HomeMy WebLinkAbout01/16/1985 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
OF THE BRYAN LIBRARY BOARD
Jan. 16, 1985
1 . On the 16 of January 1985, the Library Board of the City
of Bryan , Texas, convened in regular session in the regular
place in the Reading Area of the Library Building , at 5 p. m.
with the following members present:
ATTENDANCE
Member Present # of meetings # of meetings
Absent held since attended since
appointment appointment
Mrs. C. J. Allen P 109 89
Ed Madeley, V/P P 16 16
Mrs. Willie Pruitt , P 109 80
Treasurer
Judge C. Ruffino P 16 14
Vic Paulos P 38 23
Mrs. W. Gibson A 16 10
Mrs. W.B. Bogard P 38 28
Also present were Mrs. Clara B. Mounce, City Librarian; Mrs.
Jerilynn A. Williams, Associate City Librarian; Mrs. Mary Ann
Secretary to the City Librarian.
3. There were no visitors present.
4. The minutes were approved as mailed.
5. There was no monthly statistics discussion.
6. There were no committee reports.
7. In the Librarian 's Report , Mrs. Mounce stated she had
spent approximately one-half hour with Mr. John BlacHburn ,
the newly appointed Operations Manager of Community Services
Mr. Blackburn was accompanied by Mr. Marvin Norwood , Deputy
City Manager. The visit was a very positive experience. Mr.
Blackburn will continue to teach a course at Texas A&M
University this semester. Mr. Norwood will complete an
evaluation of the City Librarian in February.
Mrs' Mounce also mentioned the bomb threat the library
received last week. She mentioned that some young males were
suspected , since they had been asked to leave the library
just a few minutes before the bomb threat was called in to
the Police Department.
Mrs. Mounce mentioned that there are a total of seven
volunteers on the computer training program.
Mrs. Mounce also announced that her secretary, Mrs. Mary Ann
Montoya, has resigned effective this Friday, January 18.
Mrs. Montoya decided to take part-time employment due to
health reasons. A temporary service will be utilized until a
replacement is hired.
8. A. Unfinished Business--College Station Library
Committee Report. Mrs. Mounce and Mrs. Pat Allen are both
on this committee. Mrs. Mounce reported on the January 15,
1985, meeting. The committee is looking at about three
locations. The committee will meet again on January 31 ,
1985. The Arts Council and the Brazos Valley Museum of
Natural History are interested in cooperating with the
College Station Library Committee in finding a location that
can house all three. The committee is looking for a building
with a minimum of 3,000 square feet , must have adequate
parking , be an existing building or store front. Mrs.
Mounce mentioned that a contract will have to be negotiated.
Mr. Vic Paulos mentioned that one thing to be negotiated on
the contract would be the time span and that the contract
���� would need to be signed with the idea in mind that College
�� Station would one day decide to build and own their own
library. Mrs. Mounce mentioned her feelings are that the
branch should be far enough away from the Texas A&M Library
so as to better serve the College Station residents. Mrs.
Mounce also mentioned that the College Station Mayor had
assured funding to the Bryan Public Library would not be
affected by the branch library.
9. New Business - April Amnesty. Mrs. Mounce handed out
figures on library material lost in circulation. Over due
statistics show a substantial decline. Mrs. Mounce and the
Library Board discussed a two week amnesty during April to
coincide with National Library Week. During this amnesty
period , library patrons would be able to return any overdue
material and not pay overdue fines. This amnesty would not
apply to lost material or to material already returned with
fines still outstanding. The board was unanimous in its
recommendation to ask council approval for an amnesty
program. The last anmesty period was December , 1982.
Mrs. Mounce stated she would process the paperwork through
the City Manager 's office,requesting for council approval to
conduct an amnesty program. She also stated that this
amnesty period would not be advertised . before hand so as not
to encourage patrons to save overdue materials.
9. New Business - Old Eagle Building. Mrs. Mounce stated
that the city would open bids on the old Eagle Building on
January 21 . The city will have to receive a bid of over
$60,000 or more in order to sell the old Eagle Building. If
such a bid is not received, the building will be torn down
and made into a parking lot. If the building is sold , then '
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the city would consider demolishing the old City Hall /Police
Department Building and make that into a parking area. Mrs.
