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HomeMy WebLinkAbout01/20/1998 - Regular Minutes - BVSWMAMinutes Brazos Valley Solid Waste Management Agency Regular Meeting January 20, 1998 College Station City Hall, Council Chambers Board Members Present: College Station Mayor, Lynn McIlhaney; College Station City Manager, Skip Noe; College Station Assistant City Manager, Tom Brymer; Bryan City Manager, Mike Conduff-, Bryan Public Works Director, Rick Conner. Others Present: BVSWMA Executive Director, Bill Angelo; Staff Assistant, Sandra Cuellar; College Station Assistant City Attorney, Roxanne Nemcik. AGENDA ITEM 1: Mayor McIlhaney called the meeting to order at 1:35 p.m. AGENDA ITEM 2: Consider the minutes of the October 7, 1997 Board Meeting. Mr. Conner made a motion, seconded by Mr. Noe to approve the minutes. Motion was carried unanimously. AGENDA ITEM 3: Consider establishing the dates for future Board Meetings. Mr. Angelo addressed the Board requesting approval of the dates as set forth in the item submitted. Mr. Conduff requested one change to be made for the June meeting. It was discussed and decided that the meeting should be held on June 23, rather than June 16, 1998. With that change Mr. Brymer made a motion to set the Board Meeting dates as discussed. Motion was seconded by Mr. Noe. Motion carried unanimously. AGENDA ITEM 4: Consider the format and posting of BVSWMA Board Agendas. Mr. Angelo referred this item to Mr. Conduff who reported concerns regarding the format being used for the Board Agendas. He recommended that the agenda list only items that would be discussed as opposed to items that could be discussed. After a short discussion, Mr. Conduff made a motion that the BVSWMA Board Agendas indicate the changes as stated above. Motion was seconded by Mr. Noe. Motion carried unanimously. AGENDA ITEM 5: Consider changing the policy on the acceptance of used tires at the Rock Prairie Road Landfill. Mr. Angelo gave a report on the changes in the current mandates related to the acceptance of tires at the landfill. The landfill currently does not accept tires due to the mandates previously set forth by the TNRCC. The new policy would allow for the acceptance of tires for a charge as set forth by the resolution to be discussed as Agenda Item 6. The acceptance of tires will require a trial contract with a tire recycler. After a lengthy discussion on the options available related to this item, Mr. Noe made a motion to change the policy regarding acceptance of tires as recommended by the Staff with instructions to investigate the possibility of having a special out of county rate structure. Mr. Brymer seconded the motion. Motion carried unanimously. m AGENDA ITEM 6: Consider approval of a Resolution establishing rates for the Rock Prairie Road Landfill. Mr. Angelo gave a report on the reasoning behind requesting this Resolution. He also briefly discussed the resolution charge structure. After discussion Mr. Conner made a motion establishing the rates as presented in the resolution. Mr. Noe seconded the motion. Motion carried unanimously. AGENDA ITEM 7: Receive a report on modifications to the Landfill Fill Sequence and Closure Plans. Mr. Angelo gave a report on this item for information purposes only. No action was taken. AGENDA ITEM 8: Consider the selection of an engineering firm to perform engineering services related to the closure of Pre -Subtitle D Fill Area at the Rock Prairie Road Landfill. Mr. Angelo gave a report on this item touching on the interview process, scoring process, formal presentations, and commented that staff recommends the hiring of K.W. Brown Environmental Services as the firm to perform this service. Mr. Conduff made a motion to accept staff's recommendation of hiring K. W. Brown Environmental Services for this project. Mr. Conner seconded the motion. Motion was carried unanimously. AGENDA ITEM 9: Board Member Comments. Mr. Conduff had questions about the monthly tonnage reports as inserted in the agenda packages. Mr. Angelo responded by stating that the Landfill was experiencing some computer problems of which had not been worked out at this time. Mr. Conduff noted that the colors were nice. No other comments were made regarding this item. AGENDA ITEM 10: Director's Report. Mr. Angelo gave a report on several items relating to the landfill operations and other items relating to solid waste management. He reported that on the day of the Household Hazardous Waste Collection Event, it was extremely cold and wet. He wanted to compliment the volunteers for going above and beyond the call of duty on this particular event. The event has left us in pretty good shape financially, as the event cost less than was budgeted. Mr. Noe h asked about special recognition for volunteers. Mr. Angelo said we send out thank you notes and that TNRCC provides us with certificates that are presented to the individuals. We also provide them with food at the event itself. Mr. Angelo gave a brief report on the Scale, Scale Software and Hardware replacement; as well as TNRCC Activity, Options Conference, and Illegal Dumping. AGENDA ITEM 11: EXECUTIVE SESSION "As Chairman, I hereby advise you that we are going into Executive Session, pursuant to section 551.072 of the Open Meetings Act, to consider the purchase or exchange of real property and to consider staff and legal reports." "I hereby announce the date is January 20, 1998 and the time is 2:40 p.m." Note: Mayor McIlhaney excused herself from the meeting at 3:05 p.m. due to another commitment. Mr. Noe substituted as chairman during her absence. "I hereby announce we are back in open session, the date is January 20, 1998 and the time is 3:20 p.m." AGENDA ITEM 12: Official Action on Executive Session. There is one item on the agenda tabled until the next Board Meeting due to time restraints. Item tabled: Executive Director's Performance Evaluation. AGENDA ITEM 13: Board Meeting was adjourned at 3:21 p.m.