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HomeMy WebLinkAbout11/14/2006 - Regular Minutes - Parks Board (3) (itff PARKS AND RECREATION ADVISORY BOARD CITY OF COLLEGE STATION MINUTES GOALS WORKSHOP N 5:30 PM, and REGULAR MEETING N 7:00 PM Tuesday, November 14, 2006 The EXIT Teen Center 1520 Rock Prairie Road • College Station, Texas Staff Present: Steve Beachy; Peter Lamont; Eric Ploeger; Pamela Springfield; Pete Vanecek and David Gerling were present for the regular meeting only. Members Present: Jodi Warner, Jody Ford, Shawn Rhodes, Gary Thomas, Joan Perry, Harry Green; John Crompton; Gary Erwin Members Absent: Kathleen Ireland Visitors Present: There were no visitors present during the workshop meeting. Jane Kee; Brian Smith, TAMU Student; Wallace Phillips, Castlegate; Shaw Wulfson, Castlegate; Todd Carnes, Creek Meadows; and Rabon Metcalf, Rabon Metcalf Engineering (RME), were present for the regular meeting. - 5:30 PM Goals Workshop 1. Call to order. The workshop meeting was called to order at 5:34 p.m. by Jodi Warner, Chair. 2. Pardon and possible action concerning requests for absences of members. Kathleen Ireland had submitted a request for absence. Jody Ford moved to accept the request submitted. Gary Erwin seconded the motion and the vote was called. All were in favor and the motion passed unanimously. 3. Workshop discussion, possible action, and consideration of Parks and Recreation Department and Advisory Board Goals, City Council Strategic Plan, and Capital Improvement Protects. Goals were formulated by the Board for FY 2007. A draft would be put together and brought back for discussion and approval at the next meeting. - Break- 7:03 PM Regular Meeting Resumed- 4. Consideration, possible action, and discussion of minutes from the Regular Meeting on October 17, 2006. John Crompton moved to accept the minutes from the October meeting as presented. Gary Erwin seconded the motion. The vote was called. All were in favor and the minutes were unanimously approved. 5. Hear visitors. Hearing none this item was closed. 6. Discussion, possible action, and consideration of a potential park land dedication for Creek Meadow Subdivision located in the E.T.J. (Extra Territorial Jurisdiction). This proposed dedication of seventeen acres was brought before the Board due to the possibility that the subdivision could be annexed by the city within the near future. No park land dedication fee was required. At a minimum, sidewalks, lighting, and water features would be installed by the developer. The HOA would maintain the park until annexation occurred, at which time the city would take over maintenance. John Crompton moved in support of the concept in principle, and Joan Perry seconded the motion. The vote was called. All were in favor, and the motion carried unanimously. 7. Discussion, possible action, and consideration regarding request for two playground shade covers in Castlegate Parks — Castlegate Owner's Association —Wallace Phillips. At a cost of approximately $40,000 to cover both playgrounds and only $600 in the Park Zone 13 fund, this would require a request for special funding through budget allocation. A letter stating the need would be required, which staff would carry forward with no guarantee of success. Mr. Phillips stated that he would submit a letter of request as president of the HOA. No action was required at this time. 8. Discussion, possible action, and consideration of a conceptual site plan for Crescent Pointe Park (Park Zone 4). The developer wanted to begin development of the park and was anxious to get the concept approved so that he could move forward. John Crompton moved approval of the conceptual design and Harry Green seconded. The vote was called. All were in favor and the motion carried unanimously. 9. Presentation, possible action, and discussion regarding proposed 2007 Department User Fees. The proposed 2007 User Fees for the Department had been distributed in the members' packets along with a draft of the revenue impact. The subcommittee had reviewed the fees and while the increases were not that great, they were necessary in order to maintain the park system. John Crompton moved approval of the subcommittee's recommendation to approve the fees for 2007 and Gary Thomas seconded the motion. Discussion followed. The vote was called. All were in favor of the recommended fees and the motion passed unanimously. 10. Report, possible action, and discussion regarding Veterans Park and Athletic Complex Subcommittee recommendations. The subcommittee had met, and their recommendation was that once the current project was complete, the $800,000+ in remaining funds should be used to extend Veterans Parkway to Highway 60, along with the installation of additional landscaping. John Crompton moved approval of the subcommittee's recommendations. Jody Ford seconded the motion and discussion followed. The vote was called and the motion passed unanimously. 11. Discussion, possible action, and consideration regarding a letter to Senator Steve Ogden requesting support for the proposed regional park in Grimes County. A draft copy of the letter had been distributed in the members' packets. It was suggested that Jodi Warner take the letter to the Mayor to see if he would sign it and forward it to Senator Ogden, in order to solicit his support of the project. John Crompton moved approval in support of the letter and Gary Erwin seconded. The same letter would also be sent to Fred Brown and Chet Edwards. The vote was called and the motion passed unanimously. 12. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. • November 27, 2006, 7:00 p.m. - Cemetery Master Plan Public Input, City Hall Council Chambers • November 28, 2006, 9:00 a.m. - 5:00 p.m. Cemetery Design Charette at College Station Conference Center, 1300 George Bush Drive • December 12, 2006 - Regular Meeting • Discussion regarding moving the March 2007 Regular Meeting Date to March 6, 2007 due to Spring Break. The board agreed that at present this would be a good date. A future site tour of the Grimes County TMPA site was requested with key legislative officials invited. 13. Adiourn. Jody Ford moved to adjourn the meeting. Gary Erwin seconded the motion and the vote was called. All were in favor, and the meeting adjourned at 8:35 p.m.