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Home My WebLink About07/17/2007 - Regular Agenda Packet - Bryan College Station Library System Advisory Board (2) AGENDA BRYAN+ COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY,JULY 17,2007 5:15 p.m. LARRY J. RINGER LIBRARY 1818 HARVEY MITCHELL PARKWAY SOUTH COLLEGE STATION,TEXAS 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—MAY 15,2007 5. MONTHLY STATISTICS—MAY AND JUNE 2007 6. OLD BUSINESS a. REPORT ON CITY OF COLLEGE STATION WORKSHOP MEETING — LARRY J. RINGER EXPANSION PLANS b. UPDATE ON SUMMER READING CLUB 2007 7. NEW BUSINESS 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR SEPTEMBER 18,2007 AT THE BRYAN PUBLIC LIBRARY 10. ADJOURN Please notify the secretary Laura Mills, 209-5614, if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, CLARA MOUNCE AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN +COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD May 15, 2007 On the 15th day of May, 2007, the Bryan +College Station Public Library System Advisory Board of the cities of Bryan and College Station, Texas, met in a regular meeting at the Carnegie History Center, 111 South Main, Bryan,Texas and the following members were present: 1. ATTENDANCE MEMBER Present/ # of Meetings # of Meetings %attended Absent held since attended since in last 6 Appointment appointment months_ Larry Ringer, President P 56 52 100 Jeanne Mitchell, Vice President P 33 31 100 Sonia Gangotena A 3 2 66 James Bradford A 27 15 66 Carroll Johnson P 14 10 100 Katherine Edwards A 12 11 66 Don Scherr P 12 9 66 Mary Fran Troy p 9 9 100 2. Also present were Clara Mounce, Community Librarian; Kathleen Dill, Larry J. Ringer Public Library Manger; Kendra Perkins, Youth Services Librarian; Robin Jones, Youth Services Senior Librarian; David Gerling of the City of College Station; and Joey Dunn,of the City of Bryan. 3. The meeting was called to order at 5:20 p.m. by President Larry Ringer. 4. The minutes of the meeting for March 20, 2007 were approved as distributed. 5. The monthly stats for March and April 2007 were reviewed. 6. In old business, Clara Mounce reported on space needs for the Bryan Public Library. Bill Hidell and Associates, designer of the Larry Ringer Library, recommends expanding the Bryan Public Library with a two story addition on the south side. Clara Mounce presented the architect's site plan and budget for the proposed expansion. The proposal will be presented to the Bryan City Council on June 26, 2007. Expansion plans for the Larry J. Ringer Public Library will be presented to the College Station City Council on June7, 2007. 7. In new business, Kendra Perkins and Robin Jones reported on the upcoming summer reading program, Sail Away With Books! 8. In the librarian's report, Clara Mounce said the dedication of the "Treasured Moment" sculpture at the Carnegie History Center on May 5, 2007 went well. She reported that revenues are going up. People are responding to the collection agency. Keystone Millworks built some new shelving for the library system. Memorial plates will be hung at the Carnegie History Center. The Texas Reds Steak & Grape Festival will be held in downtown Bryan on June 16, 2007. The Bryan Public Library will close, but the Carnegie History Center will remain open for the event. The library system is fully staffed again. The City of Bryan held an employee picnic at Sue Haswell Park on May 11, 2007. The library system will begin offering downloadable E-books of current titles through a program sponsored by the Central Texas Library System. The new service will cost $3,000. The Library System will be spending more money on databases than reference books in the upcoming budget year. The Friends of the Library gave the Library System $2,000 to purchase two digital cameras, a scanner, and a printer. Clara Mounce was asked to join the advisory board for First Book, a national program that distributes books to needy children through programs such as Even Start. The Friends of the Library book sale raised $3,000. 9. Contact Laura Mills if you have an agenda item for the July 17, 2007 board meeting at the Larry J. Ringer Public Library. 