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HomeMy WebLinkAbout07/11/2006 - Regular Agenda Packet - Parks Board .ff.„4-.444 PARKS AND RECREATION ADVISORY BOARD CITY OF COLLEGE STXFION AGENDA REGULAR MEETING 7:00 PM, Tuesday, July 11, 2006 The EXIT Teen Center 1520 Rock Prairie Road • College Station, Texas 1. Call to order. 2. Pardon and possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, possible action, and discussion of minutes from the Regular Meeting of June 13, 2006 5. Consideration, possible action, and discussion of appointment of member appointments to the Senior Advisory Committee -- Marci Rodgers, Senior Services Coordinator 6. Consideration, possible action, and discussion of potential park land dedication request for Sonoma Development — Park Zone 10 7. Consideration, possible action, and discussion of Naming Request for pathway in Veterans Park and Athletic Complex, from the Brazos Valley Veterans Memorial Board of Directors 8. Update and discussion on status of revisions to the Recreation, Park and Open Space Master Plan — Eric Ploeger 9. Report, possible action and discussion concerning Board and Departmental Goals and Objectives, and City Council Strategic Plan. • Update and discussion on City Council Strategic Plan — Steve Beachy 10. Report, possible action, and discussion concerning the Capital Improvement Program: • Current Capital Improvement and Park Land Dedication Project List • Dedications of Less than Three Acres: - Austin Beckendorf Subdivision — Greens Prairie Center 11. Consideration, possible action, and discussion of potential meeting dates for the October 2006 meeting, due to NRPA Congress conflict 12. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. • August 8, 2006 — Regular Meeting 13. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call(979) 764-3517 or(TDD) 1-800-735-2989. Agendas may be viewed on www.cstxsov. Ric Ploeger- MBESI No. 10530005 -Sonoma Development Page 1 From: "Dale Browne" <daleb@mcclurebrowne.com> To: "Eric Ploeger" <rploeger@cstx.gov>, "Steve Beachy" <sbeachy@cstx.gov> Date: 7/5/2006 9:42:51 AM Subject: MBESI No. 10530005 - Sonoma Development After our meeting with you and our Client, the attached drawing shows the proposed layout for the above referenced project. Our Client wishs to donate the area indicated as "Common Area/Park Land" to satisfy the park land requirements as required by the Sudivision regulations. Also, this area has been designated as a location for a hike/bike trail. If you need any additional information for the Parks Board meeting on July 11th, please let me know. J. Dale Browne, Jr., P.E. McClure & Browne Engineering/Surveying, Inc. 1008 Woodcreek Drive, Suite 103 College Station, Texas 77845 Phone: (979) 693-3838 Fax: (979) 693-2554 Email: daleb@mcclurebrowne.com C led in this transmission is c naterial is intended only fcOak oder or other recipient o above, please notify me a C K.gov> 411I t2,17 ....054 Confirmed Appointments 7172006 Page 4 Parks and Recreation Board (9 members) Board Members Name Status Original Appt• 1 Warner, Jodi (chair) 6/08 Active 2002 2 Ireland, Kathleen 6/08 Active 2004 3 Thomas, Gary 6/08 Active 2004 4 Perry, Joan 6/08 New 2006 4 Rhodes, Shawn 6/07 New 2006 5 Ford, Jody 6/07 New 2006 7 Erwin, Gary 6/07 Active 2003 8 Green, Harry 6/07 Active 2005 9 Crompton, John 6/07 Active 2005 Appointments effective immediately Pam SpringfieldCouncil Board and Committee Appointments � Page 1 From: Pam Springfield To: 2005-06 Parks Board Members Date: 7/18/2006 4:09:42 PM Subject: Council Board and Committee Appointments Good Afternoon! I have attached a list of confirmed appointments for the various city boards and committees that I just received from the City Secretary, Connie Hooks. As you will recall, we had five members of the Parks Board whose terms were expiring -Jodi, Glenn, Carol, Jeannie, Kathleen and Gary T. The appointments were made last night by the City Council. Congratulations to those members who were reappointed: Jodi, Kathleen, and Gary T. Let me take the opportunity to say "thank you" to those of you who are going off the Board: Glenn Schroeder, Carol Blaschke, and Jeannie McCandless. I have enjoyed the opportunity to get to know you and work with you over the years. You're hard work is greatly appreciated! Last night, Council also approved a request that was made in order to get the board back on the schedule of having five members whose terms expire in odd years, and four expiring in even years. Two of the new members appointed last night will have their terms expire in June 2007 and one new member will serve the usual two-year term. Our new members are Joan Perry, Shawn Rodes, and Jody Ford. If you have any questions, please let me know! Thank you! Pamela Springfield Staff Assistant College Station Parks & Recreation Department (979) 764-3414 pspringfield@cstx.gov CC: Ric Ploeger; Steve Beachy - - - - Pam Page 1 eld - City Council appointed Boards/Committees From: Pam Springfield To: Joan Perry; Jody Ford; Shown Rhodes Date: 7/18/2006 4:45:27 PM m Subject: City Council appointed Boards/Committees Good Afternoon! My name is Pam Springfield and I am the Staff Assistant in the College Station Parks and Recreation Department. I have just been notified by the City Secretary, Connie Hooks that last night, the College Station City Council appointed you to serve as a member on our Parks and Recreation Advisory Board. Congratulations and welcome! The Board meets the second Tuesday of the month, at 7:00 p.m., at the EXIT Teen Center, which is located in Southwood Athletic Park on Rock Prairie Road. Our next meeting will be held on Tuesday, August 8th, at which time you will be sworn in. Within the next few days, I will be mailing out to you, a packet of information that will help acquaint you with the department. I have attached the list of Council appointments. You may notice that two of you were appointed to serve one-year terms (expiring in June 2007) and one will serve the usual two-year term (expiring in June 2008). If you should have any questions, please do not hesitate to call me at(979) 764-3414 or e-mail me at: popringfie|dacstx.dov. Thank you! Pamela Springfield Staff Assistant College Station Parks & Recreation Department (979) 764-3414 pspringfield@cstx.gov CC: Jodi Warner; Ric Ploeger; Steve Beachy . Pam Springfield - Info on Cemetery appointments Page 1 1 From: Connie Hooks To: Mollie Binion; Pam Springfield; Ross AlbrechtSteve Beachy Date: 7/18/2006 4:06:21 PM Subject: Info on Cemetery a Hi, Here is what we have for the following new appointees to Council: CEMETERY Weldon Kruger-former president of Association of former sutdents and a member of the ad hoc group. 