HomeMy WebLinkAbout10/08/2013 - Regular Agenda Packet - Parks Board PARKS AND RECREATION ADVISORY BOARD
AGENDA
O
CITY OF COLLEGE STATION ' b�
TUESDAY OCTOBER 08, 2013
REGULAR MEETING - 7:OOPM
Wolf Pen Creek Green Room
1015 Colgate
College Station, TX 77840
1. Call to order and Roll Call.
2. Possible action concerning requests for absences of members.
3. Hear visitors.
4. Consideration, possible approval, and discussion of minutes from the meeting of
September 10, 2013.
5. Discussion and possible action concerning Mr. Phillips written request for naming of the
two Castlegate parks.
6. Report, possible action, and discussion on the condition of park trees. Presented by
Amy Atkins.
7. Update on Lincoln Recreation Center expansion by David Schmitz.
8. Discussion and possible action concerning the Parks and Recreation Advisory Board
Goals for FY13.
9. Report, possible action, and discussion concerning the current Capital Improvements
Program:
➢ Capital Improvements and Park Land Dedication Project Lists of October
2013.
➢ Dedications of Less than Five Acres
10. Presentation, possible action, and discussion on future agenda items: A Board Member
may inquire about a subject for which notice has not been given. A statement of
specific factual information or the recitation of existing policy may be given. Any
deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting.
➢ Next Regular Meeting — November 12, 2013
11. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours
before the meeting. To make arrangements call (979) 764 -3517 or (TDD) 1- 800 - 735 -2989. Agendas may be viewed on www.cstx.gov.
Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be
held on the 08th day of October, 2013. For the meeting to begin at 7:00 p.m. at the Wolf Pen Creek Green Room, 1015
Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda.
Posted this the day of , 2013, at p.m.
City of College Station, Texas
BY:
Sherry Mashbum, City Secretary
1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City
of College Station, Texas is a true and correct copy of said Notice and that 1 posted a true and correct copy of said notice on
the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.qov. The
Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on
, at , and remained so posted continuously for at least 72 hours preceding the
scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following date and time:
by
Dated this day of , 2013.
CITY OF COLLEGE STATION, TEXAS
BY:
STATE OF TEXAS )
COUNTY OF BRAZOS )
Subscribed and swom to before me on this the day of , 2013.
Notary Public — Brazos County, Texas
My commission expires:
September 12, 2013
David Schmitz
Director of Parks & Recreation
City of College Station
Dear Mr. Schmitz;
Per your request, we are submitting in writing a request for the naming of Park A and Park 8 in
Castlegate II. Please accept our suggestions for the naming of Park A as "Dusty Phillips Park" and Park 8
as "Wallace Phillips Park" in remembrance of my father and grandfather. In order to be considered for
a qualifying name, the city's guidelines state you must satisfy one of the criteria. We meet at least three
of the requirements. We are basing our suggestion for the names on the following:
1. "A" — Be descriptive of a geographic location or a significant natural feature in or near the
facility, or an adjoining subdivision, street, or school.
Both of these parks are located on WS Phillips Parkway
2. "D" — Commemorate individuals who made significant contributions to the city's acquisition
or development of the facility.
We have made significant contributions to the development of the city as we deeded the
land and developed 100% of both of these parks. The guidelines only require a minimum
of 50% of the capitol constructions costs associated with developing the facility and we
contributed 100 %.
3. "E" — Recognize organizations involved in a public - private partnership with the City that
have made significant financial or capital contributions to the acquisition or development of
the facility.
Our entities have had a long history of being involved in a public- private partnership with
the City and have specifically made significant capital contributions to these parks.
We have been instrumental in the growth and development of College Station, specifically the South
College Station area with master planned communities such as Castlegate, Castlegate 11, Castle Rock, The
Gardens of Castlegate, Spring Creek Townhomes and The Barracks at Rock Prairie. We have contributed
to the success and growth of College Station with our vision and implementation of these communities
along with their amenities and park facilities. Our involvement and investment in these parks and this
surrounding community should afford us the opportunity to name them. We appreciate your
consideration.
