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Home My WebLink About05/19/2009 - Regular Agenda Packet - Bryan College Station Library System Advisory Board (2) AGENDA BRYAN+ COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY,MAY 19,2009 5:15 p.m. CARNEGIE HISTORY CENTER 111 S.MAIN BRYAN,TEXAS 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4, PREVIOUS MINUTES—MARCH 10,2009 5. MONTHLY STATISTICS—MARCH AND APRIL 2009 6. OLD BUSINESS A. CAPITAL IMPROVEMENT PROJECT B. POLARIS ILS 7. NEW BUSINESS A. CLARA MOUNCE'S ANNOUNCEMENT 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR JULY 21,2009 AT THE LARRY RINGER LIBRARY 10. ADJOURN Please notify the secretary Laura Mills,.209-5614, if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, CLARA MOUNCE AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD March 10,2009 1.On the 10th day of March 2009, the Bryan + College Station Public Library System Advisory Board of the cities of Bryan and College Station,Texas, met in a regular meeting at the Larry Ringer Library, 1818 Harvey Mitchell Parkway South, College Station,Texas. 1. Larry Ringer called the meeting to order at 5:15 p.m. and the following members were present: 2. ATTENDANCE _ Name Present/ #of meetings # of meetings %attended Absent held since attended since in last appointment appointment 6 months Larry Ringer,President P 67 62 100 Sonia Gangotena,Vice President P 14 7 33 _Katherine Edwards P 23 20 100 Helen Kunz P 8 6 100 Carroll Johnson A 25 15 33 Elizabeth Pool P 2 2 100 Charles Smith P 7 7 100 Mary Fran Troy P 20 19 100 3. Other attendees were Clara Mounce, Community Librarian; David Gerling of College Station, and Laura Mills,Adm. Asst. 4. The minutes of the meeting for January 20, 2009 meeting were approved as distributed. 5. The monthly stats for January and February 2009 were discussed. Circulation remains consistent. 6. A. In old business,David Gerling reported the CIP Library expansion is on the slate for 2010. B. Mrs. Mounce stated that the libraries will be closed to the public on April 27-29 for the transition to Polaris. 7, A. In new business, both libraries are planning activities for the Summer Reading Program. B. The election of officers was held. Katherine Edwards made a motion to elect Larry Ringer as President; seconded by Sonia Gangotena, the motion carried. Mary Fran Troy made a motion to elect Sonia Gangotena as Vice-President; seconded by Helen Kunz,the motion carried. 8. In the librarian's report, Mrs. Mounce stated that Bryan Library had received the new chairs and long benches custom built by Amish Furniture for Generations have been ordered for the Youth Services area. She will be attending the Texas Library Association Annual Conference in Houston the early part of April. The budget process had started and there were several changes in the preparation. Larry Ringer Library will host a Friends of the Library Children's Book Sale on March 28,2009. The annual book sale at Bryan Library is April 25-26th 9. The next meeting will be held on May 19,2009 at the Carnegie History Center. Contact Laura Mills in the administrative office at 979-209-5614 if there are agenda items to be discussed. 