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HomeMy WebLinkAbout04/13/2010 - Regular Minutes - Parks Board PARKS AND RECREATION ADVISORY BOARD MINUTES REGULAR MEETING 7:00 PM, Tuesday, April 13, 2010 The Green Room at Wolf Pen Creek ~ 1015 Colgate College Station, TX 77840 STAFF PRESENT: Marco A. Cisneros, Director; David Schmitz, Assistant Director; Amanda Putz, Board Secretary; Pete Vanecek, Senior Park Planner; Curtis Bingham, Park Operations Superintendent; Peter Lamont, Recreation Superintendent BOARD PRESENT: Gary Erwin, Chair; Douglas Becker, David Scott, George Jessup, Billy Hart, Jon Denton, Glenn Schroeder VISITORS: Scott Ball, 4711 Johnson Creek Loop, CS Doug Tremaine, 530 Southwest Parkway, CS Jonathan Kennedy, 707 Edgemore Dr., Bryan John S., 2301 Eastmark Dr., CS Scott Mason, 4320 Meadowbrook, Bryan David Kindt, 3157 Moonlight Dr., Bryan Maria Via Regoe, 4151 Wellborn Rd., Bryan Jane Kee, IPS Group, CS Jan McMurrey, 3400 Mustang, CS CiCi Torrie 1. Call to order and Roll Call: The meeting was called to order with a quorum present at 7:05 p.m. 2. Possible action concerning requests for absences of members: Gerard Kyle, David Scott, and Jody Ford had sent in requests for absence. Jon Denton made a motion to approve the absence requests submitted, and Glenn Schroeder seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors: Doug Tremaine, representative for the Brazos Valley Senior Games, explained the event and what is involved with the Brazos Valley Senior Games. He reported that the attendance for the 2010 Senior Games shows an increase of 263 applicants from last year. The Games are going to nd nd be held between April 22and May 2. He explained that College Station was granted the 2011-2012 Brazos Valley Senior State Games, and that many athletes will be coming into the Bryan/College Station area for the state games. This was an informational item only, and no action was required. 4. Consideration, possible approval, and discussion of minutes from the meeting of March 9, 2010: Billy Hart made a motion to approve the minutes with a revision of his name being placed on the attendance list once rather than twice, and George Jessup seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Presentation, discussion, and possible action on Disc Golf activities and facilities: Marco A. Cisneros, Director, explained the locations of the disc golf courses that are located in the parks system. David Kindt, Jr. introduced the group known as the Brazos Valley Disc Golf Club. He explained the advantages of the sport of disc golf and reasons why the sport is great. Scott Mesa, another representative of Brazos Valley Disc Golf Club, reported that they were the eyes and ears of what is going on with the courses. Representative Jonathan Kennedy explained that they want to present themselves and the Club to the community. Their club would love to improve the quality of the parks, and improve the amount of people that are in the parks playing disc golf. They explained that there is a lot of opportunity to work with charities. The future goal is for a championship disc golf course to be established, which involves 18 holes. A championship course could be established on a nice 20-25 acre park, which is roughly one hole per acre. The Board suggested that the Club offer clinics or classes to children and the community. Mr. Mesa explained that they have already started an event to reach out to the community. Discussion followed. Brazos Valley Disc Golf Club Contact Information: Face Book Web address: www.stopcryingdiscgolf.com This was an informational item only, and no action was required. 6. Presentation, discussion, and possible action on proposed Park Vendor Permit Policy: Peter Lamont, Recreation Superintendent, reported on the proposed Park Vendor Permit Policy. He explained what had been accomplished with this policy and the Task Force changes that have been made. Discussion followed. Glenn Schroeder moved to accept the 2 April 13, 2010 Parks and Recreation Advisory Board Meeting Minutes report that the Task Force submitted with the additional recommendation that a fee be associated with the permit. The six month permit shall also list the number of participants, and be organized in a three tier structure as follows: 10 or less participants - $25 Permit Fee 11 to 25 participants - $50 Permit Fee 26+ participants - $100 Permit Fee George Jessup seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 7. Presentation, discussion, and possible action on a request to allocate Park Land Dedication Funds towards multi-use path improvements for the Southwest Parkway Apartments: Jane Kee, IPS Group representative, presented a proposed park land dedication to the Board. She explained that the developer, Scott Ball, wanted to dedicate the property for a trail, while also building the trail to include amenities. The dedication involves 72 dwelling units. The proposal is for the developer to use the neighborhood and community development fees to pay for the trail. It will cost $50,000 to develop the trail and $5,000 - $7,000 to design the trail. The proposed trail would be an extension of an existing trail and a continuation of the Greenways trails system. Douglas Becker made a motion to accept both the community and neighborhood development fees to be used to develop the trail with amenities, and Glenn Schroeder seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 8. Update on Quarterly Park Maintenance Standards Report: Curtis Bingham, Park Operations Superintendent, reported on the Quarterly Park Maintenance Standards Report. This was an informational item only, and no action was required. 9. Presentation, discussion, and possible action regarding the usage and calculation of College Station Park Acreage Standards: Documents were included in the Board packet to reference the calculations with regard to the College Station Park Acreage Standards. Douglas Becker was questioning if these were the right amounts to be asking for. There was discussion that followed. There was no motion made to change the current standards, and no action was required. 10. Presentation, discussion, and possible action regarding the May Parks and Recreation Facilities Tour: The May Board meeting will be 3 April 13, 2010 Parks and Recreation Advisory Board Meeting Minutes scheduled as a facilities tour for the Board. The Board members were asked to come up with three park locations and/or facilities that they were most interested in seeing. Those suggestions will be reviewed, and staff will coordinate an itinerary. Discussion followed. This was an informational item only, and no action was required. 11. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY10: This was an informational item only, and no action was required. 12. Presentation, possible action, and discussion concerning the current Capital Improvements Program: Capital Improvements and Park Land Dedication Project  Lists of April 2010: Pete Vanecek, Senior Park Planner, reported on the current Capital Improvement projects. This was an informational item only, and no action was required. Dedications of Less than Five Acres: Pete Vanecek, Senior Park  Planner, reported on the Dedications of Less than Five Acres: Emerald Ridge Estates, Phase 1 ~ Park Zone 8 Alexandria Subdivision, Phase 6 ~ Park Zone 10 Lincoln & Churchill (FP – Replat) ~ Park Zone 2 This was an informational item only, and no action was required. 13. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Next Regular Meeting ~ May 11, 2010, Facilities Tour, 5:30 p.m.  14. Adjourn: Billy Hart made a motion to adjourn the meeting, and Douglas Becker seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 8:40 p.m. 4 April 13, 2010 Parks and Recreation Advisory Board Meeting Minutes