10. The meeting adjourned at 6:10 p.m. Approved by: Larry Ringer, President Clara Mounce, Community Librarian BRYAN PUBLIC LIBRARY REPORT FOR: May 2007 This Year Last Year SERVICES: _ Days Open - 30 30 Meeting Room Usage 35 32 Patrons Registered 441 _ 372 Total Active Patrons 19,845 18,920 Overdue Notices 5,003 2,000 Holds Filled 2,776 2,286 #of People Visiting Library 20,821 18,435 #of Checkouts 26,198 24,848 #of Checkins 22,754 21,642 In House Use 4,179 4,076 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance - 0 Teen Program/Attendance 3/28 Class Visits&Tours/Attendance - 4/270 10/623 Special Programs/Attendance Summer Reading Club School Visits 16/6,957 20/5973 Reference Transactions 510 550 Summer Reading Club Registered this month 573 538 Summer Reading Club Total Registration/Total Completion 573 538/0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received ® 74 Reference Transactions 755 751 Class Visits&Tours/Attendance Technology Classes/Attendance 16/43 8/42 COLLECTION DEVELOPMENT: Adult Books - 345 797 Juvenile Books 75 231 Adult Media 15 _ 20 Juvenile Media _ 3 Videos _ 1 Microforms 3 3 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,359 1,512 Non-Fiction 2,4401 2,489 2,611 2,519 Fiction 6,606 7,494 5,734 7,626 Periodicals 440 87 474 98 Framed Prints 2 Sculpture Paperbacks 914 I 1,013 Adult Media 784 - 790 111111111111 Juvenile Media _ DVDs 3,340 2,537 Videos - 719 991 AudioNisual Equipment Wireless Internet 140 Internet Computers 5,169 3,9.26 ILL 112 74 Reference 238 21 278 32 TOTAL 11,535 10,614 10,727 10,902 10,792 9,040 GRAND TOTAL 32,876 30,734 Prepared by Approved by BRYAN PUBLIC LIBRARY REPORT FOR: June,2007 This Year Last Year SERVICES: Days Open 29 30 Meeting Room Usage 21 _35 Patrons Registered 564 570 Total Active Patrons _ 19,934 19,040 Overdue Notices - 5,258 624, Holds Filled - 2,944_ 2,745 #of People Visiting Library 23,050 21,960 #of Checkouts 30,024 33,085 #of Checkins _ 25,911 27,946 In House Use 6,208 5,583 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance .- 8/385 4/286 Teen Program/Attendance m 4/53 J 4/92 Class Visits&Tours/Attendance 8/267 23/728 Special Programs/Attendance Summer Reading Club 10/1,085 4/686 Reference Transactions - 703 793 Summer Reading Club Registered this month 1,386 1,114 Summer Reading Club Total Registration/Total Completion vi 1,959/43 1,652 29 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 75 63 Reference Transactions 842 902 Class Visits&Tours/Attendance 0/0 _ Technology Classes/Attendance 18/55 4/26 COLLECTION DEVELOPMENT: Adult Books 488 504 Juvenile Books 76 144 ~ _Adult Media 17 22 Juvenile Media _ - 4 9 Videos 21 Microforms ,^_ 1 8 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 1,359 1,860 Non-Fiction 2,430 2,878 2,847 3,421 Fiction 6,784 9,924 7,459 11,967 Periodicals 757 122 682 214 Framed Prints 1 Sculpture Paperbacks 1,274 1,096 Adult Media 907 935 Juvenile Media 604 725 DVDs 3,036 2,444 Videos 816 1,261 AudioNisual Equipment Wireless Internet 119 Internet Computers 5,370 4,891 ILL 75 63 Reference 326 161 371 40 TOTAL 12,479 13,689 10,775 13,390 16,367 10,519 GRAND TOTAL 36,943 40,276 Prepared by Approved by _ _.. . LARRY J RINGER PUBLIC LIBRARY REPORT FOR: May,2007 This Year Last Year SERVICES: Days Open 30 30 Meeting Room Usage 11 19 Patrons Registered 384 400 Total Active Patrons - 19,438 19022 Overdue Notices 4,950 1305 Holds Filled 3,030 2505 #of People Visiting Library 20,193 17631 #of Checkouts 31,796 28690 #of Checkins 30,192 27586 In House Use 5,301 5188 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance Teen Program/Attendance 6/81 1/104 Class Visits&Tours/Attendance 8/1423 8/4429 Special Programs/Attendance 1/30 2/544 Reference Transactions 195 228 Summer Reading Club Registered this month 971 1076 Summer Reading Club Total Registration/Total Completion 971/0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 20 18 Reference Transactions 720 695 Class Visits&Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: _ Adult Books 443 357 Juvenile Books 77 231 Adult Media 12 20 Juvenile Media 3 13 Videos 63 Microforms 3 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TC1LL 