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HomeMy WebLinkAbout03/15/1979 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA BRYAN LIBRARY BOARD REGULAR MEETING THURSDAY, MARCH 15, 1979 5 p.m. LIBRARY REFERENCE ROOM I. Regular Business A. Minutes of the February Meeting B. Statistics C. Standing Committees II. Old Business A. Collection Agent B. Blinn College III. New Business A. Annual Report B. Installation of pay telephone S S MINUTES OF A REGULAR MEETING OF THE BRYAN LIBRARY BOARD FEBRUARY 13, 1979 THE STATE OF TEXAS: BRAZOS COUNTY: CITY OF BRYAN: On the 13th of February, 1979, the Library Board of the City of Bryan, Texas convened in regular session in the regular meeting place in the Reference Room located in the Library Building at 5 p.m. with the following members present. ATTENDANCE Member Present today No.of meetings held No.of meetings since appointment attended since appointment Mrs. R. J. Holmgreen, President X 90 65 Mrs. Richard H. Harrison, Vice Pres. X 68 51 Mrs. Bookman Peters, Treas. 68 52 Mrs. Jesse Flores X 45 35 Mrs. Willie Pruitt X 45 33 Mrs. C. J. Allen X 45 38 Mr; Travis Bryan, Jr. X 68 54 Ex Officio and/or staff members present: Mrs. Linda Pringle, Librarian. • ITEM 1: The minutes of the January Meeting were approved as written. ITEM 2: The booklist was accepted. ITEM 3: Under old business, the librarian reported about her meeting with Mr. Ernest Clark, City Manager,er, concerning the Blinn College situation. Mrs. Holmgreen and Mr. Bryan will meet_"with Mr. Clark for further discussion about the matter. ITEM 4: The librarian reported that Mr. Eubank, the collection agent, will be arranging a time to come to the library to sign the contracts and to be informed about the details of his job. ITEM 5: Under new business, the librarian discussed with the Board the lighting problems of the library. A meeting with Mr. Earl Merrell, architect, was suggested to discuss a solution to this problem. ITEM 6: Copies of a list of books on real estate given to the library by Mr. Richard Smith were distributed. The meeting adjourned at 6:05. Mrs. R. J. Holmgreen, President Mrs. Linda Pringle, Librarian and Secretary to the Board BRYAN PURL IG LIBRARY ACCOUNT 4027 JANUARY 1979 ACCOUNT NAME BUDGET EXPEND. ENCUM. UNENCUM. BAL. ALERS©NAL SERVICES 1. SUPERV. EXEC. ADMIN. 18, 432,00 5, 931.00 12,501.00 SKILLED LABOR 124,811.00 37, 526.32 87,284.68 LABOR OPERATIONS 15,.1 64.00 4,0 36.21 11,1 27.79 SALARY ADJUSTMENTS 580.00 580.00 RETIREMENT 5,126.00 1,473.22 3,652.78 SOCIAL SECURITY 9.716.00 2, 909.96 6, 806.04 GROUP INSURANCE 5,705,00 1,835.77 3,869.23 WORKMEN'S COMP. 360.00 59.08 300.92 UNEMPLOYMENT COMP. 2 76.00 91.9 8 1 84.02 TOTAL 18 0,170.00 * 53,86354 * ,00 * 126,306.46 SUPPLIES OFFICE SUPPLIES 5,292.00 1,628.17 3,663,83 MOTOR VEHICLES 471.00 165.74 305.26 MINOR APPARATUS 20.00 20.00 LAUNDRY 83 CLEANING 35.00 25,00 10.00 BOTANICAL 20.00 20.00 MISCELLANEOUS 776.00 208.49 56751 CREW SUPPLIES 20.00 20.00 OUTSTANDING ORDERS 432.48 432.48 cR TOTAL 6,634.00 * 2,027.40 * 432.48 * 4,1 74.12 CONTRACTUAL SERV ICES COMMUNICATIONS 1,290.00 366.06 923.94 Ak HIRE OF EQUIPMENT 685.00 330.30 355.00 NP INSURANCE 1,950.00 1,965.35 15.35 03 TRAVEL EXPENSES 943.00 122.59 820.41 SPECIAL STUDIES 1,320.00 1,320.00 UTILITIES 27,000.00 11,602.28 15,397.72 MISCE LLANEOUS 1 55.00 1 55.00 TRAINING 240.00 20.00 220.00 ASSOCIATIONAL DUES 394.00 378.80 15.20 OUTSTANDING ORDERS 33.50 38.50 2 TOTAL 33,977.00 * 14,785.08 * 38.50 * 19,153.42 MAINTENANCE - FURNITURE & FIXTURES 350.00 350.00 INSTRUMENTS &, APPAR. 