HomeMy WebLinkAbout06/20/1984 - Regular Minutes - Bryan College Station Library System Advisory Board 411
MINUTES OF A REGULAR MEETING
OF THE BRYAN LIBRARY BOARD
June 20, 1984
1. On the 20th of June, 1984, the Library Board of the City of Bryan, Texas,
convened in regular session in the regular place in the Reading Area located
in the Library Building at 5 p.m. with the following members present.
ATTENDANCE
Member Present No. of meetings held No. of meetings
today since appointment attended since
appointment
Mrs. C. J. Allen, President X 103 84
Mr. Ed Madeley, Vice President X 10 10
Mrs. Willie Pruitt, Treasurer X 103 74
Judge Carolyn Ruffino 10 9
Mr. Vic Paulos 32 18
Mrs. Wayne Gibson X 10 7
• Mrs. Willie Belle Bogard X 32 25
Absent were Judge Carolyn Ruffino and Mr. Vic Paulos
Also present were Mrs. Clara B. Mounce, City Librarian, Mrs. Jerilynn Williams,
Associate City Librarian, and Mary Ann Montoya, secretary to the City Librarian.
3. There were no visitors.
4. The minutes of the May 16th meeting were approved as mailed.
5. In a discussion of the statistical report, Ms. Mounce noted that circulation for
June was 14,000 last year in the children's department, and this year will
probably be over 16,000. There were 1,166 books circulated in the children's
department one day last week; 392 "new" cards were issued in three weeks and
renewed over 350. We have already registered 1,200 in the children's reading
program. A day care teacher brought approximately 75 at one time (the teacher
did lose one child) . The library is having a super summer. Children had a
great time doing the old Eagle building mural.
6. There were no committee reports.
7. In the Librarian's Report, Ms. Mounce mentioned that 10 polaroid cameras have
• been received. Publicity will be released when check out procedures have been
completed.
Ms. Mounce also noted that Martin Munoz submitted his resignation. After 22
years, he felt it was time to quit his library job. Mr. Munoz has taught school
full time all the years he worked at the library. We have hired Charlie M. Craig
on a temporary basis. Ms. Mounce stated that she has requested that the part-
time librarian position be made a full-time position. The City of Bryan has had
many requests for new positions, however.
Termite treatment will be scheduled as soon as possible. The job has been sent
out to bids. A "quick kill" has been done to take care of the immediate problem.
The termites spread very quickly after all wood was removed from dirt fill
basement. A one time treatment will cost approximately $1,600 and comes with
a guarantee. However, it cannot be guaranteed if water continues to enter the
basement; which happens every time it rains or when the grounds are watered.
Bids for an independent telephone system will be in on June 26. We have had
several company representatives come by and look at the building in getting
ready for bids.
As part of the summer activities, the Tuesday night movies have done very well.
Aerofit, headed by Ramiro Galindo will have two programs in the library auditorium.
Charlie Griesser's family gave the library an original Fire Department amendment
dated in 1871, along with old photos ,and memorabilia. Plans are to microfilm
• his collection. Dr. Rand Evans has offered to loan us his equipment to do the
microfilming.
8. Unfinished Business : Budget. Ms. Mounce stated she is working on the new budget.
Ms.. Mounce .discussed-Modifications for., the: better_air-conditioning system. She
also stated she would request construction of ramps and access facilities for
the handicapped. She will request modifications of bathrooms to accommodate
handicapped users. Carpet replacement for the stairwell and the circulation
area will be requested. Ms. Mounce said it is her understanding that College
Station will increase its allocation to the libary to $30,000.
Unfinished Business: Summer Reading Program. This year we are not requiring
that children read a certain number of books. Children and parents can decide
the number, and in this way there is less competition among children of the
same family. This idea has been well received by patrons.
Unfinished Business: Old Eagle Building. A parking committee appointed by the
Mayor is studying the situation. Ms. Mounce is one of the members. Ms. Mounce
stated she believes the study will show the need for parking. Stage Center is
also interested in another downtown building and the owners might be willing to
rent it to them. Stage Center went to the City Council and asked them not to
demolish the Eagle building until they have had time to look into the possibility
of using it on a temporary basis.
410
9. New Business: Adult Literacy Program. Mrs. Williams discussed a proposed
• adult literacy program to be held in the Bryan Public Library. Census
statistics show that 20.3% of adults in Brazos County have attended school
less than 12 years. Marvin Dixon of the Bryan Community Education Office
said that his office receives at least 200 requests each year from adults
seeking literacy classes. It is not provided by community education classes.
The Texas State Library has just released word that grants for adult literacy
classes would be available in October of 1984. These funds would be used to
purchase classroom materials and equipment for a program. The library is
proposing to apply for a grant, and enlist volunteer organizations, as well
as Community Education agencies, and the Friends of the Library as sponsors.
