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HomeMy WebLinkAbout08/11/2009 - Regular Minutes - Parks Board (3) , for Affil4 4 PARKS AND RECREATION ADVISORY BOARD CAPRA orA,,RED A MINUTES 1711kiei CITY OE COLLEGE STATION Regular Meeting 7:00 PM, Tuesday, August 11, 2009 College Station Conference Center - 1300 George Bush Drive College Station, TX 77840 Room 105 STAFF PRESENT: Marco A. Cisneros, Director; David Schmitz, Assistant Director — Operations; Amanda Putz, Board Secretary; Marci Rodgers, Senior Services Coordinator; David Gerling, Special Facilities Superintendent; Peter Lamont, Recreation Superintendent; Curtis Bingham, Park Operations Superintendent, Pete Vanecek, Senior Park Planner BOARD PRESENT: Gary Erwin, Chair; Jody Ford, Glenn Schroeder, Jon Denton, Don Williams, Gerard Kyle, David Scott, George Jessup BOARD ABSENT: Douglas Becker VISITORS PRESENT: David Gwin, President of the Rio Brazos Audobon Society Anne Hazen, 1309 Wilshire Court Joanna Yeager, 100 Mortier Jean Roberts, 5007 Commonwealth Madge Laquerte, 4144 Cypress Road JoAnne Bates, 2611 Rustling Oaks Brett McCully, 3206 Von Trapp Kitty Anding, 5060 Cole Lane Jim Anding, 5060 Cole Lane Catherine Anding, 2313 Avon Jennifer Garcia, 3701 Night Rain Joe Garcia, 3701 Night Rain Betty Vermeire, 2301 Broadmoor#222, Bryan Charles Hamilton, 7714 Appomattox Amber Arseneaux, 918 Eagle Ave. Elaine Owens, P.O. Box 14613, College Station Billy Hart, 3908 Tranquil Path, College Station Shirley Wilkerson, 1683 Jim Mathis Road Mary D. Wilson, 515 Gilchrist Avenue Edward McDonald, Veronica Morgan, 511 University Dr. East, Suite 204, CS Manuelita Ureta, 2001 Pebblestone Court Sabrina Heaton, 3706 Springfield Dr. Glen Bruce, 3900 Tranquil Path Ted George & Kristi Sweet, 2618 Westwood Main Dr., CS Blake and Julie Jennings, 1302 Baywood Lane, CS 77845 Terry Rand, 3911 Springmist Drive, CS 77845 Rose Daniel, 1100 Markham Lane, CS I. Call to order: The meeting was called to order with a quorum present at 7:00 p.m. 2. Administerin• the Oath of Office and Swearin. in of new and rea. .ointed Board members: New board member, Donald Williams, and reappointed member, Jody Ford, were duly sworn in. Hearing no further discussion, this item was closed. 3. Pardon and possible action concerning requests for absences of members: Douglas Becker sent in a request for absence. George Jessup made a motion to approve the absence request submitted, and Gerard Kyle seconded the motion. The vote was called. An were in favor, and the motion passed unanimously. 4. Hear visitors: Anne Hazen, 1309 Wilshire Court — reported on the Seniors thoughts regarding the Senior Center. She urged that Seniors are in deep need of a Senior Center, and that Seniors always seem to be the last in line. She said at the current facilities they meet at, she cannot drink coffee or have fellowship with her friends because someone else is waiting for the space. They would like to have a comfortable place with less crowds, and a calm environment. She asked that the Board urge City Council in this definite need for Seniors. 5. Consideration, possible approval, and discussion of minutes from the meeting of July 14, 2009: David Scott made a motion to approve the minutes as submitted, and Glenn Schroeder seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 6. Presentation, possible action, and discussion concerning the Rio Brazos Audubon Society State of Texas Grant Award for an Entry Kiosk/Chimney Tower Project for Lick Creek Park: David Gwin, President of the Rio Brazos Audobon Society, reported on the Rio Brazos Audubon Society State of Texas Grant Award for an Entry Kiosk at Lick Creek Park. He presented detailed information concerning Chimney Swifts, a mysterious bird that is now listed as an endangered species. Mr. Gwin explained that the Chimney Swifts live in dead, hollow trees that are unfortunately being cut down at a fast rate. He also explained that Chimney Swifts shelter in chimneys that are also becoming less popular. The Chimney Swifts are losing their shelters, and that this has become a big issue. Mr. Gwin asked for the Board's approval in placing a tower for the birds to seek shelter at Lick Creek Park. He explained that they would work with staff on the best location possible for the tower to be placed. He explained that he would like the structure in a visual area that is easily accessible for both handicapped and mobile individuals. Mr. Gwin said that since this would be in a visual area that they would like to make it an attractive piece that adds to the park's beauty. He anticipates the structure to be built by December 2009 to February 2010. David Scott made a motion that the Board work closely with the Rio Brazos Audubon Society in the arrangements for the tower, and Gerard Kyle seconded. The vote was called. All were in favor, and the motion passed unanimously, 7. Public hearing, presentation, possible action and discussion and possible action concerning Proposed Creek View School Park: Pete Vanecek, Senior Park Planner, showed an aerial map of the Proposed Creek View School Park, including the proposal for design layout. Blake Jennings, 1302 Baywood Lane: Is there going to be a cover over the playground? 2 August 11, 2009 Parks and Recreation Advisory Board Meeting Minutes • We plan to have a cover on the playground eventually, however a lot of our covers receive vandalism. If there is a need for the cover, then we will have a cover. Joe and Jennifer Garcia, 3701 Night Rain: What kind of trees are going to be in the park? • Elms, Oaks, other Native Trees and some decor trees (Crape Myrtles) Sabrina Heaton, 3706 Springfield: Are you going to have a walkway at the cul-de-sac into the park? • Yes we are going to add a walkway. Amber Arseneaux, 918 Eagle: Will there be bike lanes on each side of the park? What is the parking going to be like? We see that the bike lanes will cease when there is entry into the park. Also in neighborhood park parking, typically we do not place much parking because it is designed for the neighborhood. The citizens usually walk from their homes to the park. There will be an open parking lot for the citizens after school hours at Creek View Elementary Area HOA School located next to the park. Billy Hart, 3908 Tranquil Path (President of the HOA): What is going to happen regarding traffic issues on Eagle Avenue with the school going in and the traffic with the park, etc? What is the time frame of construction with the park? Are there going to be any road closures when construction begins? Construction will start early Spring of 2010, and it should be a four to five month project. There are no road closures anticipated during this period. The park will be closed during the construction process. Discussion followed. Glenn Schroeder made a motion that the Board recommend that Staff move forward with the conceptual plan and further development of the park, and George Jessup seconded the motion. The vote was called. All were in favor, and the motion carried unanimously. 