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HomeMy WebLinkAbout08/12/2008 - Regular Minutes - Parks Board PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING MINUTES 7:00 PM, Tuesday, August 12, 2008 The Green Room 1015 Colgate College Station, TX 77840 STAFF PRESENT: Marco A. Cisneros, Director; David Schmitz, Assistant Director – Operations; Amanda Putz, Board Secretary; David Gerling, Special Facilities Superintendent; Peter Lamont, Recreation Superintendent BOARD PRESENT: Gary Erwin, Chair; David Scott, Jody Ford, Wayne Williams, George Jessup, Glenn Schroeder, Billy Hart, Shawn Rhodes, Billy Hart BOARD ABSENT: Jonathan Riley Bryan VISITORS: No visitors present 1. Call to order: Gary Erwin, Chair, called the meeting to order with a quorum present at 7:02PM. The Board skipped to Item #6 on the agenda in order to administer the Oaths of Office and Statements of Appointed Officer to the new board members. 2. Roll call and possible action concerning requests for absences of members: Amanda Putz, Board Secretary, commenced with roll call confirming that there was a quorum present to start the meeting. Jonathan Riley Bryan had sent in a request for absence. Gary Erwin moved to approve the absence request submitted, and George Jessup seconded. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration, possible approval and discussion of minutes from the Regular Meeting of July 8, 2008: Jody Ford moved to approve the minutes as submitted, and Wayne Williams seconded. The vote was called. All were in favor, and the motion passed unanimously. 5.Recognition and discussion with past board members for their service to the board: Hearing none, this item was closed. 6.Administering the Oath of Office and Swearing in of new and reappointed Board members: New Board members George Jessup, David Scott, and Glenn Schroeder were duly sworn in.Hearing no further discussion, this item was closed. 7.Discussion and possible action regarding the appointment of a Vice Chair for the Board: Gary Erwin made a recommendation for Jody Ford to be considered as Vice Chair for the Board. Billy Hart made a motion to approve the recommendation, and David Scott seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 8.Discussion and possible action regarding the appointment of members to the Board Sub-committees: Marco A. Cisneros explained that there were vacancies on several of the Board’s Sub-committees. Discussion followed. New and existing Board members volunteered for the vacancies. The Sub-committees are as follows: Bylaws Review …………………………………………………………………………………Gary Erwin, Wayne Williams Comprehensive Plan Update Advisory Committee …………………………………………………………….Gary Erwin, Glenn Schroeder (Alternate) Fees …………………………………………………………….Gary Erwin, Glenn Schroeder, Jody Ford Field Usage …………Billy Hart, Shawn Rhodes, Wayne Williams, Glenn Schroeder (Alternate) Joint Parks Planning and Zoning …………………………………………………………………Jody Ford, George Jessup, Gary Erwin Park Naming …………………………………….………………………………………………..Gary Erwin, David Scott Recreation, Park, and Open Space Master Plan ……………………………………David Scott, Billy Hart, Wayne Williams, Shawn Rhodes Wolf Pen Creek Oversight Committee ……………………………………………………………………….Gary Erwin, Jody Ford (Alternate) August 12, 2008 2 Parks and Recreation Advisory Board Minutes ~ Shawn Rhodes arrived at 7:17PM. ~ 9. Discussion and possible action concerning the 2009 annual PARD user fees: Marco A. Cisneros explained that this was a starting point for the 2009 user fees. Discussion followed. This was an informational item only, and no action was required. 10. Recognition and discussion regarding Ric Ploeger’s recognition related to the execution of The Green Room project: Marco A. Cisneros explained that this recognition is not to name The Green Room, but for a plaque to be posted at The Green Room for Ric Ploeger in recognition of his outstanding service to The Green Room project and the City of College Station. Discussion followed. Jody Ford made a motion to approve the recognition by posting a plaque at The Green Room and Billy Hart seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 11. Discussion and possible action concerning Parks and Recreation Advisory Board Bylaws: Marco A. Cisneros explained that the Bylaws were being brought back to the Board once more due to some procedural changes. The change was being done so that the Board would have the ability to amend their Bylaws rather than having City Council ratify them each time. Wayne Williams made a motion to approve the amended Bylaws as submitted, and George Jessup seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 12. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: Discussion followed. This was an informational item only, and no action was required. 13. Presentation, possible action and discussion concerning the current Capital Improvement Program: Current Capital Improvement and Park Land Dedication Project ? Lists: David Schmitz, Assistant Director – Operations, reported on the Capital Improvement and Park Land Dedication Project lists. This was an informational item only, and no action was required. Dedications of Less than 3 Acres: ? The Barracks ~ Park Zone 15 David Schmitz, Assistant Director – Operations, briefly reported on the dedication. This was an informational item only, and no action was required. August 12, 2008 3 Parks and Recreation Advisory Board Minutes 14. Presentation, possible action and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Next Regular Meeting ~ September 9, 2008, The Green Room ? Recreation, Park and Open Space Master Plan ? 15. Adjourn: Glenn Schroeder made a motion to adjourn the meeting, and the motion was seconded. The vote was called. All were in favor, and the meeting adjourned at 7:58PM. August 12, 2008 4 Parks and Recreation Advisory Board Minutes