Members of the Library Board are enthusiastic about such a program held in
the library. Mrs. Pruitt suggested the Retired Teachers Association be
contacted, as members of that group are doing volunteer work at the Girls
Club this summer that is similar in nature. Libraries throughout the United _
States are providing literacy classes. Currently libraries in Waco, Dallas,
Fort Worth, and San Marcos are planning or are already providing such programs.
As the Bryan Library has historically provided adult educational programs, this
would be in keeping with its mission. Mrs. Allen, Mrs. Pruitt, and Mrs. Gibson
were interested in helping in such a program.
New Business: National Convention of the American Library Association.
Librarians attending the national convention of the American Library Association
in Dallas were able to see some of the latest technology in library equipment
and supplies. Speakers included John 0. Alexander of Argyle, Texas, who was
formerly vice president with the American Management Association; Rosalynn
• Carter, former first lady; Beverly Cleary, winner of the 1984 Newbery Award;
Coretta Scott King; State Senator Roy Blake; and authors, Jonathan Kozol, Jim
Trelease, David Maccauley, Frank Herbert, Milton Goldbery, and John Henry Faulk.
10. Request for items for agenda: Acquistion of local history documents, memorabilia.
Mr. Madeley requested that acquisition of materials in these areas be discussed.
11. Meeting was adjourned at 6:30 p.m.
Vice President
for U�
Mrs. C. J. Allen, President Ms. Clara B. Mounce, City Librarian
® 1111 •
,
06/28/84 CITY OF BRYAN
� ID_ A103P DETAIL LISTING OF OBLIGATIONS VS. BUDGET PAGE 50
Jr-
REPORT
- ' - ' FOR'BUDGET FISCAL YEAR'<1984 " '
AS OF'05/31/84 . . I:
FUND: 100 GENERAL FUND AGENCY: 600 COMMUNITY E SUPPORT SERVICES .1,�
ORGANIZATION: 6020 LIBRARY ACTIVITY: C
6
i,i ,
i ,,, ' ' , -
., ,
$
,
' I ' CURRENT P.ERI00- FISCAL YEAR-DI-DATE - . C
I'l OBJECT 1 I I CURRENT UNOBLIGATED 13
.
; inI TOTAL 1 OUTSTANDING TOTAL J BUDGETED BUDGET
CODE-DESCRIPTION 1 OBLIGATIONS 1 ENCUMBRANCES- EXPENDITURES OBLIGATIONS J AMOUNT BALANCE PERCENT ::I
�
13 I
4100 SUPERVISORY 4,112.00 - '0:00' 31,.081.40 ,.. 31,081.40 . ' 47,404 16,322.60: ' 34.4 3 n
4102 FULL TIME 13,391.27 0.00 110,547.89 110,547.89 192,240 81,692.11 42.5 Y
H
4 4103 PART TIME 1,384.21 0.00 10,267.03 10,267.03 24,454 14,186.97 58.0 3 3I ;
m 4109 HOLIDAY PAY 42.96 0.00 4,410.42 4,410.42 0 4,410.42- 0.0 Y 21
4110 SICK PAY . 312.35 , 0.00- 4,772.14 _ 4,772.14 0 4,772.14- 0.0 4 29
4111 VACATION PAY 1,026.14 0.00 4,542.62 4,542.62 0 4,542.62- 0.0 3 6
4112 TERMINAL PAY 0.00 0.00 289.64 '- 289.64 • - 0 289.64- 0.0 3 ;;
4114 MISC PAY 0.00 0.00 890.04 890.04 0 890.04- 0.0 I ',9
4115 MERIT PAY 0.00 0.00 4,453.00 4,453.00 4,919 466.00 9.5 1
4120 RETIREMENT 683.44 0.00 5,878.20 5,878.20 9,361 3,482.80 37.2 Y ;
4121 FICA- - 1,418.71 _ 0.00 , 11,817.40, 11,817.40 18,257 67439.60 35.3 Y n
4122 HEALTH-INS ' 843.84 0.00' 6,803.46 6,803.46 .10,126 3,322.54 32.8 4
34
E _ 4123 LIFE INS . - 80.00` 0.00 638.08- 638.08 962 323.92 33.7 '3 • s
8 4124 WORKERS COMP 29.68 0.00 231.04 231.04 544 312.96 57.5 Z ,I
4125 UNEMP COMP 83.98 0.00 676.26 676.26 962 285.74 29.7 1
.16 4126 DENTAL INS. 97.44 0.00 785.61 785.61 1,169 383.39 32.8 Y ;