9315 Whitney CS 77845 krVger@txcyb9r.nonn RC Slocum: President Gates agreed that RC can be a representative of his office. (No address) (info provided by Dick Birdwell) Randy Matson: former Exec Director of AFS, now Development Officer of TAMU Foundation. (info provided by Dick Birdwell) Donald Braune alternate: 300 Stoney Hills Ct. CS 77845 890-6215 Home PARKS Joan Perry: 9305 Weslayan Ct. Woodcreek CS 77845UNV V ~~ «° - - ~ dba |oan( hotmmi|.00nm — — �� ' -_-' Oracle Database Administrator \ } etPlfri Home: 079-820-1427 Work: 694'7400 Ext 8508 (related to persons whom Thomas Park is named). Mother: Helen Perry, numerous years on cemetery committee, Joan: previously served on Historic. Shawn Rhodes: 102 Oak Leaf CS 77845 Phone: 204-2358 Shawn Rhodee8�Adgienebwork.com Rkb ~~-~--- `�_� Resident: 3 years Technician atShedingAuto Gruop Citizen2OOOgraduate ofy� Univ�raity� Exec ~ �C��. Board for College Station Raiders Pop VVarnerFomtbaU Association. , .�� 8_~»~�~m**��- - • � ~�" �tx � Jody Ford, 1216 Portsmouth Ct. Shenandoah Subd. 090'8594 the0ondzverizon.nat Resident: 3 years Development Officer(fund raiser) at A&M Foundation Connie HVoka, TRMC, CMC College Station City Secretary P.O. Box 9960 College Shydon, Texas 77842 979'764'3541 phone 979-764-6377 fax chooko@cstx.gov Pam Springfield Council Appointed Citizen Committees Page 1 From: Connie Hooks To: CMO/CSO staff; Mail List C; Management Team@cstx.gov Date: 7/5/2006 3:20:12 PM Subject: Council Appointed Citizen Committees Monday, July 17, 2006 is the date scheduled for the City Council to select members to Citizen Committees. The staff will submit applications to City Council on Friday July 7 (afternoon). We will continue to update the City Council next week with new applications. Please make your committee members aware of this deadline to apply. r To staff of Planning and Zoning Commission, Zoning Board of Adjustments, and Parks and Recreation Board: City Council will interview applicants for these boards on July 17, 2006 at 2:00 pm. We will notify the applicants chosen for the interviews on Friday, July 14. Decisions should be made on July 17. I will be glad to answer any questions. Wanda Mason is coordinating the committee notebooks and will be available to answer questions too. Thank you, Connie Connie Hooks, TRMC, CMC College Station City Secretary P.O. Box 9960 College Station, Texas 77842 979-764-3541 phone 979-764-6377 fax chooks@cstx.gov Connie Hooks, TRMC, CMC College Station City Secretary P.O. Box 9960 College Station, Texas 77842 979-764-3541 phone 979-764-6377 fax chooks@cstx.gov •. eitA4— 40 1.00 01QA4theAA) Loi-4k pli,ted„ 9.totuAtuf47-dill-06 -i► COLLEGE STATION P. 0. Box 9960 • 1101 Texas Avenue • College Station,TX 77842 Tet 409 764 3500 MEMORANDUM TO: Parks and Recreation Staff FROM: Connie Hooks, City Secretary DATE: August 26, 1999 • RE: Absentee Policy for City Boards . The City Council adopted a policy on August-26th to assist them during the evaluation of committee members attendance. This policy applies to boards and committees directly appointed by the Council. Each member is limited to three(unexcused) absences in a twelve month period. The policy outlines definitions for excused and unexcused absences. The ordinance also states that an absentee report shall be filed with the City Secretary every six months. Please make your committee members aware of the absentee request form and that it is a written confirmation of a members' absence. Prior notification of an absence allows the staff liaison to adequately plan a meeting and hopefully eliminate last minute cancellations due to lack of quorum. For council meetings, we ask councilmembers to provide this form to us at least a week in advance of the meeting. In some cases, you may wish to extend this time. I suggest that the board/committees' agenda include action taken on absences. The council agenda has a standing item which states "Consider request for absence from meeting." This allows you to have the board's decision on whether or not the absence was excused. The ordinance is effective at this time and if you have any questions or comments, please feel free to call me. The council wants to hear the committee's feedback on this policy. Thank you very much. u:/parkabs.doc Home of Texas A&M University ORDINANCE NO. 2406 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, ESTABLISHING AN ATTENDANCE POLICY FOR APPOINTED OFFICIALS SERVING ON BOARDS AND COMMITTEES; ADOPTING A PROCEDURE FOR IMPLEMENTING THE POLICY; AND, PROVIDING AN EFFECTIVE DATE. • WHEREAS, the City Council selects volunteers throughout the year to serve on various committees to perform a valuable tribute to the policy making process; and, WHEREAS, the committees and boards should operate with a clear understanding of its purpose and ftmctions and follow simple guidelines in conducting its meetings; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART I: That the City Secretary or her designee is hereby authorized and directed to implement the applicable provisions of this Ordinance as necessary. PART 2: That the provisions of this ordinance shall apply to all boards and committees appointed by the College Station City Council. Each committee and board is established with a number of members required to