HomeMy WebLinkAbout11/08/2011 - Regular Agenda Packet - Parks Board (*rlft4 PARKS �4F 44,‘RECREATION ADVISORY BOARD ■
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CITY OFCOLLEGESTATION �Q40FCAPRA
AGENDA °1
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REGULAR MEETING
"7:00 PM, Tuesday, November 8, 2011
The Green Room at Wolf Pen Creek 1015 Colgate
College Station, TX 77840
1. Call to order and Roll Call.
2. Possible action concerning requests for absences of members.
3. Hear visitors.
4, Consideration, possible approval, and discussion of minutes from the meeting of
October .1, 2011.
5. Consideration, possible action, and discussion concerning the concept for Cas le a e
Park I I,
6. Update on the Mayor's Council on Wellness.
7. Report and discussion concerning the Priority of Use Tier System.
.
8. Discussion and possible action concerning the Parks and Recreation Advisory Board
Goals for FYI2.
9. Update and discussion regarding the Brazos Valley Senior Games.
10. Discussion ssion on development adjacent o Southwood Community Park.
11. Report, possible action, and discussion concerning the current Capital
Improvements Program:
Capital Improvements and Park Land Dedication Project Lists of
November 2011.
12. Presentation, possible action, and discussion on future agenda items: A Board
Member may inquire about a subject for which notice has not been given.
statement of specific 'actual information or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an
agenda for a subsequent meeting.
> Next Regular Meeting December 13, 2011, The Green Room at Wolf Pen
Creek
13. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours
before the meeting.r'ng. To make arrangements call(979) 764-3517 or(TOO) 1-800-735-2989. Agendas may be viewed on www,cs V.L.goy,
Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be
held on the 8th day of November 2011. For the meeting to begin at .'00 p.m. at the Green Room at Wolf Pen Creek,1015
Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit. See Agenda.
Posted this the day of , 2011, at p.m.
City of College Station, Texas
BY:
Sherry Mashburn, City Secretary
I, the undersigned do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City
of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on
the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, wr . stx.gov. The
Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on
at ,.x and remained so posted continuously for at least 72 hours preceding the
scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following date and time:
by •
Dated this day of } 2011.
CITY OF COLLEGE STATION, TEXAS
BY:
STATE OF TEXAS
COUNTY OF BRAZOS
Subscribed and sworn to before me on this the -,�day of - 2011.
Notary Public—Brazos County, Texas
My commission expires:
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CASTLEGATE 11 PARK/DETENT1ON AREA
....................
................... ...
Priorityof Use
Based on arks and Recreation Advisory Board Rankings
Completed December 9, 2008
Revised January 13, 2009
Sanctioned Tournaments are tied with their association tournaments and fail into the respective tier.
:.:. .Core Programs— Tier a. t Tier2 Programs
Tier 3 Programs—
Provide Community Benefit Provide Provide Individual Benefit::::: .Provide a Benefit to Non
e u p Community/Individual Community/IndividualMinimum public support Residents withlittle or: ..:
Benefit Cost plus recovery :.: :benefit to the communityGrea-ter Portion of Direct clirect costs plus
percentageat:large. Cost plus
cost and indirect costs :. : . indirect : :.:;: :.:: :recovery for direct cost
recovered costs :f " :::::..:p s percentageof indirect
Learn to Swim Youth AthleticsPrograms) Youth Baseball—Select Facilitated Concerts
Public Swim Youth Baseball- Recreational Youth Soccer—Select Facilitated Tournaments
Kids Klub Youth Soccer- Recreational Youth Softball—Select Non-Resident Activities
Starlight Music Series Youth Tackle FootballSwim Team—Annual
Competitive
Christmas in the Park Youth •. Recreational Adult Cricket
EXIT Teen Center Programs Xtra Education Program Adult Soccer
Lincoln Rec Center UltimateFrisbee
Programs Programs
Senior Services
i i* Adult Athletics
Aquatic Facility Rentals
City Hosted Tournaments Athletic Facility Rentals
CSISD Programs Building Rentals 111
Home School Programs
College Station Parks and Recreation Department
Athletic Facility
Priority of Usage Policy
The City of College Station, through its Parks and Recreation Department is committed
to providing a wide range of leisure and athletic activities for its residents and visitors
while maintaining a safe environment. The Parks and Recreation Department
accomplishes this task both through direct service provision and by facilitating outside
organizations. These direct service and outside organizations can include, but are not
limited to:
• Parks and Recreation Department youth or adult sports programs
• College Station Independent School District sports programs
• Sanctioned state, regional or national athletic tournaments
•. Youth or adult recreational sports groups
:. Youth or adult competitive sports groups
• Nonresident sports participants or groups
In order to insure that the services that are central to the Parks and Recreation
Department mission receive priority in facilities, the following methodology has been
developed.
