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HomeMy WebLinkAbout09/08/2009 - Regular Minutes - Parks Board PARKS AND RECREATION ADVISORY BOARD MINUTES Regular Meeting 7:00 PM, Tuesday, September 8, 2009 The Green Room at Wolf Pen Creek ~ 1015 Colgate College Station, TX 77840 STAFF PRESENT: Marco A. Cisneros, Director; David Schmitz, Assistant Director – Operations; Amanda Putz, Board Secretary; Peter Lamont, Recreation Superintendent; David Gerling, Special Facilities Superintendent; Marci Rodgers, Senior Services Coordinator; Venessa Garza, Greenways Coordinator BOARD PRESENT: Gary Erwin, Chair; Glenn Schroeder, Jon Denton, Douglas Becker, Donald Williams, David Scott, Gerard Kyle, George Jessup BOARD ABSENT: Jody Ford VISITORS: Joanna Yeager, 100 Mortier Les Fiechtner, 1213 Baywood Court Bruce Sanders, 4907 Bay Oaks Court Gregg Bennett, 1203 Windrift Cove Tim Johnson, 2401 Crown Court Ray Lucas, 4203 Camber Court Bruce Smith, 4216 Camber Court John Crompton, City Council Member, Place 1 Ron Silvia Kevin Hodge 1. Call to order and Roll Call: The meeting was called to order with a quorum present at 7:00 p.m. 2. Pardon and possible action concerning requests for absences of members: Jody Ford had sent in a request for absence. Glenn Schroeder made a motion to approve the absence request as submitted, and Jon Denton seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration, possible approval, and discussion of minutes from the meeting of August 11, 2009: Glenn Schroeder made a recommendation to list David Gwin as being a visitor on the minutes instead of a Staff member. Glenn Schroeder made a motion to approve the minutes with the change, and David Scott seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Skipped to Item # 8 5. Presentation, possible action, and discussion concerning an update regarding the Bicycle, Pedestrian and Greenways Master Plan: Venessa Garza, Greenways Coordinator, gave a presentation regarding the Bicycle, Pedestrian and Greenways Master Plan. Discussion followed. This was an informational item only, and no action was required. 6. Presentation, possible action, and discussion concerning a reconsideration of the Proposed PARD Schedule of Fees for FY10: Marco A. Cisneros, Director, explained each page of the Proposed PARD Fiscal Year 2010 Fees. He explained that changes had been made since the last Schedule of Fees was brought to the Board at the July meeting. One change was a 30% fee adjustment across the Board to Regular Rates. Other additions made included a new implementation for adult leagues to “Pay at the Plate”, and have the corresponding lower fees for league play. A 5% Fitness Boot Camp Services Commission Fee, and a $10 Adult Outside League, Per Game Contract Fee. Staff explained the “Pay at the Plate” implementation for games. Discussion followed. There was some confusion regarding the “Pay at the Plate” implementation, and also some opposition to the implementation. The following concerns were expressed by the visitors present: The $25 Season Youth Baseball Field Redevelopment Fee proposed is too much for families. Concern was expressed that one child would have to pay more to use the fields than other children based on the group they belonged to. They felt it was unfair. George Jessup moved to approve the Proposed PARD Fiscal Year 2010 Fees as presented by staff, and David Scott seconded the motion. Discussion followed. Glenn Schroeder stated that he was against the “Pay at the Plate” fee, adding that he believed it was an improper way to charge fees. The vote was called. Glenn Schroeder, Jon Denton, and Doug Becker were in opposition to the motion. The motion passed with a vote of 5 to 3. (Jody Ford being absent). 7. Presentation, possible action, and discussion concerning the Athletic Facility Priority of Usage Policy and Board Rankings: Marco A. Cisneros, Director, explained the description of the Priority of Usage, the different tiers, 2 September 8, 2009 Parks and Recreation Advisory Board Meeting Minutes and what groups are encompassed in those tiers. An explanation of why the tier system was developed was given. This item was on the agenda because a Select Youth Baseball Group was asking that their group be classified the same as Little League in Tier 1 and not the Tier 2 ranking they currently had. Discussion followed. Being a Tier 2 Group, how can I achieve Tier 1 status? Little League should definitely have priority over fields Concerns that some children will have priority on the fields (Little League children) over other children. Allow equal access to the fields for all children in baseball Tim Johnson, 2401 Crown Court - There is not a disagreement that College Station Little League deserves priority on field use. However, we were bumped to the Tier 2 level as a Select Youth Baseball team, and the cost has increased significantly. Bruce Sanders, 4907 Bay Oaks Court - The issue is that his T-ball child has more priority