vote; therefore, it is imperative that members attend each called meeting. PART 3: That the staff liaison assigned to each board or committee shall be responsible for maintaining a record of attendance and reporting such information every six months to the City Secretary. Notification of an absence shall be submitted by the member to the staff liaison on a form provided by the city. PART 4: That this section defines "excused" and "unexcused" for purposes in this ordinance as follows: Excused I. Vacation 2. Illness 3. Family Emergency 4. Jury Duty 5. Business out of town Ordinance No. 2406 Page 2 Unexcused 1. Failure to inform Chairman of a valid reason or good cause for absence prior to a scheduled meeting 2. Any other absence PART 5: In the event, a board or committee member is absent from three meetings in a twelve month period that are considered unexcused by definition, the City Secretary shall notify the member by letter requesting an explanation for the absences. After reviewing the explanation for absences, if the City Council finds that the absences are unexcused, the City Council may choose to notify the member of the importance of regular attendance or to remove a member for non- attendance, and any range of response in between. The Council's response shall consider the member's prior service, reasons for absence, likelihood of future attendance, and the necessity for the City's board or committee to carry out its responsiblities. The City Council may after due consideration, remove a member of the committee for any other good cause related to performance of duty. This ordinance shall become effective immediately after passage. PASSED, ADOPTED and APPROVED this 12th day of August, 1999. APPROVED: Mayor Lynn McIlhaney ATTEST: City Secretary Connie Hooks APPROVED: City Attorney Harvey Cargill, Jr. o:group/councilbthsent I.cloc ps,..... fia .di. ' CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD ABSENCE REQUEST FORM FOR ELECTED AND APPOINTED OFFICERS I will not be in attendance at the meeting of the Parks and Recreation Advisory Board for the reason(s) specified: Name Date Rec'd Reason Signature Requests for Absence must be submitted to the Parks Staff Assistant at 764-3414 prior to the meeting date. * ,,,,I, il, 74444144 Parks & Recreation Advisory Board Goals & Objectives CI1'Y 01 COI[ICI'SDATION FY 2005-06 (Not Prioritized) 1. Update the Recreation, Park, and Open Space Master Plan laRevise and update the Parks Five-Year Strategic Plan. Presented to Board February 21, 2006. O Revise and update the current plan which was approved in 2002. On hold pending completion of other projects. O Present revised plan to Parks & Recreation Advisory Board for approval. O Present the revised plan to City Council for approval. 2. Support Neighborhood Park Development and Improvements (Parks & Leisure, Strategy 2) Crompton Park N (Park Zone 7) FaComplete construction of Phase I Construction complete November 11, 2005. © Conduct dedication ceremony N spring 2006 Held April 5, 2006. ❑ Complete design review and approval for Phase II project Edelweiss Gartens '► (Park Zone 10) © Conduct public hearings for proposed park improvements First hearing held March 7, 2006; second hearing scheduled May 11th © Complete design review and approval of conceptual plan for Edelweiss Gartens Conceptual design complete pending Board approval. Southwest Park Site '► (Park Zone 6) ❑ Conduct public hearings for proposed park improvements On hold pending completion of other projects. ❑ Complete design review and approval of conceptual plan for Southwest Park University Park N (Park Zone 2) © Conduct public hearings for proposed park improvements First public hearing held on January 24th; second hearing held February 21St © Complete design review and approval of conceptual plan for University Park Design complete. Revised July 5, 2006 I Southern Oaks Park N (Park Zone 10) ElNeighborhood celebration/dedication of park ElReview park master plan for future improvements Steeplechase Park (Zone 10) 110 Construction of Steeplechase Park. Contract awarded. Completion expected in July 2006; punch list developed. Dedication of Steeplechase Park. 3. Veterans Park and Athletic Complex (Parks & Leisure, Strategy 2) Veterans Day Ceremony November 11, 2005 © Complete Phase II design plans Plans complete. giConstruction process Bids opened on January 23, 2006; award of contract to Council on February 23rd. Under construction and on schedule. © Conduct groundbreaking ceremony Held on March 2, 200.6 4. Continued interaction with other City Boards (Parks & Leisure, Strategy 2) 4 Appoint Subcommittees for Trails, Trees, and Park Land Dedication Ordinance ElReport from Trails Subcommittee Report from Trees Subcommittee ElReport from Park Land Dedication Ordinance Subcommittee First report on December 13, 2005 final report May 9th n Report from PARD/P&Z Subcommittee Update given at December 13, 2005 meeting. ElReport regarding status of Lincoln Center Advisory Committee Report given at the March Board meeting. Revisited at the April 11th meeting. 4 Report regarding status of the Conference Center Advisory Committee Report given at the March Board meeting. Committee disbanded. 0 Report from Senior Advisory Committee Report presented at November 8, 2005 regular meeting of the Parks & Recreation Advisory Board. QJoint meeting/report to City Council Report from Senior Committee to City Council on December 15b' 2005. Revised July 5, 2006 2 5. Park Land Dedication Ordinance Update (Planning & Development, Strategy 1) ElPresentation of revisions and approval by City Council Board approved revisions at joint meeting with Planning & Zoning August 18, 2005. Council approved revisions in December 15 2005. ElRevise and make recommendations regarding dedication fees and land requirements. Draft ordinance prepared; Council presentation scheduled for July 13th, 6. Urban Forest Management Plan (Parks & Leisure, Strategy 1) EDReview approved Urban Forest Master Plan with Parks and Recreation Advisory Board. Develop recommendations for implementation EjPresent recommendations to City Council and seek direction. 