820 457 Non-Fiction 3,236 3,087 3,098 2,821 Fiction 8,030 13,045 6,799 10,119 Periodicals 715 204 561 148 Framed Prints Sculpture Paperbacks 747 643 Adult Media 853 894 Juvenile Media 204 298 DVD's 2,318 1,251 Videos 1,4101,895 Audio/Visual Equipment Wireless Internet 200 El Internet Computers 3,515 2,934 ILL 20 18 Reference 80 67 74 72 TOTAL 13,681 16,607 8,263=2,16M 13,458 6,555 GRAND TOTAL 38,551 32,082 Prepared by Approved by LARRY J RINGER PUBLIC LIBRARY REPORT FOR: June 28* This Year Last Year SERVICES: Days Open 30_ 1 30 Meeting Room Usage 10 19 Patrons Registered 481 528 Total \9�75 19,138 �u�vrPu�o�� 4,718 565 Overdue�vh�� . Holds3,497 3,156 PU�d 25,556 #ofpovy�Y�J�g[�� 23,156 #ofCheckouts 38.552 37.067 #of Checkins �6 _ .5O0 33,815 8,456 �Hou�Use7,153 --' CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 32/940. 35/857 Tccnpmgrno/AVonduncr . 4/83 4/110 Class Visits&Tours/Attendance 5/143 8/274 Special Programs/Attendance 13/1294 4/2660 Reference Transactions 480 415 Summer Reading Club Registered thi490 894xmootb Summer Reading Club Total Registration/Total Completion 1425A8 1968/57 A��0�F�M��'D��Y: 25 20 Interlibrary �oomReceived � Reference Transactions 862 761 Class Visits 3702 Technology Classes/Attendance _ COLLECTION DEVELOPMENT: Adult 357 5068vokx Juvenile18 75 8onks -�� &dukMedia 8 9 Juvenile Media Videos 93 Microforms9 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other 820 879 T�DL� Non-Fiction 3,754 3.351 3.720 3,816 Fiction 9�O0 10'693 8.558 13.934 ------' 821 362 Periodicals620 266_ Framed Prints Sculpture _ Paperbacks 826 930 Adult Media 845 839 _ Juvenile Media 389359 D\g}'x 2,510 1.86 Videos 1,890 2,221 Audio/Visual Equipment Wireless Internet _ 297 __ Internet Computers __. _ 3,702 ____ 3.25l ILL — Reference0� 25 20 Refer58 106 147 __ TOTAL )4.77] 18,522 7,907 l5'7l4 20,833 9,244 _-- --_ GRAND TOTAL 45.791 41.202 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST ,REPORT FOR: May, 2007 YEAR YEAR SERVICES: Days Open 21 23 Patrons Registered Total Active Patrons 21 26 # of People Visiting Library 1,454 1,326 # of Checkouts (Internet PCs plus renewals) 57 81 # mfChmcWns 36 52 REFERENCE/GENEALOGY INFORMATION: _ Interlibrary Loan Received 5 2 Reference Transactions 73 50 Visits & Tours/Attendance 2/4 _ Special Programs/Attendance 1/6 2/5 Outside Programs/Attendance 1/2 COLLECTION DEVELOPMENT: Adult Books 46 32 Juvenile Books Adult Media 6 Microforms 19 _ Periodicals 5 IN HOUSE USE/CIRCULATION _ Internet Computers 23 29 CD-rom Computers 28 29 Books 369 476 Rare Books 8 14 History Books 52 381 Files __. 5 15 Photo Files 5 10 Microfilm 40 85 ILL 15 5 History Lab 3 5 Maps 3 7 Microform Machine Use 27 43 Periodical Use 29 51 __- CD's Not in Database 5 12 New Scans 10 12 Photo Collection Use 5 5 Wireless Internet 0 TOTAL In House Use 635 836 Prepared by Reviewed by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: June, 2007 YEAR YEAR SERVICES: Days Open 22 23 Patrons Registered 1 Total Active Patrons 20 27 # of People Visiting Library 1,457 1,579 # of Checkouts (Internet PCs plus renewals) 81 88 # of Checkins 60 47 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 1 4 Reference Transactions 46 126 Visits & Tours/Attendance 2 of 23 Special Programs/Attendance Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 31 5 Juvenile Books Adult Media 1 3 Microforms 1 Periodicals 12 8 IN HOUSE USE/CIRCULATION Internet Computers 59 44 CD-rom Computers 27 41 Books 452 682 Rare Books 26 24 History Books 59 24 Files 19 46 Photo Files 5 8 Microfilm 74 89 ILL 1 4 History Lab Maps 2 3 Microform Machine Use 34 30 Periodical Use 13 33 CD's Not in Database 20 New Scans 40 Photo Collection Use 6 8 Wireless Internet 3 TOTAL In House Use 840 1036 Prepared by Reviewed by Proposed Development of a Water Drainage Area (WDA) in College Station Texas Presented by: Paul A. Lindahl 724 Willow Loop College Station, TX 77845 Ph: 979-845-0956 (wk) 979-683-8160 (hm) Email: Lindahl@mail.chem.tamu.edu Summary: The Brandon Heights Homeowners Association (BHHA) requests approval and funds from the City of College Station, Texas, for improvements to the WDA located between Willow Loop