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Home My WebLink About12/08/2009 - Regular Minutes - Parks Board (3) far CA ILA Narr#11.4 d�A(*-4,444 RKS AND RECREATION A SORY BOARS :: ##Y�Y f,CITY OF iAr 7 �+ ^'� }'��7 MNU6004� REGULAR MEETING 7:00 PM, TuTuesday, December 8, 2009 The Green Room at Wolf Pen Creek 1015 Colgate College Station, TTX 77840 STAFF PRESENT: Marco . Cisneros, Director; Amanda Putz, Board Secretary; David Schmitz, Assistant Director - Operations; Peter Lamont, Recreation Superintendent; Pete Vanecek, Senior Park Planner BOARD PRESENT: Gary Erwin, Chair; Jon Denton, Glenn Schroeder, Douglas Becker, Gerard Kyle, Jody Ford, David Scott BOARD ABSENT: George Jessup VISITORS: Niki Lewis, 210 L nds urg Court, College Station Cliff Latham, 130 Sweetwater, College Station (uses Wolf Pen Creek Amphitheater for his fitness camp) Jamie Hall, 1409 Antove Court 1. çalIto order and Roll Cali: The meeting was called to order and roll call was taken with a quorum present at 7:01 p.m. 2. Possible actio_n___concernin . s for absences- membees -_ the Regular November meetin. Joint Council meetin . and Re. ular December: Gary Erwin, Chair; notified the Board that Donald Williams had submitted leis resignation because he could no longer serve as a board member due to health reasons. George Jessup had sent in a Request for Absence, while Mr. Douglas Becker also asked that he be excused for arriving to the meeting a little late. Douglas Becker arrived at 7: M. Also for previous meetings there were some other absence requests. November 1.0th meeting, Gerard Kyle had sent in a request for absence by email, (right before the meeting), and Don Williams (at a later date) notified staff that he was incapable of notifying staff of his absence. Also for the November 16th meeting, Don Williams was incapable of notifying staff of his absence. David Scott made a motion to approve the absence requests as submitted, and Glenn Schroeder seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration .ossibie a . 'royal and discussion of minutes from the meetin. of November 9 2009 and November 10 2009: David Scott made a motion to approve the minutes as submitted. Jody Ford asked that the statement of when he left from the meeting at 9:02PM be moved until after item #10 on the minutes. Jon Denton seconded the motion. The vote was carried. All were in favor, and the motion passed unanimously. 5. Public hearin. .resentation .ossible action and discussion concerning the formation of a task force to work on . uidelines for for- .rofit o.erations in .ublic 'arks and a re. istration •ermit s stem for those operations: Marco A. Cisneros, Director, reported on this item and the timeline of its process. He explained the intent of the park vendor permit system is that the department is aware of who is in the park. Mr. Cisneros asked that the motion for the Board needs to be for the Board to look at the overall program, while maybe a task force at a later date could be the answer. Discussion followed. Gary Erwin opened the Public Hearing. Niki Lewis, 210 Landsburg Court - Is there a charge for the current Vendor Permit? - Yes, currently there is a fifty dollar charge for a one time use vendor permit. Can there be a system of registration so that staff is aware of use, without any type of fee? - Jody Ford explained that part of the discussion is that in the past there was not any registration required of anyone. Jamie Hall 1409 Hantail Court What feasibilities studies have been done? (Edelweiss) Ms, Hail stated that one of the biggest things that she would like to bring to awareness of others is that when her camp is using one of the parks for their 2 December 8, 2009 Parks and Recreation Advisory Board Meeting Minutes camp, o other citizens are there. She believes that citizens need to use the park, because that is xac l what the park is there for. David Scott asked Ms. Jamie Hail . .. How many hours does your camp use the parks? Ms. Hall said that her camp uses the park for approximately five hours in the morning, and four hours in the evening. The timeis before work atfive o' clock in themorning, and after work atfive thirty in the evening for three to five days a week. Ms. Niki Lewis's uses the Rock Prairie Elementary Park for their use, and she arnd that her camp cleans up a lot of trash. She also explained that the parks could feasibly be cleaner after they leave the park. Cliff Latham explained thatho will work with us on anyissues, or problems that the City needs he/p with. Gary Erwin closed the Public Hearing. Glenn Schroeder made a motion to put together a task force, recommending that task force consist of a couple people from the following groups: IT City Council ▪ Parks and Recreation Advisory Board • Stakeholders The primary focus of the group should be to discuss how groups should register, and secondly dl what would be the appropriate fee for the groups? The target goal of completion for the task force is February 2010. Douglas Becker seconded the r motion. The vote was called. All were infavor, and the motion passed unanimously. 