HomeMy WebLinkAbout02/20/1985 - Regular Minutes - Bryan College Station Library System Advisory Board .
| /
| ,
'
MINUTES OF A REGULAR MEETING
OF THE BRYAN LIBRARY BOARD
Feb. 20, 1985
1 . On the 20 gf February 1985, the Library Board of the
City of Bryan, Texas, convened in regular session in the
regular place in the Rgadipg Area of the Library Building, at
5 p.rp. with the following members present:
ATTENDANCE
Member Present # of meetings # of meetings
Absent held since attended since
appointment appointment
'
Mrs. C.J. Allen P 110 90
Ed Madeley, V/P P 17 17
Mrs. Willie Pruitt , P 110 81
Treasurer
Judge C: Ruffino P 17 15
Vic Paulos P 39 24
Mrs. W. Gibson P 17 11
, Mrs. W. B. Bogard A 39 28
���^
�w�� Also present were Mrs. Clara B. Mounce, City Librarian; Mrs.
Jerilynn A. Williams, Associate City Librarian; Dr. John
Blackburn , new Operations Manager of Community Services.
3. Visitors were Mrs. Jody Bates and Mrs. Dick Holmgreen of
the Brazos County Sesquicentennial Commission.
4. The minutes were approved as mailed.
5. There was no monthly statistics discussion.
6. There were no committee reports.
7. Mrs. Mounce introduced Dr. John Blackburn, newly
appointed Operations Manager of Community Services.
Mrs. Mounce explained that bid specifications are being
written by the Purchasing Agent for three video camera
monitors to be installed in the Law Library. Carpeting for
the stairwell and behind the circulation desk will be ordered
Illiiin the next week. She also explained that a new secretary
has not been hired. A person who accepted the position
changed her mind after two weeks, so the hiring procedure had
\III to begin all over again.
8A. Mrs. Allen and Mrs. Mounce briefed the board members
my about the College Station Library Committee report which wa�given to the C. S. council on February 14. The board membersapproved of the concept of a branch library in College
__ -
Station, but expressed concerns about the arrangements for a
long term agreement as opposed to a short term situation.
The following document. was reviewed by the board:
WHEREAS, the mission of the Bryan Public Library is to
select , organize, preserve and make freely and easily
available to the people of Brazos County such books,
periodicals, newspapers, and other materials, within the
limitations of space and budget , which will aid them in the
pursuit of education , information , research , recreation, and
in the creative use of leisure time; and to promote the
maximum use of its collection by the greatest number of
persons;
It would be appropriate for the City of Bryan to establish
a branch' of its municipal library in College Station , with
that city bearing the total direct and indirect costs be-
cause:
1 . The City of Bryan has unilaterally provided free public
library services to all residents of the two cities and the
county since 1903 when the Carnegie Library was constructed.
2. It would enhance the image of the City of Bryan and
increase good will between the two cities.
3. The Texas State Library and Archives Commission encourages
and supports cooperative efforts between all types of
libraries.
4. Given the fact that 30% of library usage is by residents
of College Station , a branch service in that city would
allow the present staff at Bryan to improve the quality of
services provided at the Bryan Public Library.
5. The City of Bryan s library has traditionally assisted
neighboring towns in establishing library services. In 1974
Mrs. Hazel Richardson and Mrs. Nan Ross, the City Librarian
and Reference Librarian at that time, organized the city
library for Caldwell . Caldwell reimbursed the City of Bryan
for this professional help. Good will and appreciation were
by-products of this project. Bryan 's reputation as a leader
in free public library services was enhanced.
r�^ `
6. A one year demonstration project of Bookmobile services
to neighboring counties was sponsored by the Bryan Library in
1958 through cooperation with the Texas State Library. This
project provided a Bookmobile vehicle and a driver , and Bryan
provided most of the books for circulation in the communities
of Caldwell , Deanville, Somerville, Lyons, Chrisman , Cooks
110 of
North Zulch , Madisonville and Midway. Again this
resulted in enhancement of Bryan 's early committment to free
public library services.
| _ -
. '
i0111
8B. Mrs. Mounce said she had discussed an amnesty period in
April in conjunction with National Library Week with the City
Manager , and he agreed to make the proposal in the form of a
proclamation. It is understood that no advance publicity
would be made, so that patrons did not "save" their overdue
materials.
