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HomeMy WebLinkAbout02/15/1984 - Regular Agenda Packet - Bryan College Station Library System Advisory Board • AGENDA BOARD OF TRUSTEES OF THE BRYAN PUBLIC LIBRARY WEDNESDAY, FEBRUARY 15, 1984 - 5:30 P.M. READING AREA - LIBRARY BUILDING 1. Call to order 2. Roll call of members 3. Recognition of visitors 4. Previous minutes 5. Monthly statistics 6. Committee reports 7. Librarian's Report 8. Unfinished Business A. Policy for children under 9 left unattended in library • 9. New Business B. New paperback racks/location 10. Request for items for agenda 11. Adjournment e • BRYAN PUBLIC LIBRARY FINANCIAL REPORT ON COLLECTION DEVELOPMENT AND MISCELLANEOUS ACCOUNTS DECEMBER, 1983 CITY FUNDS: $ 31,700.23 books, continuation service, magazines & newspapers; records, audio-visual ROUNTREE ACCOUNT: 287.30 F. LAW HENDERSON: :Texas Books 64.22 LSCA GRANT: State: -0- RESTRICTED GIFTS: REGULAR FUND: 6,433.50 COLLEGE STATION FUND: 13,462.05 FRIENDS OF THE LIBRARY FUNDS: 2,093.69 • HEDGCOCK ESTATE: 311.98 TODERO ESTATE: 2,317.97 TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT AND MISCELLANEOUS EXPENDITURES $ 56,670.94 MEMORIAL & GIFT FUND DONATIONS $ 335.50 410 PREPARED BY Lit.„,/. !v`/1 REVIEWED BY Cpt,L A I s. MoLL-�0-." 4111 III, III, I 01/06/84 CITY OF BRYAN PAGE 50 • REPORT ID: A103P DETAIL LISTING OF OBLIGATIONS VS. BUDGET ' 1 FOR BUDGET FISCAL YEAR 1984 - I,I AS OF 12/31/83 i. II I, FUND: 100 GENERAL FUND AGENCY: 600 COMMUNITY C SUPPORT SERVICES ORGANIZATION: 6020 LIBRARY ACTIVITY: l,' CURRENT PERIOD FISCAL YEAR-TO-DATE 1,,1 OBJECT I I - I CURRENT UNOBLIGATED I TOTAL I OUTSTANDING TOTAL I BUDGETED BUDGET 0. CODE-DESCRIPTION I OBLIGATIONS I ENCUMBRANCES EXPENDITURES OBLIGATIONS I AMO UMT BALANCE PERCENT .- I- ------- • 4100 SUPERVISORY 3,278.10 0.00 10,912.91 10,812.91 47,404 36,591.09 77.2 1 4102 FULL TIME 11,567.68 0.00 34,672.91 34,672.91 192,240 157,567.09 82.0 1 ,'d 4103 PART TIME 1,718.65 0.00 5,521.62 5,521.62 24,454 18,932.38 77.4 A • 4109 HOLIDAY PAY 2,082.67 0.00 2,376.29 2,376.29 0 2,376.29- 0.0 A, 4110 SICK PAY 266.60 0.00 • 1,056.57 1,056.57 0 1,056.57- 0.0 1 • 4111 VACATION PAY 912.94 0.00 1,542.26 1,542.26 `0 1,542.26- 0.0 1 - 4114 MISC PAY 165.27 0.00 385.07 385.07 ' 0' ' 385.07- 0.0 A • I'%' 4115 MERIT PAY 4,453.00 0.00 4,453.00 4,453.00 0 4,453.00- 0.0 1 I. 4120 RETIREMENT 892.33 0.00 2,216.25 2,216.25 9,361 7,144.75 76.3 A :I 4121 FICA 1,637.82 0.00 4,075.00 4,075.00 18,257 14,182.00 77.7 A • 4122 HEALTH INS 843.84 0.00 2,584.26 2,584.26 10,126 7,541.74 74.5 1 m 4123 LIFE INS 79.04 0.00 237.12 237.12 ' ' 962 724.88 75.4 A ' - 4124 WORKERS COMP 23.00 0.00 69.40 69.40 544 474.60 87.2 A 4125 UNEMP COMP 83.98 0.00 251.94 251.94 962 710.06 73.8 1 0 4126 DENTAL INS. 97.44 0.00 298.41 298.41 1,169 870.59 74.5 1 • 601 APPR UNIT TOIL 28,102.36 0.00 70,553.01 70,553.01. 305,479 234,925.99 76.9 , • 4200 OFFICE SUPP 160.91 0.00 408.34 408.34 1,098 689.66 62.8 1 • 4201 EDUCA SUPP 0.00 0.00 0.00 0.00 650 650.00 100.0 1 ,. 