140.00 44.00 96.00 MOTOR VEHICLES 300.00 19.52 280.48 OFF ICE MACH INES 820.00 820.00 BOOKS 80 MAGAZINES 2500.00 544.40 1,955.60 OUTSTANDING ORDERS 142,02 142.02 0 TOTAL 4,110.00 * 607,92 * 142,02 * 3,360.06 CAPITAL OUTLAY FURNITURE a FIXTURES 2,374.00 2374.00 MACHINERY & TOOLS 1.000.00 1,000.00 INSTRUMENTS & APPAR. 289.00 289.00 BOOKS 18,250.00 2,686.39 15,563.61 : MAGAZINES 5,069,00 1,383.15 3,685.85 OUT ST AND INQ ORDERS 7,1. 78.00 7,178.00 cR TOTAL 26, 982.00 * 4,069.54 * 7, 1 78.00 * 15,734.46 PAGE 2 BRYAN PUBLIC LIBRARY ACCOUNT 4027 JANUARY 1979 *COUNT NAME BUDGET EXPEND. ENCUM. UNENCUM. BAL. SUMMARY PERSONAL SERVICES 180.170.00 53,863.54 126,306.46 SUPPLIES 6, 634.00 2,027.40 432.48 4.1 74.12 CONTRACTUAL SERVICES 33,977.00 14,785.08 38.50 19,153.42 MAINTENANCE • 4,110.00 607.92 142.02 3.360.06 CAPITAL OUTLAY 26, 982.00 4,069.54 7,178.00 15,734.46 TOTAL 251,873.00 * 75,353.48 * 7, 791.00 * 168, 728.52 • • BRYAN PUBLIC LIBRARY • FINANCIAL REPORT FOR JANUARY, 1979 CASH ON HAND 25.00 COLLECTIONS FINES 251.00 LOST & PAID BOOKS 43.55 REFUND ( 8.95) LIBRARY FEES 81.40 TOTAL 367.00 RESTRICTED GIFTS 16,754.17 COLLECTIONS 231.50 TOTAL 16,985.67 EXPENDITURES 78.47 ENCUMBRANCES 391.78 BALANCE 16,515.42 ROUNTREE ACCOUNT 663.92 DEPOSITS -0- 5 TOTAL 663.92 EXPENDATURES 118.33 BALANCE 545.59 REFUNDABLE DEPOSITS 255.00 COLLECTIONS -0- TOTAL 255.00 REFUNDS -0- BALANCE 255.00 PETTY CASH 25.00 BRYAN PUBLIC LIBRARY LIBRARIANS INDIVIDUAL BOOK ORDER BUDGETS 111 FEBRUARY, 1979 REPORTING YEAR TO BEGINNING MONTH DATE ENDING DEPARTMENT BALANCE EXPENDITURE EXPENDITURE BALANCE - BOOKS-CITY 3,200.00 -0- 2,012.89 1,187.11 ROUNTREE ROOM- RECORDS 200.00 -0- 196.83 3.17 - BOOKS-FEDERAL 1,366.48 1,363.13 1,363.13 3.35 BOOKMOBILE - ADULT -CITY 1,000.00 -0- 749.15 250.85 - CHILDREN -CITY 1,500.00 -0- 835.43 664.57 - CHILDREN-FEDERAL 964.24 966.50 966.50 ( 2.26) REFERENCE 300.00 217.30 217.30 82.70 GENEALOGY 750.00 490.00 698.95 51.05 YOUNG ADULT 398.10 198.10 398.10 -0- LARGE PRINT 500.00 28.85 150.20 349.80 FICTION & NON-FICTION STATE MONEY: 2,266.70 -0- 2,266.70 -0- FEDERAL MONEY: 7,501.43 -0- -0- 7 ,501.43 CITY MONEY: 5,700.00 2,100.89 4,803.84 896.16 DISCOUNTS & CANCELLATIONS 512.17 ( 327.37) 839.54 TEXAS BOOKS 263.08 -0- 259.60 3.48 , STANDING ORDERS, RARE BOOKS REPLACEMENT BOOKS, ENCYCLOPEDIAS 5,000.00 92.14 2,855.44 2,144.56 ADULT RECORDS 300.00 -0- 231.00 69.00 BRYAN PUBLIC LIBRARY 410 LIBRARIANS INDIVIDUAL BOOK ORDER BUDGETS COLLEGE STATION FUNDS FEBRUARY, 1979 REPORTING YEAR TO BEGINNING MONTH DATE ENDING DEPARTMENT BALANCE EXPENDITURE EXPENDITURE BALANCE ROUNTREE ROOM 4,500.00 -0- -0- 4,500.00 BOOKMOBILE - ADULT 1,200.00 -0- -0- 1,200.00 - CHILDREN 2,000.00 -0- -0- 2,000.00 REFERENCE 300.00 -0- -0- 300.00 GENEALOGY 500.00 -0- -0- 500.00 ADULT: 6,500.00 -0- -0- 6,500.00 Fiction, Non-Fiction, Replacement, Young Adult, Large Type BALANCE 15,000.00 -0- -0- 15,000.00 • FINAJCIAL REPORT ON BOOK ACCOUNTS FEBRUARY, 1979 4027-758 Books: Balance ending February 28, 1979 $ 6,466.34 4027-760 