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Home My WebLink About01/11/2005 - Regular Minutes - Parks Board (3) • Parks and Recreation Advisory Board Regular Meeting Tuesday, January 11, 2005, 7:00 p.m. The EXIT Teen Center 1520 Rock Prairie Road College Station, Texas Staff Present: Steve Beachy, Director; Eric Ploeger, Assistant Director; Curtis Bingham and Peter Lamont, Recreation Superintendents; Pamela Springfield, Staff Assistant. Board Members Present: Jodi Warner, Chair; Don Allison; Gary Erwin; Glenn Schroeder; Larry Farnsworth; Jeannie McCandless; Gary Thomas. Board Members Absent: Kathleen Ireland; Carol Blaschke. Guests & Visitors: Jamie Rae Walker and Jen White " Recreation, Park, & Tourism Sciences Department, TAMU 1. Call to order. Jodi Warner called the meeting to order at 7:02 p.m. 2. Pardon and possible action concerning reguests for absences of members. Two requests for absence had been submitted by Kathy Ireland and Carol Blaschke. Larry Farnsworth moved to accept the two requests for absence. Gary Thomas seconded and the vote was called. The motion carried unanimously. 3. Hear Visitors. Hearing none, this item was closed. 4. Discussion, consideration, and possible approval of minutes from the Regular meeting of December 14, 2004. Visitor Doug McHfan's first name had been misspelled as Dough. Don Allison moved to accept the minutes of the December 2004 meeting with the aforementioned change. The motion was seconded by Glenn Schroeder, and hearing no opposition or discussion, the vote was called. The minutes were accepted as presented with the one change. 5. Report, discussion, and possible action regarding the potential for pedestrian access from Manuel to Dartmouth. At the last meeting during a discussion regarding a potential park land dedication that had been brought before the Board, Glenn S. had asked about access from Manuel Street to the Wolf Pen Creek area. Ric stated that he had posed the question of access to the City's Traffic Planner, who had told him that there were no plans at present to provide street access from Manuel to the Wolf Pen area. Pedestrian access would be available, however, through the ice rink across to Holleman, once it has been completed. The Planner was now aware that access was a concern. Discussion followed regarding ownership of the piece of property directly east of Manuel that goes to Dartmouth. Staff would check on that ownership issue and get an answer back to Glenn. This was an informational item only and no action was required. 6. Report, discussion, and possible action regarding Park Maintenance Standards. Curtis Bingham was present to give a quarterly update, as well as a report on trends that were based on the past three years of standards. He told the Board that while there were Parks and Recreation Advisory Board Page 1 of 3 Regular Meeting of January 11, 2005 standards where steady improvement was being made, there were also standards that continued to score low. See attached "Trends in Maintenance Standards Surveys" for the complete report and the possible solutions. This was an informational item only and no action was required. 7. Report, discussion, and possible action regarding Program and Facility Needs Assessment process. Steve explained that the board would see this item on the agenda for at least the next six months. He explained that this would be the first time that the Parks Department would have a comprehensive needs assessment done and it would look at all the variables from different user groups and different interests. This will provide an opportunity to see the bigger picture and all the specific needs on a pro-active rather than a reactive basis. He introduced Jamie Rae Walker, an understudy of Dr. John Crompton, who would be carrying out the process of the needs assessment with staff providing logistical assistance. Steve stated that he would like for one or two of the board members to attend each of the focus group sessions that would be held. Jamie Rae explained that the Board members' input would also be included in the Nominal Group Technique (NGT) process (see attachment). The focus groups would be asked what services were needed in order to meet the needs of their family or the group they were representing. All suggestions, concerns, and needs would be documented and then ranked in each group. By ranking them it allows a consensus to be made across the board as to what the most important thing is. After all of the focus group meetings have been held, the final rankings will also be ranked by consensus. Based on those suggestions, a survey of questions would be created. The focus group meetings would run through March. A report would come back to the Board in June and the project would be finished up in July. This was an informational item only and no action was required. 