10. The meeting adjourned at 5:45 p.m. Approved by: Larry Ringer,President Clara Mounce, Community Librarian BRYAN PUBLIC LIBRARY REPORT ��r�+7V8� This Year SERVICES: ------ --------- ---- ---- - __ - - ' ' Days Open 31--- -- ----28 _ _MmetingRoomDsage -/ 63 _ _ _8amoo351 � i —� _ _ _ _T�a^Active 21,678 20,756- _ - _ _ Overdue Notices ______-_ _ __ _ ___ ___ ___� l8?7 1,995 Holds Filled - - ' -- -__ _ _____ ___ _ ____ 2,819� 2,738 #ofPoop�Viod��lJ ---- / -- ___-� ^ �� _'_ ___ _ ___ _____ ___ __� 22,084 ��l33 #ofChmckno� ---' ----_- ______ '_____�____ __ __ ___ ___ __ 28,254 24,681 #ofC��iu ----- --- c��__ ___ __________ __ � ____ ___ � 25,561. 23,173 �Bm�o��x -_-- __ ---- l>�---- 4,343 _-_-____ _� �__-_ CHILDREN'S ^_- -___ �BDLDBE��Dy��DNCEx��Tl��8RD��'S��$�RY: ---- Stw7Bu"oAttendance -- --- ----' --- ---�� ---' --' --�--- -- __ _ __ _ _ _ 449 12/300 ^~-^^^ m ^�.ndan~e _ __ _ ____ ___ l/4 Chmoyi�i�87oo�beo�aou� ---- -66---7---------'l 2/---5--- V____ _ _ _ -8pu Programs/Attendance 42 3/40 _ _ . _ _ Reference Transactions 495 403 _ _ _ i Summerfeudi/gCl .b teoo_d-thiymooth _ _ , S-ummer Reading Club Total tal Coledoo _ ' -- - �'-�-�--�'-�_ _ _ - ADULT RDFD@ENC�lNFulkMATYgADEli8�DVl&{ �� __- - - --lntor\ihr�yLmu �� v�d 93 55 _ _ - 8�'K�e�uuuI,mn,aoioqa 835 lass ,_ - -__ _ -C �io��8 �ur��uoodoo� -- &0 --_- 0 _ - _ _Teobon]o8yC|ux�om6� ooduoo� �2l 12/64_ - _ _ 'COLLECTION - -__. _ __-_ -_-_- �___ __�__- ___--_ � � C�}LLECTlON��9�U�P�� - - - -'--' _- '___-__--____-__ ___- _'_-_ � Adult Books ----- ---- -__ ___ ______�____ ___ ____ \�6` 251 Juvenile --- -- -' '___ ______� --__ __ ____ �___. ___________ __ 103 78 Adult&�dia ---7 ---- - _______' __-_ _ __ __ `_- _�- _ 4 Juvenileb8udia -------- -- _ _____ ____ _ _ _ 2 2 Videos -- ' - Microforms -- --� --- '-- ---' �--- --' ---� 1 169 ----------- ---_ _ ____ ____� ___� 2 / __ _ _ - '_---_--_--�-_ -------_------_----,,,, '---- _{ DRCOLATION _ THIS YEAR LA0TN-EAR _ Adult J__uuUn _l- - - lt - |�u,�nU� - � ther _ _ � -- -_- ---------- ---- ----TCn 1,687 _- Non-Fiction _ 2'� ' 2.-�l -�6V 2,113 _ _ __ _ -Fiction 6,6247,807L __ 6 - -9oriudiu8o 579 90 517 l0�- - - - _� L Framed Prints - 2 '- - - ' Sculpture _ - - _ - -v«Purbucbs 930 970 - _ _ _ -AdoltMeda 801 � 0 _ _ _ -JuvcnOe Media 4O0_ 399_ __ _ __DVDs 4ly4r3 -,973 _ __� __ , _ _Videos 399 452 _ _ _ _ _ -Aodio/V5onalC9uip?�nt _ - | - Wireless Internet __-_�-'_________� ___ ��/ / 3]� Internet �r ` 49�D -' - Computers ____-__ __- _ ___ _ , 4�703 ILL � 93 - ----� --- _ -____ __� _ 55 Reference / 101, 1 __. -- - | ----- 9� -TOTAL 11,7131 ,257 _ ____ D�7l�| _ 10,949___ 11755 11,080-- -- ___ ___ __' ___- __. -___ -_____ GRAND TOTAL.' _ i 34,417 3�.425 _. - Prepared by Approved by LARRY JRoYGE��D�LlC� �� RYREP0�T�� _-_u,d.,�00n This -oYua---- ----- L-um ---Y e- -�-�N -8ER9IC8S' - ._ _ Days �^ 3l 28 8 __ _ __ _�oDomV - - 8 _ _PatmoaDegbtered J7�' 293 _ ___o�\AohvwPmu�o - 19,742 19,565 __ _ _Ovo,d"e>otioom 1,930 1.959 _ _ _ _ _ _Bnldv�U}od 109 3,118 - _ _ - of People Visiting Library 17,860 _ _ - -#of Checkouts 30,821 - _ _ _ _ _ _ - 1,450 #o�Ch*�kno _ ___ -__ ___ _ ____ ___ _______ 30,96O 1,302 /oBounuDo __- __ -- 4.8��----5 � _ __� __-__� _.