- Replacement Borrowers Card 25 66 Overdue Notices 358 291 #of People Visiting Library 13,938 13,270 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY. Story Hour Attendance -- -- Saturday Program/Attendance 5/ 92 4/ 80 Class Visits&Tours/Attendance 14/ 308 12/ 280 Special Programs/Attendance 216/5,246 13/6,906 Reference Transactions 216 214 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan 19 88 Reference Transactions 1,104 1,284 Reserves Notified 30 89 1 Class Visits&Tours/Attendance -- -- COLLECTION DEVELOPMENT: New Filmstrip Kits -- -- New Adult Books 60 319 New Juvenile Books 117 173 Microfilm -- 1 New Cassettes -- I -- New Multi-Media Kits 10 I -- • CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Bookmobile Adult Juvenile Bookmobile TCILL 34 19 75 5 Non-Fiction 3,633 2,094 3,797 1,590 Fiction 3,848 6,395 3,432 4,352 Pamphlets 1 -- 2 -- Periodicals 580 56 626 29 Framed Prints 3 -- 7 -- Picture File -- -- -- -- Records -- 1 11 24 Slide Sets -- 2 -- 2 Sculpture -- -- -- -- Paperbacks 1,541 `-- 1,754 268 Cassettes 160 -- 207 -- Filmstrips -- 1 -- 7 Multi-Media Kits -- 170 -- 135 Cameras -- -- -- -- Videos 1,074 -- 840 -- Audio/Visual Equipment -- -- -- ILL 19 -- 88 -- Service to the Elderly -- -- -- -- TOTAL 10,893 8,738 10,839 6,412 GRAND TOTAL 19,631 17,251 � � n III Prepared �4 L- '' - L'7�1''_ V ' -viewed by (f OA a (5 _ Closed May 19 and 20 in preparation of 'utomation System going online as of May 21, 1997 BRYAN PUBLIC LIBRARY REPORT FOR:June, 1997 THIS YEAR LAST YEAR SERVICES: Days Open 25 25 • Auditorium Usage 23 29 Patrons Registered 1,951 409 Renewed Borrowers -- -- Replacement Borrowers Card -- 85 Overdue Notices 198 226 #of People Visiting Library 16,473 17,718 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY. Story Hour Attendance -- -- Saturday Program/Attendance 4/ 214 5/ 112 Class Visits&Tours/Attendance 7/ 209 19/ 612 Special Programs/Attendance 7/1,193 6/1,485 Reference Transactions 409 283 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan 89 100 Reference Transactions 1,236 1,373 Reserves Notified 177 105 Class Visits&Tours/Attendance -- -- COLLECTION DEVELOPMENT: New Microforms 1 -- New Adult Books 484 277 New Juvenile Books 290 178 New Records -- -- New Cassettes 6 1 New Multi-Media Kits I 1 3 wCIRCULATION THIS YEAR LAST YEAR Adult Juvenile Bookmobile Adult Juvenile Bookmobile TCILL ** 324 -- 80 22 Non-Fiction 4,132 2,829 3,942 2,667 Fiction 4,216 11,387 3,952 8,999 Pamphlets 1 -- -- -- Periodicals 802 54 722 60 Framed Prints 15 -- 3 -- Picture File -- -- -- -- Records -- 1 14 32 Slide Sets -- -- -- -- Sculpture 1 -- -- -- Paperbacks 1,329 -- 1,982 -- Cassettes 216 -- 229 1 -- Filmstrips -- 32 22 Multi-Media Kits -- 258 -- 210 Cameras -- -- -- -- Videos 1,138 -- 1,152 -- AudioNisual Equipment -- -- -- -- ILL 89 -- 100 -- Service to the Elderly -- -- -- -- TOTAL 12,263 14,561 12,176 12,012 GRAND TOTAL 26,824 24,188 Prepared by / 4_. _' /A ; _ ' e— ' Re i w ewed by (i £ T M 07A/Lt u./ ** TCILL is combined total of Adult an. uvenile 7- III - • COLLEGE STATION PUBLIC LIBRARY MONTHLY REPORT FOR MAY 1997 SERVICES This Year Last Year Days Open 25 27 New Borrowers 800 143 Renewed Borrowers 59 198 Replacement Borrowers Card 18 37 Overdue Notices 335 385 Attendance 7172 7415 REFERENCE/ INFORMATION/READER ' S ADVISORY TCILL* Requests Filled 52 80 Reference Transactions 498 723 Reserves Notified 113 97 Class Visits & Tours/Attendance --- 2/1100 COLLECTION