8. Report, discussion, and possible action concerning the Capital Improvement Program (CIP). Current lists had been included in the members' packets and brief updates were given on the status of some of the projects in progress: • The Lincoln Center expansion project would be substantially complete that week. • John Crompton Park should be bid out within the next week to ten days. • The lighting project for Central and Veterans Athletic Parks would be going to City Council for approval on January 20th • The Intergenerational Parks project would go out to bid within the next week or so. • Work would be done in Parkway Park - a water fountain, footbridge, and trees for seasonal color would be installed. A fence with concrete rails that look like boards will be installed on the side of the park without a curb. It would make a nice addition but also keep people from four-wheeling there. Steve complimented Ric and the Park Planners on the hard work they had been doing on all of the projects. It was suggested that perhaps once a punch-out list had been done for the Lincoln Center expansion project, a joint meeting with the Lincoln Center Advisory Board could be held in order to begin considering what to do with the old buildings at Lincoln Center. This was an informational item only and no action was required. 9. Review, discussion, and possible action concerning Board and Department Goals and Objectives, and City Council Strategic Plan. The Board and Departmental Goals had been included in the packets. Steve stated that not a lot of milestones showed as being complete, however, that would increase. At present there was emphasis being placed on Parks and Recreation Advisory Board Page 2 of 3 Regular Meeting of January 11, 2005 finding ways to improve the beautification of parks. Staff would be bringing ideas on how to accomplish that back to the Board at future meetings. This was an informational item only and no action was required. 10. Discussion of calendar, future meeting dates, and possible agenda items. • The next regular meeting would be held on February 8, 2005. 11. Adjourn. A motion was made to adjourn by Glenn S. and seconded by Gary E. The vote was called and hearing no opposition, the meeting adjourned at 7:47 p.m. Parks and Recreation Advisory Board Page 3 of 3 Regular Meeting of January 11, 2005 TRENDS IN MAINTENANCE STANDARDS SURVEYS As you can see by the history in the maintenance standards surveys, we are making steady progress in the over-all maintenance standards. We are also making steady progress in the categories of athletic facilities, playgrounds, pavilion/shelter facilities, tennis and basketball courts, and general parks. However,we have trends of low scores for categories of volleyball courts and ponds. There only nine standards for the volleyball courts, so even if you meet eight of the nine standards the best score you can get will be 89%. The problem areas with the volleyball courts are: - keeping a loose smooth sand surface - keeping weeds and grass out of the court. The solution to these problems is just more frequent maintenance of the volleyball courts. There are 16 standards for the ponds. The problem areas with the ponds are: - overgrowth of aquatic vegetation such as algae and duckweed Solution: get employees certified to use the necessary chemicals to control pond vegetation. - the lack of a pond/waterways management plan Solution: remove this standard since such plan is not required by the Texas Parks and Wildlife Department. - keeping nails and screws flush with the decking. One of the pond decks at Gabbard Park is in need of complete renovation. Solution: more frequent maintenance of the pond decking and rebuilding the pond deck at Gabbard Park which has been planned for this year. Although certain categories are steadily improving there are some individual standards that routinely score low. Several of the playground surfaces don't meet standards. This year we will be renovating