9. Mrs. Bates and Mrs. Holmgreen presented a slide/tape
presentation on the history of Brazos, Bryan and College
Station entitled "Rich Past--Bright Future". The 18 minute
presentation has just been completed by a committee of the
Sesquicentennial Commission. Paul McKay wrote the script.
The Library furnished many of the photographs and books that
were used in this project. Board members were encouraged to
publicize the availability of the program, as it tends to
inspire citizens to get ready for 1986.
10. There were no requests for agenda items.
11 . The meeting was adjourned at 6:30 p. m.
4=�u
�.
9a.„6-- Ca/66(Z A4-7/-10-6-(
Mrs. C. J. Allen, President Mrs. Clara B. Mounce
City Librarian
411
1
rMP
CITY CF BRYAN PAGE 53
DETAIL LISTING CF CBLIGATICNS VS. BUCGET
F4OPT"5 . P103' FOR BUDGET
ECFFISCAL 801/31EAR 19E5
-� FDNC: 100 GENERAL FUND AGENCY: 600 CCMMUN]TY SERVICES
ORGANIZATICN., 6020 LIBRARY ACTIVITY:
CURRENT PERIOD FISCAL YEAR-TC-DATE
OBJECTI--------- -I I CURRENT UNOBLIGATEC
__--- -- TCTAL I OUTSTANCING TCTAL I EUEGETEC BUCGET
CCCE-DESCRIPTICN-' OBLIGATIONS 1 ENCUMBRANCES EXPENDITURES CBLIGATICNS I AMOUNT BALANCE PERCENT
4100 SUPERVISORY 4,181.65 C.CC 16,465.35 16,465.35 54,115 37,645.65 69.6 /
4102 FULL TIME 11,584.27 0.0C 5C,267.36 50,267.38 211,029 160,761.62 76.2 1
4103 PART TIME . 1,444.89 C.CC 5/736.23 5,736.23 22,631 16,854.77 74.7 1
4104 HCLIDAY PAY 2,119.16 C.CC 4,763.64 4,783.64 0 4,783.64- 0.0 1
4110 SICK PAY 395.80 C.CC 1,705.77 1,705.77 0 1,705.77- 0.0 1
4111 VACATICN PAY 1,758.24 C.CC _ 3,EC6.17 3,806.17 0 3,606.17- 0.0 1
4112 TERMINAL FAY 0.00 C.CC. 243.82 243.82 0 243.62- 0.0 1
4113 INJURY PAY 0.00 C.CC 0.00 0.00 0 0.0C 0.0
4114 MISC PAY 0.00 -._._______C.CC ' - 30.88 30.88 0 3C.8f- 0.0 1
MERIT PAY 430.00 C.CC 1,650.00 1,690.00 0 1,650.0C- 0.0
4120 RETIREMENT 926.85 C.CC 3,039.37 3,039.37 12,031 8,991.63 74.7 Y
4121 FICA 1,573.57 C.CC 5,945.87 5,949.87 20,672 14,7222.13 71.2 1
4122 HEALTH INS 987.36 0.CC 3,867.73 3,887.73 12,589 8,701.27 69.1 1
4123 LIFE INS 81.28 C.CC 333.44 333.44 1,071 737.5E 68.5 2
4124 VCRKERS CCMP _23.12 - _ - O.CC 108.54 108.54 443 - 334.4E 75.5 1
4125 UNENP CCMP 84.40 C.CC 337.6C 337.60 962 624.4C 64.9 1
4126 DENTAL INS. 97.44 C.CC 363.67 383.67 1,304 920.3= 70.6 1
601 APPR UNIT TOTL 26,094.03 C.CC 56,773.46 98,773.46 336,847 238,072.54 70.7
4200 OFFICE SUPP. ___ _237.94_______ 0.00 807.44 807.44 1,252 464.5E 27.5 %
4201 EDUCA SUPP 0.00 0.0C 0.0C 0.00 570 570.CC 100.0 /
4202 PHCTCG SUPP 4.00 C.CC 43.SC 43.90 100 56.10 56.1 1
y203 POSTAGE 152.23 - C.CC 564.63 564.63 2,000 1,435.37 71.8 X
4204 PRINTING 209.81 1, 186.66 455.8E 1,682.56 2,531 848.44 33.5 X
4219 CTHER CFF 162.08 27.4C 7E4.85 812.25 3,953 3,140.75 79.5 .X
4220 NTR VEH SUPP 70.92 C.CC 20.04 207.04 _ 1,290 _1,062.56 64.0 1
-- 4222 TOCLS EC SUP 656.10 C.CC 4.2E 4.28 25 20.72 82.5 1
4242 JANITCR SUPP 33.70 C.CC 50.55 90.55 595 504.45 84.8 1
4251_BCT SUPP 16.99 - _ 0.CC ___ _-__-43.56 43.96 75 _31.04 41.4 1 __ __-4281 FIRST AID 0.00 C.CC O.00 0.00 10 10.00 100.0 R
4289 CT CREW SUPP 0.00 0.CC O.00 0.00 10 10.CC 100.0 1
-----6-02 APPR UNIT TCTL 243.57 1,214.0E 3,042.53 4,256.61 12,451 8,194.3S 65.8 - _
4300 MIR VEH NTN _128.54 _ _ _ C.CG _ 462.35___-462.35 482.35 5,678 5,195.65 51.5 $
i
4302 CFF FUR/EQ 66.3E 66.3E 325.00 451.38 1,185 733.62 61.5
4304 FIRE AP MTN 0.00 0.0C 0.00 0.00 20 20.00 100.0 2
4319 MACH/E6_MTN ___ ._____.._.0.00_--- -0.0C _..-- _--_-_ 0.0C _._-- .._._ 0.00 100 100.00 100.0 2
t.... ....•
•
,..,
• 0 _...._
•
..