~-_____ _^ �_- /_ ,�� __ -__^ __ 7 . CHILDREN'SREFBQEN�E/DvF08MA]%#Nm�a�DER'8�QVl00�y� --- ---- �tu�B�r��d�� - -- ---- — --�-- --� -- __-- _ _ ___. ___ _ __ _______ 3O/�73' %3/�98 T*eoProgram/Attendance ---- -- ' ___ Cluuo�i�i�JtTuo��eu�aox* ---- -- — --' ---- --- - ___ ______ _ __�� ___ _.__. 3/67 3/120 Special | ��-- _-__� _-- _-_- � 2/34' Reference Transactions ----- ------------ --'-_ »�� Club J�8 142 __ _ --UuoReading Cl b �iom�_h_ _ -SummerBeodin Club-Total �imr�i*�Tot�_Conpledou ��' �� _ _-___ ___- __ ��TRD�DB�NCE�NF(>RM�TlO�8N�am�u`8�D�I80�Y, ---- -- '--� �� .�� _ Interlibrary Loan Reei*nd ReferenceT,m�m�ioou �-- - -- --- -- `--- - -5� __-- .../ ,~~ Class Visits^�Tour�A�oodmuo� ----- --- ___-'__-__ _ -__ __-__ ( Technology --'' --- ---' — ---- -------' --- --, -- --' _ L ___ ----------- ----------- ------------ -- -------' ----- �W��8{�Tl�N0EVD�{��&{ENT� --' -- - --- — --- ------ -- - ' __ _L_ Adult8un�s ------ ----- __ -_' ___ ____ �___ _____� _________ 32 436 —Juvenile -- ----_ _-_ ____ ____� ____ 4 94 AdultW��iu ------- ----' __ ___ __. __ ___ __ l7| 4 Juvenile Media --- ---- _. � ___' __ _ _- _�__ ___ I Videos --6-- --- D�iu�w�� -------- - -----' --- -- -�-- ---- -- __ ____ . _ ___ _ -. - ___ _-_ _ � - -- --- --- --- --- -?-- --'---' - -------� CIRCULATION Tiffs LA87YEAR'other _____ . __ ____ ___ �dol< ___Jovuui��_ !��, Adult Juvenile TCT�� --- - ---- _ � ____ _ _ 777 � 747 Non-Fiction ____ __ |_ �235!___ 2,496L � 2,872 3.�� ---- — ��iom __ _.7.363 12,566 ___ ___ 7,634 --- l -- P�im�mdo _ __ ___ ____ 591 88 424 l5 - - Framed Prints � ��---- -----� --- — ----- ---- --- -- - J -_ ' __I Sculpture --__ _ -_ _ _ _ __ -- - � - ' -- -naperbuoko 619 87J ___ - -AdvbMedin 844 _' ��- _ - _� _-� -Juw:nJoMmd\u J3�! J�O __ _ _ __ DVD's----_' �'��__- ____ �-_ ----- 2`— _ __ -Y(do*s 754 1,246�. __ - _ _ i -6ud�/V�uu^Equipment _, _ _ + Wireless Internet __ __ __ _ _ _ 400 -- - -- \— JotumotCompuo�s _ _____ _ � . ---,40 ----� ---� --2,809 lD~ - --- --- __- ___- _-- _ _ 32 25 Reference ___ ___ 55' 44--- --- ;o- ---TOTAL 1-2,707,j____ ] 15,533 8,099 13,269 ---- --- __- ___ _- -^_ -__- �'. ~,^ _- --- _-_ __ _ , B��T0�� f --- --- � ~ ��-3]9� 1 36,997 , CARNEGIE CENTER OF BRAZOS VALLEY HISTORY! THIS LAST REPORT FOR.. March 2009 , YEAR YEAR SERVICES: - , Days Open22' 20 Patrons Registered Total Active Patrons 14 20 # of People Visiting Library 1,316 1,193 _ # of Checkouts ()hternet PCs plus renewals) 1 55 # of Checkins 1 27 REFERENCE/GENEALOGY INFORMATION: _ .._. Interlibrary Loan Received 8 — -- - Reference Transactions 431 50 Visits & Tours/Attendance 2/3Oea Special Programs/Attendance3/90 total' Outside Programs/Attendance COLLECTION DEVELOPMENT: _ Adult Books32 2 _ Juvenile Books Adult Media Microforms _ Periodicals 1 IN HOUSE USE/CIRCULATION Internet Computers 33 CD-rom Computers 16 28 – _ Books281 509 Rare Books13 32 -- — — History Books 23 125 Files 2b 106 Photo Files 2L 5 Microfilm --- 32 46 ILL 1 12 History Lab Maps 33 Microform Machine Use 27 27 Periodical Use 41 33 _ _ _ CD's Not in Database New Scans 5 . Photo Collection Use4 5 Wireless Internet 60 73 _ TOTAL in House Use 554 1033 Frepared by Reviewecfby • . . . , • • • •. ••-• • . • • .