7. Capital Improvement Projects Oversight. (Parks & Leisure, Strategy 2) EjDetermine use for old buildings at Lincoln Center Funds requested for testing services, Funding not approved. EReview report regarding potential park improvements and renovations Neighborhood Park Improvement Report given at March 21st meeting; Parkland Dedication Fund Report at April 11, 2006 meeting. EIdentify potential new CIP projects for next bond election Neighborhood park projects list developed and presented to the Board at the May 9th meeting. Community Development projects at Oaks, Gabbard, and Central Parks in 2006-07 budget, Review and update Veterans Park Development Plan for future phases. Staff discussion scheduled for June 5th; presentation to Board at August meeting. Ej Install Life Trail fitness equipment in Central Park Funding recommended for 2007 Community Development budget. S. Needs Assessment for Facilities and Programs. (Parks & Leisure, Strategy 2) Review and accept final report Parks Board: Draft report presented at October 11, 2005 regular meeting; final report received. EjPresent report to City Council Report given to Council; presentation May 4, 2006. Ei Develop implementation plan based upon City Council direction 9. Park Maintenance Standards Review and Direction. (Parks & Leisure, Strategy 1) ri Review quarterly standards reports from staff First quarter report distributed to Board in January; second quarter April 2006 El Develop recommendations based upon findings ElPresent recommendations to City Council 10. Support NRPA Accreditation Process El Present accreditation program to Board On hold pending completion of other projects. Revised July 5, 2006 3 fJ Develop recommendations for implementation Submit application to NRPA 11. Coordinate a Community Ideas Exchange to Address Obesity Health-Related Issues il Identify potential partners and agencies On hold pending completion of other projects. Determine date, location, and agenda ElConduct community ideas exchange meeting 12. Support Greenways Program (Parks & Leisure, Strategy #2) JDevelop recommendations for acquisition process for greenways On hold pending completion of other projects. Review and assist with update of Greenways Master Plan EDetermine role of Parks and Recreation Department in greenways ElDetermine which department would best serve the position of Greenways Coordinator Develop recommendations for trails and open space 13. City Center Project Support. EjDevelop recommendations for Parks and Recreation office requirements Report given to Public Works Department April 2006. Develop recommendations for future Community Center facility EDevelop recommendations for Senior Center facility RFQ for conceptual design services prepared; three proposals received April 27th; contract to City Council July 2006. 14. Conduct a Waterpark Feasibility Study EiDetermine scope of feasibility On hold pending completion of other projects. Request funding for study and related costs 15. Identify Neighborhood Groups For Park Collaboration Projects UI Develop ideas for neighborhood beautification projects Steeplechase Park Keep Brazos Beautiful project Develop plan for encouraging citizen gatherings in neighborhood parks Revised July 5, 2006 4 EDevelop Neighborhood Park Partners Program Program format has been set up; recruiting for people for each park in progress; presentation to Board May 9 . 1/ Item Complete Pending/On Hold 5 Revised July 5, 2006 GUIDELINES FOR THE NAMING OF PUBLIC FACILITIES City of College Station, Texas Purpose The purpose of these guidelines is to establish a systematic and consistent approach for the official naming of public facilities in the City of College Stabon, including p8rKn, faci|bien, recreational areas, streetS, and municipal buildings. Objectives • Ensure that parks, fo(j|ideS, recreational areas, and municipal buildings are easily identified and located. • Ensure that given names to parks, facilities, recreational anaaS, and municipal buildings are consistent with the values and character of the area or neighborhood served. • Encourage public participation in the naming, [anarning, and dedication of parko, f8oi|iUen, recreational areas, and municipal buildings. • Encourage the dedication of |anda, focUibes, or donations by individuals and/or groups. • Advance the reputation of the City as well as increase the understanding and public support for its programs. Criteria The practice of the City of College Station is to name p@rkS, recreation areas, foCi|itiaG. and municipal buildings through an adopted process utilizing the above objectives, emphasizing community values and character, local and national hisU]ry, geography, the environment, civics, and service to the City of College Station. Therehope, the following criteria shall be used in determining the appropriateness of the naming designation: • Neighbnrhood, geo8raphic, or common usage identification; • A historical figure, p\mo8, event, or other instance of historical or cultural significance; • National and state historical leaders or heroes, both past and present; • An individual, living or deceased [a] who has made a significant land and/or monetary contribution to the park, recreation area, faCUih/, or municipal building, or [b] who has had the contribution made "In Memoriam" and when the name has been stipulated as a condition of the donation; • An individual, living or deceased, who has contributed outstanding civic service to the City; • Predominant plant materials; or • Streams, rivers, lakes, and creeks. Facilities or specialized areas may have a name different from that of the larger park, recreation area, faCi|ity. or municipal building. When feasible, the process to name parks, recreation aneaS, faCi|itie3, and municipal buildings should begin within twelve (12) months after the City has acquired title to