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HomeMy WebLinkAbout01/19/1993 - Regular Minutes - BVSWMA�a MINUTES BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY JANUARY 19, 1993 -1:15 P.M. COLLEGE STATION COUNCIL CHAMBERS BOARD MEMBERS PRESENT: Mayor M. Tate, Chairman, Ron Ragland, City Manager,College Station, T. Brymer, Asst. City Manager, Ed Ilschner, Public Works Director, City of Bryan. OTHERS PRESENT: Joe LaBeau, Director, C.S. Public Services, Mark Smith, Asst. Director, C.S. Public Services, Glenn Schroeder, Finance Director, City of C.S., C. Cryan, Asst Finance Director, Cathy Locke, City Attorney, C.S., Roger Drews, Sanitation Superintendent, City of Bryan, Jim Smith, Sanitation Superintendent, City of C.S.. Agenda Item 1: Call to Order. Agenda Item 2: Approval of minutes from December 15, 1992 meeting. Ed Ilschner motioned for approval. Motion seconded by Tom Brymer. Unanimously approved. Agenda Item 3: Discussion of implementation of long range solid waste plan. Ed Ilschner pointed out to the BVSWMA Board that College Station Council had "approved" the long range solid waste plan but Bryan's Council had merely "accepted" the long range plan and therefore, he wasn't sure if the Board could discuss implementation of the plan until Bryan had approved it. Tom Brymer insisted that the agenda item was for discussion only and that no formal actions would be taken at this point. Cathy Locke advised that she could see no reason for the Board not to have discussion on the implementation of the plan. Joe LaBeau advised the Board that to date, only 2 resumes had been received for the position of Executive Director, BVSWMA and that only a dozen had been received for the position of Landfill Manager. Discussion ensued as to the course of action the Board would take in recruiting for the Executive Director. Ron Ragland stated that the Board should wait until deadline (February 1) before remarketing the position. Ed Ilschner said he favored a committee approach to the selection of the applicants. Ron Ragland stated he thought the top 3-5 applicants should be interviewed by the Board. He stated that selection of the Executive Director should be top priority. The next issue was about the decision-making process that would be used for the i J BVSWMA budget. Joe LaBeau asked the BVSWMA board for a recommendation on what direction to take. There was discussion of the possibility of BVSWMA becoming a non-profit entity. Ron Ragland was concerned with the issue of the identity of the organization as being separate from the City. Cathy Locke and Charles Cryan were asked to look into the possibilities and report back to the Board. Thirdly, Joe LaBeau inquired as to whether there would be a "landfill task force" created to identify a new site. Ron Ragland said that the Executive Director A could have this as a goal when hired. No action was requested on this. AV,enda Item 4: Presentation on professional services for planning, design and construction of landfill liners. Mark Smith explained to the Board that Council had approved staff to begin negotiating with ranked firms to contract for these services. Staff had arrived at contract terms and needs approval to enter into a contract. However, the amount of the proposed contract exceeds the budgeted amount. Mark Smith explained to the Board the reasons costs have become higher than budgeted. They were that costs of soil testing have gone up and that the scope of services has gone beyond that of a simple design project. Through going ahead and contracting at the higher amount, BVSWMA could realize a savings of $238,560 in construction costs. Tom Brymer made a motion for approval of this item. Ed Ilschner seconded. The item was unanimously approved. Agenda Item 5: Board member comments. Ron Ragland commended the College Station staff for their handling of Landfill business. Ed Ilschner also wished to express his thanks for work done by the staff. AjZenda Item 6: Operator comments. Mark Smith went over the monthly tonnage report. He indicated that tonnage was down since last month. He said that wet weather is the cause of this. Mark Smith advised that compaction efforts at the landfill were being documented using an aerial survey. This type of survey will also be used to document future excavation as well. Mark Smith told the Board that there would be an appliance recycling day held January 30, 1993 at the landfill. He explained that the landfill would be a drop- off that day for appliances, paint cans, etc. The Board instructed staff to obtain media coverage for that day. A memorandum from Marc Skocypec, Admin. Assistant, to the BVSWMA board indicated that Skocypec had contacted the Governor's Energy Office about BVSWMA's declination of the grant for Project Rose. He stated that in his conversation with them, they were "very understanding of BVSWMA's position". Glenn Schroeder passed out financial reports to Board members. Agenda Item 7: Closed session to receive staff report [(6252-17(2)(r)]. (Legal Report. Agenda Item 8: No action on closed session. Agenda Item 9: The meeting was adjourned at 2:35 p.m.