some of the playground fall surfaces. The renovations will consist of removing old material and adding fresh pea gravel. We will also add rubber crumbs as the budget allows. The ballfield fencing at Lemontree and Luther Jones Parks needs to be replaced. This will need to be funded through our replacement fund or a source outside of the Parks Operations budget. The irrigation on the Southwood Little League fields needs to be replaced. This also will require replacement funds or funds from outside the Parks Operations budget. The standards pertaining to ADA accessibility regularly score low, but are steadily improving by the addition of ADA accessible water fountains. There has always been a problem with the drainage of practice areas. This might can be addressed over a period by top dressing low areas. However, due to the high cost of top soil this will need to be done as funds are available. Many baseball practice backstops need to have the fabric replaced. This year we will make funds available for repairing the backstops. Something we plan to do this year is review all maintenance standards material and see if there are any changes that need to be made pertaining to maintenance frequencies, making sure we have the correct standards for each park survey, and seeing if there are any maintenance standards that should be dropped because of their incapability of being met, such as the pond/waterways management plan and cleanliness of trash receptacles. PARK MAINTENANCE STANDARDS SURVEY SUMMARY FOR FY 2005 Quarterly Periods: First Quarter, FY 2005 Overall % of Standards Met: 89% Second Quarter, FY 2005 Overall % of Standards Met: % Third Quarter, FY 2005 Overall % of Standards Met: % Fourth Quarter, FY 2005 Overall % of Standards Met: ')/0 Cater I. Athletic Facilities: Competitive Fields East South West Avg. %of Stds Met Prey.Yr. %of Stds.Met 1st Quarter 96% 93% 86% 92% 86% 2"Quarter 92% 3rd Quarter 88% 4th Quarter 92% IL Playgrounds East South West Avg.%of Stds Met Prey.Yr. %of Stds. Met 1 st Quarter 92% 95% 87% 91% 83% 2"Quarter 86% 3rd Quarter 92% 4th Quarter 90% III. Pavilion/Shelter Facilities East South West Avg. %of Stds Met Prey.Yr. %of Stds. Met 15t Quarter 91% 94% 89% 91% 90% 2nd Quarter 93% 3rd Quarter 90% 4th Quarter 92% IV. Tennis Courts East South West Avg. %of Stds Met Prey.Yr. %of Stds.Met Quarter 97% 98% 100% 98% 91% 2' Quarter 96% 3rd Quarter 93% 4th Quarter 91% V. Basketball Courts East South West Avg. %of Stds Met Prey.Yr. %of Stds. Met Quarter 98% 96% 96% 97% 94% 2"Quarter 98% 3rd Quarter 96% 4th Quarter 96% VI. Sand Volleyball Courts East South West Avg. %of Stds Met Prey. Yr. %of Stds. Met 15'Quarter 67% 93% 89% 83% 81% 2nd Quarter 84% 3`d Quarter 79% 4th Quarter 90% VII. Ponds East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 15`Quarter 92% 87% 33% 71% 70% 2nd Quarter 76% 3`d Quarter 71% 4th Quarter 73% VIII. Parks: General Parks East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 15t Quarter 93% 92% 95% 93% 88% 2' Quarter 92% 3rd Quarter 89% 4th Quarter 93% Overall District Averages East South West Overall%of Stds Met Prey.Yr. %of Stds.Met 151 Quarter 91% 93% 84% 89% 85% 2"d Quarter 90% 3`d Quarter 87% 0 4th Quarter ° PARK MAINTENANCE STANDARDS SURVEY SUMMARY FOR FY 2002 Quarterly Periods: First Quarter, FY 2002 Overall % of Standards Met: 77% Second Quarter, FY 2002 Overall % of Standards Met: 83% Third Quarter, FY 2002 Overall % of Standards Met: 85% Fourth Quarter, FY 2002 Overall % of Standards Met: 81% Categories I. Athletic Facilities: Competitive Fields East South West Average%of standards met 151 Quarter 74% 76% 74% 75% 2"d Quarter 88% 85% 82% 85% 3rd Quarter 92% 81% 88% 87% 4`h Quarter 91% 75% 91% 86% II. Playgrounds East South West Average%of standards met 1st Quarter 83% 88% 55% 75% 2"d Quarter 89% 89% 75% 84% 3`d Quarter 85% 84% 79% 83% 4th Quarter 72% 83% 71% 75% III. Picnic Facilities East South West Average%of Standards met 15t Quarter 88% 87% 81% 85% 2"d Quarter 90% 90% 83% 88% 3`d Quarter 94% 83% 90% 89% 4th Quarter 89% 86% 82% 87% IV. Tennis Courts East South West Average%of Standards met 151 Quarter 83% 62% 65% 70% 2"d Quarter 91% 75% 61% 76% 3`d Quarter 95% 78% 68% 80% 4th Quarter 90% 87% 68% 82% V. Basketball Courts East South West Average%of Standards met 15t Quarter 86% 96% 75% 86% 2"d Quarter 89% 100% 82% 90% 3rd Quarter 94% 96% 85% 92% 4th Quarter 81% 98% 71% 83% VI. Sand Volleyball Courts East South West Average%of Standards met 151 Quarter 63% 77% 90% 77% 2"d Quarter 97% 86% 100% 94% `d 3quarter 78% 89% 100% 89% 4th Quarter 82% 96% 100% 93% VII. Ponds East South West Average%of Standards met 151 Quarter 43% 85% 57% 62% 2"d Quarter 57% 75% 53% 62% 3rd Quarter 69% 71% 79% 73% 4`h Quarter 45% 72% 62% 60% VIII. Parks: General Parks East South West Average%of Standards met 151 Quarter 85% 79% 84% 83% 2"d Quarter 86% 82% 82% 83% 3rd Quarter 94% 80% 94% 89% 4th Quarter 81% 84% 89% 85% Overall District Averages East South West Overall%of Standards Met 151 Quarter 76% 81% 73% 77% 2nd Quarter 86% 85% 77% 83% 3rd Quarter 88% 83% 85% 85% 4th Quarter 79% 85% 79% 81% NOTE: The Maintenance Standards for Parks Facilities and the Maintenance Standards Survey was revised during the fourth quarter. PARK MAINTENANCE STANDARDS SURVEY SUMMARY FOR FY 2003 Quarterly Periods: First Quarter,FY 2003 Overall % of Standards Met: 84% Second Quarter, FY 2003 Overall % of Standards Met: 85% Third Quarter, FY 2003 Overall % of Standards Met: 88% Fourth Quarter, FY 2003 Overall % of Standards Met: 85% Categories I. Athletic Facilities: Competitive Fields East South West Avg. %of Stds Met Prey.Yr. %of Stds.Met 1s`Quarter 86% 75% 84% 82% 75% 2"d Quarter 90% 89% 90% 90% 85% 3rd Quarter 86% 88% 87% 87% 87% 4th Quarter 96% 80% 89% 88% 86% II. Playgrounds East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 1st Quarter 82% 87% 83% 84% 75% 2nd Quarter 82% 87% 79% 83% 84% 3`d Quarter 84% 83% 84% 84% 83% 4th Quarter 83% 81% 80% 81% 75% III. Picnic Facilities East South West Avg.%of Stds Met Prey.Yr. %of Stds Met 1st Quarter 87% 88% 90% 88% 85% 2"d Quarter 83% 93% 90% 89% 88% 3rd Quarter 92% 89% 88% 90% 89% 4th Quarter 88% 88% 89% 88% 87% IV. Tennis Courts East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 1s`Quarter 91% 91% 73% 85% 70% 2"d Quarter 86% 91% 73% 83% 76% 3rd Quarter 95% 98% 100% 98% 80% 4th Quarter 93% 89% 95% 92% 82% V. Basketball Courts East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 1s`Quarter 88% 95% 87% 90% 86% 2"d Quarter 82% 94% 85% 87% 90% 3`d Quarter 96% 98% 87% 94% 92% 4th Quarter 96% 94% 87% 92% 83% VI. Sand Volleyball Courts East South West Avg. %of Stds Met Prey.Yr.%of Stds. Met 15t Quarter 78% 93% 89% 87% 77% 2"d Quarter 74% 94% 100% 89% 94% 3rd Quarter 82% 92% 100% 91% 89% 4th Quarter 63% 89% 100% 84% 93% VII. Ponds East South West Avg. %of Stds Met Prey. Yr. %of Stds.Met 1st Quarter 53% 75% 75% 68% 62% 2"d Quarter 53% 87% 75% 72% 62% 3`d Quarter 63% 84% 69% 72% 73% 4th Quarter 63% 84% 56% 68% 60% VIII. Parks: General Parks East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 1st Quarter 83% 82% 94% 86% 83% 2"d Quarter 86% 90% 94% 90% 83% 3`d Quarter 90% 88% 95% 91% 89% 4th Quarter 89% 81% 93% 88% 85% Overall District Averages East South West Overall%of Stds Met Prey.Yr. %of Stds.Met 151 Quarter 81% 86% 84% 84% 77% 2"d Quarter 79% 91% 86% 85% 83% 3`d Quarter 86% 88% 89% 88% 85% 4th Quarter 84% 86% 86% 85% 81% • PARK MAINTENANCE STANDARDS SURVEY SUMMARY FOR FY 2004 Quarterly Periods: First Quarter, FY 2004 Overall % of Standards Met: 85% Second Quarter, FY 2004 Overall % of Standards Met: 90% Third Quarter, FY 2004 Overall % of Standards Met: 87% Fourth Quarter, FY 2004 Overall % of Standards Met: 89% Categories I. Athletic Facilities: Competitive Fields East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 1st Quarter 99% 72% 86% 86% 82% 2nd Quarter 95% 90% 90% 92% 90% 3rd Quarter 96% 79% 89% 88% 87% 4th Quarter 97% 89% 89% 92% 88% II. Playgrounds East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 15t Quarter 81% 84% 85% 83% 84% 2"d Quarter 82% 88% 87% 86% 83% 3rd Quarter 92% 88% 95% 92% 84% 4th Quarter 88% 93% 89% 90% 81% III. Pavilion/Shelter Facilities East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 1st Quarter 91% 85% 94% 90% 88% rd Quarter 96% 91% 93% 93% 89% 3rd Quarter 91% 90% 90% 90% 90% 4th Quarter 92% 91% 92% 92% 88% IV. Tennis Courts East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 15t Quarter 95% 83% 95% 91% 85% 2"d Quarter 100% 87% 100% 96% 83% 3rd Quarter 91% 89% 100% 93% 98% 4th Quarter 88% 91% 95% 91% 92% V. Basketball Courts East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 1st Quarter 98% 96% 87% 94% 90% 2"d Quarter 100% 100% 94% 98% 87% 3rd Quarter 100% 97% 91% 96% 94% 4th Quarter 96% 97% 96% 96% 92% VI. Sand Volleyball Courts East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 15t Quarter 85% 81% 78% 81% 87% 21th Quarter 74% 89% 89% 84% 89% 3td Quarter 59% 78% 100% 79% 91% 4th Quarter 74% 96% 100% 90% 84% VII. Ponds East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 1st Quarter 75% 75% 60% 70% 68% 2"d Quarter 82% 78% 69% 76% 72% 3td Quarter 87% 82% 44% 71% 72% 4th Quarter 87% 82% 50% 73% 68% VIII. Parks: General Parks East South West Avg.%of Stds Met Prey.Yr. %of Stds.Met 1st Quarter 90% 82% 93% 88% 86% 2thl Quarter 90% 90% 96% 92% 90% 3td Quarter 86% 89% 93% 89% 91% 4th Quarter 92% 90% 96% 93% 88% Overall District Averages East South West Overall%of Stds Met Prey.Yr. %of Stds.Met 1st Quarter 89% 82% 85% 85% 84% 2thl Quarter 90% 89% 90% 90% 85% 3td Quarter 88% 86% 88% 87% 88% 4th Quarter 89% 91% 88% 89% 85% The Nominal Group Technique The nominal group technique is a consensus planning tool that helps prioritize issues. For the purpose of this Needs Assessment, it will be used as a discovery process to aid in the survey development sent to a more representative sample. In the nominal group technique, participants are brought together for a discussion session led by a moderator. After the question has been presented to session participants and they have had an opportunity to ask questions or briefly discuss the scope of the topic, they are asked to take a few minutes to think about and write down their responses. The session moderator will then ask each participant to present his/her response. These are then posted at the front of the meeting room. Once everyone has given a response, participants will be asked for a second or third response, until all of their answers have been noted and posted around the room. Once duplications are eliminated, each response is assigned a letter or number. Session participants are then asked to choose responses that they feel are the most important and rank them according to their relative importance. These rankings are collected from all participants, and aggregated. For example: Overall measure IResponse Participant 1 Participant 2 participant 3 ..... of importance A ranked 1st anked 2nd ranked 2ncr 5 =ranked 1st B Tanked 3rd ranked 1st ranked 3rer =ranked 3rd C ranked 2"d ranked 3rd ranked 151 6 =ranked 2nd D Iranked 4th I ranked 4'h 'ranked 4th 12 =ranked 4th In this case,the groups will be brought back together in one final meeting to rank all the responses. PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT& PARK LAND DEDICATION PROJECTS FY'05 January 5, 2005 Ca•ital Im•rovement Pro'ects Completion Final Capital Improvement Project Project Funding Date Projects Status Manager # Budget Source Expected/Actual Cost 2.4 ;, ,, §'. t �! , a re e e . re .a o" f Y ; ��x A 0a.,s W ; . Ar ,fir 73 v ,k''' Cents l Park Sc er • alht.I esllan a 40'. "�a'S@'., i ;.P ted.;, ',P �' 8• ,... n•= .. .' v:, Cemete Land Ac•uisition Pendin.Contract Ross GG9905 $275,000 '98 G.Q. Unknown -_ Greens Prairie Rd Landsca.in•&Irri•ation Desi•_n Pendin•Contract David ST0214 $80,000 Street Pro'ect Fund 1111111-_ Re-Bid N GG0302 $50,000 Economic Develo•ment 12/04 -_ VPAC Soccer Li•hts Pendin.Contract IIIM PK0511 $400,000 General Fund 6/05 _1111111 rigeEffill In design MEI P0501 $6,925,000 '03 Bond 10/07 -_ W.A.Tarrow S lira Park Pendin•Contract MS PK0503 $170,000 Communit Dev. 6/05 __ Thomas Pool Collector Tank Re•air Pendin•Contract MISIII ; $20,000 '05 General Fund 5/05 __ Jack&Dorothy Miller Basketball Court Coverark In Desi.n OM P051 $175,000 '05 General Fund 9/05 -all Lincoln Center Ex•ansion/Im.rovements Under Construction MN PK0319 $984,000 CDBG Funds 3/05 -_ Under Construction IFNI PK0409 $50,000 '03 G.Q.+Zone 2 3/05 _M Krenek Crossin.Landsca•in., Under Construction NEM G002 $20,000 III• •_ III 11/04 1/05 15,606 Central Park Soccer Li•hts Pendine Contract IMER PK0406 $285,000 General Fund 6/05 -_ Stee•lechase Park Develo.ment In Desi.n Pete&David_ $315,000 Communit Dev. 6/06 -_ Inter•enerational Park Additions In Desi•n David - $310,000 '03 Bond 9/05 -_ Lick Creek Park Bike,Rocks,Benches,&Slabs Under Construction ME PK0069 $7,000 98 Bond 12/31/04 1105 $6,650 Lincoln Pla •round desi.n ME_ $50,000 '05 Gen.fund 6/05 -_ Rock Prairie Rd Medians Landsca.e Under contract EMEINI $40,000 '98 Bond 3/05 -_ I-Intergenerational Project CIP Summary Under Construction Under Contract MEI Pendin. Contracts 6 Bids Received 0 iiOut to Bid/Re-Bid In Design Pendin• Land Acquisition 0 On Hold 0 Total 22 Park Land Dedication Pro"ects Park Land Dedication Project Project Fundin Completion Projects Prioritized Status Manager # Budget Source Date Final Ex ected/Actual Cost ZONE 1 -$201,185 North.ate Park A •uisition On Hold __- Zone 1 Funds ZONE 2-$159,375 -_----- Thomas Park Track On Hold David Zone 2 Funds 9/05 ZOgNE t TiEral P e.I°:$14 s * $ r m ` � Alt N -644 x - a .b ZONE 4-$22,047 —_----- Zone 4 Funds+ Raintree Im•rovements Concrete Walks In Desi•n Pete NA $0 $15,000'98 Bond Windwood Im.rovements Concrete Walks In Desi•n Pete NA $0 Zone 4 Funds ZONE 5-$26,134 Jack&Doroth Miller Park Trail Li•htin. Under Construction Pete Pk0408 $55,000 Zone 5 Funds 10/04 1/05 $45,862 ZONE 6-$91,106 --__----- Southwest Park Develo.ment On Hold Pete/David $90,000 Zone 6 Funds Gabbard Park Sidewalk 1 On Hold David NA 6 Funds -_- Zone ZONE 7-$776,543 ---- John Crompton Park Development r In Desi.n Pete/David PK9803 $710,000 Zone 7 Funds Unknown ZONE8-$41,145 Z -_--_-- _.._.._ O... ..._._... __ ---- ONE 9-$33,949 ZONE 10-$132,898 '_— —_----_ Desi.n Edelweiss Gartens On Hold Pete/David ZONE 11 $27,794 __----- Pebbl Ot tt 1f e 1 COI o F orn'ek.': pet ` I40 fi 4 o . 1 s • ,E320 ZONE 12-$4,500 —___----- ZONE 13-$572 —_----- I–Intergenerational Project Park Land Dedication Summary Completed 3 Under Construction 1 Under Contract 1 Bids Received 0 Pending Contracts 0 Out to Bid 0 In Design 3 Pending Land Acquisition 0 On Hold 5 Total 12 O:/Projects/CIP/CIP&Park Land Ded Project List.doc Page 2 STRATEGIC PLANS IMPLEMENTATION CALENDAR JANUARY 2005 - MARCH 2005 Cemetery Committee to begin process of developing proposed operational Staff select design firm to create Core Services Provide Effective Steve, issue changes for new site. Master Plan and Phase I Se Cemetery Services Ross, construction documents. RIG, Staff prepare Scope of Services to use in selection of design firm and construction requirements for Phase I. Core Services Technology SeryDavind Gt3. ices ate . S 1 D Core Services City Marketing Plan S3 CoreServices Employee S 3 Communication Pian Core Services Advisory Board S 3 Communication Core Services Cooperation with $ 5 TxDOT for Landscaping Capital Projects Core Services Employee S 6 Recognition Systems Core Services Performance S 6 Evaluation Systems Parks S Parks Maintenance Steve, Leisure Standards Ric,Gurus, Ross Services S1 Parks& Urban Forest . Steve, Leisure Management Plan Ross Services S1' Parks& Greenway I Bikeway Leisure Plans Services Si kComplete review of Leisure Service Pars& Leis Public Appearance Program Services Issues S 1; Parks& Intergenerational Steve,Ric, Bid intergenerational features Leisure Parks Pete V: Services David W S2 & Needs Assessment Focus Groups Needs Assessment Focus Parksaisre Leisure Service Steve, GroLups services Programs iPeter L, $ David G. Parks& Cooperative Efforts Steve, Leisure with the City of Bryan Peter L. Services David G, S2 NOTE: Shaded items have been completed. Parks&Leisure Veterans Park Steve,Ric, Services Phase II Curtis, S 2 Development Ross, Peter L. Parks&Leisure Fiveyear Parks Services Capital Improvement Stye,R'ic, Bid intergenerational features Projects Pete;V, 2 Davi w. Parks&Leisure Soccer Field Light Services Direction S'2 Parks&Leisure Activities that Services Enhance&Serve the S 2 Community Parks&Leisure Promote the Services Performing Arts S3 • Parks&Leisure' Strategic Placement Services of Public Art S3 Parks&Leisure Regional Planning& Steve,tics Services Development Parks S 4 initiatives Board Planning& Update Park Land Steve, Development Dedication Ric S 1 Ordinance Economic Promote Commercial Complete Installation Of Street Development Development in the Banners S 1 WPC District Parks & Recreation Advisory Board Goals & Objectives FY2005 CITY OF COLLEGE STATION (Not Prioritized) 1. Support Regional Park Initiative (Parks & Leisure, Strategy 4) LIDevelop action plan Complete appraisal of property Appraiser chosen; work should be complete by April 1, 2005. Tour for new Parks & Recreation Advisory Board members in spring 2. Andy Anderson Arboretum at Bee Creek (Parks & Leisure, Strategy 1) ElDevelop long-term plan for redevelopment once drainage issues are addressed El Make additional trail improvements Install new trail markers 3. Oversee planning process for Steeplechase Park (Parks & Leisure, Strategy 2) Conduct public hearings ElDevelop Master Plan Complete design process El Bid project 4. Crompton Park (Parks & Leisure, Strategy 2) Complete design process Design in progress. Bid project Complete construction EDBegin operation and maintenance EJConduct dedication ceremony Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 1 of 4 Updated:January 5, 2005 5. Veterans Park, Phase II (Parks & Leisure, Strategy 2) El Complete Phase II design plans Design contract approval at October 21, 2004 City Council meeting. Design in progress. EDAssist with Veterans Memorial expansion project Memorial wall expansion complete November, 2004. EiVeterans Day Ceremony November 11, 2004 Ceremony complete. Complete lighting of four existing soccer fields Design complete; project out to bid 6. Continued interaction with other City Boards (Lincoln Center, Bryan Parks Board, Conference Center, P&Z, Seniors) (Parks & Leisure, Strategy 2) Report from Lincoln Center Advisory Committee ElReport from Conference Center Advisory Committee Report from Senior Advisory Committee Joint meeting with Planning and Zoning Commission El Joint meeting with City Council 7. Park Land Dedication Ordinance Update (Planning & Development, Strategy 1.) EIReview and approval of recommendations Approval by City Council 8. Urban Forest Management Plan (Parks & Leisure, Strategy 1) EIRevisit or new direction? El 9. Capital Improvement Projects oversight. (Parks & Leisure, Strategy 2) JJIntergenerational Park Improvements (See CIP& Park Land Dedication Projects list for status.) Update given at the regular October meeting. Spray Park at Lincoln Center Design contract in process ElDetermine use for old buildings at Lincoln Center El Basketball pavilion at Jack and Dorothy Miller Park (Zone 5) Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 2 of 4 Updated: January 5, 2005 E Park Land Dedication Projects (Zone 10) 10. Needs Assessment for facilities and programs. (Parks & Leisure, Strategy 2) JDevelop survey instrument 0 Conduct focus group meetings JConduct public hearings E] Review and accept final report Parks Board: Council review; Meeting held with RPTS students to go over scope of the project on Nov 11m 2004 11. Park Maintenance Standards Review and Direction. (Parks & Leisure, Strategy 1) ElFirst quarter standards report Report given at January 11th regular meeting 1-_-_-j Second quarter standards report El Third quarter standards report [ ] Fourth quarter standards report 0 Develop recommendations for improvement 12. Southern Oaks Park (Parks & Leisure, Strategy 2) J Neighborhood celebration/dedication of park 0 Review park plan for additional improvements 13. Support Greenways Program (Parks & Leisure, Strategy #2) El Review and assist with update of Hike and Bike Master Plan Kristan Clann review of Hike and Bike Trail Plan at regular meeting of November 9, 2004. EjReview and assist with update of Greenways Master Plan El Continued support of Hike and Bike Task Force 14. City Center Project support. 0 Parks and Recreation office recommendations EParks and open space area recommendations Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 3 of 4 Updated: January 5, 2005 ElCommunity Center facility recommendations 15. Develop plan of action for Northgate Park. EJ Review existing Northgate Redevelopment Plan ElDevelop recommendations for neighborhood parks 16. Explore new leisure programs and activities (Parks & Leisure, Strategy 2) E] Passport program for Seniors Fall session complete EJPassport program for Teens EJ Senior Olympics Investigating senior Olympics for 2006. International faculty and scholars picnic Held successfully at Central Park pavilion on October 26, 2004 ElDog splash day at Hallaran Pool Held on October 24, 2004. 17. Revision of By-Laws for the Board El Prepare draft By-Laws Draft turned over for review by Legal. Draft received back from Legal, October12, 2004 ElBoard approval with revised By-Laws Review and approval at November 9th Regular meeting. ED By-Laws approval by City Council Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 4 of 4 Updated: January 10, 2005 * Parks & Recreation Department Goals & Objectives FY2005 (Not Prioritized) CITY OF COLLEGE STATION • Implementation of the CIP Program • Implementation of City Council Strategic Issues • Continuation of Staff Development ' Implementation of Special Projects & Programs Implementation of the CIP Program Ej FY 2005 CIP Projects (Parks & Leisure, #2) Status: Ongoing. Monthly report given to Board 0 FY 2005 Park Land Dedication Projects (Parks & Leisure, #2) Status: Ongoing. Monthly report given to Board Continuation of Staff Development 0 Complete Management Academy Status: The Assistant Director and all superintendents have completed the course. LComplete Supervisory Academy (Mollie Binion, Darrel Harvey, Cameron Parker) Status: Graduation November 16, 2004 0 Complete Emergency Management Academy (Cheletia Thomas, Darrell Harvey) Status: EJ Complete NRPA Revenue Management School (David Gerling) Status: Peter Lamont completed the two-year course; David Gerling completed the first year. El Complete TRAPS Conference (Steve Beachy and others will attend) Status: March 2005 E Conduct Arbor Master Training (Parks & Leisure, #1) Status: Working on schedule for fall session Ei Attend the 11th Annual Southeast Texas Grounds Maintenance Conference Status: J Coordinate and prepare for TRAPS Regional Workshop in Fall 2005 Status: 2005 conference scheduled for November in College Station E Attend Texas Turfgrass Conference (Scott Hooks, Gary Marske, Paul Rucker, Keith Fails) Status: Conference attended, December 5th 7th. Implementation of City Council Strategic Issues O Acquire new cemetery site and develop Master Plan (Core Services, #1) Status: Appraisals complete; negotiations in progress O Continued implementation of Park Maintenance Standards (Parks & Leisure, #1) Status: FY 2004 overall 89% rating; FY 2005 goal- 90% overall; quarterly reports given to Parks Board. Updated: January 5, 2005 Page 1 of 3 Continued implementation of the Urban Forest Management Plan?? (Parks & Leisure, #1) Status: On hold pending further directions Continue efforts to make parks more intergenerational (Parks & Leisure, #2) Status: Report given at October, 2004 regular meeting; Project design in progress Review leisure service programs ( Parks & Leisure, #2) Status: Softball program report October 12, 2004. "Senior Passport"program underway; cricket league proposal received. ED Pursue cooperative efforts with the City of Bryan on joint programming (Parks & Leisure, #2) Status: Investigating senior Olympics for 2006; National softball tournaments in 2005 and 2006 Develop Veterans Park & Athletic Complex, Phase II (Parks & Leisure, #2) Status: Design contract approval at October 21, 2004 City Council meeting; design in progress Promote performing arts (Parks & Leisure, #3) Status: Booking concerts for 2005 starlight concert series Continued implementation of regional planning and development initiative (Parks & Leisure, #4) Status: Funding approval in BVSWMA FY 2005 budget; appraiser retained El Develop action plan for Northgate Park (Parks & Leisure, #2) Status: On hold pending staff discussions Develop Master Plan for Steeplechase (Parks & Leisure, #2) Status: ED Implement Arboretum improvement plan (Parks & Leisure, #2) Status: Implementation of Special Projects and Programs Ei Implementation of the remote sports lighting system (Parks & Leisure, #2) Status: Complete; New soccer lights will include Sky Logic EJ Continue implementation of automated registration software (RecWare) Status: In progress; software installed; testing completed; training completed Conduct benchmark survey of similar cities Status: El Continue investigation of the feasibility for NRPA departmental accreditation Status: Inventory with current level of compliance complete EJ Continue investigation of the feasibility of implementing a Donations Program for the Department Status: Draft program complete Conduct Program and Facilities Needs Assessment (Parks & Leisure, #2) Status: Agreement with TAMU's RPTS department approved Acquire and implement AED's at select PARD facilities Status: Funding approved in FY 2005 budget; bids received Acquire and install Wolf Pen Creek street banners (Economic Development, #1) Status: Banner design complete; bid awarded for 36 steel banners E Facilitate Cricket program (Parks & Leisure, #2) Status: Facilitate start of user group; site identified for facility; organization of group in progress Updated:January 5, 2005 Page 2 of 3 0 Northgate Music Series (Parks & Leisure, #3) Status: Initial funding approved 0 Investigate Lincoln Center staffing possibilities Status: Reorganization in progress with existing positions E Decide what should be done with old buildings at Lincoln Center Status: Updated:January 5, 2005 Page 3 of 3