HomeMy WebLinkAbout12/11/1968 - Regular Minutes - Bryan College Station Library System Advisory Board December 11, 1968
ilkDecember,, The Carnegie Library Board held its regular meeting on De ce 11,
1968 at 5:30 P.M. in the Library. A Christmas reception for the Board and
Staff)in the Rountree Room preceeded the meeting.
Mr. Edsel Burkhart, President of the Board, presided at the business
meeting. Those present were Dr. Paul Crawford, Mrs. Dan Hudson, Dr. Tom
King, Mr. Bookman Peters, and Mr. C. B. McGown, Jr. , Mrs. Hazel Richardson,
the Librarian, was present.
Mr. Burkhart adizised the Board of the offer from Lee Brawner, As-
sistant State Librarian of a $22,500 supplemental LSCA Title II grant.
This supplement would increase the total grant on our construction project
to $172,500. These supplemental funds became available through the can-
cellation of another 1967 federally funded project.
There was a general discussion as to the exact use of the money in
41/ the construction project. Dr. Crawford moved that the Board write the
City Manager acknowledging the offer of the money and offering the Board's
assistance in the procurement or utilization of the funds. Mrs. Hudson
seconded the motion and it carried.
The minutes of the last meeting were read and approved.
The Librarian reported that the book order for the month was almost
entirely Juvenile. It was moved by Mrs. Hudson that the book order be
approved. The motion was seconded and passed.
The Librarian reported that application for LSCA Title I funds for
1968-1969 had been received and completed and would be returned to Mrs.
Shultz, Field Services Director of the State Library, as soon as it was
signed by Mr. Burkhart, and Mr. Sandlin. Mr. McGown moved the authoriza-
101 - tion of the Board of the Title I application. Dr. Crawford seconded
the motion and it passed. Mr. Burkhart signed the application in behalf
of the Board.
There was a discussion of the Art Lending Collection and selections
were made by several of the members of pictures to be ordered with the
Beta Sigma Phi Council gift, as decided at the November meeting. It was
moved by Mr. McGown that the time of loan on a framed print be extended
from four to six weeks, .,in order to coordinate with the three week period
of book loans. Dr. King seconded the motion which :passed.
Dr. Crawford moved that the Librarian be authorized to expend $300
for plastic protective carrying cases for the framed prints. By common
consent, this is to be done after suitable inquirylras:::,been made by the
Librarian as to quality and cost of the cases. Mrs. Hudson seconded the
motion which passed.
The Librarian reported her attendance at the District V meeting of
the Texas Library Association at Baytown at which she spoke on The Proposed
Library Legislation for-State Aid and what it could do for public libraries.
40/ Mr. McGown expressed the appreciation of the Board for the reception
the staff had- given them preceeding the meeting.
The meeting adjourned at 7:00 P.M.
President
Treasurer
ip
Approved:
MEMORIAL AND OTHER GIFTS FOR DECEMBER 1968
•
In memory of Senora Rosa Maria Caselli:
$4.50 from Dr. and Mrs. Paul B. Crawford
In memory of Dr. Charles Cole:
$5.00 from Dr. and Mrs. Robert H. Benbow
$3000 from Mr. and Mrs. Noah Dansby
In memory of Ben Critz:
$3050 from Woman's Civic League
In memory of J. Cullen Frazier:
$5.00 from Blanche and Wesley Summers
In memory of J. C. Griffin:
$10000 from Gay F. Osborn
In memory of Mary Wilcox Henderson — (Mrs. F. Law Henderson)
$30.00 from Mr. and Mrs. Sam Ferguson
$5.00 from Mr. and Mrs. Allister Waldrop
$3050 from Mrs. Hazel Adams Richardson
$5.00 from Mr. and Mrs. George E. Adams
$3.00 from the Embroidery Club
$3000 from Brownrigg H. Dewey, Jr.