_ -
02/25/85 CITY CF BRYAN PAGE 54
FEPCPT ID: A103P CETAIL LISTING CF CBLIGATICNS VS. EUCGET
FOR BUDGET FISCAL YEAR 1985
AS CF 01/31/85
FDNC: ICC GENERAL FUND AGENCY: 600 COMMUNITY SERVICES
ORGANIZATICNi 6020 LIBRARY ACTIVITY:
CURRENT PERIOD FISCAL YEAR-TC-DATE
CBJECT I 1 I CURRENT UNOBLIGATEC
1 TOTAL I OUTSTANCING ICTAL I EUCGETEC EUGC-ET
CCOE-DESCPIPTION I OBLIGATIONS I ENCUMBRANCES EXPENDITURES CBLIGATICNS 1 AMOUNT BALANCE PERCENT
I I I
4320 BLDG MA INT 0.00 C.CC 30.00 30.00 7,850 7,82C.CC 99.6 1
4346 BCCKS NTN 147.00 634.15 3C.1C 664.25 2,292 1,627.75 71.0 1
603 APPR UNIT TCTL 341.92 700.52 S27.45 1,627.98 17,125 15,497.02 90.5
4400 ELECTRIC SER 4,688.21 0.CC 19,785.00 19,785.00 46,226 26,543.CC 57.3 1'
44C2 WATER SER 6.00 C.CC 42.32 42.32 491 448.68 91.4 1
4403 WW SERVICE 3.00 O.CC'= 33.43 33.43 442 406.57 92.4 / -
4404 GARBAGE 15.50 C.CC % 62.0C 62.00 156 94.00 60.3 1
4405 CCM?, SERVICE 2207.27 C.CC 919.79 919.79 3,600 2,660.21 74.5 R
4421 BLDG RENTAL 1,734.83 0.CC 6,939.32 6,939.32 20,818 13,876.6E 66.7 I
4422 EQUIP RENTAL 657.00 C.CC 1,C95.0C 1,095.00 1,100 5.CC 0.5 1
4441 TRAVEL 140.10 C.CC 2E5.92 285.92 3,181 2,855.CE 91.0 1
4442 C TRAINING 0.00 C.CC C.00 0.00 650 650.00 100.0 1
4445 I TRAINING C.00 C.CC C.CO 0.00 118 118.0C 100.0 1
4448 EMP.PHYSICAL 0.00 C.CC 32.CC 32.00 32 0.CC 0.0 1
4450 LIABILITY IN C.00 C.CC C.CC 0.00 611 611.0C 100.0 1
4451 FIRE INS 0.00 C.CC 1,565.0C 1,965.00 1,965 O.GC 0.0 1
4453 BCI LER INS 0.00 C.CC C.CC 0.00 313 313.0C 100.0 1 -
4455 INS ANC INSP 0.00 C.CC 5C4.0C 504.00 525 25.00 4.7 1
4458 ASSCC DUES _50.00 C.CC 455.0C 455.00 470 15.CC 3.2 1
4460 CAR-CLOTHES 4.00 C.CC 23.6C 23.60 200 176.4C• 88.2 1
4474 PR SERVICES 0.00 C.CC 10.29 10.29 225 214.71 95.4 I
4477 MISC CHARGES 0.00 C.CC 7.55 7.95 100 52.05 92.1 1
604 APPR UNIT TOIL 7,505.91 0.00 32,160.62 32,160.62 81,329 49,166.3E 60.5
4519 C/S BOOKS 17,557.66 21,800.01 607.86 22,407.87 30,000 7,552.12 25.3 1
4524 LIBRARY IMPR 7,125.07 10,094.69 10,469.24 20,563.93 43,000 22,426.07 52.2 1
4540 INST APP PAC 0.00 C.CC C.CC 0.00 0 0.00 O.0 1
4544 CFF MACH/EC 0.00 1,CC2.CC C.00 1,002.00 2,578 1,576.00 61.1 I-'
605 APPR UNIT TCTL 24,682.73 32,696.70 11,077.10 43,973.80 75,578. 21,604.20 41.8