to be on the fields than his 9 year old child due to the tier system, and that is not fair for the children. He questioned, “Does each of his children have the same rights on the fields, because both children are College Station residents?” He wants everyone to pay the same rate and make the fees equal for all. The issue is getting children away from the television and getting them outside for recreation. Raising the fees is a big issue for their group due to possibly not being able to afford it due to the increase in fees. He explained that in his belief it is not the city’s job to coordinate the fields and push some children off of the fields due to Priority of Usage. He thinks that it is the city’s job to provide equal access to all teams. Tim Johnson, 2401 Crown Court - Why is it a significant increase in fees between a Tier 1 and Tier 2 level? Gregg Bennett, 1203 Windrift Cove - He wants to know the logic behind charging more for his groups. Les Fiechtner, 1213 Baywood Court – Mr. Fiechtner explained that Little League has priority over the fields. Mr. Fiechtner explained that after Little League is scheduled for their use then Staff should coordinate the scheduling of field usage with the other users. Several citizens stated that is not fair to charge more if you are playing at a higher level. 3 September 8, 2009 Parks and Recreation Advisory Board Meeting Minutes Bruce Sanders explained that the city needs to allow equal access to the fields for the Little League group and other baseball groups. Discussion followed. Since the Board did not seek to change the Board rankings as previously adopted, no action was necessary. 8. Presentation, possible action, and discussion concerning the proposed Interim Senior Center Project for FY10: Joanna Yeager, Vice Chair of the Senior Advisory Committee, reported on Anne Hazen’s letter that was included in the Board packet. The letter stated the minimal requirements that Seniors need for an interim Senior Center. Mr. Ron Silvia, former Mayor, introduced himself to the new board members while thanking them for their service. Discussion followed. Don Williams asked for more information regarding the options available for possible interim Senior Centers. Gary Erwin was in agreement with the Seniors, and explained to the Board that Seniors need a space of their own to accommodate their daily activities. He reported that the Board and Staff need to move forward with the Seniors on the consensual agreement. This was an informational item only, and no action was necessary. 9. Presentation, possible action, and discussion concerning the proposed Parks and Recreation Budget for FY10: Marco A. Cisneros, Director, gave an update regarding the Budget for FY10. This was an informational item only, and no action was required. 10. Discussion and possible action concerning the appointment of members to the Parks and Recreation Advisory Board Sub-committees: The Board members volunteered for sub-committees. Sub-committee List FY 09 - 10 (As of September 8, 2009) Bylaws Review: Doug Becker, Gary Erwin, Jon Denton Comprehensive Plan Update Advisory Committee: Omit this Sub-committee Fees: Gary Erwin, Glenn Schroeder, Jody Ford Field Usage: Gerard Kyle, George Jessup, Glenn Schroeder, Jon Denton Joint Parks Planning and Zoning: Jody Ford, George Jessup, Gary Erwin Park Naming: Don Williams, Gary Erwin, George Jessup, David Scott Recreation, Park, and Open Space Master Plan: Jon Denton, Gerard Kyle, Doug Becker, David Scott 4 September 8, 2009 Parks and Recreation Advisory Board Meeting Minutes Wolf Pen Creek Oversight Committee: Gary Erwin, Jody Ford The Board decided that alternate positions on the sub-committees could be omitted, and to stay with regular sub-committee positions instead. This item will be brought back to the Board at the October meeting. 11. Presentation, possible action, and discussion concerning the setting of Parks and Recreation Advisory Board Goals for FY10: Staff will include the Council’s goals in the October meeting packets so that the Board can reference them while setting their goals. This item was moved to the October Board meeting. 12. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: This item was moved to the October Board meeting. 13. Presentation, possible action, and discussion concerning the current Capital Improvement Program: This item was moved to the October Board meeting. Capital Improvement and Park Land Dedication Project Lists of  August 2009. Dedication of Less than Five Acres:  Starfish Development, LLC. ~ Park Zone 7 o D.A. Smith Subdivision ~ Park Zone 2 o 14. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Next Regular Meeting ~ October 13, 2009, The Green Room at Wolf Pen  Creek 15. Adjourn: Doug Becker made a motion to adjourn the meeting, and Don Williams seconded the motion. All were in favor, and the meeting adjourned at 10:40 p.m. 5 September 8, 2009 Parks and Recreation Advisory Board Meeting Minutes