and Westchester, opening onto Welsh at one end. The other end of the area opens through a long narrow region onto Honeysuckle (near its intersection with Westchester). See schematic map shown below. The improved WDA area would include wooded grasslands and a trail for walking, jogging or bicycling. Foliage would be placed around existing cement drainage pipes and perhaps aquaducts to improve the visual appeal of the area. The area would be watered by an automatic sprinkler system. Maintenance would include mowing, treating the grasslands, and repairing the sprinkler system and trails as needed. A modest portion of the funds required to construct and maintain the area would be provided by BHHA. These changes would transform what is currently a relatively unused (and largely unusable) area into a beautiful park that would be enjoyed by the College Station community! Background: The land under consideration was originally property of the BHHA. Due to concerns over liability, BHHA sold this land for $1 to the City of College Station. The land is currently used as a water drainage area and has numerous drainage pipes feeding into it, along with two cement aquaducts running on either side of the area, perpendicular to Welsh. The area also contains an old cement basketball court with a single basket, a small pavilion, picnic bench and a grill. Despite these facilities, the area is not well used, the grass is rough and heavily weeded and not "friendly" for children to play on. There are only a few trees in the area. The basketball court has not been maintained. In contrast, the new basketball court in the park behind Rock Prairie Elementary school, located a few blocks away, is covered, lighted, well maintained and heavily used. Proposed Development of the WDA: The BHHA would like the WDA to be improved by the city such that it would be more attractive for use by the community. The major changes would be as follows, listed from highest to lowest priority. A. Trees: A large number of trees of different types would be planted throughout the park. The trees would be selected to grow well in this climate. They would be located both along the walking/jogging trail (see B) and scattered throughout the park so as to give a natural wooded look. We realize that initially the trees would be of modest size (30 gallon, 15 feet tall), but within a decade the park would appear wooded and would be heavily shaded. B. Walking/jogging trail. A walking/jogging trail would be installed. This trail could be divided into three parts (see figure, solid black regions within the area). First, there would be a closed loop located essentially around the periphery of the main area, —10 ft from the fences which currently abut the land. The overall length of this loop would be —1500 ft (235 + 600 + 235 + 600 minus distances from fences). Second, there would be a long single strip connecting the loop to the entrance on Honeysuckle (— 750 ft). Third, there would be a strip that connects the loop to the pavilion area (-250 ft). The total length of the trail would be —0.5 miles. The material used for the trail would be the same spongy/rubber stuff they use for the trail at Rock Prairie Elementary School park. The width of the trail would be appropriate for two people to stroll along side-by-side. There are regions where the trail would cross the aquaducts; these regions would require some sort of small bridges. Welsh 235 it(width) CDo 600 11 CD long 7) U) L 4) C,) O a) = Willow Loop 9921t long Westchester C. Grass. The existing "rough grass" and weeds would be replaced by a lawn-quality grass sod which would be pleasant for children to run on. Currently, the "grass" is so rough that children do not enjoy using this area. Given that the soil is essentially clay, the grass would require periodic fertilization and perhaps chemical treatment to keep fire ants and other insects under control. The grass would need to be cut periodically. D. Automatic water sprinklers: A sprinkler system would be required to maintain the trees and grass in this region during the hot/dry summer months. E. Foliage Covering Drainage Pipes and Aquaducts: Foliage would be