Yours Truly,
!f f • � �1
Wallace Phillips
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PARKS AND RECREATION DEPARTMENT
CAPITAL IMPROVEMENTS 8 PARK LAND DEDICATION PROJECTS FY '13 -14
OCTOBER 1, 2013
Ca • ital lm • rovements Projects
Completion
Date Final
Capital Improvements Project Project Funding Expected / Actual Cost
Projects Status Manager # Budget Source
Lick Creek Racoon Run Trail Under construction Pete V. PK1302 $76,020 Parks Grant 8/13 10/13
Lick Creek Nature Center Design In Design CP /David S./ Amy A. PK1102 $2,495,000 GOB '08
Lick Creek Iron Bridge Trail Under construction Pete V. PK1201 $100,000 GOB 08 8/13 10/13
Creek View Park Pending council approval Ed M. / Pete PK0906 $488,726 GOB '08 2/14
Field Redevelopment Field
(Improvements to Sports Areas) In design Pete V. PK0300 $116,765 Redevelopment 4/14
Veterans Artificial Turf & Parking Under construction CP /Pete HM1217 $3,785,000 HOT Funds 1/14
$305,000
(Design) FY'13
Lincoln Center Additions In Design CP /Pete PK1213 GOB
$4,285,000
(Total)
Veterans Soil & Grass Pete V PK1313 $160,000 General Fund 3/14
Improvements
East District Maintenance Shop In Design CP /Pete V. PK1101 $1,645,000 GOB 12/13
In design Court resurfacing @ five parks g Pete V. $50,000 General Fund 1/14
Play equipment and surfacing In design Pete V. $75,000 General Fund 2/14
Park Amenities Improvements In design
Pete V. $35,000 General Fund
WPC Festival Site Pre -Fab In design Amy A. $200,000 WPC TIFF Fund 2/14
restrooms
Comm. Park
Skate Park Restroom Under construction Amy A. PK1306 $175,000 Zone B 10/13 12/13
Pavilion Repairs & Maintenance In design
Pete V. $25,000 General Fund 4/14
Neighborhood Parks David PK0912 $289,922
• Revolving Fund
Project Totals
(Excluding On Hold Projects) $14,001,433
On Hold Funds $0
CIP Summary
Completed 0
Substantial Completion 0
Pending /On Hold 0 .
Pending Council Approval 1
In Design 9
Design Completed 0
Out to Bid / Re -Bid 0
Bids Received 0
Pending Design Contract 0
Pending Construction Contract 0
No Status 2
Under Construction 4
Public Hearing Scheduled 0
RFQ's — Design 0
Total 16
Park Land Dedication Pro'ects
Completion
Park Land Dedication Project Project # Funding Date Final
Projects Prioritized Status Manager Budget Source Expected /Actual Cost
ZONE 1 - $417,187.42 - --
Northgate Park House Demolition & On Hold Pete V. Zone 1 __■_
moved
■
asbestos removed
ZONE 2 — $55,531.11 —_—
. In desi.n Pete V. $30,000 Zone 2
Thomas Park Swing Set & Resurface In design Pete V. $16,500 Zone 2
ZONE 3 - $97,140.82
ZONE 4 - $30,709.94 —_— -
Carters Crossing Park Development In Design Pete V. PK1202 $32,000 Zone 4 11/13
ZONE 5 - $196.11
Bee Creek Swing Set & Resurface In Design Pete V. $21,000 Zone 5
ZONE 6 — $266,360.37 —_—
Arboretum Bridge Under construction Pete V. PK1305 $34,500 Comm. Zone B Funds 12/13 _=
Southwest Hike & Bike Trail, Phase 1 Pending council approval CP & Pete V. PK0806 $268,000 Zone 6 4/14
Southwest Park, Phase 2 Design complete Pete V. PK1301 $82,000 CDBG Funds 1 -14 ==
ZONE 7 - $207,522.82
ZONE 8 - $26,207.55 —_—
Sandstone Park Exercise Stations In design Pete V. $10,000 Zone 8 _--
ZONE 9 - $24,531.12
ZONE 10 - $353,911.12
ZONE 11 — ($34,674.12)
ZONE 12 - $25,531.55
ZONE 13 - $91,812.68
ZONE 14 - $92,884.94
ZONE 15 - $729,730.87
ZONE 16 — 20 $0
ZONE 21 - $1,083.82 —
ZONE 22 — 23 - $0
ZONE 24 - $17,279.57
ZONE 25 - $0
ZONE 26 - $3,264.59
ZONE 27 — 29 $0
Completed Projects Total $0 Park Land Dedication Summary
Completed 0
Design & On Hold Total $32,000 On Hold 1
Pending council approval 1
Under Construction Total $0 In Design 6
Out to Bid / Re -Bid 0
Out to Bid $ Bids Received 0
Pending Construction Contract 0