ACTIVTY TOTAL 56,866.16 24,611.31 145,581.16 180,792.47 523,230 342,537.53 65.5 -�
6020 CRG TOTAL 58,868.16 34,611.31 145,981.16 180,792.47 523,330 342,537.53 65.5
r
i
BRYAN PUBLIC LIBRARY
41)
FINANCIAL REPORT ON COLLECTION DEVELOPMENT
AND MISCELLANEOUS ACCOUNTS
FEBRUARY; 1985
CITY FUNDS:
books, continuation service, magazines & newspapers,
records, audio-visual
CITY OF BRYAN ALLOCATION $ 18,648,20
CITY OF COLLEGE STATION ALLOCATION $ 2,031,39
MISCELLANEOUS FUNDS:
books, records, audio-visual, capital outlay,
miscellaneous expenditures
RESTRICTED GIFTS:
RESTRICTED GIFT-REGULAR ACCOUNT $ 13,232.34
• FRIENDS OF THE LIBRARY FUND $ 544,23
HEDGCOCK ESTATE $ 311.98
TODERO ESTATE: $ 2,317.97
TRUSTS:
ROUNTREE ACCOUNT $ 331.77
F. LAW HENDERSON: TEXAS BOOKS ONLY $ 27,88
GRANTS:
LSCA-STATE (.Includes Literacy Program funds) $ 1,242,08
TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT
AND MISCELLANEOUS EXPENDITURES $ 38,687.84
MEMORIAL & GIFT FUND DONATIONS RECEIVED FOR THE MONTH $ 195,00
1111
PREPARED BY /47I)Zie REVIEWED BYqii„leciLL:4A14,o
I 411 I
BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR OCTOBER, 1985
CIRCULATION THIS YEAR LAST YEAR
ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE
Non-fiction 6,714 2,052 302 5,646 1,887 344
Fiction 4,236 6,492 1,912 4,057 6,662 1,772
Pamphlets 25 - - 6 2 -
Periodicals 770 29 - 545 5 -
Framed Prints 25 6 - 80 6 -
Picture File - 4 1 - _ 213 -
Records 140 303 - 269 279 -
Slide Sets - 4 -, - 5 -
Sculpture 4 - - 7 - -
Paperbacks 2,628 274 115 3,117 349 158
Cassettes . 458 - - 116 - -
Film Strips - 26 4 - 35 -
Multi-Media Kits - 28 - - 19 -
Camera 6 - - 17 - -
TOTAL 15,006 9,218 2,334 13,860 9,462 2,274
GRAND TOTAL 26,558 25,596
BOOK STOCK THIS YEAR LAST YEAR
Books Catalogued - Adult 541 416
Books Catalogued - Juvenile 230 31
Total Additions 771 447
_ Gifts Catalogued 92 78
Books Transferred 28 28
Books Repaired in Library 31 45
Books Withdrawn 613 261
Books Rebound 0 0
Magazines Bound 0 0
Records Catalogued 17 12
Records Withdrawn 14 3
Cassettes Catalogued 95 0
Cassettes Withdrawn 1 0
Multi-Media Kits Catalogued 2 0
Multi-Media Kits Withdrawn 1 0
PREPARED BY i.,/j, Ai REVIEWED BY 4 C .