1. Programs offered by City or outside agencies considered to be Core Programs—
These are programs that provide a benefit primarily to the general community
including City and CSISD programs as well as City and CSISD sponsored state,
regional or national athletic tournaments.
2. Programs offered by City or outside agencies considered to be Tier I. Programs -
'hese are programs that provide a benefit to the community but also include an
individual benefit to the participant.
3. Programs offered by City or outside agencies considered to be Tier 2 Programs
These are programs that provide primarily a bene t to the individual with little or
no benefit to the community at large.
4. Programs offered by City or outside agencies considered to be Tier 3 Programs
These are programs that provide a benefit to non-residents with little or no benefit
to the community at large.
Determination of program level: Core Programs, Tier I Programs, Tier 2 Programs, or
Tier 3 Programs, will be made by the Parks and Recreation Advisory Board.
In order to preserve a safe playing environment, field usage may have additional
limitations placed to ensure integrity of the field and safety of the users as determined by
the City, including multi-use athletic playing fields being limited to the following playing
requirements:
Sand Based Field - 12 hours per week usage
o Veterans Park and Athletic Complex
Native Soil Field -21 hours per week usage
Central Park
Southwood Valley Athletic Park
Baseball and softball fields will be evaluated as needed based upon the physical condition
of the playing surfaces of both the infields and outfields.
Emergency operations shall supersede all scheduled facilities usage.
APPROVED:
Parks and Recreation Advisory Board
November 18,2008
Date
REVISED:
Parks and Recreation Advisory Board
January 13,2009
Date
APPROVED:
College Station City Council
March 2,2009
n,M •w-_-xrrMwrrr---------�
City Vision Statement
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Parks and Recreation Department Mission Statement
"to provide a diversity of facilities and leisure services which are geographically and demographically
accessible to our citizens"
City of Coflege Station Comprehensive Plan
Parks, GGreenways the Arts Goal
"...achieve and maintain a diversity of parks,greenways, and the arts for leisure and recreation as well as
for entertainment, education, and culture to achieve a high quality of life for all residents and visitors"
Proposed Goal and Strategy Categories
For
Coflege Station Recreation, Park, and Open Space Master Plan
Resource Conservation&City Character
Health &Wellness
Economic Sustainability
Connectivity& Mobility
Parkland & Neighborhood Character
Diversity in Recreation &Cultural Programs
Responsible Governance
Goals
Resource Conservation&City Character
Protected open space, natural features, and natural resources contributing to the unique character
desired for various areas of the City and for the City as a whole
Health &wellness
Parks and Recreation system enabling residents to attain and sustain an active lifestyle and reduce the
economic costs associated with poor health
Economic Sustainability
Parks and Recreation system that adds economic value to the City through enhanced property values,
reduced medical costs, and through attraction of guests and participants to events and programs
Cong!ctivity& Mobility
Parks and open spaces linked together and to the City's vehicular, bicycle, and pedestrian networks
Parkland & Nei:hborhood Character
High-quality environments located in close proximity to as many residences as practical meeting the
needs and levels of service of those residents
ity....in Recreation &Cultural Programs
Opportunities for persons of all ages and abilities and to celebrate the diversity of cultures found in the
community
Responskg_Governance
Cost-effective system where those generating demand for facilities and programs provide the means to
deliver thse facilities and programs and where partnerships are maximized
1
M1 incomplete
Strategies
Resource Conservation&Cit Character
▪ Greening the City through park restoration, plantings, streetscape, etc.
▪ Preservation of open spaces through acceptance of land dedications and acquisition
▪ Support Sustainability practices and Green parks and recreation design and operations
• Support the Grimes County Regional Park initiative
Health &Wellness
▪ Support a Senior Center initiative and program
El Support the Mayor's Council on Wellness
• Promote active Recreation programs for all ages
Economic Sustajnab ilii r
• Identify and support one or two signature events within the community
1Zi Ensure that parks, preserved open space,greenways, etc are located within close proximity to
residences
▪ Support and recommend capital improvement programs and projects in park and recreation
facilities
▪ Develop CSPARD partnership/sponsorship opportunities
Er Conduct annual review and update user fees for facilities and programs
Connectivity& Mobility
▪ Link parks to larger transportation system
N Link parks to r n way system
N Use parks to further implementation of the City's adopted Plans(Comprehensive Plan,
neighborhood plans, thoroughfare plan, bicycle, pedestrian, and greenways plan, etc.
N Coordinate with Greenways coordinator, make suggestions, and comment on the Master Plan,
and Hike and Bike Trail System
(For Our Reference: " ntin from this point, r carr —Next Board Meeting)
Parkland & Neighborhood Character
El Renovate and enhance existing parks and facilities
• Meet future parks and recreation needs through a diversity of context-based park types(such as
regional parks, community parks, neighborhood parks, linear parks,etc.)