Pending Design Contract 0
Community Community Pending Study 0
Zones Park Funds 1
Under Construction
ZONE A 160 $193,884.17 Under Contract 0
ZONE B 161 $454,505.31 Public Hearin* 0
ZONE C 162 $465,037.23 9
ZONE D 163 $13,760.24
Non -Park CIP Projects
Project Funding Completion Date Final
Status Manager Project # Budget Source Expected / Cost
Non — Park CIP Projects
Actual
Non Park Summary
Completed 0
Substantial Completion 0
In Design 0
On Hold 0
Design Completed 0
Out to Bid 0
Bids Received 0
Inspection 0
Pending Construction Contract 0
Under Construction 0
Total 0
Completed Project Total
$0
Future Project Fund
$8,385,000
Future Projects
Cap.
Library Additions On Hold Projects $8,385,000 GOB '08 FY'15 .-
Heather Lupoli
From: Jason Schubert
Sent: Tuesday, October 01, 2013 8:18 AM
To: Heather Lupoli; Pete Vanecek
Cc: Pam Springfield; Andrea Lauer
Subject: No forms to report
Good morning! I just wanted to confirm that there are no parkland administrative forms to pass on this month.
Thanks,
Jason
1
(
PARKS AND RECREATION ADVISORY BOARD ff."-
XACCRBD ' : iT
CITY OF COLLEGE STATION AGENDA . 1. * V i
444 RecrestV. TUESDAY OCTOBER 08, 2013
REGULAR MEETING - 7:OOPM
Wolf Pen Creek Green Room
1015 Colgate
College Station, TX 77840
1. Call to order and Roll Call.
2. Possible action concerning requests for absences of members.
3. Hear visitors.
4. Consideration, possible approval, and discussion of minutes from the meeting of
September 10, 2013.
5. Discussion and possible action concerning Mr. Phillips written request for naming of the
two Castlegate parks.
6. Report, possible action, and discussion on the condition of park trees. Presented by
Amy Atkins.
7. Update on Lincoln Recreation Center expansion by David Schmitz.
8. Discussion and possible action concerning the Parks and Recreation Advisory Board
Goals for FY13.
9. Report, possible action, and discussion concerning the current Capital Improvements
Program:
➢ Capital Improvements and Park Land Dedication Project Lists of October
2013.
➢ Dedications of Less than Five Acres
10. Presentation, possible action, and discussion on future agenda items: A Board Member
may inquire about a subject for which notice has not been given. A statement of
specific factual information or the recitation of existing policy may be given. Any
deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting.
➢ Next Regular Meeting — November 12, 2013
11. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours
before the meeting. To make arrangements call (979) 764 -3517 or (TDD) 1- 800 -735 -2989. Agendas may be viewed on www.cstx.gov.
Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be
held on the 08th day of October, 2013. For the meeting to begin at 7:00 p.m. at the Wolf Pen Creek Green Room, 1015
Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda.
Posted this the day of , 2013, at p.m.
City of College Station, Texas
BY:
Sherry Mashbum, City Secretary
1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City
of College Station, Texas is a true and correct copy of said Notice and that 1 posted a true and correct copy of said notice on
the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.gov. The
Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on
, at , and remained so posted continuously for at least 72 hours preceding the
scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following date and time:
by
Dated this day of , 2013.
CITY OF COLLEGE STATION, TEXAS
BY:
STATE OF TEXAS
COUNTY OF BRAZOS )
Subscribed and swom to before me on this the day of , 2013.
Notary Public — Brazos County, Texas
My commission expires:
Cirff C PR.