4202 PHOTOS SUPP 4.00 0.00 4.00 4.00 100 96.00 96.0 1 , 4203 POSTAGE 22.77 0.00 341.17 341.17 2,000 1,658.83 82.9 A L. • 4204 PRINTING 14.40 0.00. 59:75. 59.75 1,600 1,540.25 96.3 1 • 4219 OTHER OFF 277.36 62.54 366.06 428.60 3,838 3,409.40 88.8 1 ! • 4220 MTR VEH SUPP 1.83 0.00 126.78 126.78 1,540 1,413.22 91.8 1 • 4222 TOOLS EQ SUP 0.00 0.00 0.00 0.00 25 25.00 100.0 1 l: 4242 JANITOR SUPP 0.00 0.00 0.00 0.00 40 40.00 100.0 1 • 4251 BOT SUPP 0.00 0.00 0.00 0.00 75 75.00 100.0 1 4281 FIRST AID 0.00 0.00 0.00 0.00 - 10 - 10.00 100.0 1 • 4289 OT CREW SUPP 1.19 0:00 1.19 1.19 10 8.81 88.1 1 �.! • 602 APPR UNIT TOIL 482.46 62.54 1,307.29 1,369.83 10,986 9,616.17 87.5 _- I, _ • 4100 MTR VEH MTN 0.00 0.00 16.39 16.39 1,000 983.61 98.4 1 ., 4302 OFF FUR/EQ 365.00 0.00 365.00 365.00 920 555.00 60.3 1 • 4304 FIRE AP MTN 0.00 0.00 0.00 0.00 20 '20.00 100.0 A I- • 4319 MACH/EQ MTN 16.20 0.00 16.20 16.20 100 83.80 83.8 1 ,• 4320 BLDG MAINT 0.00 0.00 0.00 0.00 20,000 20,000.00 100.0 A I, 4346 BOOKS MTN 206.68 166.50 40.18 206.68 2,225 2,018.32 90.7 A Ij ss' T' `] 1_ • BRYAN PUBLIC LIBRARY FINANCIAL REPORT ON COLLECTION DEVELOPMENT AND MISCELLANEOUS ACCOUNTS JANUARY, 1984 CITY FUNDS: $ 26,732.99 books, continuation service, magazines & newspapers, records, audio-visual ROUNTREE ACCOUNT: 293.18 F. LAW HENDERSON: Texas Books 16.78 LSCA GRANT: State: -0- RESTRICTED GIFTS: REGULAR FUND: 6,946.80 COLLEGE STATION FUND: 20,869.03 FRIENDS OF THE LIBRARY FUNDS: 698.17 411 HEDGCOCK ESTATE: 311.98 TODERO ESTATE: 2,317.97 TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT AND MISCELLANEOUS EXPENDITURES $ 58,186.90 MEMORIAL & GIFT FUND DONATIONS $ 513.30 411 PREPARED BY SC'/d,l4 REVIEWED BY OPlik& . BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR JANUARY, 1984 SERVICES THIS YEAR LAST YEAR 11, Days Open 25 25 Auditorium Usage 51 75 New Borrowers 406 404 Renewed Borrowers 218 237 Replacement Borrowers Card 67 78 Book Reviews, Radio & TV Talks, Newspaper 36 34 Overdue Notices 607 670 ROUNTREE ROOM Story Hours Attendance 209 399 Saturday Program 128 342 Class Visits & Tours/Attendance 13/189 39/668 Special Programs -- 85 REFERENCE Interlibrary Loan 45 71 Questions 1,573 1,447 Reserves Notified 171 194 ELDERLY & HOMEBOUND 0 Regular Print 57 44 Large Type Print 193 270 BOOKMOBILE Trips Made 15* 25* Adult Books Non-fiction 92 113 Fiction 412 335 Juvenile Non-fiction 241 213 Fiction 1,440 1,558 Redmond Terrace 603 409 Oak Hill-Johnson school area 391 286 Collier 105 97 K-Mart 454 567 A & M Methodist Church Day Care 109 85 Crestview Apt. 17 12 Raintree 136 242 Big Top Day Care 42 ** Manor East Mall 21 ** Carver 172 ** * Reflects frequent bookmobile mechanical failures resulting in fewer trips 1111/ ** Not a scheduled stop at this time. PREPARED BY , Z'`ehf/L�i REVIEWED BY YA, W 'CGGCa-c • I r , BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR JANUARY, 1984 F CIRCULATION THIS YEAR LAST YEAR I. ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE 3, { Non-fiction 5,841 1,716 333 5,931 1,542 326 Fiction 3,756 6,208 1,852 3,983 5,704 1,893 Pamphlets 4 3 - 11 0 - j` Periodicals 511 30 - 756 21 - ' Framed Prints 68 5 - 114 23 - Picture File - 5 - - 7 - Records 165 253 - 259 208 - Slide Sets - 5 - - 5 - Sculpture 9 - - 13 - - Paperbacks 4,250 320 90 4,270 372 148 Cassettes 44 - - 15 - - Film Strips - 30 - - 9 - TOTAL 14,648 8,575 2,276 15,352 7,891 2,367 GRAND TOTAL 25.499 25.610 BOOK STOCK THIS YEAR LAST YEAR - Books Catalogued - Adult 477 367 Books Catalogued - Juvenile 349 283 Total Additions 826 650 Gifts Catalogued 14 51 Books Transferred 17 36 Books Repaired in Library 253 192 Books Withdrawn 54 . 278 Books Rebound 0 31 Magazines Bound 0 54 Records Catalogued 0 28 Records Withdrawn 1 3 PREPARED BY A� GUTZ ,-& REVIEWED BY (-fail_ (5, --0-1A.V-e-2--- BRYAN PUBLIC LIBRARY SURVEY OF OVERDUE MATERIALS ill May 1982 - Dec. 1983 MONTH/YEAR MATERIALS OVERDUE OVERDUE MATERIALS TRENDS TOTAL CIRC. (Figure represents RETURNED (Difference Fbr.'Month a daily count of (Figure represents of overdues- materials overdue a daily count of returned over- _ by one day) materials returned dues) that are overdue) May 82 6,088 3,248 2,84& 24,289 June 82 6,078 4,709 1,369 36,250 July 82 7,073 5,173 1,900 31,923 Aug 82 5,580 4,907 673 26,084 Sept ,82 5,222 4,090 1. 132 23,423 Oct 82 6,686 4,943 1,743 23,036 Nov 82 6,579 4,602 1,977 22,083 *Dec 82 6,427 4,888 1,539* 20,129 **49,733 **36,560 **13,17 **207,217 Jan 83 5,328 5,201 127 26,110 Feb 83 6,105 4,916 1,189 26,188 •Mar 83 7,136 5,886 1,250 28,326 . Apr 83 6,951 6,169 753 25,440 May 83 5,816 5,726 90 25,647 June 83 5,967 5,592 375 33,946 July 83 7,231 6,430 801 30,646 Aug 83 7,245 6,395 850 28,481 *** Sept 83 6,137 6,053 84 23,496 Oct 83 . ' 6,319 5,628 691 24,494 Nov 83 6,010 5,968 42 22,397 Dec 83 6,248 6,112 136 20,156 **50,973 **47,9Q4 ** 3,069. ' ** 209,263 *Dec. 1982, a new ordinance was passed increasing fines. **8 month total ***Sept. 1983, Municipal Court Judge fined patron, using new ordinance. " This is not recognized as a scientific way to track overdues, but since circulation has increased, , I feel it shows a trend to fewer overdues. 2/1/84 • COMMUNITY AND SUPPORT SERVICES LIBRARY SERVICES DIVISION A. ORGANIZATION CHART #6020 March 12, 1984 16 Full Time and City Librarian Advisory 3* Permanent Part Time Board Clara Mounce Chief Office Clerk Secretary Judy White Mary Ann Montoya Associate City_ Librarian Jerilynn A. Williams Librarian I Librarian I Library Assistant Librarian I Librarian I (Extension Services) (Cataloger) (Adult Circulation) (Children's Division) (Reference) Linda Parkin Catherine Ezzell Frances Halbrook Susan Sommerfield Nan Ross Martin Munoz* General Clerk General Clerk General Clerk General Clerk Librarian I (Bookmobile Driver) Mary Woelfel Sandra Stallings Denise Degelia Glenda Duncan Ann Watkins Juanita Gates Robin Olsen Chris Scott* Linda Currin*