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Home My WebLink About01/13/2009 - Regular Minutes - Parks Board (3) PARKS AND RECREATION ADVISORY BOARD �[or A� REGULAR MEETING MINUTES ��!/// � ° f 7:00 PM, Tuesday, January 13, 2009( IACCit8I1T CrrYc�rCoLrEci.SLIION The Green Room at Wolf Pen Creek — 1015 Colgate 0,3 �" a"`rRrcreotW College Station, TX, 77840 STAFF PRESENT: Marco A. Cisneros, Director; David Schmitz, Assistant Director — Operations; Amanda Putz, Board Secretary; Pete Vanecek, Senior Park Planner; Curtis Bingham, Park Operations Superintendent; David Gerling, Special Facilities Superintendent BOARD PRESENT: Gary Erwin, Chair; Jody Ford, Billy Hart, Wayne Williams, Shawn Rhodes, Glenn Schroeder, David Scott BOARD ABSENT: George Jessup, J. Riley Bryan VISITORS: Michael Parks, Brazos Valley Council of Government, (BVCOG) Shaun O'Donovan, Brazos Valley Football Club Tom Edrington, College Station Soccer Club Shannon Waddell, Brazos Valley Council of Government 1. Call to order: Gary Erwin, Chair, called the meeting to order with a quorum present at 7:00 p.m. 2. Pardon and possible action concerning requests for absences of members: J. Riley Bryan and George Jessup had sent in requests for absence, Jody Ford made a motion to approve the absence requests submitted, and Glenn Schroeder seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration, possible approval, and discussion of minutes from the meeting of December 9, 2008: Billy Hart made a motion to approve the minutes as submitted and Glenn Schroeder seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Update on Grimes County Regional Park Project: Mr. Michael Parks, BVCOG representative, briefly explained the status of the regional park project, and the reasons behind why the park was not being pursued at the present time. Handouts were given to the Board. Discussion followed. This was an informational item only, and no action was required. (Continue to bring updates to the Board as things move forward with this project). 6. Update on the Bond 2008 PARD Projects Implementation schedule: Marco A. Cisneros briefed the Board on the Bond 2008 PARD Projects Implementation schedule. Discussion followed. This was an informational item only and no action was required. 7. Report, possible action and discussion regarding proposed Park Maintenance Standards for FY 2009: Curtis Bingham, Park Operations Superintendent, reported on the Park Maintenance Standards. This was an informational item only and no action was required. 8. Discussion and possible action concerning the possibilities of the development of additional practice fields for the community: Marco A. Cisneros explained that staff was looking at what options were best for use of the practice fields. Discussion followed. This was an informational item only and no action was required. 9. Public Hearing, presentation, possible action and discussion concerning a proposed Priority of Usage Policy for parks and recreation programs and facilities: Gary Erwin, Chair, opened the public hearing portion of the meeting for feedback on this item. Tom Edrington, College Station Soccer Club: "Proposing a higher fee for Bryan residents will not decrease use on the fields - at least by the adult teams. We need to figure out a way to decrease adult use on the fields because of the impact it has on the fields." Shaun O'Donovan, Brazos Valley Football Club: "Where will competitive soccer rank in the priority of use? Our organization does not turn anyone away so, in my mind, they are ranked as a Tier 1 group because if someone does not fit into one of the groups, then they are placed into another group in the organization." "Adult soccer uses minimal time on the fields currently, and I just want to give the Board the bigger picture on how things are. We are trying to develop a partnership with the City of College Station and help in any way that we can to 2 January 13, 2009 Parks and Recreation Advisory Board Minutes maintain and police the fields. The issue is trying to keep those who should not be on the fields, off of the fields. My main concerns are first, "Where will competitive soccer rank? Number two, "If competitive soccer does not rank, where would it rank?" Billy Hart asked Tom Edrington and Shaun O'Donovan: "Would you see a problem of increasing prices to the users, if the return was a better product for them?" Tom Edrington, College Station Soccer Club: "No, I do not see a problem, if we see a better product in return. There are a lot of children in the program and raising it slightly will benefit us all." Shaun O'Donovan, Brazos Valley Football Club, "In competitive soccer, it will not make a difference if the price is raised slightly. Also communication is one of the biggest concerns for their groups, so that they can explain to their groups prior rather than waiting to the last minute on field closures." Discussion followed. Billy Hart made a motion to move adult cricket, adult soccer and adult Frisbee to the Tier 2 level and to move facilitated concerts and facilitated tournaments to the Tier 3 level. Glenn Schroeder seconded the motion. The vote was called. All were in favor and the motion passed unanimously. Jody Ford made a motion to link sanctioned tournaments to their specific category in the ranking system and for city and CSISD tournaments to remain in the core category. Wayne Williams seconded the motion. The vote was called. All were in favor and the motion passed unanimously. 10. Public Hearing, presentation, possible action and discussion concerning a proposed Resident vs. Non-resident Parks and Recreation Programs and Facilities Policy: Shaun O'Donovan, Brazos Valley Football Club: "We need to be able to provide opportunity for those kids to recreate even if they are from Bryan and charging them an additional fee. That should be the main concern of the department." Tom Edrington, College Station Soccer Club - "Raising the fees will probably not discourage the adults (residents and/or non-residents) from play." 3 January 13, 2009 Parks and Recreation Advisory Board Minutes Discussion followed. David Scott made a motion supporting the price differential for Resident vs. Non-Resident, and Shawn Rhodes seconded the motion. The vote was called. All were in favor and the motion passed unanimously. 11. Presentation, possible action and discussion concerning proposed Landscape/Streetscape Guidelines: Marco A. Cisneros gave a presentation regarding this item to the Board. Discussion followed. This was an informational item only and no action was required. 12. Presentation, possible action and discussion concerning proposed Park Land Acquisition Priorities: Marco A. Cisneros gave a presentation regarding this item. Wayne Williams made a motion to move forward with the plan as submitted, and Jody Ford seconded. The vote was called. All were in favor and the motion passed unanimously. 13. Presentation, possible action and discussion concerning proposed Park Land Dedication Community Park Zones: Marco A. Cisneros explained this item. A handout had been included in the members' packets. It was proposed that letters rather than the current numbering system be used for the zones on the Park Zone Map. Discussion followed. Wayne Williams made a motion to move forward with the Northgate area being amended into the section "B" park zone. Billy Hart seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 14. Presentation, possible action and discussion concerning proposed Wolf Pen Creek Corridor Water Feature Development Project: This item was tabled until the February 2009 meeting. 15. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: There was discussion over the goals and some changes were made. This was an informational item only and no action was required. 16. Presentation, possible action and discussion concerning the current Capital Improvement Program: Current Capital Improvement and Park Land Dedication Project Lists: Pete Vanecek, Senior Park Planner, reported on the Capital Improvement and Park Land Dedication Project lists. This was an informational item only, and no action was required. 4 January 13, 2009 Parks and Recreation Advisory Board Minutes Dedications of Less than Three Acres: Pete Vanecek, Senior Park Planner, reported on the Dedications of Less than Three Acres. This was an informational item only, and no action was required. « Quarters at Luther Street N Park Zone 7 • Replat of F.S. Kapchinski - Block 1 N Park Zone 6 17. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meetin: Next Regular Meeting N February 10, 2009, The Green Room at Wolf Pen Creek • Field Redevelopment Program (include by sport where all of the monies have been applied) 18. Adjourn: Jody Ford made a motion to adjourn the meeting and David Scott seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 10:30 p.m. 5 January 13, 2009 Parks and Recreation Advisory Board Minutes