8. Presentation, possible action and discussion concerning proposed College Station Independent School District lease of property for Pebble Creek School Park: David Scott made a motion to approve the CSISD lease of property for Pebble Creek School Park, and Jody Ford seconded. Discussion followed. The vote was called. All were in favor, and the motion passed unanimously. 9. Presentation, possible action, and discussion concerning Proposed Skate Park project, location and usage operations: Marco A. Cisneros explained that this item was brought to the Board in last month's meeting. He explained that the visitors had asked that the Skate Park be incorporated as a dual use facility, for skate boards and BMX bikes. He explained that the State Law has detailed restrictions on the use of property, There is no allowance for the BMX use to be incorporated into the Skate Park. Edward McDonald, Skate Park Project Manager, explained that there was an email sent out to all of the visitors of the public meetings regarding the skate park. It explained the State Law and it's restrictions for a dual use facility. 3 August 11, 2009 Parks and Recreation Advisory Board Meeting Minutes George Jessup made a motion to rescend the former Board recommendation of having a dual use facility, and recommend that BMX bikes not be included. The skate park allowance will include skating, inline skating, roller-skating, and skateboarding. Jody Ford seconded the motion. Discussion followed. The vote was called. All were in favor, and the motion carried. 10. Presentation, possible action and discussion concerning Parks and Recreation Department Overview David Schmitz, Assistant Director — Operations, reported on the Parks and Recreation Department Overview. Discussion followed. This was an informational item only, and no action was required. 11. Presentation, possible action and discussion concerning Parks and Recreation Department proposed Support Policy: Curtis Bingham, Park Operations Superintendent, explained the Support Policy regarding the "Tier System" that shall be used to govern the extent of support specified for activities, programs and special events. Jody Ford said that we should include into Tier 1 the following wording: o The Committee may determine that some reimbursement be made to the City for some or all of the required CSPARD resources. David Scott made a motion to approve the Activities, Programs, and Special Events Support Policy as amended, and Donald Williams seconded. The vote was called. All were in favor, and the motion carried unanimously. 12. Discussion and possible action concerning Park Bucks Program Application revisions: Curtis Bingham, Park Operations Superintendent, explained the Park Bucks application history, and the reason for the program creation. Curtis had included the changes that he thought should be made toward the program, and explained the reasons for those changes. Discussion followed and some changes were discussed. Jody Ford made a motion to approve the Park Bucks revisions as amended, and Jon Denton seconded. The vote was called. All were in favor, and the motion passed unanimously. 13. Discussion and possible action concerning the appointment of a Vice Chair for the Board: Gary Erwin made a motion to appoint Glenn Schroeder as the Vice-Chair for the Board, and David Scott seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 14. Discussion and possible action concerning the appointment of members to the Parks and Recreation Advisory Board Sub-committees: There was discussion regarding the appointment to Board Sub-committees. There was a decision made that there be three members on each Sub- committee with an alternate. In the past there were different numbers of members on the Sub- committees, and this will allow a consistent number for each Sub-committee. A couple of the board members volunteered for Sub-committees. They are listed below: ByLaws Review: Jon Denton Park Naming: George Jessup Discussion followed. The Board decided that more information regarding the Sub-committees be sent to them. They would learn more about the Sub-committees and make their decisions after 4 August 11, 2009 Parks and Recreation Advisory Board Meeting Minutes reviewing the details. The Board Sub-committee appointments will be made at the next meeting. There was no action required. 15. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: Discussion followed. This was an informational item only, and no action was required. 16. Presentation, possible action, and discussion concerning the current Capital Improvement Program: • Capital Improvement and Park Land Dedication Project Lists of August 2009: Pete Vanecek, Senior Park Planner, reported on the Capital Improvement and Park Land Dedication Project Lists. This was an informational item only, and no action was required. • Dedication of Less than Five Acres: Pete Vanecek, Senior Park Planner, reported on the Dedications of Less than Five Acres. This was an informational item only, and no action was required. ▪ Chi Omega Sorority, Park Zone 2 ▪ College Park(Final Plat) 17. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Next Regular Meeting - September 8, 2009, The Green Room at Wolf Pen Creek a Any new development in the Senior Center 18. Adjourn: David Scott made a motion to adjourn the meeting, and Glenn Schroeder seconded the motion. The meeting adjourned at 9:43 p.m. 5 August 11, 2009 Parks and Recreation Advisory Board Meeting Minutes