HomeMy WebLinkAbout09/19/1984 - Regular Minutes - Bryan College Station Library System Advisory Board • MINUTES OF A REGULAR MEETING
OF THE BRYAN LIBRARY BOARD
September 19, 1984
1. On the 19th of September 1984, the Library Board of the City of Bryan, Texas,
convened in regular session in the regular place in the Reading Area of the
Library Building, at 5 p.m. with the following members present:
ATTENDANCE
Member Present Number of meetings Number of meetings
held since attended since
appointment appointment
Mrs. C. J. Allen X 106 86
Mr. Ed Madeley, Vice President X 13 13
Mrs. Willie Pruitt, Treasurer X 106 77
Judge Carolyn Ruffino X 13 12
Mr. Vic Paulos X 35 21
Mrs. Wayne Gibson 13 8
Mrs. Willie Belle Bogard 35 26
• Absent were Mrs. Wayne Gibson and Mrs. Willie Belle Bogard.
Also present were Mrs. Clara B. Mounce, City Librarian, Mrs. •Jerilynn Williams, Associate
City Librarian, Mr. Tim Adams, Operations Manager, Community and Support Services, and
Mrs. Mary Ann Montoya, secretary to the City Librarian.
3. There were no visitors.
4. The minutes of the August 15 meeting were approved as mailed.
5. In a discussion of the statistics report, Ms. Mounce mentioned the Children's
Section is still busy, but has had September to do stack maintenance before
storytime and programming visits begin in October.
6. There were no committee reports.
7. In a discussion of the Librarian's Report, Ms. Mounce stated that the preliminary
figures on the Reading Program indicate 445 children from Bryan received certifi-
cates and 224 children from College Station received certificates. A total of
1,685 children registered for the program.
Ms. Mounce shared the news that she has been appointed as one of five people to
serve on the advisory board of the Library Systems Act Advisory Board. It is a
very high honor and the appointment is until 1987. It will be announced at the
City Council meeting on Monday.
8. A. Telephone System Installation. Installation will take place Tuesday. The
• new number will be the night number: 779-1736. There will be a write-up in
the newspaper announcing this change. The phone system was bought outright
and the Friends paid $2,700 of the total cost of $8,000. The Friends paid for
a wall paging system which will voice announce closing time, children's films,
etc. The phone system will have three incoming lines and one extension line
from the city. The city switchboard operator will intervene for a short time,
and will ask the patrons to redial the new number. In the next telephone
book the yellow and white pages will have the listing under library and also
under the City of Bryan listing. The new directories will be out in November.
Centurion Telephone Systems, Inc. backs the new system with a two year warranty.
B. The new IBM PC microcomputer will come from Austin at the end of the month.
Software has been purchased for the microcomputer. Staff of the library will
spend some of their own personal time on the computer. Mr. Vic Paulos sent a
letter to Texas Instruments requesting a computer for public use as a demon-
stration project.
C. If the old Eagle Building is torn down the library board would suggest
that all the parking be used for the library only. Mr. Paulos moved that a
letter be written to the City Council via Ernest Clark, City Manager, stating
all the statistics on library use and requesting the lot be designated for
library use. Mrs. Pat Allen, Board President, will sign the letter. Judge
Carolyn Ruffino seconded the motion; the vote was unanimous that the letter
should say all the parking be designated for library patrons and staff.
• 9. A. A tour of the Law Library was conducted by Judge Ruffino. She pointed
out the law reviews, which are a very valuable resource. She noted that the
law library is above average for a community like ours. She explained the
use of all the titles in the collection.
B. Under the new reorganization of city departments, the library now reports
to the Operations Manager of Community Services.
Mr. Tim Adams announced that September was officially the last month he would
be Operations Manager of the Community and Support Services. He will be working
with the City Manager as a Management Services System Coordinator. Mr. Adams
went on record as saying how much he appreciates this board and the good job
it is doing, and Mrs. Mounce for the outstanding job she has done. The city
is now recruiting a replacement for the Operations Manager, Community Services.
Mr. Adams suggested a five year plan to project what the library is doing now,
what it should be doing, when the library will be operating at full capacity,
and plans for expansion. Mr. Vic Paulos mentioned that we need some sort of
guidelines as to what direction the library should take for expansion. Mr. Adams
suggested that the library board read and study similar cases of cities like ours
and what they did in solving their problems. He suggested we share the options
with the library board and then get approval from the City Council on the
option we wish to pursue. This would be one project for the library board to
address. Mrs. Mounce suggested a two member committee to look at a recent
stack study. It-was suggested that this item be put on next month's agenda.
The Library Board expressed its appreciation to Mr. Adams for his assistance,
concern_and- attention to library services during his tenure as-_0perations110111 -
Manager, Community and Support Services.
10. Requests for items for agenda: Two member committee to look at recent stack
study.
11. Meeting adjourned at 7 p.m.
g = (21.6,,, e)
Mrs. C. J. A len, President Ms, Clara B, Mounce, City Librarian
4110
September 21, 1984
The Honorable Ron Blatchley
Mayor of Bryan
and Members of the Bryan City Council
Bryan, Texas 77801
Dear Mr. Mayor and members of the Bryan City Council:
I am writing at the .direction of the members of the Bryan Public Library
- Board to recommend that the City Council,approve the construction of a
parking lot on the site of the Old Eagle Building. The Board further
recommends that this parking facility be for the exclusive use of library
patrons and library staff.