El Provide open space and parks in close proximity to residences
El Preserve open space areas that contribute to the character of a neighborhood or contain
significant natural features
El Promote safe and well-maintained park and recreation facilities for all to use as needed.
El Review the Park Land dedication ordinance and provide recommendations t City Council (as
needed).
Diversity in_Rtgieation and Cultural Programs
El Provide inter-generational facilities in all parks and facilities
• Develop a community/senior center~within the City
EI Provide high-quality youth programs and facilities
• Continue development and programming of the Wolf Pen District as a unique facility that
protects significant natural features,offers gathering places for the entire City, and offers
opportunities to celebrate our City's diversity in the arts and culture
O Promote and support family and youth oriented activities
Responsible Governance, Accountability and Communication
El Identify projected O&M costs for facilitis and programs and identify revenue sources to meet
these needs
O Develop and implement the "pay to play" concept for recreation programs and facilities
O Seek out and implement partnership opportunities with CSISD, private recreation providers,
private developers, land trusts, and others
O Develop an effective communications and marketing plan
• Support Staff and Citizens in the endeavors to make the parks and recreation system a quality
based department in everyday operations and customer service
Priority of Use
Based on Parks and Recreation Advisory Board Rankings
Completed December 9, 2008
devised January 13, 2009
N Sanctioned Tournaments are tied with their association tournaments and fall into the respective tier.
Core Programs— Tier 1:Programs- Tier 2 Programs— Tier 3 Programs—
Provide Community Benefit Provide Provide Individual Benefit' Provide a Benefit to Non-.
•
Greatest level of support Community/individual: Minimum public support Residents with little or no
Benefit Cost plus recovery for benefit to the community
Grater Portion of Direct direct costs plus at large. Cost plus
cost and indirect costspercentage of indirect recovery for direct costs
recovered costs plus percentage of indirect
costs-
Learn to Swim Youth Athletics(City Programs) Youth Baseball—Select Facilitated Concerts
Public Swim Youth Baseball-Recreational Youth Soccer—Select Facilitated Tournaments
Kids Klub YouthSocter-Recreational Youth Softball—Select Non-Resident Activities
Starlight Music Series Youth Tackle Football Swim Team—Annual
Competitive 111111111111
Christmas in the Park Youth Softball- Recreational Adult Cricket
EXIT Teen Center Programs Xtra Education Program Adult Soccer
Lincoln Rec Center Programs Aquatic Programs Adult Ultimate Frisbee �■�'
Senior Services Programs Adult Athletics(City Programs) Aquatic Facility Rentals
City Hosted Tournaments Athletic Facility Rentals -�■,�
CSISD Programs Building Rentals 1111111111111111111111111
Home School Programs 111.1111111.111111
PARKS AND RECREATION DEPARTMENT
CAPITAL IMP VEMENT', PARK LAND DEDICATION PROJECTS FY'12
NOVEMBER 1, 2011
...............:.
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Skate Park Construction Substantial Corn.letion Pete V. PK0 11 $720,000 GOB'08 6/11
Georsia K.Fitch Out to Bid Pete V. P1 1104 $103,500 CDB
Veterans Stimulus Im.rov ments Under Construction Pete V_ GG1013 $295,000 Stimulus Funds 111=1111.1111111111111 E
Sandstone Shade Cover Under Construction Pete V. Pt 1108 $27,000 GOB'0
University Park Parking Lot GOB' Zone
lm+rovenents In Desi.n CPO/Pete V. Pk 0410 $100,000 2 Funds 4/12
Lick Creek Nature Center Desi*n In Desi*n CP/David S./Am . PK1102 $100,000 GOB'08
Central Maintenance Sho•Desi.n In D si'n CPD/Pete V. PK1101 $200,000 GOB 11111111111111.111111.111 '!
Central Concessions Buildin. Bids Received CPD/Pete V. PK1001 01 $930,000 GOB'0 6/12
Emerald Forest Park l •rovements Pendine Council A.'royal Pete V, PK0713 1 $60,000 GOB`00 11.111111.111111111111111111
Thomas Shade Cover Pendine Construction Contract Pete V. PK1112 $30,000 GOB'08
WPC Festival Site&Fountain On Hold CPD/David S./Am A. WP0901 $3,500,000 TIF Funds IIIIIIIIIMMIII
:::.Fro' . t�:Totals::
M1!:.( i ' n: I .: j :::: $3,009,000
:.Hol ). :c. :: ! $3,500,000
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Pending/On H old �w_ _�_ 1 __
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_..� Wv. m .......•____.
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No Status
Under Construction
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R 's—Design
Non-Park CIP Projects
FundingProject.. ........................................ ...... ........ ..
status .! manager Project# Budget Source Expected / Cost
...
