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HomeMy WebLinkAbout05/19/1998 - Special Minutes - BVSWMAMinutes Brazos Valley Solid Waste Management Agency Special Board Meeting Tuesday, May 19, 1998 College Station City Hall, Training Room Board Members Present: College Station Mayor, Lynn McIlhaney; College Station Assistant City Manager, Tom Brymer; Bryan City Manager, Mike Conduff; Bryan Public Works Director, Rick Conner. Board Members Absent: College Station City Manager, Skip Noe. Others Present: BVSWMA Executive Director, Bill Angelo; BVSWMA Staff Assistant, Sandra Cuellar; City of College Station Interim Director of Finance, Charles Cryan; College Station City Attorney, Harvey Cargill; HDR Engineering, Mike Carleton; Ingram, Wallis & Company, Rick Webb; Ingram, Wallis & Company, Tom Wallis. AGENDA ITEM 1: Mayor McIlhaney called the meeting to order at 1:37 p.m. AGENDA ITEM 2: Discuss and possible action on the minutes for the BVSWMA Board Meetings of January 20, 1998, February 17, 1998, and March 13, 1998. Ms. Cuellar provided a corrected copy of the minutes for January 20, 1998 to the Board as requested by Mr. Conner. The correction made to the minutes was to give more detail to Item 5 on the previous and new policy relating to tire acceptance at the landfill. Mr. Brymer made a motion seconded by Mr. Conner to approve the minutes. Motion was carried unanimously. AGENDA ITEM 3: Discuss and possible action on the Annual Financial Report for BVSWMA as prepared by Ingram, Wallis and Company. Mr. Angelo introduced Mr. Wallis and Mr. Webb of Ingram, Wallis, and Company who would be available for any questions the Board may have regarding the report. Mr. Wallis brought to the Board's attention the Statement of Activity/Income Statement, asking them to note that a decrease in post closure cost is reflected there. This decrease in the post closure liability for the landfill has been included in the miscellaneous income. Mr. Wallis invited the Board to call if they have any questions about the report. Mr. Wallis and Mr. Webb excused themselves from the remainder of the meeting. After a short discussion Mr. Conduff made a motion seconded by Mr. Brymer to accept the Annual Financial Report as submitted. Motion carried unanimously. AGENDA ITEM 4: Discuss and possible action on a request from the Brazos Food Bank for the waiver of tipping fees assessed to the Food Bank for waste disposed at the Rock Prairie Road Landfill. Mr. Angelo gave a report on the request made by the Brazos Food Bank for BVSWMA to waive the disposal fees for their organization. Mr. Angelo commented that although the Brazos Food Bank is a very worthy cause, there are many other worthy causes in the community. By accepting this request we would set a bad precedent. Historically the landfill fees have never been waived for a non profit or a not for profit organization. If the Board does want to do this, Mr. Angelo recommends that we make a donation to the Brazos Food Bank to cover that cost so that we do not establish a practice of waiving the fees. It is believed that it would open the flood gates if we do accept this request. After a lengthy discussion on this item the Board instructed Mr. Angelo as Executive Director of BVSWMA to deny the request to waive the fees. No vote was taken. AGENDA ITEM 5: Discuss and possible action on a proposed agreement between BVSWMA and the City of Huntsville for the disposal of solid waste at the Rock Prairie Road Landfill. Mr. Angelo gave a report on the current status of the proposed contract agreement between BVSWMA and the City of Huntsville. After some discussion Mr. Brymer made a motion requesting and that Mr. Conduff contact the Huntsville City Manager to attempt to facilitate a quicker response to the proposed agreement; and that Mayor McIlhaney contact the Mayor of Huntsville in a week or two to attempt the same results. Mr. Conner seconded the motion. Motion carried unanimously. AGENDA ITEM 6: Discuss and possible action on the 1998/99 BVSWMA Budget. Mr. Angelo gave a presentation on the proposed 1998/99 BVSWMA Budget highlighting and discussing the Revenue Projections, Expenditures by Category, Budget Summary, and detailing the Supplemental Decision Packages. Concerns and questions were discussed regarding the addition of a Field Service Worker, the Landfill Compost Demonstration Site, and the Front Entrance Overlay. More discussion followed the presentation. No action was taken on this item. AGENDA ITEM 7: Director's Report Mr. Angelo gave reports on the following subjects: Tonnage Reports Illegal Dumping Billing Problems Scrap Tire Update Household Hazardous Collection Event AGENDA ITEM 8: Executive Session "As Chairman, I hereby advise you that we are going into executive session, pursuant to Section 551.072 of the Open Meetings Act, to consider the purchase or exchange of real property and to consider staff and legal reports. I hereby announce the date is May 19, 1998 and the time is 2:50 p.m. "We're out of executive session, there was no action to be taken. The time is 3:40 p.m." There being no further business the meeting was adjourned at 3:41 p.m.