DEVELOPMENT New Adult Books 174 291 • New Juvenile Books 148 125 This Year Last Year CIRCULATION ADULT JUVENILE ADULT JUVENILE Non-Fiction 2216 1093 2480 1428 Fiction 2652 3753 2265 3813 Pamphlets --- --- --- --- Periodicals 444 93 465 90 Paperbacks 659 73 1098 168 Videos 451 --- 535 --- Total 6422 5012 6843 5499 TOTAL ADULT/JUVENILE 11434 12342 Prepared by ''i\- / 1 '" % ii Reviewed by /t4 'J *Twin City InterLibrary Loan r. • COLLEGE STATION PUBLIC LIBRARY MONTHLY REPORT FOR JUNE 1997 SERVICES This Year Last Year_ Days yOpen2525 New Borrowers 1020 171 Renewed Borrowers NA 275 Replacement Borrowers Card NA 37 Overdue Notices 3 118 Attendance 9104 9205 Summer Reading Club 464 608 REFERENCE/ INFORMATION/READER ' S ADVISORY TCILL* Requests Filled NA 67 Reference Transactions 526 650 Reserves Notified 199 111 Class Visits & Tours Attendance 0 1/15 COLLECTION DEVELOPMENT 411 New Adult Books 174 270 New Juvenile Books 149 211 This Year Last Year CIRCULATION ADULT JUVENILE ADULT JUVENILE Non-Fiction 2245 1812 3721 2103 Fiction 2596 6553 2678 6036 Pamphlets --- --- --- --- Periodicals 564 110 422 144 Paperbacks 1071 --- 1031 261 Videos 528 --- 598 --- Video Player --- --- --- --- Camera --- --- --- --- Total 7 , 004 8,475 7 ,458 8 , 544 TOTAL ADULT/JUVENILE 15 , 479 16, 002 410 Prepared by J/ Reviewed by VC.QitG. VS. Al1A'UM ' Carnegie Update On March 25, 1997, the City and The Texas Department of Transportation approved an amendment to the Carnegie Rehabilitation Agreement transferring the responsibility for bidding and managing the Carnegie Library rehabilitation to the City. This change provides a greater degree of local control and also reduce TxDOT administrative charges by about$52,000 -this money will now be available to fund actual construction related costs. Final construction documents were received March 24th from Wagner and Klein,project architects, and distributed to the reviewing entities: the Texas Historical Commission(THC),TX Dept. Of Transportation(TxDOT) and the Texas Dept. Of Licensing and Regulation(ADA). Plans must receive the THC's blessing before the project can be bid. The Historic Commission has made a first response to the plans; Barry Wagner and I will be meeting with Linda Roark, THC Architect, on Thursday May, 22, to work out the differences. Most are minor;partial slab on first floor and placement of HVAC above second are the larger issues. The THC must sign off on the plans before the TxDOT will allow the City to bid the project. Internally,the project team(Roger Dempsey, Clara Mounce and I), and the City's planning and Inspections Divisions have reviewed the construction documents as well. The site plan has been approved by planning services. • Once the plans pass the muster of all reviewing agencies; the City will bid the project- advertising it locally for 30 days and placing in plan rooms throughout the State- anticipate doing this in July. Once bids have been reviewed,the City and Friends will know what the project will cost. If there is a funding deficit-options/opportunities can be developed and implemented to cover short fall. Actual construction is estimated at 10 months. AGRA Earth&Environmental of SanAntonio is preparing lead based paint remediation plans. This element will be bid separately from general construction, but at the same time. It is expected remediation can be handled in about two weeks prior to starting rehabilitation. HUD/OSHA standards will apply. 5/20/97 •