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Home My WebLink About09/18/1990 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA BRYAN PUBLIC LIBRARY BOARD TUESDAY SEPT. 18 , 1990 -- 5 P .M. Meeting Place--Open meeting is held in the library auditorium on the second floor . Library address : 201 East 26th St . 1 . Call to order 2 . Roll call of members 3. Recognition of visitors 4. Previous minutes 5 . Monthly statistics 6 . Committee reports • A . Nominating Committee report 7 . Librarian' s Report 8 . Unfinished Business A. Update on budgets B . Update on pre-conference meet in Georgetown, Oct . 20 C. Update on building projects--windows/carpet 9 . New Business 10 . Request for items for agenda 11 . Adjournment Please notify the secretary Laura Mills, 361 -3668 , if you are unable to attend . BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR JULY. 1990 SERVICES THIS YEAR LAST YEAR Days Open 25 25 -1111 Auditorium Usage 25 18 New Borrowers 530 529 Renewed Borrowers 6, 698 678 Replacement Borrowers Card 114 73 Overdue Notices 592 260 # of People Visiting the Library 16,567 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY Story Hour Attendance -- -- Saturday Program 390 468 Class Visits & Tours/Attendance 1/5 -- Special Programs 6/695 4/1,227 Reference Transactions 249 269 s ADULT REFERENCE/INFORMATION/READER'S ADVISORY Interlibrary Loan 40 70 Reference Transactions 1,623 1,455 Reserves Notified 161 _ 113 Class Visits & Tours/Attendance -- 1/15 SERVICES TO THE ELDERLY Regular Print 8 9 Large Type Print 138 127 COLLECTION DEVELOPMENT New Adult Books 381 487 New Juvenile Books 357 206 New Records 8 New Cassettes 20 2 New Multi-Media Kits 16 - CIRCULATION THIS YEAR LAST YEAR ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE Non-fiction 5,423 2,731 221 5,600 2,987 188 Fiction 4,746- 9,546 767 4,864 11,380 658 Pamphlets 2 - - - - - Periodicals 820 56 - 770 31 1 Framed Prints 9 2 - 15 1 - PiCture File - 1 - - - - Records 45 153 - 56 202 - Slide Sets - 1 - - - - Sculpture 2 - - 3 - - Paperbacks 2,149 882 167 2,855 1,107 112 Cassettes 388 - - 377 - - Filmstrips - 30 - - 11 - Multi-Media Kits - 14 - - - 22 - Camera 3 - - 5 - - 1111 Videos 692 - - 812 Video Player - 19 18 Total 14,300 13,416 1,155 15,375 15,741 959 Grand Total � %1,C28,871 iZ,U/5 PREPARED BY ' Zi,/j, �/1 J'i ��//l0/Zi REVIEWED BY QQ,CLA_.ci. S3. -ems. / / - BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR AUGUST, 1990 SERVICES THIS YEAR LAST YEAR Days Open 27 27 Auditorium Usage 21 18 IIINew Borrowers 308 510 Renewed Borrowers 632 494 Replacement Borrowers Card 87 62 Overdue Notices 603 538 # of People Visiting the Library 14'9645 - CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY Story Hour Attendance -- -- Saturday Program 388 409 Class Visits & Tours/Attendance -- . -- Special Programs 3/250 3/426 Reference Transactions 216 281 ADULT REFERENCE/INFORMATION/READER'S ADVISORY Interlibrary Loan 41 37 Reference Transactions 1,456 1,384 Reserves Notified 155 121 Class Visits & Tours/Attendance -- -- SERVICES 'IQ THE ELDERLY . _ Regular Print 14 39 Large Type Print 184 168 • COLLECTION DEVELOPMENT New Adult Books 443 501 New Juvenile Books 352 182 New Records 13 - New Cassettes 14 - New Multi-Media Kits 2 - CIRCULATION THIS YEAR LAST YEAR ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE Non-fiction 4,325 2,139 210 5,001 1,916 75 Fiction 4,213 6,752 727 4,142 8,499 370 Pamphlets 7 - - 4 - - Periodicals 591 33 2 715 19 3 Framed Prints 17 - - 30 2 - Picture File - - - - 13 - Records 26 164 - 61 209 - Slide Sets - 1 - - 8 - Sculpture 2 - - 3 - - Paperbacks .1,781 656 125 2,429 879 85 Cassettes 329 - - 351 - - Filmstrips - 14 - - 19 - Multi-Media Kits - 12 - - - 29 - Camera 3 - - 2 - - Ili Videos 529 - - 731 - - Video Player 11 17 Total 11,834 9,771 1,064 13,486 11,593 533 Grand Total 22.669 n 25.612 PREPARED BY Ze / ' X % /`1T/ REVIEWED BY VZ Q..,a- {J . irrlA-e--0-- COLLEGE STATION PUBLIC LIBRARY MONTHLY REPORT FOR July, 1990 SERVICES TOTALS ® This Year Last Year Days Open 20 20 New Borrowers 173 132 Renewed Borrowers 180 135 Replacement Borrowers Card 19 12 Overdue Notices 130 131 REFERENCE/INFORMATION/READER'S ADVISORY Interlibrary Loan -- -- Reference Transactions 264 199 Reserves Notified 51 37 Class Visits & Tours/Attendance COLLECTION DEVELOPMENT New Adult Books 211 198 New Juvenile Books 132 275 THIS YEAR LAST YEAR CIRCULATION ADULT JUVENILE ADULT JUVENILE ® Non-Fiction 1,632 1,056 1,190 779 Fiction • 1,939 4,762 1,346 3,671 Pamphlets -- -- -- -- Periodicals 386 78 341 71 Paperbacks 736 90 616 87 Videos 497 -- 545 -- Video Player 8 -- 6• -- Total 5,198 5,986 4,044 4,608 GRAND TOTAL 11,184 8,652 * Not scheduled at this time. • PREPARED BY_ ` ��/ / "it REVIEWED BYE it •rn�-�-u c_ I COLLEGE STATION PUBLIC LIBRARY MONTHLY REPORT FOR AUGUST, 1990 SERVICES TOTALS 0; This Year Last Year Days Open 23 24 New Borrowers 172 175 Renewed Borrowers 176 123 Replacement Borrowers Card 14 11 Overdue Notices 151 193 REFERENCE/INFORMATION/READER'S ADVISORY Interlibrary Loan -- -- Reference Transactions 240 198 Reserves Notified 38 31 Class Visits & Tours/Attendance 2/13 * COLLECTION DEVELOPMENT New Adult Books 154 180 New Juvenile Books 75 128 THIS YEAR LAST YEAR CIRCULATION ADULT JUVENILE ADULT JUVENILE ' 4111 Non-Fiction 1,556 714 1,163 580 Fiction • 1,703 3,734. 1,326 3,251 Pamphlets - - - - Periodicals 398 85 325 62 Paperbacks 552 84 501 76 Videos 529 - 577 - Video Player 9 - 6 - Total 4,747 4,617 3,898 3,969 GRAND TOTAL 9.364 7,867 Not scheduled at this time. • 4110 PREPARED BY_ d/,d/ ,&//7M-.J REVIEWED BY aCk) 0- P5 . O LAA...c9._- BRYAN PUBLIC LIBRARY SYSTEM YEAR-TO-DATE STATISTICAL REPORT FOR 1989-90 FISCAL YEAR THROUGH AUGUST, 1990 - PERCENT OF INCREASE/ 1989-90 FY YEAR-TO-DATE 1988-89 FY YEAR-TO-DATE (DECREASE) ACTIVITY BRYAN COLLEGE STATION BRYAN - COLLEGE STATION BRYAN C/S Circulation of Ali Library Material 273,101 90,745 287,267 69,811 (4.93) 29.99 New Borrower's Cards Completed 5,387 1,724 5,379 1,330 0.15 29.62 ILL Transactions Completed* 457 ** 520 ** (12.12) ** * Inter-library loan transactions consist of materials borrowed through Austin Public Library, 'our Major Resouice Center, or other participating libraries throughout the United States. ** Service not available at this date. • 111 d MINUTES OF A REGULAR MEETING OF THE BRYAN LIBRARY BOARD September 18 , 1991 • 1 . On the 18th of September 1990 , the Library Board of the City of Bryan, Texas convened in a regular session in the Library auditorium at 5 : 05 p .m. and the following members were present : 2 . ATTENDANCE Member Present/ # of meetings # of meetings Absent held since attended since appointment Mrs . Carolyn Alford , President P 33 29 Mrs . Ragna Tolson P 15 15 Mrs . Mildred Thomas P 33 32 Mrs . Elaine Vance P 15 15 Dr . Dale Knobel A 8 6 Mr . Carl Bisor P 2 2 Mr . Randy Booher P 2 2 Also present were Mrs . Clara B . Mounce , City Librarian ; Ms . Alice Nixon Associate City Librarian , and Mrs . Laura Mills , secretary . 3. No visitors were present . 4 . The minutes of the July 17th meeting were approved as corrected . 5 . Statistics for July and August were reviewed. Mrs . Mounce stated that circulation for these months followed the typical pattern of heavy circulation during the summer months . 6 . A.The Nominating Committee report proposed Mildred Thomas as president and Ragna Tolson as vice-president of the Library Board . All A motion to accept these nomination's was made by Elaine Vance ; seconded by Randy Booher , the motion carried . 7 . In the librarian ' s report , Mrs : Mounce informed the Library Board that the City of Bryan provides liability coverage for members of boards and commissions for losses arising from performing duties within the scope of this office with the City . Mrs . Mounce reported that the library ' s participation in Festifall ' 90 had been asuccess.. Films , puppet shows , a petting zoo and a program by the Brazos Valley Caged Bird Club were featured . Mrs . Mounce reported that registration for the Summer Reading Club for 1990 was 1 , 544 for Bryan , 540 for College Station Library and 99 for the Bookmobile. The librarian commented that Info-trac, a computerized version of Magazine Index }has been frequently used and seems popular and successful with students doing research. 8 .A. Mrs . Mounce reported to the Board that the 1990-91 budget increased book monies and that the state funds were higher . B .The regional Texas Conference on Library and Information Services was held at the library in September . Judy Duer , regional co- chairman of TCLIS , and Alice Nixon';' we.re facilitators . Gary Halter and Joseph Ogg were featured speakers . Elaine Vance and Mildred Thomas were nominees for the regional meeting in Georgetown on October 20 . C.The window replacement for the north side of the building started on this date. The recarpeting project for the first floor is scheduled for October and starting date does not appear to suffer any delays . 0 9 . There was no new business . 10 . There were no requests for items for the agenda. I1 11 . T-- meeting adjo ned at 66 : 00 p .m. M i ldrehomas Clara B . Mounce Pr,s ' •ent City Librarian • i