Magazines & Newspapers: Balance ending February 28, 1979 2,687.62 Records: Balance ending February 28, 1979 72.17 F. Law Henderson: Texas Books, Balance ending February 28, 1979 3.48 LSCA GRANT: Federal Monies for Books: Balance ending February 28, 1979 7,502.52, • Restricted Gifts: Balance ending February 28, 1979 16,454.68 TOTAL MONIES AVAILABLE FOR COLLECTION DEVELUPMENT: $ 33,186.81 • • / -- 1 I L BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR FEBRUARY, 1979 • SERVICES THIS YEAR LAST YEAR Days Open 24 23 Auditorium Usage 82 40 New Borrowers 382 330 Book Reviews, Radio & TV Talks, Newspaper 8 10 Evening Visitors 1,338 1,530 Evening Circulation 2,343 2,234 Overdue Notices 101 382 ROUNTREE ROOM Story Hour Attendance 413 125 Saturday Program 184 265 Class Visits & Tours/Attendance 42/810 23/592 Classroom Collections 152 551 REFERENCE I Interlibrary Loan 129 41 Questions 1,623 2,159 Reserves Notified 151 252 ELDERLY & HOMEBOUND • Regular Print 219 0** Large Type Print 581 0** BOOKMOBILE Trips Made 34 39 Adult Books 1,533 Non-fiction 327 * Fiction 530 * Juvenile Non-fiction 3,641 4,662 Fiction 14,734 18,415 Books Carried to Schools, Parks 3,277 3,681" I Books Circulated to Schools, Parks 16,385 18,405 Crestview 73 62 Steephollow 102 125 Redmond Terrace - 442 763 The Oaks 257 212 Wellborn 7 56 Girls Club 34 0 Humpty Dumpty Nursery 220 550 Collier's Nursery 200 440 French's Nursery I, II, & III 735 1,720 A&M Methodist Church 455 845 • * Data Not Recorded At This Time ** Position Vacant . • • • BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR FEBRUARY, 1979 CIRCULATION THIS YEAR LAST YEAR ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE Non-fiction 4,927 2,021 -3,968 4,041 2,615 5,428 Fiction 3,482 5,444 15,264 5,302 5,041 19,182 Pamphlets 39 54 0 50 14 0 Periodicals 412 89 13 220 49 0 Framed Prints 74 16 0 71 32 0 Picture File 0 66 0 0 173 0 Records 177 56 0 87 7 0 Slide Sets 0 79 0 0 20 0 Sculpture 11 0 0 8 0 0 Paperbacks 2,411 48 225 0* 19 0 Bound Periodicals 159 0 0 0* 0 0 TOTAL 11,692 7,873 19,470 9,779 7,970 24,610 GRAND TOTAL 39,035 42,340 BOOK STOCK THIS YEAR LAST YEAR Books Catalogued - Adult 489 113 Books Catalogued - Juvenile 209 48 I Memorial Books Catalogued 28 50 Other Gifts Catalogued 175 207 Total Additions 698 418 Books Transferred 2 0 Books Repaired in Library 41 0 Books Withdrawn 185 99 Books Rebound 0 0 Magazines Bound 0 0 1 Records Catalogued 47 0 Records Withdrawn 2 0 * Data Not Recorded At This Time BRYAN PUBLIC LIBRARY Month of February, 1979 CIRCULATION - Adult 11,692 Juvenile 7,873 Bookmobile 19,470 GRAND TOTAL 39,035 SERVICES Days Open 24 Auditorium Usage 82 New Borrowers 382 Book Reviews, Radio & TV Talks, Newsp. per 8 Evening Visitors 1,338 Evening Circulation 2,343 Overdue Notices 101 RuUNTREE ROOM Story Hour Attendance 413 Saturday Program 184 Class Visits & Tours/Attendance 42/810 Classroom Collections 152 • REFERENCE interlibrary Loan 129 Ctuestions 1,623 Reserves Notified 151 • ELDERLY & HOMEBOUND Regular Print 219 Large Type Print 581 BOOKMOBILE Trips Made 34 Books Carried to Schools, Parks 3,277 Books Circulated to Schools, Parks 16,385 Crestview 73 Steephollow 102 Redmond Terrace 442 The Oaks 257 Wellborn 7 Girls Club 34 Humpty Dumpty Nursery 220 • Collier's Nursery 200 