Non—Park CIP Projects
Actual •
...............................:.... . ...........::.:....... . .......... ............................................... .. ...... .
Barron Road Phase II Land and In Design Streets Capital
Irri.ation Pete V, STI026 $250,000 Fund
Landscape Plan for Electric Design WF0175
Substation Completed Pete V. 160/1 $10,000 Electrical
Completed Project'Total
Future Project t..'.
$260,000
.....................................
...............................................................
:.:. or Park Summary
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Design Corn'feted 11111111111111111111
Out to Bid o
Bids Received o
Inspection
Pending Construction Contract
Under Construction
.......... ................
Park Land Dedication ProTects
Park Iiand Dedication ProjFinal
ect
.... .... : . .....:........... ...e. .......:
Projects Budget Source Expected/Actual
Cost
:: - $18,200
IIIIIIIMIIIIIIMIIIIIIMIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIMIMIIIIIIMIIIIINIIII
ZONE $29,673 :. IIMIIIIIIIIIIIIIIIINIIIIIMINIIIIIIIIMIIIIIIIIIIIIIMIIIIIIIIIIIIIIMIIIIIIIIIIII
N ::3"$167,298 :
IIMIIIIIIIIIIIIMIIIIIIIIIIIIIIIIIIMIIMIIIIIIIMIIIIIMIIIIIIIIIIIIN
Central Park Rainwater Harvesting In Desi*n Pete V./CP PK1012 $50,000 Zone 3 .11111111111111.11
ZONE:4-$ , .:
NIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIMIIIIIMIIIIIIIMIIIIIM
ZONE. .-$194 IIIIMIIIIIIIIIIIIIIIIIIIIMIIIIIIIIIIIIIIIMIIIIMIIIIIMIIIMIIHIIIIM
NE :-.$ .ZO
: .: :'::..:::.
1111111111111.111111.1111111111111.11111111111111111.111111.111111.1111111
Southwest Hike&Bike Trail,Phase 1 In Design P&Pete V. PK0806 o6 $268,000 Zone 6 4/12 1111111111
ZONE7'..n.. ...... ..�......... .........1.
' $172,267
17 26x:.x....•....+.-.+...,.._....... "::'.
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Emerald Forest Park Playground& Out to Bid CP&Pete V. PK0713 $58,000 Zone 811111111111
Improvements
ZONE:9-$24,735:: .::::::.:::...:.:::.
11111.11111.11111111111111111111111111111111111111.111111111.1111111111111.1111
ZONE 10 $301.,7.311111111111.11111111.111111.1111111.1111111.1111111111.11111111111111111.1
:: ZONE 11_-....:($259
, aimmumimmummiimmimmummum
ZONE 12-$2
ZONE 1 .-::$709 :::::::..'.:
IIIIIIMIIIIIIMIIIIIMIIIIIIIIMIIIIIIMIIIIIIIMIIIIIIIMIIIIIIIIMIIIII
,N I. $8 ,
ZONE'1 .-. 1,1. .::':. :.:
IIIIIIIIIIIIIIIIIIIIIIIIIIMIIIIIIIIIIIIIIIIIIIIMIIIIIIIIIIIIIIIIMIIIIIMIIIII
.: €.
ZO----E7;1--N ,078
IIIMIIIIIIIIMIIIIIIIIIIIIIIIMIIIIIIIMIIIIIIIMIIIMIIMIIIIIIIIIIIIIII
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: 2- $0IIIIIIIMIIIIIIMIIIIIIMIIIIIIMIIIIIIIIIMIIIIIIIMIMIIIINIIIIIIIMII
- ZONE.24-$17,520
ZONE 25-$0 IIIMIIIIIIIMIIIIMIIMIIIIIMIMIIIIINIIIIIIIIIIIIIIMMIIIIIIIIIIIIII
ZONE 26-$3 246 .111111.111111111111111111.1
ZONE 27 :29 $3: IIIIIIIIIIIIMIIIIIIIMIIIIIIIIMIIIIIIIMIIIIIIMIIIIIIIIMIIIIMIIIIIIII
........... .........
Completed Projects.:Total:::..::' $3,608
Design&On Hold Total
Park.: ::::�Dedication Su
....... .. ...
. . " w ,;. i ' ,'�". - ,'qsry' $�r ,-,, .;:v
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: � �E "� Me .1110414-411V
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w�i*Topari..
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Zones • Park Funds Pending /On Hold 0
..... . ....
2
ZONE A $19,831 -
.� ------- . . Out tid/Re-Bid �
$ 1 ,1 w.�. .
Bids Received
ZONE.0_ $69,371 -
P din Construction Contract
ZONE D ::: $ Pending Design Contract 0 -
mrUnder Construction 0
m Under Contract 0
Public Hearin. 0