the land and/or formally accepted the dedication. Revised Guidelines for the Naming of Public Facilities Page 1 Names that are similar to existing parks, recreation @re8O, faCi|iU8s, and municipal buildings should not be considered in order to minimize confusion. Renaming The City reserves the right to change the name of a park, recreation area, facility or municipal building to maintain consistency with these guidelines. HovYeVe[. renaming carries with it a much greater burden of process compared to initial naming. Tradition and continuity of name and community identification are important community values. Each request to rename must meet the criteria of this policy, but meeting all criteria does not ensure renaming. Procedures Upon approval of these guidelines by Council, procedures consistent with the guidelines will be developed. It is anticipated that naming/renaming requests will be submitted to the City Manager. The Manager will then forward the request through an appropriate boord, oonlnnittem, or organization or directly to the City Council for approval. (For example, if the naming or renaming request is for a parks facility, the City Manager will submit the request to the Parks and Recreation Advisory Board who will review and make a recommendation. The City Manager will review that recommendation and then submit it to Council for approval.) The City Council may, upon its own initiative, name or rename a City facility without following these guidelines. An individual council member may submit a naming suggestion to the City W18nag8[, who will then apply the guidelines and procedures. Revised Guidelines for the Naming of Public Facilities Page 2 CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT FEES POLICY STATEMENT The citizens of College Station have made a commitment to excellence in parks facilities and recreation programs. These facilities and services require substantial expenditures by the City to ensure appropriate maintenance and effective programming. This policy is intended to insure that a proportion of these costs is recovered through user fees in an equitable manner in accordance with the City's current fiscal and budgetary policies approved by the City Council. Fees for athletic programs shall be set in accordance with the following guidelines: A. The cost of maintaining and operating athletic facilities should be borne by those who use them. In addition, in those situations where the City has responsibility for organizing and/or programming activities, participants should bear proportionate staff salaries and overhead of direct supervisors associated with the program. B. The City recognizes that it is appropriate to subsidize youth athletic and aquatics activities. Such activities contribute to educational development and to encourage leisure literacy, which are increasingly important aspects of life. Youth is defined as all individuals up to, and including, eighteen years of age. The City will absorb all maintenance and operating costs associated with facilities and the staff costs associated with organizing and/or programming activities. A fee will be assessed to cover all variable costs associated with programs such as uniforms, equipment, awards, umpires, etc. in accordance with the City's fiscal and budgetary policy statement. C. It is intended that facilities and programs should be available to all citizens and that none should be excluded because of inability to pay. The Department Director, at his/her discretion, may reduce any fee in individual cases upon evidence of financial hardship. The "Parks Bucks" program is intended to meet the majority of these cases. D. In addition to this user fee policy, the City levies a fee surcharge, which goes into an Athletic Renovation and Improvement Fund. The policy governing that fund is attached to this policy. II. Fees for the use of rental facilities shall be set to cover the cost of utilities and maintenance expenses related to that facility. Deposits may be required, as needed, to ensure proper care and clean-up is provided by user groups. Deposits College Station Parks and Recreation Department Administrative Approval Form for Required Parkland Dedications Less than Three Acres 1. Applicant Name: Atticus Real Estate Services,Inc. Address: 5350 Alpha Road,Dallas,Texass 75240 Phone: E-mail: 2. Development Name:Lot 2,Block A,Culpepper Plaza Development Location:Northeast corner of G.Bush Drive and Dominik drive 3. Dwelling Units are in Park Zone 2 and are: Single Family Units 11 Multi-family Units 4. Required Land Dedication: .1089 Single Family @ 101 Dwelling Units per Acre Multi-family @ 125 Dwelling Units per Acre OR Fee: $ 2,178 Single Family @ $198.00 per Unit Multi-family @ $160.00 per Unit 5. Total Development Fee: $ 3,938 11 Single Family @ $358.00 per Unit Multi-family @ $292.00 per Unit Comments: $556 x 11= $6,116 total Parkland dedication fees College St2 ion Parks & Recreation Department Approval: Aid Aif -41.- July 25,2006 Name Date 0:/Board/Park Land Dedication/PARD Approval Form for Less Than 3 Acres.doc College Station Parks and Recreation Department Administrative Approval Form for Required Parkland Dedications Less than Three Acres 1. Applicant Name: Randy French BCS Development Company Address: 4090 Hwy.6 South Phone: 690-1222 E-mail: 2. Development Name:Southern Trace Phase 2 Development Location: Between Wellborn rd.and Highway 40 3. Dwelling Units are in Park Zone 13 and are: 54 Single Family Units Multi-family Units 4. Required Land Dedication: .534 Single Family @ 101 Dwelling Units per Acre Multi-family @ 125 Dwelling Units per Acre OR Fee: $10,692 Single Family @ $198.00 per Unit Multi-family @ $160.00 per Unit 5. Total Development Fee: $19,332 54 Single Family @ $358.00 per Unit Multi-family @ $292.00 per Unit Comments: TOTAL FEE=$30,024 College St,9tion Parks & Recreation Department Approval: ,2&e76 dir /ate/4 1'14 0:/Board/Park Land Dedication/PARD Approval Form for Less Than 3 Acres.doc I Li 0„...., • t c)23 3>CO 0 \ 'IN c5) (J1 (TN r tp \ \ ---...Tr% • '' 3> . IN) \ \ \ -4 V3 . . 