Parking is a major problem for library patrons. Spaces near the library are
almost non-existent from Monday through Friday, what with students attending
Blinn College, prospective jurors and others who visit the Brazos County
Courthouse, and employees of downtown businesses such as General Telephone
Company. For two years now, a count of visitors has shown that 3,000
• people come into the library each week. There are frequent complaints
that there are no parking spaces. Even though library employees have been
parking in the Eagle lot since its acquistion by the city, the thirteen
spaces that were freed by this arrangement have been absorbed by others.
Parents with small children are reluctant to park several blocks away and,
without crosswalks, it becomes discouraging to visit the library.
As it was the original intent on the part of Harte-Hanks Company that the
library be the primary beneficiary of this donation, we as a Board, deem it
critical that the city create parking that will make the library more
accessible to members of the community.
We are submitting this recommendation through the office of the City Manager,
and stand ready to supply you with any further information you might desire.
Sincerely,
ge&&
(Mrs.) C. J. Allen, Jr.
President, Bryan Public Library Board
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ACTIVITY TOTAL 476,510 523,33C .
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• ---— _ ___. _.____.__ - ------ --- . . . ----I
• BRYAN'PUBLIC LIBRARY
FINANCIAL REPORT ON COLLECTION DEVELOPMENT
AND MISCELLANEOUS ACCOUNTS
SEPTEMBER, 1984 •
CITY FUNDS: $ -0-
books, continuation service, magazines & newspapers;
records, audio-visual
ROUNTREE ACCOUNT: 371.76
F. LAW HENDERSON: Texas Books '35.52
LSCA GRANT: State: 16,203.95
RESTRICTED GIFTS:
REGULAR FUND: 8,622.75
COLLEGE STATION FUND: 2,941.92
• FRIENDS OF THE LIBRARY FUNDS: 347.84
HEDGCOCK ESTATE: 311.98
TODERO ESTATE: 2,317.97
TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT
AND MISCELLANEOUS EXPENDITURES $ 31,153.69
MEMORIAL & GIFT FUND DONATIONS RECEIVED FOR THE MONTH $
128.00
•
PREPARED BY a/f-4 REVIEWED BY Yaka v/'LO'l cu-c-c-
III 410 411
BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR SEPTEMBER, 1984
CIRCULATION THIS YEAR LAST YEAR
ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE
Non-fiction 5,093 1,760 225 4,865 1,312 300
Fiction 3,873 6,498 1,567 3,616 5,638 1,532
Pamphlets 8 -- -- 18 -- --
Periodicals 654 9 -- 555 25 --
• Framed Prints 58 8 -- 76 4 --
Picture File -- 78 -- -- 1 --
Records 168 295 -- 168 289 --
Slide Sets -- 5 -- -- 1 --
Sculpture 4 -- -- 10 - -- --
Paperbacks 3,207 386 72 - '4;14,4 330 125
Cassettes 110 -- -- 43 -- --
Film Strips -- 17 -- -- 19 --
*
Cameras 14
TOTAL 13,189 9,077 1,864 13,495 7,619 1,957
GRAND TOTAL 24,130 23,071
BOOK STOCK THIS YEAR LAST YEAR
Books Catalogued - Adult 441 398
Books Catalogued - Juvenile 184 147
Total Additions 625 545
Gifts Catalogued 27 77
Books Transferred 33 31
Books Repaired in Library 30 219
Books Withdrawn 460 173
Books Rebound -- --
Magazines Bound -- --
Records Catalogued 45 --
Records Withdrawn 9 3 ,
Cassettes Catalogued -- --
Cassettes Withdrawn 1 --
PREPARED BY /�.� - -- REVIEWED BY
BRYAN PUBLIC LIBRARY MONTHLY 'REPORT FOR CFPTFMBFR, 19R/.i
SERVICES THIS YEAR LAST YEAR
Days Open 24 25
Auditorium.Usage 21 14
New Borrowers . 370 355
Renewed Borrowers 311 ' 201
• Replacement Borrowers Card - 70 56
Overdue Notices 364 913
•
ROUNTREE ROOM •
• Story Hours Attendance -- --
Saturday Program 5/164 4/133
Class Visits & Tours/Attendance 1/27
Special Programs -- 1/36
•
' REFERENCE •
Interlibrary Loan 46 45
Questions • 1,172 1,270 '
•
Reserves Notified 184 257
ELDERLY & HOMEBOUND
Regular Print 76 . • 68
411 Large Type Print 255 262
•
• �1
• BOOKMOBILE
•
• Trips Made • . 13 22
Adult Books
Non-fiction 74 101
Fiction 343 491
Juvenile
Non-fiction 151 199
Fiction 1,224 1,041
Redmond Terrace 564 492
Oak Hill-Johnson school area 266 451
Collier
K-Mart 481 701
A & M Methodist Church Day Care • 161 --
Crestview Apt. 24 21
Raintree 132 • 193
Big Top Day Care 38 -_
Manor East Mall 145 49
Carver 53 20
4
PREPARED BY ,,, �• 4,);fes' REVIEWED BY Ucz/4_,R. AJ 7q0/(-4( e1.--'
/