French's Nursery I, II, & III 735 A&M Methodist Church 455 BOOK STOCK Books Catalogued - Adult 489 Books Catalogued - Juvenile 209 Memorial Books Catalogued 28 Other Gifts Catalogued 175 Total Additions 698 Books Repaired in Library 41 • Books Withdrawn 185 Books Rebound 0 Magazines Bound 0 Records Catalogued 47 Records Withdrawn 2 BOOKS TRANSFERRED 2 MEMORIALS AND HONORARIUMS GIVEN TO THE LIBRARY DURING THE MONTH OF FEBRUARY, 1979 Given in Memory of Mr. Bonner=. H. Barnes $5.00 from Nonie and W. T. McDonald $10.00 from Mr. and Mrs. Bookman Peters $10.00 from Dr. and Mrs. R. H. Harrison, III Given`in.Memdryof_Mrs. John (Nancy) Collette $16.00 from Linda and Steve Pringle Given in Memory of Mr. W. D. Dunn and Mr. W. A. Tarrow $87.50 from the Bethume Women's Club Given in Memory of L. K. Hall $15.00 from Mr. and Mrs. John Hicks Given in Memory of Dr. Carlton R. Lee $15.00 from Mr. and Mrs. Manning Smith $10.00 from Judge and Mrs. W. T. McDonald, Jr. $10.00 from Mr. and Mrs. Bookman Peters $5.00 from Mrs. June Stacy 41) $10.00 from Dr. and Mrs. R. H. Harrison, III $10.00 from Mr. and Mrs. C. J. Allen Given in Memory of Mr. E. E. McQuillen $15.00 from Phyllis and Jim Dozier $10.00 from Peggy Owen Given in Memory of Mrs. Amy Neely $5.00 from Mackin and Gwyn Jones $10.00 from Dr. and Mrs. R. H. Harrison, III Given in Memory of Mr. Carl E. Sandstedt $5.00 from Dr. and Mrs. Tom B. King $5.00 from Judge and Mrs. W. T. McDonald, Jr. $5.00 from Nonie and W. T. McDonald How to Recognize Trees: by William Carey Grimm. From Mr. and Mrs. Jack Kent Given in Memory of Mr. Carl T. (Doc) Sprague $10.00 from Brownrigg H. Dewey, Jr. $5.00 from Nonie and W. T. McDonlad $5.00 from Mackin and Gwyn Jones 41, $10.00 Dr. and Mrs. R. H. Harrison, III Given in Memory of Mr. 011ie Wilson $7.00 from Mrs. Mary Eden A manuscript (genealogy) Txist The Brazos and the Navasot: Given by the author--Mrs. Johnnie E. Stribling MEMORIALS AND HONORARIUMS CATALOGUED DURING THE MONTH OF FEBRUARY, 1979 Arco Book of Dried & Pressed Flowers Bodi:;: Jack: A gardener's book-of needlepoint Broom, Donald: The wonderful world of birds and their behavior Bruner, David: Herbert Hoover; the public life Cheever, John: The stories of John Cheever Davis, Mary K. : More needlepoint from America's great quilt designs Gishford, Anthony: Grand opera Grimm, William: How to recognize trees Guilland, Harold F. : Early American folk pottery Jones, A. : World encyclopedia of dogs Jordan, Terry: Texas log buildings; a folk architecture Laing, Alexander: Seafaring America Lane, Margaret: The magic years of Beatrix Potter Leavitt, Richard: The world of Tennessee Williams: Lewin, Ronald: Churchill as warlord Linsley, Leslie: Fabulous furniture decorations Lipman, Jean: Flowering of American folk art Luce, J. V. : Homer and the heroic age McCall's, ed.': McCall's book of afghans McQueen, Shelia: Flower arranging from your garden Magnusson, Magnus: Archaeology of the Bible Massingham, Betty: Flowing arranging in colour Newcomb, William: German artist on Texas frontier Rosenberg, Leon: Sanger's pioneers Texas merchants Roueche, Berton: The river world and other explorations Rowdon, Maurice: Lorenzo the magnificent Schoonover, Cortlandt: Frank Schoonover Thomas, Bell: American Rivers; a natural history •