• ' `•• • - l',VIPPI:te*1301Q '2"4"1 • P10 :111, 1-10 NV8 3Hini 020 Ifl4JT • • . ,•.. • •• ;,,VA 'Vgb- • . . nva ' zrol tiv.4 • I ,A•k:1-•'!;.•1•=e4:j / • • • . . . . , • .• , „,. „i •;44C,,V;44-', • ••-• • •••.- :5,40 1 440:A;i“..Vagafg4')Y4CINAte;,..4-00690.,,'::1W.''''',401.*VgNiArtit.214**V.Z.**14-c*, 4.1 V4Ate*.frp.4.P.1404:-.5%.e,e4,N.M.0040,), 14,04#8P-k242.'f0411PAIV 441,!4•.„•$,;;.:i4:W.;,!erlf•kkert.75'40:1r4OPOZZAto,4:',Yez**-4•°,4,WW ••>$4v.".44-01,ZAVAINPMVAM1611.V.4.410,0 4,r.i:::'.VA".fjvka•iAV4*atikrtS-W.A4.iir"AkM.Vjf,Aftrfblt.4rAV. :V*iief.S.W*:*tt:.fftteMM'rlr*frNO.Z1S..d'f.VV.W-AVAAWe,4i '0,44',51.altakraC,''''''''et044?`6*VZWA #244*410°'*ii.L'‘,0•60,1444:a2M05,400,449.Alit-VOAti*X54:11tArVerrffbaWienrire.:P.Alisg4"40:f4A 5PE1/ ,. 711/14145 heifLOA e. g I/ER i° &•--- 04)-7.5 )3/A)4-/Mil flidD . 1/4Y i7ti.s. tick?. AAj 1/U 00.5 6S1). www.VistaPri nt.com • 41. • :• • • tin FOL /607 XR ENE . T1P gait,9 z. 6-6.1E 6171-770A1 lx 778 c(636 (EN At PA- K S n c Cie vv /NRAIK: i) se, Ryz Poi K .506 11 A 4--e6--Ar • . PtAc ! f3 0 F L1L 5-4 Via Oeie,e3s5 f Sri?EET) d ��' `J XithuQ4L (tS TER l', PIE • � 17� 8070 "pit/tics- o' ' ) iAi/ THE z VE l IAMS A fi4'tr socio 115 ./ ibj]l SC-i-tCK WE ARE FORGIVEN ! m (4/14/2009) M,erce A CisnerPe Re; ABg Thank You to PARD „ From: Marco A Cisneros To: David Gwin CC: David Schmitz; Econ & Comm Dev; Gerald Guillory; Glenn Brown; Kathy ... Subject: Re: A Big Thank You to PARD Staff! David, Thank you for recognizing what an awesome staff we have. They are fully committed to making a big difference in improving the world around us whenever an opportunity presents itself. It makes it fun to come to work! Thanks again, Tony >>> David Gwin 4/14/2009 6:11 PM >>> Tony: Just a quick note to share with you how impressed I was with several PARD employees earlier today! Specifically, I'm referring to the following PARE) employees: Gerald Gillory, Paul Rucker, Lance Hausenfluck, Casey Alexander, Shelia Garcia, Jaime Enriquez. Background ... a week or so ago, we had contacted Gerald Gillory about getting some help with one of the main flower beds in front of our building here next to City Hall. Most of the plants had long since started to die and it had become a major eye-sore for visitor's to our office. Keep in mind, we had only asked if they could help us get the stumps out ... so that we could make it look more attractive. In fact, we had planned to do everything regarding getting the actual bed ready and even planting the flowers. Well ... this morning the crew showed up bright early ... and delivered a product that totally blew me away! Not only did they get rid of the stumps, but they got the bed looking absolutely awesome and it is now ready for our new flowers. I can't tell you how grateful we are for their help and how impressed I am with their attention to every detail. What a awesome job ... and an equally impressive team! They were outstanding! Please relay my appreciation for all they did and share with them how impressed we are with the outstanding quality of their work! David David °win, AICP, CEcD