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F.:7 §•.::-'•' tiej• " M/ ...e. .50 q 0.>„ / •-* .., ,:i•. .i:i.?. .. ,-. , ...,.. ..:....,,i:is. ::.--•...9 - :e, On 0 c1,,, '-:i.4.Mizif,i.Mif.i'fi,,F;;.•;: ;t'-'-::-- S "(- NY '',:ftfi;i;:a:Efi.,,iiii....::.•,:: • .." •-••........---..... k .,,., 0 r, . °0• ,> up C .. ,-. c,- \r‘ • 1;11104 0' NJ 0` l' k, \A\ • 4,V00,90- [)% c,'60','"0.• .5:, NI Coz:'?0 '•'''s9., '00. '"^../v, ••••"0,.. .9i. c'.1. S6 .00, , PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT& PARKLAND DEDICATION August 2, 2006 PROJECTS FY`06 Capital Improvement Projects Capital Improvement ProjectsProject Project Completion Status Manaer Funding 9 It Budget Date Final Ex ected,Actual COSI ` aa5i* K4V4.k � • a^ # � t ^ ' 1 ' b-. i+ Sourecne n 4t, . ts :i'-',,,,,,,'.'60,1:.,;,1,3.,:;: s �?,, I3z' l L.i.,: 4 ,. ! i i t n ,n: .. ; r 4k a' ''tia `x ,?- t x i,t i Bgs M1*-'),.-1.:',:,,,',„;;.::t.',.: 1 .14a �.M °,,i,';',!:17:1::', @ \ 't Y ub - a .:- y 4',If z F f ,'.' " 7 s S. ..,kAad' 4 ,,, L ° �' i '#s E x'10 n w‘.M rY i - "g�d f , Li,, 6 A.:Li. 7 a. Fi P `� y ",: �� b., a �,r*'�.>c'�i `!3 r: r i Lk I k4 ",a z, a'-srna m, ..b. LL," !"' .,-.77,::;77.77,.,::7,!:,,,,,,i:7,,;,::-.t.,,,, ,,,; �. � ala � .� � :)..',,,-.2.,-.',',,,'„," a� v ti 7 t# s Ku...m.,M �, t +. 8/1106 $79.565 • Lions Park Iron Fence Under Construction Pete PK0603 $25 000 CDBG 01/07 New Forest Sho• In Des'.n Ric PK0520 $100 000 '03 G.O.B. 10/07 Lions Park Basketball Court&Cover Under Construction Pete PK0604 $220,000 -_ CDBG 01/07 Lincoln Center Walk Cover In Desi.n Ric PK0602 $45 000 CDBG 10/06 Veterans Park Phase II Under Construction Ric PK0501 $6,925,000 '03 G.O.B. 10/07 r_ WPC Multi•u •ose Buildin. Under Construction Ric WP0501 $1,200 000 WPC T.I.F. 04/07 -_ Bee Creek Playground Replacement Under Construction David PK0608 $75,000 Replacement 08/06 -_ Universit Park Develo•ment In Desi.n David PK0410 $400,000 '06 G.F. 08/07 W.A.Tarrow S•ra Park Under Construction Ric PK0503 $245,000 CDBG 08/06 Woodland Hills Park Development On Hold Pete/David - Pending Approval of'07 New Cemetery Development Pending Design Contract Ross GG9905 $4,000,000 '98 G.O.B./C.O. 04/08 -_ Senior Center Conceptual Design Pending Design Contract Peter GG0601 $75,500 G.F.Contingency 01/07 ■ Lamont I-Intergenerational Project C/P Summary jj �yk tY -- •n .Id MINIM In Design 3 Out to Bid/Re-Bid 0 Bids Received 0 Pending Construction Contract p Pending Design Contract 2 Pending Land Contract 0 Under Construction g Under Contract 0 No Status 1 20 Park Land Dedication Projects Park Land Dedication ProjectjjCompletion ProjectFunding D to Final Projects Prioritized Status Manager # Budget Source Ex.ecte./Actual Cost ZONE 1 -$208,962 North.ate Park A .uisition On Hold Zone 1 University Park Development In Design David P1(0410 08/07 ZONE 3-$118,553 - .. V3" 4OP .,. ,.., 1 t . c �. , w„ Ln.. t 'rvti: Cy Miller Park-Concrete Walk David $20,000 Zone 3 08/07 Wolf Pen Creek-Interpretive Signs Pete $5 000 Zone 3 10/07 rntftvk '5.r" rs .,s.4• • �'+cro -4 „ w u,k s ,�, a ,:...,.e�x,St xak7Yra�.raGsr�.,� �c«� ��;. �� ZONE 4-$28.506 Zone 4 Raintree North Trail lmnrovements , Pete $17 500 08/07 Windwood Park-Walk Improvements Pete $5,000 Zone 4 08/07 ZONE 5-$1 255 Steeplechase Park Improvements In Design David KBB ZONE 6-$96.799 David $15,000 Zone 5 12/06 Southwest Park Develo•ment On Hold Pete/David $24,000 Zone 6 ZONE 7-$258.836 _ *. w 2 ""' x #`a es i t -„. Aid s+1,_±&'a....f n e,.M�8e+ r-.n rte, ...n. , � '.. ai9f..< ...� xP^,0.,m��'F§-•.k+ ...Le'f.kY. Ca,•...4*fir, �+..9,.-...,..,�L�r`A.;.+ a �xaA.'..}. =��`•}v �. A�Y.. . J•h • r r r i P= , S. •y - ^h. I In Design Pete NA $263.000 Zone T , 10/07 ZONE 8-$42 931 Emerald Forest Park Improvements David $42,351 Zone 8 08/07 ZONE 9-$35,422 Woodland Hills Development Pete $34,943 Zone 9 05/08 ZONE 10-$411.154 Edelweiss Ga tens Development In Design Pete PK0613 $336,000 Zone 10 08/07 ZONE 11 -$26.013 Pebble Creek Park Im•rovements Pete $28,622 Zone 11 08/07 ZONE 12-$36.202 Nantucket Cove Development Pete $35,163 Zone 12 08/07 ZONE 13-$598 ZONE 14-$62,828 ZONE 15-$556 I-Intergenerational Project Park Land Dedication Summary On Hold 2 In Design 4 Out to Bid/Re-Bid Bids Received 0 Pending Construction Contract 0 Pending Design Contract 0 Under Construction 0 Under Contract 0 9 Parks & Recreation Advisory Board CrivCol IftLSl��r�o Goals & Objectives FY 2005-06 (Not Prioritized) 1, Update the Recreation, Park, and Open Space Master Plan © Revise and update the Parks Five-Year Strategic Plan. Presented to Board February 21, 2006. Revise and update the current plan which was approved in 2002. Update in progress. Present revised plan to Parks & Recreation Advisory Board for approval. E] Present the revised plan to City Council for approval. 2. Support Neighborhood Park Development and Improvements (Parks & Leisure, Strategy 2) Crompton Park N (Park Zone 7) © Complete construction of Phase I Construction complete November 11, 2005. 151 Conduct dedication ceremony N spring 2006 Held April 5, 2006. Complete design review and approval for Phase II project Edelweiss Gartens N (Park Zone 10) EIE?I Conduct public hearings for proposed park improvements First hearing held March 7, 2006; second hearing scheduled May 11th Complete design review and approval of conceptual plan for Edelweiss Gartens Conceptual design complete; Board approval at June 13th 2006 meeting. Southwest Park Site N (Park Zone 6) Conduct public hearings for proposed park improvements On hold pending completion of other projects. Complete design review and approval of conceptual plan for Southwest Park University Park N (Park Zone 2) laConduct public hearings for proposed park improvements First public hearing held on January 24th; second hearing held February 21st © Complete design review and approval of conceptual plan for University Park Design complete. Revised July 5, 2006 