Mounce stated that the City Manager is aware of the library' s
parking needs and had stated that the Library is desparate
for parking.
9. New Business - Texas Library Association
Sesquicentennial Association. Mrs. Mounce stated that the
President of the Texas Library Association of the
Sesquicentennial Association had called her and asked her to
serve on that committee.
10. Request for items for agenda. The library board agreed
to ask Jodi Bates to come to the next library board meeting
and present the slide presentation put together on the
history of Bryan/College Station and Brazos County. This
slide presentation is a project of the Brazos County
Sesquicentennial Commission.
11 . Meeting adjourned at 6 p. m.
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(22/7 �'� (_� 9�"v^�^°-"+�_
Cea-?-4
Mrs. C. J. Allen , President Mrs. Clara B. Mounce
City Librarian
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01/14/85 CITY OF BRYAN PAGE 53
REPORT ID: A103P OFTAIL LISTING OF OBLIGATICNS VS. BUDGET
FOR BUDGET FISCAL YEAR 1985 ~
AS CF 12/31/84 - I' '
FUND: 100 GENERAL FUND AGENCY: 600 COMMUNITY SERVICES I,
ORGANIZATION: 6020 LIBRARY ACTIVITY:
--- -_1;
'; CURRENT PERIOD FISCAL YEAR-TO-DATE -I
OBJECT I----=_-_1 - I CURRENT UNOBLIGATED 1,:11
.I I TOTAL I OUTSTANDING TCTAL 1 BUCGETEO BUDGET 1'1
CODE-DESCRIPTION I OBLIGATIONS 1 ENCUMBRANCES EXPENDITURES GBLIGATIONS 1 AMOUNT BALANCE PERCENT • I,;I
i. - - !-1
L 4100 SUPERVISORY 3,525.70 0.00 12,281.70 12,281.70 54,115 41,833.30 77.3 A I;''
4102 FULL TIME 13,110.86 0.00 38,283.11 38,283.11 211,029 172,745.89 81.9 A
H 4103 PART TIME 1,421.31 0.00 4,291.34 4,291.34 22,631 18,339.66 81.0 A 1
1.1 4109 HOLIDAY PAY 2,418.50 O.CO 2,664.48 2,664.48 0 2,664.48- 0.0 A
4110 SICK PAY 380.45 C.00 1,309.97 1,309.97 0 1,309.97- 0.0 A
4111 VACATION PAY 955.91 0.00 2,047.93 2,047.93 0 2,047.93- 0.0 A
4112 TERMINAL PAY 243.82 0.00 243.82 243.82 0 243.82- 0.0 7
4113 INJURY PAY 0.00 0.00 0.00 0.00 0 0.00 0.0 A
,1 4114 MISC PAY 9.75 0.00 30.88 30.88 0 30.88- 0.0 A
4115 MERIT PAY 530.00 0.00 1,260.00 1,260.00 0 1,260.00- 0.0 A
4120 RETIREMENT 785.58 0.00 2,112.52 2,112.52 12,031 9,918.48 82.4 A
4121 FICA 1,581.57 0.00 4,368.42 4,368.42 20,672 16,303.58 78.9 A
' 4122 HEALTH INS 987.36 0.00 2,900.37 2,900.37 12,589 9,688.63 77.0 R
4123 LIFE IMS 85.44 0.00 252.16 2.52.16 1,071 _818.84 76.5 A
4124 WORKERS COMP 27.15 0.00 85.42 85.42 - 443 357.58 80.7 A
, 4125 UNEMP COMP 86.51 O.00 253.20 253.20 962 708.80 73.7 A
4126 DENTAL INS. 97.44 0.00 286.23 296.23 1,304 1,017.77 78.0 A
601 APPR UNIT TOTL 26,247.35 0.00 72,671.55 72,671.55 336,847 264,175.45 78.4
•
4200 OFFICE SUPP 341.46 P4.92 484.58 569.50 1,292 722.50 55.9 A -
, 4201 EDUC4 SUPP 0.00 0.00 C.00 0.00 570 570.0C 100.0 A
4202 PIIOTCG SUPP 0.00 4.00 43.90 47.90 100 52.10 52.1 A
4203 POSTAGE 200.46 0.00 412.40 412.40 2,000 1,587.60 79.4 A
4204 PRINTING 633.56 1,078.35 333.91 1,412.26 2,531 1,118.74 44.2 A
4219 OTHER OFF 423.92 330.01 3C0.16 630.17 3,953 3,322.93 84.1 A
4220 MTR VEH SUPP 47.86 0.00 136.12 136.12 1,290 1,153.88 89.4 A
.1 4222 TOOLS EC SUP 3.38 0.0C 660.38 660.38 25 635.38- 541.5- A
4242 JANITOR SUPP 0.00 0.00 56.85 56.85 595 _ 538.15 90.4 A
LI 4251 BOT SUPP 0.00 0.00 26.97 26.97 ---- 75 48.03 64.0 A
4281 FIRST AID 0.00 0.00 0.00 0.00 10 10.00 100.0 A
4289 OT CREW SUPP 0.00 C.00 C.00 0.00 _10 10.0C 100.0 A
F7'
: 602 APPR UNIT TCTL 1,650.64 1,497.28 2,455.27 3,952.55 12,451 8,498.45 68.3
1• 4300 MTR VEH MTN 87.63 0.00 353.81 353.81 5.67 8 - - 5,324.19 93.8 A -.i
1.1 4302 OFF FUR/EQ 0.00 0.00 385.00 385.00 1,185 800.00 67.5 A
I'd 4304 FIRE AP MTN 0.00 0.00 - 0.00 0.00 20 _ 20.00 100.0 A I;,
4319 MACH/EO MTN 0.00 0.00 O.00 0.00 100 T 1C0.00 100.0
\r
BRYAN PUBLIC LIBRARY
FINANCIAL REPORT ON COLLECTION DEVELOPMENT
AND MISCELLANEOUS ACCOUNTS
JANUARY, 1985
CITY FUNDS:
books, continuation service, magazines & newspapers,
records, audio-visual
CITY OF BRYAN ALLOCATION $ 22,016.49
CITY OF COLLEGE STATION ALLOCATION $ 6,709.12
MISCELLANEOUS FUNDS:
books, records, audio-visual, capital outlay,
miscellaneous expenditures
RESTRICTED GIFTS:
RESTRICTED GIFT-REGULAR ACCOUNT $ 9,157.56
• FRIENDS OF THE LIBRARY FUND $ 44.23
ESTATE
HEDGCOCK ESTATE $ 311.98
TODERO ESTATE: $ 2,317.97
TRUSTS:
ROUNTREE ACCOUNT $ 331.77
F. LAW HENDERSON: TEXAS BOOKS ONLY $ 27.88
GRANTS:
LSCA-STATE $ -2,769.05
TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT
AND MISCELLANEOUS EXPENDITURES $ 43,686.05
MEMORIAL & GIFT FUND DONATIONS RECEIVED FOR THE MONTH $ 150.00
•
PREPARED BY /44: 7( ) REVIEWED BY & (g , 27"1"'""-K-
0 �
BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR JANUARY, 1985
SERVICES THIS YEAR LAST YEAR
Days Open 26 25
Auditorium Usage 55 51
New Borrowers 416 406
Renewed Borrowers 579 218
Replacement Borrowers Card 80 67
Overdue Notices 786 607
ROUNTREE ROOM
Story Hours Attendance 246 209
Saturday Program 71 128
Class Visits & Tours/Attendance 18/402 13/189
Special Programs 1/5 --
REFERENCE
Interlibrary Loan 27 45
Questions 1,568 1,573
Reserves Notified 218 171
ELDERLY & HOMEBOUND
Regular Print 37 57
410 Large Type Print 198 193
BOOKMOBILE
Trips Made 28 15*
Adult Books
Non-fiction •76 92
Fiction 444 412
Juvenile
Non-fidtion 241 241
Fiction _ 1,390 1,440
Redmond Terrace 533 603
Oak .Hill-Johnson school area 265 391
Collier 130 105
K-Mart 663 454
A & M Methodist Church Day Care 112 109
Crestview Apt. 11 17
Raintree 213 136
Big Top Day Care 55 42
Manor East Mall 209 21
Carver 77 172
* Reflects frequent bookmobile mechanical failures resulting in fewer trips.
PREPARED BY 44 REVIEWED BY mot. t3, „„