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Home My WebLink About10/13/2009 - Regular Minutes - Parks Board (3) rg; • A. *4 PARKS AND RECREATION ADVISORY BOARD . CAPRA . • ACCItEDITE MINUTES CITY OF COLLEGE STA-HON °Vit„,,,,atto Regular Meeting 7:00 PM, Tuesday, October 13, 2009 The Green Room at Wolf Pen Creek - 1015 Colgate College Station, TX 77840 STAFF PRESENT: David Schmitz, Assistant Director — Operations; Amanda Putz, Board Secretary; Pete Vanecek, Senior Park Planner; Peter Lamont, Recreation Superintendent; Curtis Bingham, Park Operations Supervisor BOARD PRESENT: Gary Erwin, Chair; Glenn Schroeder, Gerard Kyle, Donald Williams, George Jessup, Jody Ford, Douglas Becker, Jon Denton BOARD ABSENT: David Scott VISITORS: Prabha Selvaraj, 301 Ball Street, CS Girirengan, 301 Ball Street, Apt. 2075, CS Akshay Parthasarathy, 301 Ball Street, Apt. 1075, CS Ramprasad, 400 Nagle St., Apt. 103, CS Udaya Sunku, 311 Stasney St., Apt 1105, CS Ashar Rizqi, 109 B Maple Ave, CS Arif Azeem, 107 Maple Ave, CS Ahmad Kamal Rahman, 2905 Oakbrook Court, CS Sridhar Varadan, 400 Nagle St., Apt#103, CS Maaz Azeem, 4105 College Main, Bryan Srevaths Sambath, 401 Stasney St., #213, CS Nirmal Shankan, 4302 College Main Apt. 373, Bryan Balakrishna Ayvagari, 4302 College Main Apt. 306, Bryan Venkata Vasiraju, 601 Cross Street, CS Squhammad I Sultan, 701 Balcones Dr, #47, CS Ammar Nomani, 415 Stasney St., Apt A, CS 1. Call to order and Roll Call: The meeting was called to order with a quorum present at 7:05 p.m. 2. Pardon and possible action concerning requests for absences of members: David Scott had sent in a request for absence. Jody Ford made a motion to approve the absence request submitted, and Douglas Becker seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration, possible approval, and discussion of minutes from the meeting of September 8, 2009: Glenn Schroeder made a recommendation that Kevin Hodge be added as a visitor on the minutes and Venessa Garza be included as Staff. Glenn Schroeder made a motion to approve the minutes with the changes, and George Jessup seconded the motion. All were in favor, and the motion passed unanimously. 5. Presentation, possible action, and discussion concerning an update on the Parks and Recreation Budget for FY10: David Schmitz, Assistant Director - Operations, explained that there were changes made to the Parks and Recreation Department budget, and some things (such as some areas of maintenance) were reduced. He explained that Staff is going to keep the service level high, while also keeping the budget in mind. Discussion followed. This was an informational item only, and no action was required. 6. Update and discussion regarding available Cricket Fields and associated facilities: Peter Lamont, Recreation Superintendent, explained the history on the cricket users current use of fields and their need for fields. The public commented on the subject: Ahmad Kamal Rahman - explained his history with the sport of cricket and what a great sport cricket really is. He said that there are five to six different teams in the City of College Station. Mr. Rahman said that teams would like at least one field at this time for their use, in hopes for more fields in the future. President for the Aggie Cricket Club - explained that he is part of the Aggie Cricket Club. He also noted that their schedule of play is four games on the weekends, and they practice twice a week. Discussion followed that the main issue for the city is scheduling use with high competition for the fields, and also how to incorporate the regular maintenance into the cricket field pitch. Kamal Rahman reported that if at all possible the cricket users would like to use Stephen C. Beachy Central Park as their cricket facility. It is better for the users as a lot of them do not have a way of transportation, and also their families can join them at the Central location. He reported that the cricket facility requirements are: • Bleachers • Lights • Parking • Bathrooms 2 October 13, 2009 Parks and Recreation Advisory Board Meeting Minutes In discussion of the options and possibilities for a cricket field it was stated that the ONLY option, is sharing facilities at this time. Peter Lamont, Recreation Superintendent, explained that scheduling is the issue for the cricket users because there are