HomeMy WebLinkAbout02/22/2018 - Workshop Minutes - City CouncilWKSHP022218 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
FEBRUARY 22, 2018
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Barry Moore
John Nichols
James Benham
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 3:30 p.m. on Thursday, February 22, 2018 in the Council Chambers of the City
of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074-
Personnel, and §551.076-Security the College Station City Council convened into Executive
Session at 3:30 p.m. on Thursday, February 22, 2018 in order to continue discussing matters
pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
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City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
B. Consultation with attorney to receive legal advice; to wit:
Legal advice concerning the use of non-profit corporations to accomplish municipal
purposes.
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-evaluation
D. Deliberation on the deployment, or specific occasions for implementation, of security
personnel or devices or a security audit.
Cyber Security
The Executive Session recessed at 5:23 p.m.
3. Take action, if any, on Executive Session.
No action was taken.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Item 2e was pulled from Consent for clarification.
2(e): Allen Gibbs, Assistant Director of Water Services, explained that the purchase of pond water
from the City’s water well field property does not have a negative impact to the water fund. Also,
Mr. Gibbs clarified that surface water cannot be replaced in the ground at this time because we do
not have the equipment to do so.
5. Presentation, possible action, and discussion regarding basic public purchasing policies,
procedures, and statutes.
Mary Ellen Leonard, Finance Director, provided an overview on the City’s statutory requirements
and policies and procedures for the expenditure of public funds. Purchasing have criteria’s which
includes: Innovation, Professionalism, Productivity, E-Procurement, Leadership attributes. She
explained each process. Mrs. Leonard explained each of the processes purchasing is required to
perform to keep purchasing running smoothly, these are: RFP/RFQ process, competitive bid
process, change order process, renewal process.
Goals and Objectives
Obtain the best possible price
Encourage Interlocal cooperation
Guard against any misappropriation
Responsible bidders are given a fair opportunity to compete
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Follow state statutes and local policy
Mrs. Leonard recognized the department for their 18 Years - Achievement of Excellence in
Procurement Award.
6. Presentation, possible action, and discussion regarding the ten-year update of the City’s
Comprehensive Plan.
Justin Golbabai, Planning and Development, provided an update on Staff’s current efforts and
future plans regarding the ten-year update of the Comprehensive Plan.
Current Efforts:
Development of the Existing Conditions Report – Provides a snapshot in time of the
existing conditions of today for which decisions, scenarios, and policy decisions for the
future will be based.
Update the Traffic Demand Model with Current Demographics – Staff provided Kimley-
Horn with 2017 demographic and current land use data to forecast traffic demand through
2045 (Build Out).
10-Year Update:
Presentation & adoption of Existing Conditions Report expected in September 2018
Anticipated 18-24 month public participation process beginning in FY 2019
Anticipated adoption around summer 2020
Comprehensive Plan Amendments & Other Related Plans
Staff is seeking City Council feedback on this general direction for the 10 Year Comprehensive
Plan Update. Staff is also seeking feedback on the desire for joint City Council/P&Z
Comprehensive Plan 10-Year Update Taskforce
Council directed staff to create a joint committee.
7. Presentation, possible action, and discussion on current exclusion of Lick Creek Park and
Veterans Park from Community Park acreage and the relationship to the Parks and
Recreation Master Plan and Parkland Dedication Fees.
David Schmitz, Director of Parks and Recreation, presented an overview on the topic of why Lick
Creek Park and Veterans Park have not been included in Community Park acreage. He discussed
the effects to the Parks and Recreation Master Plan and the Parkland Dedication Fees. College
Station and the ETJ are divided into Park Zones. Parkland Dedication Funds can only be spent
within the Park Zone in which they are collected. Parkland Dedication land & funds are collected
for both Neighborhood Parks and Community Parks, in four categories;
Neighborhood Park Zones (currently 16 zones)
Land or fee in lieu of land
Park development or re-development fee
Community Park Zones (currently 2 zones)
Land or fee in lieu of land
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Park development or re-development fee
NOTE: Historically, Parkland Dedication funds have not been used within Regional
Parks.
The Parks and Recreation Advisory Board and Parks and Recreation staff recommended that we
leave the Parkland Dedication Fees at their current levels until the update of the Parks and
Recreation Master Plan is complete. Also, if Council decided to include Regional Parks in the
Parkland Dedication Fee calculations, adjust the fees to meet the new metrics and data that are
determined as part of the Master Plan update.
Council directed staff to do bring back for a Workshop item for further discussion
11. Council Calendar
Council reviewed the calendar.
12. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee,
Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic
Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway
Coalition, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Metropolitan Planning Organization, Parks an d Recreation
Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley
Technology Council, Regional Transportation Committee for Council of Governments,
Sister Cities Association, Transportation and Mobility Committee, TAMU Economic
Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment,
Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments.
Councilmember Rektorik reported on the CVB and RVP.
Councilmember Benham reported on the BVWAC.
Councilmember Brick reported on the Arts Council.
13. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 6:49 p.m. on Thursday, February 22, 2018.
________________________
Karl Mooney, Mayor
ATTEST:
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_______________________
Tanya Smith, City Secretary