1 -------- Southern Oaks Park iv (Park Zone 10) ElNeighborhood celebration/dedication of park E1Review park master plan for future improvements Steeplechase Park (Zone 10) Et Construction of Steeplechase Park. Contract awarded. Completion expected in July 2006; punch list developed. EiDedication of Steeplechase Park. 3. Veterans Park and Athletic Complex (Parks & Leisure, Strategy 2) Et Veterans Day Ceremony November 11, 2005 El' Complete Phase II design plans Plans complete. Construction process Bids opened on January 23, 2006; award of contract to Council on February 23rd Under construction and on schedule. Ef Conduct groundbreaking ceremony Held on March 2, 200.6 4. Continued interaction with other City Boards (Parks & Leisure, Strategy 2) Er Appoint Subcommittees for Trails, Trees, and Park Land Dedication Ordinance El Report from Trails Subcommittee 7 Report from Trees Subcommittee EjReport from Park Land Dedication Ordinance Subcommittee First report on December 13, 2005 final report May 9th, Ej Report from PARD/P&Z Subcommittee Update given at December 13, 2005 meeting. Report regarding status of Lincoln Center Advisory Committee Report given at the March Board meeting. Revisited at the April 11th meeting. Ef Report regarding status of the Conference Center Advisory Committee Report given at the March Board meeting. Committee disbanded. I:: Report from Senior Advisory Committee Report presented at November 8, 2005 regular meeting of the Parks & Recreation Advisory Board. El Joint meeting/report to City Council Report from Senior Committee to City Council on December 15th 2005. Revised July 5, 2006 2 • 5. Park Land Dedication Ordinance Update (Planning & Dev Presentation of revisions and a elopment, Strategy 1) pproval by City Council Board approved revisions at joint meeting with Planning & ZoningAugust 18, 2005. Council approved revisions in December 15 2005. g Revise and make recommendations regarding dedication fees and land re uirem Draft ordinance prepared; Council presentation scheduled for July 13th, q ents. 6. Urban Forest Management Plan (Parks & Leisure, Strategy 1) 0 Review approved Urban Forest Master Plan with Parks and Recreation AdvisoryBoard. d. ElDevelop recommendations for implementation Present recommendations to City Council and seek direction. 7. Capital Improvement Projects Oversight. (Parks & Leisure, Strategy 2) %/ Determine use for old buildings at Lincoln Center Funds requested for testing services. Funding not approved. 112 Review report regarding potential park improvements and renovations Neighborhood Park Improvement Report given at March 21St meeting; Parkland Dedication Fund Report at April 11, 2006 meeting. CIdentify potential new CIP projects for next bond election Neighborhood park projects list developed and presented to the Board at the May 9th meeting. Community Development projects at Oaks, Gabbard, and Central Parks in 2006-07 budget. Review and update Veterans Park Development Plan for future phases. Staff discussion scheduled for June 5th. Site tour at August meeting El Install Life Trail fitness equipment in Central Park Funding recommended for 2007 Community Development budget. 8. Needs Assessment for Facilities and Programs. (Parks & Leisure, Strategy 2) 0 Review and accept final report Parks Board: Draft report presented at October 11, 2005 regular meeting; final report received. Present report to City Council Report given to Council; presentation May 4, 2006. ElDevelop implementation plan based upon City Council direction 9. Park Maintenance Standards Review and Direction. I(Parks & leisure, Strategy 1) EDReview quarterly standards reports from staff First quarter report distributed to Board in January; second quarter April 2006; third quarter submitted to Board in August Board packet. ElDevelop recommendations based upon findings Present recommendations to City Council 10. Support NRPA Accreditation Process Present accreditation program to Board Revised July 5, 2006 3 On hold pending completion of other projects. DDevelop recommendations for implementation Submit application to NRPA 11. Coordinate a Community Ideas Exchange to Address Obesity Health-Related Issues % Identify potential partners and agencies On hold pending completion of other projects. Determine date, location, and agenda Conduct community ideas exchange meeting 12. Support Greenways Program (Parks & Leisure, Strategy #2), 4 Develop recommendations for acquisition process for greenways On hold pending completion of other projects. EiReview and assist with update of Greenways Master Plan E] Determine role of Parks and Recreation Department in greenways EjDetermine which department would best serve the position of Greenways Coordinator ElDevelop recommendations for trails and open space 13. City Center Project Support, 0 Develop recommendations for Parks and Recreation office requirements Report-given to Public Works Department April 2006. Develop recommendations for future Community Center facility Develop recommendations for Senior Center facility RFQ for conceptual design services prepared; three proposals received April 27th; contract to City Council July 2006. 14. Conduct a Waterpark Feasibility Study A Determine scope of feasibility On hold pending completion of other projects. Request funding for study and related costs 15. Identify Neighborhood Groups For Park Collaboration Projects Develop ideas for neighborhood beautification projects Steeplechase Park Keep Brazos Beautiful project 0 Develop plan for encouraging citizen gatherings in neighborhood parks 4 Revised July 5, 2006 It Develop Neighborhood Park Partners Program Program format has been set up; recruiting for people for each park in progress; presentation to Board May 9 th lit Item Complete .