planted so as to hide the drainage tubes that feed into the area. Ideally, shrubs/vines of some sort would be planted along the aquaducts as well. These cement structures serve functional roles but are frankly unpleasant to look at. Some shrubbery could also be placed in the pavilion/grill area to improve the attractiveness of these facilities. F. Park Benches: We would like to have some park benches along the trail for people to sit and enjoy the scenery. G. Remove Basketball Court: We would like to have the basketball court removed. We believe that this structure detracts from the attractiveness of the area and that it cannot compete with the newly improved (covered)basketball courts behind Rock Prairie Elementary school. H. Homeowner Gardens: Homeowners along the edges of the park would be encouraged to plant and maintain additional flowers, plants, shrubs, vines etc on the strip of land that abuts the Park and borders their property. Homeowners wishing to replace their wooden fences with quality wrought-iron fencing would be granted this exception to the homeowner original constitution. I. Budget: Homeowners would contribute financially to this effort. Those with houses abutted directly onto the area would pay more than those of the BHHA not located on the periphery. These contributions would be modest compared to the funds provided by the City, but they show commitment for the project on the part of the BHHA. Our funds could be used to purchase some high-profile item like benches or some trees. Note: This informal document/proposal has been prepared by the BHHA committee including Christian Branstrom, Randy Martell and Paul Lindahl (presenting this evening). The document reflects the general consensus of the committee but would need formal approval by the BHHA members before it would be approved by the BHHA. 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F .wa 0 94 180 360 540 720 Fee t I 1 1 I I I l I I l l I I I I 1 I -."-.4.1.._ CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD ABSENCE REQUEST FORM FOR ELECTED AND APPOINTED OFFICERS I will not be in attendance at the 14.014A-1 &e,i(CditiOCO uk. I7 d-CM meeting of the Parks and Recreation Advisory Board for the reason(s) specified: Name IIMESII Reason IINNWATMAid VA ih / PAA/L2 — (N A c- j ---7/L0 I - 044, 600121a9 1 OW a WO 1 1 . IOU/ ( I Signature 4 Requests for Absence must be submitted to the Parks Staff Assistant at 764-3414 prior to the meeting date. Wolf Pen Creek Amphitheater Policy/Operations Recommendations Rental Structure/Fees The addition of the The Green Room and Plaza creates an opportunity for the city to offer a rental space for smaller events at Wolf Pen Creek. These spaces could be used for smaller gatherings of all types such as trainings, retreats, hearings; and social events such as wedding showers, dinner parties, and baby showers. Staff Comments: We are very excited to have such nice spaces added to Wolf Pen Creek. We had hoped to keep The Green Room busy with rentals and in-house events. The budget request to support this use of these new facilities, however, was not approved; therefore, we will not be able to offer these facilities on a rental type basis at this time. The budget is currently being strained due to the draw from operating the Green Room for a few meetings this summer. Recommendations: At this time we are limiting use to City of College Station advisory boards and citizen committees. Staff will develop and present a proposal to operate The Green Room as a rental facility. This proposal will be forwarded later this year to be considered as a budget amendment in FY08 or as a Service Level Adjustment in FY09. Noise Control Plan The parks department and police department adopted a noise control plan for the amphitheater on April 19, 2007. The plan was in response to an event in which the weather and speaker configuration contributed to the sound from the concert traveling an unusually long distance. The police department received 67 sound complaints about the concert which had 3400 in attendance and ended at 11:15pm. The Noise Control Plan is attached. Staff Comments: The current noise control plan