already a lot of users on the fields. Kamal Rahman said that he would not use the facility for a practice facility, just only on the weekends. Most of their use is on the hard surface that is laid down. Cricket's use on the fields is quite different than soccer, and the fields are used quite differently than other sports. Peter Lamont will do some researching on available use and options for cricket facilities. He will then report his findings back to the cricket users. Ammar Nomani — explained that they placed their cricket pitch in the middle of the soccer fields in Austin, and it worked great. Staff explained that is a great idea, however, the athletic lights on Central Park are placed between the soccer fields, so it would not work at the Central Park location. 7. Report and discussion regarding the methods of Parks and Recreation Advisory Board communications: Discussion followed. This was an informational item only, and no action was required. 8. Presentation, possible action, and discussion concerning draft operational policies for the provision of Fitness Boot Camps in City parks: This item was brought to the Board as a directive from the City Council. David Schmitz explained the boot camp and concessions issue. (For ex: tennis lessons being taught on tennis courts, dog obedience being taught in the parks, and swimming lessons being taught in city pools.) Fees are collected for these services and only given to the individual that is conducting the service. Discussion followed. Douglas Becker asked that language be placed in the Policy for the fitness boot camps to minimize interference with public's activities and for the sound level of their activity not infringe on the surrounding areas and neighborhoods. Jon Denton made a motion to support Staff's effort in forming detailed guidelines for a Concessions Policy, and George Jessup seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 9. Update on Park Maintenance Standards Quarterly Report for FY09: Curtis Bingham, Park Operations Superintendent, reported on the Park 3 October 13, 2009 Parks and Recreation Advisory Board Meeting Minutes Maintenance Standards. This was an informational item only, and no action was required. 10. Discussion and possible action concerning the appointment of members to the Parks and Recreation Advisory Board Sub-committees: There was a brief discussion, and Don Williams volunteered to be a part of the Fees Sub- committee. 11. Presentation, possible action, and discussion concerning the setting of Parks and Recreation Advisory Board Goals for FY10: There was discussion of holding a Goals Workshop meeting to discuss the changes in the Board's Goals. Discussion followed. Jody Ford made a motion to have a Goals Workshop meeting before the regular Board Meeting on November 10, and Douglas Becker seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 12. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: This was an informational item only, and no action was required. 13. Presentation, possible action, and discussion concerning the current Capital Improvements Program ▪ Capital Improvements and Park Land Dedication Project Lists of August and September 2009: Pete Vanecek, Senior Park Planner, reported on the Capital Improvements and Park Land Dedication Project lists. This was an informational item only, and no action was required. • Dedication of Less than Five Acres: Pete Vanecek, Senior Park Planner, reported on the Dedications of Less than Five Acres. This was an informational item only, and no action was required. o Starfish Development, LLC. N Park Zone 7 o D.A. Smith Subdivision M Park Zone 2 o Emerald Ridge N Park Zone 8 o Edelweiss Gartens, Phase 13 — Park Zone 10 O 401 Second Street Apartments — Park Zone 1 o Sonoma, Phase 3 N Park Zone 10 14. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation 4 October 13, 2009 Parks and Recreation Advisory Board Meeting Minutes of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Next Meeting N November 10, 2009, Conference Center, Room 127, 5:00 PM Goals Workshop and 7:00 PM Regular Meeting and Skate Park Public Hearing 15. Adjourn: Jody Ford made a motion to adjourn the meeting, and Gerard Kyle seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 9:22 p.m. 5 October 13, 2009 Parks and Recreation Advisory Board Meeting Minutes