\., ,. Pending/On Hold 5 Revised July 5, 2006 g�; Parks & Recreation Department �, '' Goals & Objectives FY2006 (Not Prioritized) CITY OF COLLEGE STATION • Continuation of Staff Development ■ Leisure Programs • Cooperative Efforts • Park Maintenance Standards • Implementation of City Council Strategic Issues • Technology Services • Implementation of the CIP Program Continuation of Staff Development ED Attend Supervisory Academy October 3rd - November 14th 2006. 0 Attend Management Academy N February 13-17th 2006 Pamela Springfield, Jana Church graduated. EAttend Emergency Management Academy No attendees from PARD this year. 0 Attend Arbor Master Training 2006 Forestry crew members attended the first week of December 2005, Irving, TX. 0 Attend the 2005, 12th Annual Southeast Texas Grounds Maintenance Conference Twelve Parks Operations and Forestry crew members attended the conference the week of October 20, 2005 ECoordinate prepare for and attend TRAPS Regional Workshop Held on February 9, 2006 in College Station n Attend 2005/2006 Texas Turfgrass Conference First conference in December - attended by Gary Marske, Paul Rucker, Scott Hooks, Keith Fails; Second during the summer 0Attend 2006 NRPA Conference Nineteen employees from the Department attended the conference March 8-11th ❑ Attend 2006 Trends in Recreational Facilities Conference Scheduled for August 2006 in St. Louis (Ric Ploeger and Marci Rodgers). 0 Attend the 2006 College Station Leadership Institute Scheduled for May 9-11th (David Gerling). El Attend College Station Project Management Training Attended by Steve Beachy, Eric Ploeger, Ross Albrecht, and Peter Lamont on November 8-9, 2005 0 Attend Community of Respect training In progress - Helen Banks & Mollie Binion (front line people) attended in the February and March sessions. Investigate feasibility of NRPA Departmental Accreditation Community Index Report completed in April 2006. n Attend NRPA Annual Congress Steve and Ric have registered to attend in October. Cooperative Efforts n Support Brazos Valley Senior Games Games held the weekend of April 22nd DInvestigate potential municipal golf course with City of Bryan No further direction from Council to proceed with this topic. Updated: July 31, 2006 Page 1 of 3 ElContinue to support Grimes County Regional Park efforts Included with legislative request; forwarded to city's lobbyists in Washington D.C. and Austin; project on hold pending action from TMPA. El Update the CSISD Joint Use Agreement Draft document prepared and reviewed by Legal; forwarded to CSISD for review and comment n CSISD collaborative efforts on future CIP projects Meeting with Pebble Creek Elementary staff, PTO, and HOA in April, 2006; meeting with City Council& CSISD Board July 17, 2006. 0 Review and update `Guidelines for Emergency Operations' GEO update In progress; Shelter Manual and Gateway Plan updated in March/April 2006. Q Continue implementation of Veterans Memorial master plan Trail grant request prepared for memorial pathway and submitted to TPWD May 2006; tentative approval on June 28th, 2006 0 Complete decoration of trains for the George Bush Library fundraiser Decorations complete; trains installed in Central Park and at Lincoln Center. Develop Park PALS (Park Advocacy, Leadership, Service) Program Program created; initial meeting held with HOA's on May 16, 2005. Implementation of City Council Strategic Issues 0 Complete cemetery land acquisition (Core Services, #1) Council approved contract for Kinman Tract, March 9, 2006; Council approval of TAMU property on April 27, 2006. TAMU Board of Regents approval at May meeting. Sharp tract pending El Hire a design firm to develop new cemetery master plan Request For Qualifications deadline July 26, 2006; RFQ's distributed to Cemetery Advisory Committee, meeting scheduled for August 9, 2006 to review. Cemetery project status report to City Council Report given July 13, 2006. 0 Senior Committee report to Council Report to Council on December 15, 2005; RFQ for design services prepared and sent to potential consultants. Implementation of the CIP Program E] FY 2006 CIP Projects (Parks & Leisure, #2) Ongoing. Monthly report given to Board n FY 2006 Park Land Dedication Projects (Parks & Leisure, #2) Ongoing. Monthly report given to Board 0 Develop recommendations for future CIP projects Major Projects Forecast done in November 2005; Neighborhood Park Improvement Report given at March 21St meeting; Parkland Dedication Fund Report at April 11, 2006 meeting. Leisure Programs 0 Conduct community-wide program inventory Presented to Board by intern Kendall Hodges at April 11, 2006 meeting. El Determine role of PARD in public health issues Presentation to Board on March 21, 2006 0 Conduct risk assessment of existing PARD programs In progress by PARD Safety Committee; results discussed at March Safety meeting; surpassed mid-point. nDevelop plan for programming in the WPC Corridor Trail Ranger program implemented; trail "dedication"on April 22, 2006 Updated:July 31, 2006 Page 2 of 3 Ej Attend NRPA Health Conference in Farmers Branch on February 23, 2006 Peter Lamont attended this conference. Park Maintenance Standards Continued implementation of Park Maintenance Standards First quarter results at 89% met, distributed in January; second quarter results at 88% met, distributed in April; third quarter standards in Board packets in August. 0 Develop and implement WPC Corridor maintenance and operations program In progress; Trail Ranger program implemented; Upper Trails Grand Opening ceremony on April 22, 2006 0 Review and update plans for Parks Operations and Forestry redistricting, community-wide operations, and grounds maintenance Plans updated; request prepared for FY2007 budget. Technology Services Implement RecWare on-line registration In progress - working with CS MIS and Active Community Solutions. Expected to be functional by April 2007. 0 New city telephone system operations Phones have been installed in the department; both systems currently in use until switchover on March 25-26, 2006. Training conducted March 13-17, 2006. Turnover to new system April 8-9, 2006. 'V Item Complete Pending/On Hold X Item will not be done Updated:July 31, 2006 Page 3 of 3