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HomeMy WebLinkAbout02/13/2008 - Regular Minutes - Parks Board PARKS AND RECREATION ADVISORY BOARD MINUTES REGULAR MEETING ~ RESCHEDULED 7:00 PM, Wednesday, February 13, 2008 Wolf Pen Creek Hospitality Center 1015 Colgate College Station, Texas ? Warren Struss, Interim Director; Ric Ploeger, Assistant Parks STAFF PRESENT: Director; Peter Lamont, Recreation Superintendent; Curtis Bingham, Park Operations Superintendent; Amanda Putz, Board Secretary; Pete Vanecek, Senior Park Planner Jodi Warner, Chair; Gary Erwin; Gary Thomas; Kathleen BOARD PRESENT: Ireland; Joan Perry; Billy Hart; Wayne Williams; Shawn Rhodes; Wayne Williams; Jody Ford; Joan Perry BOARD ABSENT: Billy Hart Veronica Morgan, Mitchell & Morgan Engineers VISITORS: Jodi Warner called the meeting to order with a quorum present at Call to order: 1. 7:02 p.m. No Pardon and possible action concerning requests for absences of members: 2. requests for absence were submitted. Hearing none, this item was closed. Consideration, possible action, and discussion of minutes from the Regular meeting 3. Kathleen Ireland moved to approve the minutes as submitted of January 8, 2008: and Jody Ford seconded. The vote was called. All were in favor and the motion carried unanimously. Hearing none, this item was closed. Hear visitors: 4. Consideration, possible action, and discussion concerning the potential Parkland 5. Dedication request for: ~ Cottages at College Station A video about this development was viewed. Veronica Morgan went over the amenities of the development. Discussion followed. Jody Ford moved to approve the staff recommendation to accept the fees and Gary Erwin seconded. The vote was called. All were in favor and the motion carried unanimously. Report, possible action, and discussion regarding Park Maintenance Standards 6. Curtis Bingham reported on the first quarter Park Maintenance for FY 2008: Standards. This was an informational item only and no action was required. Update, possible action, and discussion regarding the Field Usage sub-committee 7. Gary Thomas and Peter Lamont gave an update from the Field Usage meetings: meeting. At the next meeting, staff will try and have a schedule as to when the City will meet with the user groups. This was an informational item only, and no action was required. Update, possible action, and discussion regarding status of registration software and 8. Peter Lamont gave an update on how the information technology programs: registration software program is working. This was an informational item only, and no action was required. This item will be placed on future agendas as the need arises. Discussion, consideration, and possible action regarding the future Bond Issue: 9. Ric Ploeger explained the meetings that were held in January, and informed them on the status of the projects. He explained why some projects, that the Board had discussed in previous meetings, were not on the Bond issue and why others were added. This was an informational item only, and no action was required. Discussion and possible action concerning Parks and Recreation Advisory Board 10. Jodi W. asked that the Board take their goals home and review them. Goals: The goals will be discussed at the next meeting to see where the Board stands with the timeline. This was an informational item only and no action was required. Presentation, possible action and discussion concerning the current Capital 11. Ric Ploeger briefed the Board about a couple of Improvement Program: projects. The University Park, Edelweiss Gartens, and Woodland Hills Park – o th bid opened on February 12. (Item goes to Council on the second Thursday of March) The progress on the replacement of the lights at the Little League o fields at Southwood. A recommendation was made that the Board start the public hearing process for the Southwest Park site. This was an informational item only and no action was required. Presentation, possible action, and discussion on future agenda items: 12. A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Next Regular Meeting ~ March 20, 2008, Wolf Pen Creek Hospitality ? Center Jody Ford made a motion to adjourn the meeting, and Gary Erwin Adjourn 13. : seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 8:12 p.m.