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HomeMy WebLinkAbout08/14/2007 - Regular Minutes - Parks Board (2) PARKS AND RECREATION ADVISORY BOARD MINUTES CITY OF COLLEGE STATION REGULAR MEETING 7:00 PM, Tuesday, August 14, 2007 Wolf Pen Creek Hospitality Center 1015 Colgate • College Station, Texas Staff Present: Steve Beachy, Director; Pete Vanecek; Senior Park Planner; Pamela Springfield, Staff Assistant; Sheila Walker, Program and Special Events Supervisor; Peter Lamont, Parks Operations Supervisor; Scott Hooks, Parks Operations Supervisor, West District; Mollie Binion, Secretary Members Present: Jodi Warner, Chair; Joan Perry; Gary Erwin; Jody Ford; Billy Hart; Wayne Williams; Shawn Rhodes; Kathleen Ireland; Gary Thomas Members Absent: No absences for request had been submitted. Guests Present: Natalie Ruiz, IPS Group, The Lofts at Wolf Pen Creek (WPC); Parviz Vessali, Texas Star Realtors; Joe Schultz, Civil Development, Summit Crossing; Michael Davis, Summit Crossing; Mark Lindley, Asset Plus, The Lofts at WPC; Barrett Kirk, Asset Plus, The Lofts at WPC; Paul Lindahl, Brandon Heights Homeowner's Association 1. Call to order. Jodi Warner called the meeting to order at 7:01 p.m. with a quorum present. 2. Administering the Oath of Office and Swearing in of new and reappointed Board members. Mollie Binion, Secretary was present to administer the Oath of Office to new members Wayne Williams and Billy Hart; and, the reappointed members Gary Erwin, Jody Ford, and Shawn Rhodes. The members were duly sworn in. Hearing no further discussion, this item was closed. 3. Pardon and possible action concerning requests for absences of members. All members were present. Hearing no discussion, this item was closed. 4. Hear visitors. Hearing none, this item was closed. 5. Consideration, possible action, and discussion of minutes from the Regular Meeting of July 17, 2007. Shawn Rhodes moved to approve the minutes from the July 17th meeting. Gary Erwin seconded the motion and the vote was called. All were in favor, and the minutes were unanimously approved. 6. Presentation, possible action, and discussion regarding potential park land dedication for: Summit Crossing Subdivision — Park Zone 4: A site tour of the proposed, 8.8-acre dedication had been taken on Friday, August 10th. Gary Erwin moved to accept the dedication as recommended by staff. Joan Perry seconded the motion and the vote was called. All were in favor and the motion passed unanimously. The Lofts at Wolf Pen Creek — Park Zone 3: This development, located in the WPC Corridor, would have retail on the first floor and residential on the second. The developer would like to use their dedication to develop a focal point on the corner of the development that would include a small water feature, landscaping, and a streetscape type of environment, as stated in the letter distributed in the members' packets. Jody Ford moved to approve the conceptual plan and Kathleen Ireland seconded the motion. Discussion followed. The vote was called. All were in favor and the conceptual plan was unanimously approved. 7. Report, possible action and discussion regarding a 4.16-acre detention area located on Welsh Street in Block "B", Brandon Heights, Phase II - Pete Vanecek. The Brandon Heights Homeowner's Association wanted to turn this detention area into a useable park. Staff had met with Paul Lindahl, the HOA's representative and they felt that something could be done in conjunction with one, if not several organizations, to make the detention area more attractive. Staff did not wish to have it used as a park due to the proximity of two nearby parks. A legal contract has been in place with the City since 1996, for the HOA to maintain the area. A motion was made for staff to further research the possibilities to help with the beautification project of this area, and to use that information for other HOA's as well as development standards. Joan Perry so moved. Billy Hart seconded the motion. The vote was called. All were in favor and the motion passed unanimously. 8. Report, possible action, and discussion regarding the Wolf Pen Creek Amphitheater operations and policies - Sheila Walker. Recommendations for policies and operations of the amphitheater had been included in the members' handouts. Discussion regarding smoking areas followed. Kathleen Ireland moved to adopt the guidelines as presented by staff. Joan Perry seconded the motion. Hearing no further discussion the vote was called. The motion passed 7-2, with Jody Ford and Shawn Rhodes opposed. 9. Report, possible action, and discussion regarding the Park Land Dedication Ordinance. There had been changes made in the ordinance from what had been previously submitted. Information had been included in the board packets outlining those revisions that would be presented to Council with city staff recommendations on August 23rd. Discussion followed. This was an update only and no action was required. 10. Presentation, possible action and discussion concerning the current Capital Improvement Program: Updated lists had been included in the members' packets. A little background on these items was given for the benefit of the new members. • Current Capital Improvement and Park Land Dedication Project Lists • Dedications of Less than Three Acres: None This was an informational item only and no action was taken. 11. Report, possible action and discussion concerning Board Goals, Departmental Goals and Objectives, and City Council Strategic Plan. Updated lists had been included in the members' packets. This was an informational item only and no action was taken. 12. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. • September 12, 2007, Regular Meeting, Wolf Pen Creek Hospitality Center - The board agreed to move the regular meeting in September from Tuesday the 11th to Wednesday, September 12th due to a Patriot Day Ceremony that was being held. Possible agenda items: -Approval of minutes from August 10, 2007 Summit Crossing site tour; - Review Subcommittee appointments m October 9, 2007, Regular Meeting, Wolf Pen Creek Hospitality Center - The suggestion was made to hold a workshop (at 5:00 p.m.) prior to the regular meeting in order to prepare board goals. Hearing no further discussion this item was closed. No action was taken. 13. Adjourn. Jody Ford moved to adjourn the meeting and Kathleen Ireland seconded. The vote was called and the motion passed unanimously. The meeting adjourned at 9:34 p.m.