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HomeMy WebLinkAbout12/11/2007 - Regular Minutes - Parks Board (3) PARKS AND RECREATION ADVISORY BOARD soe.for . CAPRA . CITY OF COLLEGE STATION JAC ' DI:FE :Noy, REGULAR MEETING MINUTES -,Recres1WP 7:00 PM, Tuesday, December 11, 2007 Wolf Pen Creek Hospitality Center 1015 Colgate • College Station, Texas Staff Present: Ric Ploeger, Acting Director; Amanda Putz, Board Secretary; Pamela Springfield, Staff Assistant; Peter Vanecek, Senior Park Planner; Peter Lamont, Recreation Superintendent; Ross Albrecht, Forestry Superintendent; David Gerling, Special Facilities Superintendent; Curtis Bingham, Park Operations Superintendent Members Present: Jodi Warner, Chair; Joan Perry, Gary Erwin, Gary Thomas, Kathleen Ireland, Joan Perry, Shawn Rhodes, Jody Ford, Billy Hart, Wayne Williams Members Absent: All members were present Visitors: Tony Jones - Waterford Heights Park Veronica Morgan - Mitchell & Morgan/ River Oaks Thomas Gessner Gessner Engineering /Waterford Heights Park 1. Call to order: Jodi Warner, Chair, called the meeting to order with a quorum present at 7:04 p.m. 2. Pardon and possible action concerning requests for absences of members: No requests for absence were submitted. 3. Consideration, possible action, and discussion of minutes from the Regular meeting of November 13, 2007: Wayne Williams made a motion to approve the minutes as submitted, and Shawn Rhodes seconded the motion. The vote was called. All were in favor, and the minutes of November 13, 2007 passed unanimously. 4. Hear visitors: Hearing none, this item was closed. 5. Consideration, possible action, and discussion concerning potential Parkland Dedications for: - Waterford Heights Park Land Dedication Name Change (formerly known as Riverstone) • Gary Erwin made a motion to accept the name change, and Gary Thomas seconded the motion. All were in favor and the motion passed unanimously. - River Oaks Park Land Dedication (Park Zone 3) Less than 3 Acres • Billy Hart made a motion to approve the site plan as submitted, and Gary Erwin seconded the motion. All were in favor and the motion passed unanimously. 6. Update, possible action, and discussion regarding policies for use of athletic facilities in municipal parks: Peter Lamont informed the Board of the results he found from researching other cities' policies for their use of athletic facilities. Most cities allow groups to use the facilities and inform the groups to not damage the fields. Discussion followed and it was suggested that a sub-committee be developed to construct a justifiable field usage policy. A field usage sub- committee was formed of three board members: Billy Hart, Shawn Rhodes, and Gary Thomas. Wayne Williams will assist as the alternate on this sub-committee. There will be a report on the field usage sub-committee at each meeting. 7. Update, possible action, and discussion regarding status of registration software and information technology programs: Peter Lamont gave an update regarding the registration software. Basketball registration had been successful and Internet registration will be available for Xtra Education beginning in January. This was an informational item only and no action was required. 8. Discussion, consideration, and possible action regarding the 2008 Bond Issue: Ric Ploeger explained the 2008 Bond process. A handout was distributed by city staff breaking down the two different project packages to be recommended by Council. A list of potential bond issues had been distributed to the Board via email prior to the meeting for the members to rank. Discussion was held and the final rankings are as follows: Highest to Lowest Rankings • Neighborhood Park Improvements • Senior Center Construction • Purchase of a 17 acre tract between Southwood Park and USC • Ultra Violet Sanitation for CS Pools • East District Maintenance Shop Replacement (Central Park) • Neighborhood Park Joint Project in Zone 10 @ Creekview Elementary • Purchase of a Community Park Site in southwest College Station • Skate Park • Central Softball Concessions / Restroom Replacement • Larry Ringer Library Expansion • Southeast Community Park Development • WPC Phase Ill Trail Development • Lick Creek Park — Iron Bridge Trail Completion • WPC Festival Site • VPAC, Phase III Development • Basketball Pavilion over 2 existing courts Southwood Athletic Park • Completion of WA Tarrow Park Master Plan • Phase ll Cemetery Expansion Kathleen Ireland made a motion to approve the rankings as submitted, and Jody Ford seconded the motion. All were in favor, and the motion to approve the board rankings carried unanimously. Kathleen Ireland also stressed that more signage be incorporated into the Lick Creek Park Trails system. 9. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: Updated goals had been distributed in the members' packets. Discussion followed. This was an informational item only and no action was required. 10. Presentation, possible action and discussion concerning the current Capital Improvement Program: • Current Capital Improvement and Park Land Dedication Project Lists There was brief discussion over the project lists. This was an informational item only and no action was required. 11. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. • Next Regular Meeting - January 8, 2008, Wolf Pen Creek Hospitality Center • Naming sub-committee meeting - Early January 2008 (prior to the January 8, 2008 regular meeting) • Field usage sub-committee meeting -A December meeting date would be set. 12. Adjourn: Jodi Warner moved to adjourn the meeting and Billy Hart seconded the motion. Hearing no further discussion, the vote was called. All were in favor and the meeting adjourned at 9:12 p.m.