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HomeMy WebLinkAbout05/13/2008 - Regular Minutes - Parks Board PARKS AND RECREATION ADVISORY BOARD MINUTES REGULAR MEETING 7:00 PM, Tuesday, May 13, 2008 Green Room, 1015 Colgate College Station, TX 77840 STAFF PRESENT: Marco A. Cisneros, Director; Ross Albrecht, Interim Assistant Director; Amanda Putz, Board Secretary; Curtis Bingham, Park Operations Superintendent; Peter Lamont, Recreation Superintendent; Pete Vanecek, Senior Park Planner; David Gerling, Special Facilities Superintendent BOARD PRESENT: Jodi Warner, Chair; Jody Ford, Billy Hart, Wayne Williams, Gary Thomas, Joan Perry, Gary Erwin BOARD ABSENT: Shawn Rhodes, Kathleen Ireland VISITORS: Venessa Garza, Greenways Program Manager 1. Call to order: Jodi Warner, Chair, called the meeting to order with a quorum present at 7:00 p.m. 2. Roll call and possible action concerning requests for absences of members: Shawn Rhodes and Kathleen Ireland had sent in requests for absence. Jody Ford moved to approve the absence requests as submitted, and Wayne Williams seconded. The vote was called. All were in favor, and the motion carried unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration, possible approval, and discussion of minutes from the Public Hearing and Regular Meeting of April 8, 2008: Wayne Williams moved to approve the minutes as submitted and Gary Erwin seconded. The vote was called. All were in favor, and the motion carried unanimously. 5. Report and discussion from Michael Reid regarding the survey data collected for Lick Creek Park: This item will be tabled and moved to the June agenda, per request of the speaker. Hearing none, this item was closed. 6. Presentation, possible action, and discussion from Venessa Garza regarding the College Station Greenways Program: Venessa Garza gave a presentation regarding the Greenways Program. Discussion followed. Venessa Garza said that she would come back to the Board for additional updates as needed. This was an informational item only, and no action was required. 7. Report, possible action, and discussion regarding Park Maintenance Standards for FY 2008: Curtis Bingham reported on the second quarter Park Maintenance Standards. He explained that there was some shifting of a few parks between districts, due to the amount of acreage in each district. There was discussion over some issues at various parks. This was an informational item only, and no action was required. 8. Update, possible action, and discussion regarding the Field Use Sub- committee meetings: Gary Thomas reported on the Field Use Sub-committee meetings and their status. Handouts were provided in the Board packets. ~Billy Hart arrived at 7:38PM~ Staff asked that the Board review, comment and advise staff of changes and comments regarding the documents that had been distributed in the packets. Documents: ?Field Rental Information & Rental/Tournament Agreement ?Tournament Reservation Application ?College Station Parks and Recreation Department By-Laws for the College Station Sports Authority ?College Station Parks and Recreation Department Athletic Facility Usage Policy Peter Lamont explained that he would like to have the Field Usage Policy in place by Fall 2008. Staff will begin meeting with all of the user groups immediately to get their input regarding this policy. The department’s goal is to have the documents back to the Board at their June meeting, and the policy going to City Council at their July meeting. Discussion followed and some changes and additions were made. The Board asked that staff use the documents as amended for the user groups’ input. This was an informational item only, and no action was required at this time. ~Joan Perry left at 8:20PM~ 2 9.Discussion and possible action regarding the appointment of a Vice Chairman for the Board: Jodi Warner explained to the Board that in the Parks and Recreation Advisory Board By-Laws that it states that a Vice Chairman be appointed. While Gary Erwin had acted as Vice Chairman in the past, a motion for appointment was necessary. However, a motion for a Vice-Chairman appointment was necessary. Jody Ford made a motion to appoint Gary Erwin as Vice Chairman, and Wayne Williams seconded. The vote was called. All were in favor, and the motion carried unanimously. 10. Discussion and possible action regarding appointment of members to the Parks and Recreation Advisory Board By-laws Review Sub- committee: Marco A. Cisneros asked that two or three appointments be made to the Parks and Recreation Advisory Board By-Laws Review Sub- committee. Gary Erwin and Wayne Williams were appointed to this Sub- committee. 11. Discussion and possible action regarding the status of the Joint Parks Planning and Zoning Sub-committee, and the appointment of members: Jodi Warner briefed the Board on the history of this Sub- committee and its general purpose. Marco A. Cisneros explained that the Comprehensive Plan was going to be looked at by Parks and Recreation and Planning and Zoning. Jody Ford, Billy Hart and Gary Erwin were appointed to the Joint Parks Planning and Zoning Sub-committee. 12. Discussion and possible action regarding the Guidelines for the Naming of Public Facilities: Marco A. Cisneros informed the Board that it had been asked that the Green Room be dedicated to Ric Ploeger, retired Assistant Parks and Recreation Director. The building will not be named after him, it will be a dedication honoring him for his hard work at getting the Green Room built. Jodi Warner explained that the Guidelines for Naming of Public Facilities was a city policy and any suggestions for changes needed to be forwarded to the City Manager’s Office. This item will come back to a future agenda. This was an informational item only, and no action was required. 13. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: This was an informational item only, and no action was required. 14. Report and discussion regarding the 2008 Bond Project list from Council: A report had been included in the packets and discussion took place regarding the 2008 Bond Project List. This was an informational item only, and no action was required. 3 15Presentation, possible action and discussion concerning the current . Capital Improvement Program: Current Capital Improvement and Park Land Dedication Project ? Lists: Pete Vanecek, Senior Park Planner, discussed the status of some of the CIP projects. This was an informational item only, and no action was required. Dedications of Less than 3 acres: ? Shenandoah Phase 10 ~ Park Zone 10, The Barracks ~ Park Zone o 15, The Lofts ~ Park Zone 3: Pete Vanecek, Senior Park Planner, briefly reported on the dedications. This was an informational item only, and no action was required. 16. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Southern Oaks Open House ~ May 22, 2008, 5:30PM ? Next Regular Meeting ~ June 10, 2008, Green Room ? September 2008 ~ Public hearing for Southwest Park site ? 17. Adjourn: Jody Ford made a motion to adjourn the meeting and Billy Hart seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 9:27 p.m. 4