$3050 from Nonie and W. T. McDonald
$3.00 from Mr. and Mrs. Noah Dansby
$3,50 from Mr. and Mrs. R. J. Cardwell and Family
In memory of Ruth Singleton Jarrell:
$5.00 from Catherine and Lawrence Beal
$10000 from Mrs. Hazel Adams Richardson
LIBRARY ACCOUNT 113 DECEMBER 1968
ACCOUNT NAME BUDGET EXPEND UNEXPEND
ADMINISTRATIVE 7,680.00 3,810.00 3,870.00
SKILLED LABOR 17,917.00 11,001.27 6,915,73
LABOR- OPERATIONS 21,774.00 11,203.45 10,570.55
OFFICE SUPPLIES 1,800.00 1,211.83 588.17
FUEL SUPPLIES 150.00 17.74 132.26
MOTOR VEHICLES-GAS,OIL,GREASE 600.00 105.80 494.20
LAUNDRY & CLEANING 300.00 24.87 275.13
OTHER SUPPLIES 100,00 16.84 83.16
COMMUNICATIONS 600.00 205.63 394.37
HIRE OF EQUIPMENT 150,00 150,00 .00
COURT COSTS, DAMAGES 50.00 50,00
TRAVELING EXPENSES 500,00 219.19 280,81
UTILITIES 700.00 406.44 293.56
MISCELLANEOUS 100.00 32.50 67.50
ASSOCIATIONAL DUES 100.00 100.00
BUILDINGS & GROUNDS 500.00 289.96 210.04
FURNITURE & FIXTURES 250,00 25.00 225.00
410 MOTOR VEHICLES-TIRES,TUBES 500.00 64.76 435.24
BINDING BOOKS & MAGAZINES 4,000,00 1,047.14 2,952.86
SUB-TOTAL 57,771000 29,832.42 27,938.58
CAPITAL OUTLAY
FURNITURE & FIXTURES 1,500.00 198.81 1,301.19
BOOKS, MAGAZINES, PAPERS 12,000.00 4,689.56 7,310.44
TOTAL 71,271,00 34,720.79 36,550.21
0
CARNEGIE LIBRARY FINANCIAL REPORT FOR DECEMBER 1968
111
Cash on hand $ 20.00
Collections
Fines 142.71
Lost and paid books 13.93
Library fees 5.00
TOTAL 181.64
RESTRICTED GIFTS 3,929.36
Collections 160.44
TOTAL 4,089.80
EXPENDITURES 581.73
BALANCE January 1, 1969 3,5o8.07
4
UNRESTRICTED GIFTS
Collections
REFUNDABLE DEPOSITS 320.00
Collections 10.00
TOTAL 330.00
Refunds 10.00
BALANCE JANUARY 1, 1969 320.00
PETTY CASH 30.00
•
CARNEGIE LIBRARY MONTHLY REPORT DECEMBER 1968
CIRCULATION THIS YEAR LAST YEAR
Adult Juvenile Adult Juvenile
Non-fiction 2790 ?725 2190 5826
Fiction 5042 17337 4230 13312
Pamphlets 100 1 • 68 15
Periodicals 70 28 178 41
Framed Prints 69 46
Pictures 20 57
Records 31 41
Films 7
Total 8071 25149 6712 19292
Grand Total 33220 26004
SERVICES THIS YEAR LAST YEAR
Days open 25 25
New borrowers 132 172
Reference questions 967 955
1 111
Story hour attendance 183 214
Book reviews, radio programs, talks 24 30
Classroom collections 154 190
Evening visitors 579 418
Evening circulation 1816 1205
Overdue notices 471 354
Bookmobile
Trips made 31 26
Books carried to schools, parks 3826 3051
Books circulated to schools, parks 19130 14855
Crestview 100 150
Redmond Terrace 453 334
Ridgecrest 288 97
1 Millican 13 0
Wellborn 8 0
Steep Hollow 5 0
Harvey 13 0
Cedar Grove 142 0
Boyle Club 50 0
BOOK STOCK THIS YEAR LAST YEAR
Books purchased - Adult 230 167
Booksp urchased - Juvenile 36 2
Memorial books 3
0
4111 Other gifts 27 6
Total additions 296 175
Books repaired in library 106 83
Books withdrawn 55 0
Books rebound 144 0
Magazines bound 38 0