r
BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR OCTOBER, 1985
SERVICES THIS YEAR LAST YEAR
Days Open 27 27
Auditorium Usage 47 54
W New Borrowers 411 409
Renewed Borrowers 430 372
Replacement Borrowers Card 62 75
Overdue Notices 612 547
CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY
Story Hour Attendance 223 361
Saturday Program 40 76
Class Visits & Tours/Attendance 28/490 22/484
Special Programs - 1/84
Reference Transactions 651 114
ADULT REFERENCE/INFORMATION/READER'S ADVISORY
Interlibrary Loan 24 42
Reference Transactions 1,910 1,366
Reserves Notified 235 151
Class Visits & Tours/Attendance 3/34 -
EXTENSION SERVICES
411 SERVICES TO THE ELDERLY
Regular Print 100 36
Large Type Print 190 222
BOOKMOBILE
Trips Made 29 29
Adult Books
Non-fiction - 62 77
Fiction 285 373
Juvenile
Non-fiction 240 267
Fiction 1,627 1,399
Redmond Terrace
555 420
Oak Hill-Johnson School area 127 335
Colliers Day Care % 138 232
K-Mart 924 571
A & M Methodist Day Care 223 136
Crestview Apts. 9 15
' Raintree 152 234
Big Top Day Care 50 52
Manor East Mall 81 128
Carver School 62 151
Neal Campus 13 *
• * Not a scheduled stop at this date.
PREPARED BY /44,0re ."( eVva REVIEWED BY VLA CS. 4LO —
BRYAN PUBLIC LIBRARY MONTHLY 'REPORT FOR ''EBRUARY- ]985
SERVICES . THIS YEAR LAST YEAR
Days Open 24 25 .
III Auditorium.Usage 47 60
New Borrowers 488 417
Renewed Borrowers 532 235
Replacement Borrowers Card 83 56
- Overdue Notices 406 615
ROUNTREE ROOM '
Story Hours Attendance 358 261
Saturday Program 72 281
Class Visits & Tours/Attendance . 5/89 7/168
Special Programs -- --
Book Visits/Attendance 69/188
REFERENCE ' ,
Interlibrary Loan 18 37
Questions 1,869 1,828
Reserves Notified 190 180 -
ELDERLY & HOMEBOUND
Regular Print 43 • ' 44
111/ Large Type Print 201 165
• BOOKMOBILE •
Trips Made 24 24
Adult Books
Non-fiction 90 114 . '
Fiction 470 633
Juvenile
Non-fidtion 228 170
.Fiction 1,378 939
Redmond Terrace 547 457
Oak Hill-Johnson school area 476 264
Collier 125 117
K-Mart ' . ' 596 760
A & M Methodist Church Day Care 140 90
Crestview Apt. 10 10
Raintree - 194 146
Big Top Day Care 74 50
Manor East Mall 118 29
Carver79 36
// 1 11 '
PREPARED BY � � 7{. (.�/ /vt.� REVIEWED BY�P��`•_we, . L...:!_'
1 1
S
COMMUNITY SERVICES
LIBRARY SERVICES DIVISION
A. Organization Chart #6020
16 Full Time and
4* Permanent Part Time
City Librarian Advisory
Clara Mounce Board
Extension Services Chief Office Clerk Secretary
Librarian I
Linda Parkin Judy White Frances Nelson
Bookmobile Associate City
Driver/Clerk Librarian
Penny Walters Jerilynn A. Williams
Technical Services Circulation Services Children's Services Reference and Information
Services
Librarian I Library Assistant Librarian I Librarian I
Catherine Ezzell Frances Halbrook Glenda Duncan Nancy M. Ross
Roberta Olsen Mary Susan Sommerfeld
I I I
General Clerk General Clerk General Clerk
Juanita Gates Mary Woelfel Denise Degelia
Sandra Stallings Karen Gowan*
Chris Scott*
Laura Morris*
Clara Cromeans*
March 6, 1985
� _ ^
AGENDA
41��
�' BOARD OF TRUSTEES OF THE BRYAN PUBLIC LIBRARY
WEDNESDAY, APRIL 17, 1985 -- 5 P. M.
READING AREA -- LIBRARY BUILDING
Meeting Place--Open meeting is held in the library adult
reading area. Entrance is through the service door on Tabor
Street. Library address: 201 East 26th St.
1 . Call to order
2. Roll call of members
3. Recognition of visitors
4. Previous minutes
5. Monthly statistics
6. Committee reports
7. Librarian 's Report
'����
����
8. Unfinished Business
A. College Station Branch Library
B. Book Security System
C. Law Library Security System
9. New Business
A. Nominating Committee
10. Request for items for agenda
11 . Adjournment
.
41���
� �N�
_�
u