is vague in stating that the police watch commander can end the event if"satisfactory results" are not achieved by turning the volume of sound down. Thus, we can not use sound readings to determine the output volume. Promoters will consider this a risky business move and opt to put their shows somewhere besides WPC. Additionally, utilizing full-time parks supervisors to supervise the sound deck at the overtime rate of pay is very costly. Recommendations:The previous sound policy was tangible and had an effective tenure but for the one concert this spring. We should return to the old policy. Absent this, we should review the current policy and include specific, not to exceed, sound levels, while maintaining the ability to require reduced sound based on weather conditions and the police watch commander's observations from outside the facility. The sound deck monitor should be a Wolf Pen Creek staff member for cost savings. We also recommend hiring a sound engineering company to do a study to suggest remedies to the sound-travel problem. Alcohol Policy The current policy allows for the event promoter to determine whether his event is an alcohol-free, coolers allowed, or alcohol for sale event. Staff Comments: No matter which practice is in effect at any given concert, a small number of people are in disagreement with it. The other side to that is that most of the people are usually happy with the policy for each event. Recommendations: Continue to operate as we always have operated. Chair Policy Most events allow for lawn chairs to be used inside the facility. On larger ticketed events which are predominately geared towards college students, lawn chairs are prohibited. Staff Comments: We had 3 conflicts this season between guests over this issue. 1993-95 we cordoned off about 1/3 of the hill for blanket only seating. This seemed unnecessary and was discontinued after a few years. Recommendations: We do not want to disallow lawn chairs as a good portion of our guests would be unable to attend if they had to sit on the ground. We recommend operating as we are now. Smoking Policy Tobacco smoke is a growing concern at the amphitheater. Recent years have seen a greater number of complaints about second hand smoke annoying non- smoking guests and possibly posing a health hazard. Staff comments: We do not enjoy arbitrating this conflict during events. We also do not wish to ban smoking altogether as it will greatly affect our business and create problems booking acts. Enforcement of any smoking ban is going to create the need for more security personnel. We have requested assistance from Legal to find out the process/procedure for establishing any type of ban. Recommendations: We would like to ban tobacco smoke on the main seating area of the hill and the playground area (everything inside the concrete from the dance floor to the top of the hill, bordered by the sidewalk on the west and the pavilion/terrace on the east). Thus the main seating area would be smoke free and not dependent on wind direction. The areas where smoking is allowed would be the Oak Tree area to the west, the small secondary hill and plaza to the south and the pavilion to the east. Non-public areas such as backstage and the driveway would remain as they are. We also request support for more security during events to help enforce this ban, which will be challenging. Summary In 15 seasons we have hosted 281 events and over 535,000 guests. We have fielded less than 250 complaints (includes 67 sound complaints at the concert this spring). On average, that would be less than one complaint per event, with an average of almost 2,000 guests per event. Our operations policies need to be well balanced and considerate of the guests who attend our concerts as well as our community. Our current operational philosophy and our history are congruent with our mission statement: " Wolf Pen Creek staff will create an excellent experience for our guests through our festive atmosphere, professionalism, exceptional facilities and quality entertainment. " We hope to continue with this mission for many years and appreciate the opportunity to serve our community.