6. Public i , sent - possible _c , a_nd discussioticernin the Field Redevelo.men: Fee FY 10 Pro. ram and formation of an Athletic Fields Sub-committee: Marco A. Cisneros reported on this item, explaining the history and status. Discussion followed. Glenn Schroeder reported that maybe this is being done the wrong way, and that a possibility may be to operate the Field Redevelopment Fee on the potential of field use. The down side of this process is that if you do not have the participants, then you do not get the fee, and you cannot do what needs to be done. 3 December 8, 2009 Parks and Recreation Advisory Board Meeting Minutes Jody Ford commented that maybe the Board should reconsider their motion on the fees. The reconsideration would be to do a sports specific fee, based on that sports field use. Discussion followed. This item will be discussed further at the next meeting. 7. r s i si l --actionf, Board m m rs i ' on the Ma ' Council on Ph sical Fitness: Peter Lamont, Recreation Superintendent, introduced visitor Cliff Latham, Chair of the Mayor's Council onhY sisal Fitness. Mr. Latham explained that he feels that having a Parks and Recreation Advisory Board member also be a member of the Mayor's Council on Physical Fitness it would be a great link with City Council, David Scott explained that even though George Jessup is not present, he still feels that George Jewould be a great for that position. Discussion followed. Further Board members agreed that Mr. Jessup would be a great choice for them. David Scott made a motion suggesting that Mr. George Jessup be a member of the Mayor's Council on Physical Fitness, and Jody Ford seconded the motion. The vote was called with Mr. Douglas Becker in opposition. The motion passed with a vote of 6:1. (Mr. George Jessup was absent.) 8. Presentation/ ppssibie action, and discussion c r i date on the ossa Y 10 Parks and Recreation Department Fees Schedule: There was brief discussion. This was an informational item only, and no action was required. 9. Presentation, possible action and disciissionan u date on the Proposed Recreation Park and Open Space Master Plan 2010 Pry date* Marco A. Cisneros explained that a Master Plan Sub- committee u - ommitt o meeting was held discussing the Recreation, Park and Open Space Master Plan. This was an informational item only, and no action was required. 10. Discussion and possible action concernini the Parks and Recreation Advisor Board � 1 Y : There was discussion with changes made to the Board Goals. This was an informational item only, and no action was required. d. 11. Presentation possible action and discussion rn i n_ the current çpjal Pro ram: Ca pita' m • rovements and Park Land Dedication Pro"est Lists of December 2009: Pete Vanecek, senior Park Planner, reported on the current Capital Improvements Program list. This was an informational item only, and no action was required. 4 December 8, 2009 Parks and Recreation Advisory Board Meeting Minutes Dedication of Less than Five Acres: Pete Vanecek, Senior Park Planner, reported the Dedications of Less than Five Acres. This was an informational item only, and no action was required. •: Final Plats - Lots SR. & 7R, Block 12 Park Zone • Final Plats -- Lots 61A-R & 61 Park Zone 3 12. Presentation :p possible action and discussion on future ais enda items: Board Member ma in,uire about a subilect for which notice has not been_. A -statement of specific factual information or the recitation ofexistifkmat be---Oven. Any deliberation shall be imit ear proposal to ...lace the sub"sub"ect on an a penda for a se•uent meeting: Update on Wolf Pen Creek TIF and Wolf Pen Creek Oversight Committee meeting held on December 1 ▪ Progress report on the enterprise concept ▪ Next Regular Meeting January 12, 2010, The Green Room at Wolf Pen Creek 13. Adjourn: David Scott made a motion to adjourn the meeting, and Jody Ford seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 9:03 p.m. 5 December 8, 2009 Parks and Recreation Advisory ory Board Meeting Minutes