se
601. APPR UNIT TOTL 23,506.02 .'0.00' 198,084.23`•: 198,084.23 ' 310:398 112,313.77 36.2 I"
4200 OFFICE SUPP 48.22 0.00 891.77 891.77 1,098 206.23 18.8 Y 1:,
4201 EDUCA SUPP 0'.00 303.65 4.35 308.00 650 342.00 52.6 2 .
4202 PHOTOG SUPP 37.52. 104.24 17.20 121.44 100 21.44- 21.4- 2 `"
4203 POSTAGE 129.09 0.00 1,177.16 1,11,.16 2,000' 822.84 41.1 ..4 _ ,
4204 PRINTING ' 289.46 ' , 588.14 828.45 1,416.59 1,600' 183.41 11.5 'Y ' - s
__4219 OTHER OFF " 491.23 , " 526.49 ' 2,689.30 3,215.79 3,838 , 622.21 16.2 3
4220 MTR VEH SUPP 75.98 0.00 489.21 489.21 1,540 1,050.19 68.2 2 66
-. 4222 TOOLS EQ SUP 0.00 0.00 25.00 25.00 25 0:00 0.0 .2 s,
4242 JANITOR SUPP 0.00 0.00 4.83 4.8340 35.17 87.9 2
4251 BOT SUPP 0.00 0.00 0.00. 0.00_ -75-- 75 00-E0D.0 Y
4281 FIRST ASD. 0.00 0.00, 2.02 2.02 10 7.98 79.8 2 1
4289 OT CREW-SUPP - 0.00 0.00 4.73 4.73 10 5.27 52.7 4 66
I 4, 602 APPR UNIT TOTL 1,071.50 1,522.52 6,134.02 7,656.54 10,986 3,329.46 30.3 6' E. _
'9i 4300.MTR VEH MTN - 87.66 0.00' 466.76 . 466.76: 1,000 -533.24 . 53.3 Y 56
9 +"i 4302 OFF FUR/EQ ',0.00 99.00 - 544.50 . 643.50. ' ,920 276.50 30.1' 3 -
6i; 4304 FIRE AP MTN, 0.00• 0.'00 0.00 - 0:.00 - 20 20.00 100.0 Y-
6, 4319 MACH/EQ MTN 83.00 83.00 16.91 99.91 100 0.09 0.1 X 69
f . 4320 BLDG MAINT 0.00 0.00 0.00 0.00 20,000 20,000.00 100.0 Y '6'I
s<
I, ss. ,. .
. -c • 14
56 ` >6
62S _ ..�
t
__ i6 t • -
r -
BRYAN PUBLIC LIBRARY
FINANCIAL REPORT ON COLLECTION DEVELOPMENT
AND MISCELLANEOUS ACCOUNTS
JUNE, 1984
CITY FUNDS: $ 2,777.92
books, continuation service, magazines & newspapers,
records, audio-visual
ROUNTREE ACCOUNT: 754.23
F. LAW HENDERSON: Texas Books 54.24
LSCA GRANT: State: -0-
RESTRICTED GIFTS:
REGULAR FUND: 8,242.30
COLLEGE STATION FUND: 15,570.25
FRIENDS OF THE LIBRARY FUNDS: 370.78
• HEDGCOCK ESTATE: 311.98
TODERO ESTATE: 2,317.97
TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT
AND MISCELLANEOUS EXPENDITURES $ 20.399.67
MEMORIAL & GIFT FUND DONATIONS RECEIVED FOR THE MONTH $ 194.00
411
PREPARED BY ',/C4Zidii%GLei REVIEWED BY p
BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR JUNE. 1984
SERVICES THIS YEAR LAST YEAR
Days Open 26 26
® Auditorium Usage 43 30
New Borrowers 588 465
Renewed Borrowers 451 326
Replacement Borrowers Card 101 64
Overdue Notices 433 731
ROUNTREE ROOM
Story Hours Attendance * 55
Saturday Program 237 110
Class Visits & Tours/Attendance -'3/81 2/100
Special Programs 8/614 6/314
REFERENCE
Interlibrary Loan 62 42
Questions 1,068 1,151
Reserves Notified 256 243
ELDERLY & HOMEBOUND
Regular Print 60 58
1111 Large Type Print 218 266
BOOKMOBILE
Trips Made 33** 36
Adult Books
Non-fiction 117 126
Fiction 592 568
Juvenile
Non-fiction 358 473
Fiction 1,794 2,276 •
Redmond Terrace 643 744
Oak Hill-Johnson School area 467 676
K-Mart 784 1,215
Crestview Apts. 18 28
Raintree 403 479
Steep Hollow 107 84
Manor East Mall 113 122
Brushy 52 60
Bonham Park 175 121
La Brisa/Rockwood 114 48
Carver 209 239
Activity not scheduled at: this time
• ** Due to mechanical failure
PREPARED BY4! 0 REVIEWED BY (d16 a °-"." �_