Director of Economic & Community Development City of College Station, Texas (979) 764-3753 Telephone (979) 764-3785 FAX LINDA R. BROMLEY 12410 Keepers Trail Cypress, Tx 77429 Email address: bromleylr@gmail.com May 12, 2009 Mr. Marco Cisneros Director, Parks & Recreation Department 1.000 KrenekTap Road College Station, TX 77840 RE: Melvin Lange and the Bush Conference Center Dear Mr. Cisneros, I wanted to take a moment to share with you my experience at the Bush Conference Center and to express my gratitude to Melvin Lange for his assistance. Once or twice a month I come to College Station from my home in Cypress to assist the Social Security judges who hold hearings at the conference center. We conduct hearings from one to three days. The space has been reserved in advance from the hearing office in Houston. Hearings most frequently begin at 8:00 a.m. and I usually arrive at 7:30 a.m. to get our equipment set up and ready to go on schedule. I have never arrived to find the meeting room not ready. The tables are set up in the configuration that we require, the room is consistently clean and Melvin brings a pitcher of ice water and cups for us. Throughout the day he comes by to ask if there is anything that we need. If at any time during the day we need to access the fax machine or copier, he ensures that there is sufficient paper for our use. During the interim between our hearings, I go to the lobby to wait for our next arrival and I frequently see Melvin checking on other meetings or events or dealing with a problem. I just wanted you to know how very happy we are to be able to work with Melvin at the conference center and we appreciate his first-class customer service. Sincerely, e:4-13 Linda R. Bromley • • 44- 11// CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD ABSENCE REQUEST FORM FOR ELECTED AND APPOINTED OFFICERS I will not be in attendance at the :12,00 meeting of the Parks and Recreation Advisory Board for the reason(s) specified: Name Date Ree'd Reason 6 C - ° e9 Signature Requests for Absence must be submitted to the Board Secretary @ 764-6271 prior to the meeting date. (61412009}Helen Banks- Re: June 9, 2009 Board meeting wn pauji From: "David Scott" <d-scott6@tamu.edu> To: "Helen Banks" <Hbanks@cstx.gov> Date: 6/4/2009 11:09 AM Subject: Re: June 9, 2009 Board meeting I will be out of town at a professional conference. I am requesting to be formally excused. Please confirm receipt. David Scott >>> "Helen Banks" <Hbanks@cstx.gov> 6/4/2009 11:04 AM >>> Good Morning Board, The next Board meeting will be held at the Green Room at WPC on Tuesday, June 9, 2009, at 7 PM. l have attached the agenda and draft minutes from April 14, 2009 and May 12, 2009 meetings. Please review prior to the meeting. Please let me know of your attendance as soon as possible for quorum purposes. Have a great day!! Thank You, Helen Banks, Staff Assistant College Station Parks & Rec office (979)764-5049 fax (979) 764-3737 hbanks@cstx.gov College Station- Home of Texas A&M University. SIGN-IN SHEET TUESDAY, June 9, 2009 VISITORS PLEASE PRINT LEGIBLY! NAME. ' ADDRESS AFFILIATION filk"-11! SA'odI ceiu; dam, ( -2-(3 w0 C/ (NS f