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HomeMy WebLinkAbout05/17/1994 - Regular Minutes - BVSWMAMINUTES BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY MAY 17,1994 -1:30 P.M. COLLEGE STATION COUNCIL CHAMBERS MEMBERS PRESENT: Larry Ringer, Chairman, Ron Ragland, C.S. City Mgr., Tom Brymer, Asst. City Manager, C.S. .a a~ OTHERS PRESENT: Bill Angelo, Exec. Director BVSWMA, Mark Smith, C.S. Public Services Director, Charles Cryan, C.S. Deputy Finance Director, Tony Schleisman, Landfill Manager, Mr. Gresham, BVDC. AGENDA ITEM 1: Call to Order. The meeting was called to order at 1:35 p.m. AGENDA ITEM 2: Approval of minutes from April 19, 1994 meeting. Ron Ragland motioned for approval of the minutes. Tom Brymer seconded. The Board unanimously approved the minutes. AGENDA ITEM 3: Consideration of special waste fees. Bill Angelo advised the Board about the special waste being taken in at the Landfill currently. Tom Brymer asked if the special waste fee would be to cover expenses incurred by handling this waste or would it be to deter such waste. Bill Angelo explained that the fee would be to cover costs. Ron Ragland noted that currently there is no data to determine what the costs are at this time. Tom Brymer made a motion to delay this agenda item until Bryan BVSWMA members could be present. Ron Ragland seconded. The Board voted unanimously to delay the item. AGENDA ITEM 4: Receive an update on Subtitle D modifications. Bill Angelo told the Board that items in a recent Texas Natural Resource Conservation Commission (TNRCC) letter needed to be addressed with regards to flood plains, wetlands, fault areas, seismic impact zones, airport safety and unstable areas. Bill Angelo also stated that the TNRCC received the report on the high methane levels in certain areas of the landfill and that he would be monitoring these to determine if remediation would be necessary. Bill Angelo reiterated that the methane tests must be done on time in the future. No action necessary on this item. AGENDA ITEM 5: Consider authorizing a change order in the EMCON Baker -Shiflett, contract. Bill Angelo requested that a change order in the contract with EMCON Baker -Shiflett be granted not to exceed $79,600. The change order will be to cover additional tasks (18-22), Phase III as outlined in a proposal by EMCON Baker -Shiflett. Bill Angelo asked if this change order should also go through the College Station City Council. Mark Smith said that he thought it should. Tom Brymer made a motion w. w' for approval of the change order. Ron Ragland seconded. The Board unanimously approved the change order request. AGENDA ITEM 6: Consideration of award of bids for landfill fencing and gates (Bid #94-38). Bill Angelo told the Board that the low bidder for the fencing failed to meet spec- ifications by failing to submit manufacturer's specifications on materials. The next lowest bidder submitted a price of $102,571 which meets the specifications but would require additional funds of $37,571 to complete the project. Bill Angelo recommended that the Board reject the bids at this time with the intent of rebidding the project at a later date. Ron Ragland made the motion for approval. Tom Brymer seconded. The Board unanimously approved rejection of the bids for fencing and gates until a later time. AGENDA ITEM 7: Discussion of budget priorities for the 1994-95 Fiscal Year. Bill Angelo informed the Board that the BVSWMA budget would be approximately $14,000 under spent this fiscal year. He also said that revenues would be over budget and that the Operations budget would be approximately $90,000 under budget. Preliminary figures suggest that FY 94-95 will also be under budget. Bill Angelo discussed several issues with regards to the budget and the Board members directed him accordingly. AGENDA ITEM 8: Consideration of the Citizen's Advisory Committee selection process. Both Bryan and College Station have submitted lists of possible candidates to Bill Angelo for the Citizen's Advisory Committee. AGENDA ITEM 9: Board member comments. None. AGENDA ITEM 10: Operator comments. Tony Schleisman went over the monthly tonnage report. Tony Schleisman said that this was the last day for using the Con -cover machine and that it had done well. The Landfill will be looking at new products over the summer. AGENDA ITEM 11: Director's report. Bill Angelo said that the unmanned County drop-off boxes (Precincts 1 and 4) are causing difficulties in that materials coming in are having to be sent back. Bill Angelo wants to have dialogue with the Commissioners regarding these boxes. The Board agreed. »" Customers who have accounts overdue by 90 days have not been cut off as policy directs according to Bill Angelo. He said that even those over 180 days delinquent are not being cut off. Bill Angelo stated that the Landfill will begin following the policy in order to get customers to pay. With regard to the scales, Bill Angelo said that he wants to eliminate the purchase of a second scale because an additional employee would need to be hired. Bill Angelo stated that he would get info on all vehicles and then have pre-set charges for each type of vehicle entering the Landfill avoiding the need for an exit scale. AGENDA ITEM 12: Adjournment. The Board adjourned at 3:15 p.m.