PARKS AND RECREATION ADVISORY BOARD
t
CITY OF COLLEGE STATION AGENDA
Aa1 Recre�
TUESDAY OCTOBER 08, 2013
REGULAR MEETING 7:OOPM
Wolf Pen Creek Green Room
1015 Colgate
College Station, TX 77840
Staff Present: Peter Lamont, Assistant Director - Programs; Lance Jackson, Recreation
Supervisor; Heather Lupoli, Board Secretary
Board Present: Jon Denton, Chair; Louis Hodges; Billy Hart; Debe Shafer; Sherry Ellison;
Shawn Reynolds
Visitors: Wallace Phillips, Laura Nieman, Jeremy Watess, Hanna Shaw, Madison
Thomas
1. Call to order and Roll Call. The meeting was called to order with a quorum present at
7:00 PM.
2. Possible action concerning requests for absences of members. A notice was
received from Ida Bellows that she would be absent. Debe Shafer made a motion to
approve the absence, and Sherry Ellison seconded the motion. The vote was called.
All were in favor, and the motion passed unanimously.
3. Hear visitors. Hearing none, this item was closed.
4. Consideration, possible approval, and discussion of minutes from the meeting of
August 13, 2013. There was a misspelling under future agenda items which is now
corrected. Also, Billy Hart sent an e-mail informing David and Peter of his absence from
the September meeting and that has been updated. Louis Hodges made a motion to
approve the minutes as submitted (with the changes noted), and Debe Shaffer
seconded the motion. The vote was called. All were in favor, and the motion passed
unanimously.
5. Discussion and possible action concerning Mr. Phillips written request for
naming of the two Castlegate parks. Mr. Phillips presented his request for Castlegate
II A to be named Dusty Phillips Park and Castlegate II B to be named Wallace Phillips
Park. After discussion with the board, Shawn Reynolds made a motion to approve the
suggested names and Billy Hart seconded the motion. The vote was called; two
members voted yes and three members voted no. Then after further discussion from the
board, Sherry Ellison made a motion to name Castlegate II A Phillips Park and
Castlegate II B Wallace Lake Park. Shawn Reynolds seconded the motion. The vote
was called. All were in favor and the motion passed unanimously.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours
before the meeting. To make arrangements call (979) 764 -3517 or (TDD) 1- 800 - 735 -2989. Agendas may be viewed on www.cstx.gov.
6. Report, possible action, and discussion on the condition of park trees. Presented
by Peter Lamont. This was an informational item only, and no action was taken.
7. Update on Lincoln Recreation Center expansion by Lance Jackson. This was an
informational item only, and no action was taken.
8. Discussion and possible action concerning the Parks and Recreation Advisory
Board Measureable Outcomes for FY13/14. This item was deferred to November's
board meeting.
9. Report, possible action, and discussion concerning the current Capital
Improvements Program: Presentation by Peter Lamont. This was an informational
item only, and no action was taken.
➢ Capital Improvements and Park Land Dedication Project Lists of September
2013.
➢ Dedications of Less than Five Acres
10. Presentation, possible action, and discussion on future agenda items: A Board
Member may inquire about a subject for which notice has not been given. A statement
of specific factual information or the recitation of existing policy may be given. Any
deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting.
➢ Next Regular Meeting - November 12, 2013
➢ Update on Arboretum
➢ Measureable Outcomes
➢ Update on Christmas at the Creek
11. Adjourn. Billy Hart made a motion to adjourn the meeting, and Shawn Reynolds
seconded the motion. The vote was called. All were in favor, and the meeting adjourned at
8:29 PM.
Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be
held on the 10th day of September, 2013. For the meeting to begin at 7:00 p.m. at the Wolf Pen Creek Green Room, 1015
Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda.
Posted this the day of , 2013, at p.m.
City of College Station, Texas
BY:
Sherry Mashbum, City Secretary
1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City
of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on
the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.gov. The
Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on
, at , and remained so posted continuously for at least 72 hours preceding the
scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following date and time:
by
Dated this day of , 2013.
CITY OF COLLEGE STATION, TEXAS
BY:
STATE OF TEXAS )
COUNTY OF BRAZOS )
Subscribed and swom to before me on this the day of , 2013.
Notary Public — Brazos County, Texas
My commission expires: